state of florida department of revenue invitation to...

FM 4066 (R05/04)

State of Florida

Department of Revenue

Invitation to Negotiate

Instructions and information on submitting ITN’s to the State of Florida

Department of Revenue Issuing Officer/Project Contact Person:

Name: Jimmy Thorn / Michele Lewis

Address: 501 South Calhoun Street, Carlton Building, Suite 143 Tallahassee, FL 32399

Phone: 850-922-4546 or 850-921-4996

ITN ADVERTISEMENT

INVITATION TO NEGOTIATE

DOR Lease # 730:0347

The Department of Revenue will receive sealed replies to an Invitation to Negotiate (ITN) seeking

approximately 14,654 +/- 5%, (please be advised that any proposal containing space in excess of the +/-

5% of required square footage, including space labeled “free space” will be deemed non-responsive)

usable square feet of existing office space to house a Child Support Enforcement (CSE) & General Tax

Administration (GTA) Service center together or B) two separate existing office space one measuring

approximately 10,247 +/- 5%, for the CSE Service Center and the other measuring approximately 4,897

+/- 5%, for the GTA Service Center; located within Lake County and within the following boundaries;

North: From Fruitland Park City Limits going South on HWY 27 to SR48, South: going North

from SR48 on HWY 27 to SR44 East: going west on SR 44 from intersection of HWY 441 & SR44

to HWY 27 including Main Street Leesburg, West: from Sumter County line on SR 44 going east

on HWY 27. Available for occupancy on or about: 1/1/2012. A MANDATORY bidder’s conference

will be held at 10:00 a.m. (EST) on 4/27/2010 at 501 South Calhoun Street, Carlton Building, Suite118,

Tallahassee, Fl 32399-0100 or via conference call.

Sealed replies must be received by 2:00 P.M., EST on 6/7/2010, at 501 South Calhoun Street, Carlton

Building, Suite 143 to the attention of: Jimmy Thorn /Michele Lewis, Tallahassee, Florida 32399.

The ITN may be attained by calling Jimmy Thorn/Michele Lewis at 850-922-4546 or 850-921-4996 or e-

mail your request to [email protected] or [email protected]. You may also contact our Tenant

Broker Mike Griffin with Vertical Integration, 813-335-9431 or [email protected]

Reference ITN Number: 730:0347. From the date this ITN is issued until a notice of recommended award,

rejection of all bids or other notice is made, no contact related to the ITN will be allowed between a

bidder and any Department staff, with the exception of the contact person mentioned above. Any

unauthorized contact will disqualify the bidder from further consideration. The Florida Department of

Revenue reserves the right to reject any or all responses.

of 28 Offeror’s initials of acknowledgement are required on all pages of this submittal: __________________

ITN # 730:0347

+

DEPARTMENT OF REVENUE Invitation to Negotiate(“ITN”) for Leased Space

730:0347

CONTENTS

I. INTRODUCTION AND OVERVIEW II. INVITATION TO NEGOTIATE - INSTRUCTIONS AND GENERAL

INFORMATION III. INVITATION TO NEGOTIATE - REPLY WRITING GUIDELINES; TERMS OF

THE REPLY IV. LEASE TERMS AND CONDITIONS V. REPLY EVALUATION AND NEGOTIATION PROCESS; PROPOSAL EVALUATION CRITERIA VI. PROTEST PROCEDURE VII. CERTIFICATION VIII. REQUIRED DOCUMENTATION CHECKLIST DEPARTMENT SPECIFICATION ATTACHMENTS


ITN # 730:0347

I. INTRODUCTION AND OVERVIEW

The State of Florida’s Department of Revenue, (hereinafter referred to as the “Department”) requests your

participation in a space search in Leesburg, Fl in Lake County, (more detailed boundaries are attached hereto as

Attachment B). The Department is seeking detailed and competitive proposals to provide built-out office

facilities and related infrastructure for occupancy by the Department. As relates to any space that is required to

be built-out pursuant to this Invitation to Negotiate, please see Attachment “A” which includes the Departments’

specifications detailing the build-out requirements.

All responses to this Invitation to Negotiate (hereinafter referred to as a “Reply” or “Replies”) must be received

by the date required in Article II, Section A, of this ITN, in written/typed form. The Reply must be sent, within

the timeframes provided herein, to the Department at the address specified in Article II of this Invitation to

Negotiate. No e-mailed Replies will be accepted.

The “Offeror” shall mean the individual submitting a Reply to this Invitation to Negotiate, such person being the

owner of the proposed facility or an individual duly authorized to bind the owner of the facility. The term

“Reply” or “Replies” shall be the Offeror’s response to the Invitation to Negotiate. The term “State” shall mean

the State of Florida and its Agencies.

This is an Invitation to Negotiate. Nothing contained herein shall be deemed an offer to lease, and the State reserves the right to negotiate with all or none of the respondents in its sole discretion. Please note that the State has the right, at any time during the process, to reject any and all proposals that are not, in the State’s sole discretion, in the best interests of the State. Please be advised that any proposal containing space in excess of the +/- 5% of required square footage, including space labeled “free space” will be deemed non-responsive.


ITN # 730:0347

State of Florida


Invitation to Negotiate

Instructions and information on submitting ITN’s to the State of Florida


Issuing Officer/Project Contact Person:

Name: Jimmy Thorn / Michele Lewis

Address: 501 South Calhoun Street, Carlton Building, Suite 143 Tallahassee, FL 32399

Phone: 850-922-4546 or 850-921-4996

ITN ADVERTISEMENT

INVITATION TO NEGOTIATE

DOR Lease # 730:0347

The Department of Revenue will receive sealed replies to an Invitation to Negotiate (ITN) seeking

approximately 14,654 +/- 5%, (please be advised that any proposal containing space in excess of the +/-

5% of required square footage, including space labeled “free space” will be deemed non-responsive)

usable square feet of existing office space to house a Child Support Enforcement (CSE) & General Tax

Administration (GTA) Service center together or B) two separate existing office space one measuring

approximately 10,247 +/- 5%, for the CSE Service Center and the other measuring approximately 4,897 +/- 5%, for the GTA Service Center; located within Lake County and within the following boundaries;

North: From Fruitland Park City Limits going South on HWY 27 to SR48, South: going North from SR48 on HWY 27 to SR44 East: going west on SR 44 from intersection of HWY 441 & SR44 to HWY 27 including Main Street Leesburg, West: from Sumter County line on SR 44 going east on HWY 27. Available for occupancy on or about: 1/1/2012. A MANDATORY bidder’s conference

will be held at 10:00 a.m. (EST) on 4/27/2010 at 501 South Calhoun Street, Carlton Building, Suite118,

Tallahassee, Fl 32399-0100 or via conference call.

Sealed replies must be received by 2:00 P.M., EST on 6/7/2010, at 501 South Calhoun Street, Carlton

Building, Suite 143 to the attention of: Jimmy Thorn /Michele Lewis, Tallahassee, Florida 32399.

The ITN may be attained by calling Jimmy Thorn/Michele Lewis at 850-922-4546 or 850-921-4996 or

e-mail your request to [email protected] or [email protected]. You may also contact our

Tenant Broker Mike Griffin with Vertical Integration, 813-335-9431 or [email protected] ,Reference ITN Number: 730:0347. From the date this ITN is issued until a notice of

recommended award, rejection of all bids or other notice is made, no contact related to the ITN will be

allowed between a bidder and any Department staff, with the exception of the contact person mentioned

above. Any unauthorized contact will disqualify the bidder from further consideration. The Florida

Department of Revenue reserves the right to reject any or all responses.


ITN # 730:0347

Offerors may offer the following types of proposals for office space:

Option 1: A site for a co-located Service Center with a minimum of 14,654 square feet (+/- 5%)

Please be advised that any proposal containing space in excess of the +/- 5% of required square footage, including space labeled “free space” will be deemed non-responsive.

Option 2: Sites for separate program Service Centers.

A: CSE Service Center with a minimum of 10,247 square feet (+/- 5%).


B: GTA Service Center with a minimum of 4,897 square feet (+/- 5%).


An initial decision will be made on which option (either co-location or separate CSE & GTA facilities) to take.

The following calculation process will be the same for both options; the option with the lowest score

(representing the best leasing value) will be pursued.

(A) For each Reply, the sum of the total rent over the life of the lease, the total renewal rent and

identifiable infrastructure cost borne by the Department will be determined.

(B) In order to take into consideration the quality of the proposed facility, the building’s BOMA rating

will be considered using the following method: “A” ratings = 1.1, “B” rating = 1.2, “C” ratings = 1.3,

“D” ratings =1.4

The product of (A) and (B) will be the individual Reply’s “score”.

The scores for each Reply, in each option, will then be added together and divided by the number of

Replies in that option. The option with the lowest average score (best leasing option) will be the option

selected.

The Department will then evaluate all Replies in the selected option and negotiate with the Offeror(s) with the

best score.

ITN DEFINITIONS

BOMA Building Classifications: As defined by the Building Owners and Managers Association

Class A: Building has excellent location and access to attract the highest quality tenants. Building must

be of superior construction and finish, relatively new or competitive with new buildings, and providing

professional onsite management.

Class B: Building with good location, management and construction land tenancy. Can compete at low

end of Class A. Class B building finishes are fair to good for the area and systems are adequate.

Class C: Generally an older building with growing functional and/or economic obsolescence. Building

competes for tenants requiring functional space at rents below the average of the area.

Class D: An older building in need of extensive renovation as a result of functional obsolescence or

deterioration.


ITN # 730:0347

Boundary: The precise geographic area defined by lines, streets, or roads, denoting the area for the acceptable

location of a site/facility. To be considered within the specified given boundaries, the site or facility must be

located within or abuts the defined lines of demarcation. (Attachment B)

Business Day: Working days occurring Monday through Friday, except legal holidays observed by the State of

Florida. The terms “working days” and “business days” may be used interchangeably.

Certificate of Occupancy: The certificate issued by the appropriate official from the jurisdiction or jurisdictions

where the offered property or facility is located, which signifies that the building or structure has met all

construction requirements of such jurisdiction, and that the structure or facility may be occupied by people.

Certified Minority Business Enterprise (CMBE): A business which has been certified as a minority business,

by the Office of Supplier Diversity, Department of Management Services.

Common Area: Any area of a building whose use is shared by other tenants. Examples include primary lobby,

restrooms, primary (entrance) corridors, etc.

Covenants: Clauses in the lease or underlying deed, which define or limit the rights and obligations of the

Lessor or the Lessee.

Date of Occupancy: The date following the issuance of any applicable certificate of occupancy when

a building or facility has been inspected and is accepted by the Department.

Day: One calendar day.

Department: Refers to the State of Florida’s Department of Revenue, which is issuing this Invitation to

Negotiate (ITN), or its successor in interest. The complete name of the Department, which issued this ITN, is

provided on the first page of this ITN. As used in this document, the word “Department” refers to the full formal

name of the issuer of this ITN.

Disclosure Statement: A statement listing the names, addresses, occupations and percentage of ownership for any individual(s) who hold(s) 4% or more interest in the property or entity holding title to the property being leased to the State. (“Attachment G”)

Energy Performance Index: A number describing the energy limits of a facility per square foot of floor area

per year stated in BTU consumption per square foot per year. (Attachment F)

Energy Star: Is a joint program of the U.S. Environmental Protection Department and the U.S. Department of

Energy helping us all save money and protect the environment through energy efficient products and practices.

Exclusive Parking Spaces: Parking designated and identified by the Offeror for the sole and exclusive use of

the Lessee 24 hours per day, 7 days per week, without interference from or concurrent use by others. By offering

parking spaces, the Offeror agrees to take whatever steps are necessary to assure that the Department enjoys

exclusive use of those spaces as described here unless agreed otherwise in writing.

Existing Building/Facility: To be considered existing, the proposed space shall be enclosed with a roof system

and exterior walls in place.

Foot-candle: The illumination of a surface one foot distance from a source of one candle, equal to one lumen

per square foot. For purposes of this ITN, foot-candles shall be measured using a General Electric Type 214

Light Meter or its equal to be supplied by the Offeror.


ITN # 730:0347

Full Service Lease: Services to be provided by the Offeror, include all utilities, water, interior and exterior

maintenance, recycling services, garbage disposal, janitorial services and supplies as specified in (Attachment C).

Taxes and insurance shall be the responsibility of the Offeror. The Offeror shall be responsible for all build-outs

and clean ups. Offeror shall deliver the completed space as specified by the within the proposal submittal form.

Infrastructure – Monthly reoccurring costs associated with separate facilities, to include but not limited to T1

wiring, 3 meg wiring and 6 meg wiring.

Invitation to Negotiate: (ITN): The ITN consists of the package of documents by which the Department seeks

to lease real property to meets its needs. This consists of a group of documents provided to each interested party,

including:

A. Cover sheet entitled Invitation to Negotiate.

B. Instructions and Information (Sections I & II).

C. ITN document (Section III).

D. Attachments to the ITN package.

E. Any written amendments to this ITN, submitted in writing to the Issuing Officer as date specified.

Lease: The Department of Management Services Lease contract entered into by a Department and the successful

Offeror to this ITN. The lease shall incorporate, among other provisions, the contents of this ITN and the

successful Offeror’s response to this ITN, except as specifically provided to the contrary in the lease document

and which gives the Department a current possessor interest in the building or facility. The terms “lease” and

“contract” may be used interchangeably.

Lessee: A person who acquires the right to possession and use of premises under a lease.

Lessor: A person who transfers the right to possession and use of premises under a lease.

Market Rate : Average rate of similar properties and services associated with those properties in a defined

geographic region as defined by the engaged tenant broker’s Independent Market Analysis.

Offeree: The Department who will acquire the right to possession and use of premises under a lease.

Offeror: Any firm or person, who submits written Replies for consideration, who will eventually transfer the

right to possession and use of premises under a lease.

Owner of Record: Individual(s) or Entity listed as owner on recorded deed. Recorded Deed shall show Clerk of

the Courts Book and Page Numbers.

Proposal: All materials submitted by an Offeror in response to this ITN.

Public Entity Crime: As defined in section 287.133, Florida Statutes, means a violation of any state or federal

law by a person with respect to and directly related to the transaction of business with any public entity or with an

Department or political subdivision of any other state or with the United States, including but not limited to, any

Replys or contract for goods or services, any lease for real property, or any contract for the construction or repair

of a public building or public work, involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy,

or material misrepresentation. (Attachment C, Addendum E)

Prospective Offeror: Any firm or person who submits a Reply to the Department in response to this ITN.

Renewal Rent - The total rent over the renewal options of the lease.


ITN # 730:0347

Rent - The total rent over the base term of the lease.

Responsive Proposal: A proposal, which conforms in all material respects to this ITN.

Standard Lease Agreement: Lease Form Number 4054 on which leases for real property are written.

State: The State of Florida and its departments, boards and commissions, officers and employees.

Subcontractor: Any person other than an employee of the Offeror who performs any of the services listed in

this ITN for compensation.

Engaged Tenant Broker: Contractor hired pursuant to section 255.25 (3)(g),F.S., by the Department to work on

it’s behalf to locate, negotiate and consummate a lease for requested space

UPS: Un-interruptible power supply.

Throughout this ITN, the singular may be read as plural and the plural as singular. Gender is intended to be

neutral.

FAMILIARITY WITH LAWS

The Offeror is required to be familiar with all federal, state and local laws, ordinances, rules and regulations that

in any way affect this project. Lack of knowledge by the Offeror shall in no way allow relief from responsibility.

All costs associated with compliance borne by the Offeror. The Department shall exercise due care in response to

questions concerning matters of law, but if in error, shall not be stopped from asserting the correct principles of

law.

LEGAL REQUIREMENTS

Applicable provisions of all federal, state, county and local laws and administrative procedures, regulations or

rules shall govern the development, submittal and evaluation of all proposals received in response hereto. Florida

law, including Florida’s provisions on conflict of laws, shall govern any and all claims and disputes, which may

arise between persons submitting a Replies hereto and the Department. Lack of knowledge of the law or

applicable administrative procedures, regulations or rules by any Offeror shall not constitute a cognizable defense

against their effect.

VENUE

The validity, interpretation and performance of the lease shall be controlled by and construed under the laws of

the State of Florida. Any and all litigation arising under the lease must be instituted in the appropriate court in

Leon County.

WAIVER

The failure of any party to the lease resulting from this ITN to object to or take affirmative action with respect to

any conduct of the other which is in violation of the terms of the lease shall not be construed as a waiver of the

violation or breach, or of any future violation or breach.


ITN # 730:0347

PUBLIC ACCESS TO RECORDS

All documents, papers, letters or other materials relating to the lease that are made or received by the Offeror in

conjunction with the lease, are required to be available for public access and copying in the manner specified by

Chapter 119, Florida Statutes. Such records shall be maintained for a period of at least three years after the

expiration of the lease at no cost to the Department. The Department may unilaterally cancel any lease resulting

from this ITN for the Offeror’s refusal to allow access to public records.

INDEMNIFICATION

The Offeror shall act as an independent contractor and not as an employee of the Department in the performance

of the tasks and duties which are subject of the lease. The Offeror shall be liable, and agrees to be liable for, and

shall indemnify, defend and hold the Department, the State of Florida, its officers and employees, harmless from

all claims, suits, judgments or damages (including litigation costs and reasonable attorney’s fees) arising from the

Offeror’s performance of the tasks and duties which are subject of the lease whether accomplished by

subcontractor or not, including:

A. Obtaining consent of any nature whatsoever;

B. Any and all claims arising from contracts between the Offeror and other parties made pursuant to the

lease;

C. Actions resulting from hidden defects in the property which a reasonable inspection of the premises did

not reveal.

SUBCONTRACTING

The Offeror may enter into written subcontracts for performance of work under the lease but only with prior

written approval of the Department. The Department shall have the continuing right throughout the term of any

lease resulting from this ITN to disapprove subcontractors if such disapproval would be in the best interest of the

Department. The Department shall have the right to inspect and acquire copies of any of the documents executed

between the Offeror and the subcontractor. No subcontract, which the Offeror enters into with respect to

performance under the lease, shall in any way relieve the Offeror of any responsibility for performance of duties

required by law or required in any lease resulting from this ITN.

UNAUTHORIZED ALIENS

Notice to the Offeror: The Department shall consider the employment by any contractor of unauthorized aliens a

violation of Section 274A (e) of the Immigration and Nationality Act. Such violation shall be cause for unilateral

cancellation of the lease without penalty.


ITN # 730:0347

II. INVITATION TO NEGOTIATE INSTRUCTIONS AND GENERAL

INFORMATION

A. PROPOSAL REPLIES

Complete written Replies must be received at the below address by 2:00 PM EST on 6/7/2010, in order

to be considered. Submissions must include the original Reply and two copies. The submission must be

in a sealed envelope (or other suitable package) with the lease number and/or Invitation to Negotiate

number clearly marked on the outside of the sealed envelope. The written Replies are acceptable only via

US Mail, private courier service, or hand-delivery to:

Florida Department of Revenue Office of Leasing & Facilities

ATTN: Jimmy Thorn / Michele Lewis 501 South Calhoun Street, Suite 143

Tallahassee, Florida 32399

Replies will be opened at 2:05 PM EST on 6/7/2010 at the address referenced in Item C, Key Invitation to Negotiate Dates. The Carlton Building is a secure facility and it takes additional time to

gain access. Please allow additional time to gain entrance or notification of authorized personal. Note

that Replies which are late, unsealed, missing, and Replies which are deemed by the Department (in the

Department’s sole discretion), to be substantially incomplete, inaccurate, vague, or illegible are not the

responsibility of the State and will not be considered. Once received, all Replies and attachments shall

become the property of the State of Florida exclusively and will not be returned.

B. QUESTIONS REGARDING THE INVITATION TO NEGOTIATE

Any questions or clarifications regarding this Invitation to Negotiate or its specifications are to be addressed, in writting at the mandatory pre-bid conference to be held at 501 South Calhoun Street, Carlton Building, Suite

118, Tallahassee, FL 32399, at 10:00 AM EST on 4/27/2010. If you are unable to attend in person, Offerors are

able to participate via conference call (1-888-808-6959 and code number 4880772 follow directions). No

admittance after 10:05 AM EST, whether in person or via conference call will be allowed. Offerors not

participating in the mandatory pre-bid conference will be found to be non-responsive and eliminated from the

bidding process. Any other additional questions must be submitted via e-mail to Jimmy Thorn at [email protected] or Michele Lewis at [email protected], no later than 5/4/2010, all answers to be

posted on Vender Bid System (VBS) no later than 5/11/2010.

Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodation to

participate in this pre-bid conference is asked to advise the agency at least 5 days before the pre-bid conference

by contacting Michele Lewis at 850-921-4996 or through the Florida Relay Service at 1-800-955-8771 (TTD).

From the date this ITN is issued until a notice of recommended award, rejection of all bids or other notice

is made, no contact related to the ITN will be allowed between an Offeror and any Department staff,

with the exception of the contact person mentioned in Section II, paragraph D on page 9. Any unauthorized contact will disqualify the Offeror from further consideration.

Pre-Bid Conference agenda, materials clarifications, changes in specifications, or any other information

related to this Invitation to Negotiate (as solely determined by the Department) will be posted on the

Vendor Bid System @ http://vbs.dms.state.fl.us/vbs/main_menu. It is your responsibility to check VBS

System frequently for any postings. The Department is not liable for any amendment or other information

not received by the Offeror due to their failure to monitor the VBS.

of 28 - 10Offeror’s initials of acknowledgement are required on all pages of this submittal: __________________

ITN # 730:0347

C. KEY INVITATION TO NEGOTIATE DATES

The process of soliciting and selecting Replies will follow the general schedule given below:

Date / time Item / Task

4/4 and 4/11/2010 Dates on which the Invitation to Negotiate is advertised.

4/27/2010 at 10:00 am Mandatory pre-bid conference, see section “B” above

5/4/2010 All questions due in writing, no further question accepted after this date.

5/11/2010 Date answers to questions will be posted on Vendor Bid System

6/7/2010 2:00 pm Deadline for submitting ITN

Opening of replies at the Department of Revenue:

501 South Calhoun Street, Carlton Building, Suite 143,

6/7/2010 2:05 PM EST

Tallahassee, FL 32399

6/8/ - 6/23/2010 Estimated Date for evaluation of replies

6/24-6/28/2010 Estimated Time period for negotiation with preferred Offeror’s

6/29-7/2/2010 Estimated date of ‘Notice of Intent’ to Award.

NOTE: All dates are subject to change at the sole and absolute discretion of the Department.

D. OFFICIAL CONTACT PERSON:

Inquires and comments about this Invitation to Negotiate should be directed only to:

Jimmy Thorn / Michele Lewis Florida Department of Revenue

501 South Calhoun Street, Suite 143 Tallahassee, Florida 32399-

Telephone: (850) 922-4546 or (850) 921-4996

Fax: (850) 921-1396 E-mail: [email protected] or [email protected]

The names listed above are the only contact people authorized to respond to comments and questions

related to this ITN.

of 28 - Offeror’s initials of acknowledgement are required on all pages of this submittal: __________________

ITN # 730:0347

E. OFFICIAL CONTACT PERSON - OFFEROR

Each Offeror MUST provide the below contact information:

Name: ________________________________________

Title: _________________________________________

Company: _____________________________________

Address: ______________________________________

City/State/Zip: _________________________________

Phone: ________________________________________

Fax: __________________________________________

E-mail: ________________________________________

F. PUBLIC ENTITY CRIMES STATEMENT

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public

entity crime may not submit a proposal on a contract to provide any goods or services to a public entity,

may not submit a proposal on a contract with a public entity for the construction or repair of a public

building or public work, may not submit bids/proposals on leases of real property to a public entity, may

not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract

with any public entity, and may not transact business with any public entity in excess of the threshold

amount provided in Section 287.017, Florida Statutes, for Category Two for a period of thirty-six (36)

months from the date of being placed on the convicted vendor list.


ITN # 730:0347

III. INVITATION TO NEGOTIATE REPLY WRITING GUIDELINES; TERMS

OF THE REPLY

Requirements and Organization of the Reply

This Invitation to Negotiate is organized to allow the incorporation of some or all of your responses on

this form. In the event that additional space is required to fully respond to this Invitation to Negotiate,

please attach the additional response to your Reply and clearly indicate the Section to which the response

relates. Each Reply should follow the same general order of contents for each property proposed, as

listed below.

NOTE: If you are submitting a Reply for more than one Option or part of an Option, you MUST submit

a separate complete Reply for each part of the Option. Each Reply should follow the same general order

of contents for each property proposed.

Additional Instructions • Control of Property – For a Reply to be responsive, it must be submitted by one of the entities

listed below, and the proposal must include supporting documentation proving such status. This

requirement applies to both the building or structure and the proposed parking areas, as well as

area of ingress and egress.

The owner of record of the facility and parking area – Submit a copy of the deed(s)

evidencing clear title to the property proposed.

The Lessee of space being proposed – Submit a copy of the underlying lease agreement

with documentation of authorization to sublease the facility and parking areas through

the term of the base lease and all renewal option periods and authorization to perform

tenant improvements.

The authorized agent, broker or legal representative of the owner(s) – Submit a copy

of the Special Power of Attorney authorizing submission of the proposal.

The holder of an option to purchase – Submit documentation of a valid option to

purchase the facility and/or parking areas from the owner of record which, if exercised,

will result in the Offeror’s control of the facility prior to the intended date of occupancy.

The Holder of an option to lease the property offered – Submit documentation of an

option to lease the facility with authorization to, in turn, sublease. Any lease must

encompass the entire time period of the basic lease and any renewal option periods as

required by this ITN. A copy of the lease agreement and authorization to perform tenant

improvements between the owner and the lessee must be provided to the department at

the time of submitting the reply to this proposal.

• Article II, E – Provide the contact information of the Offeror.

• Article IV – Provide response to all of the “Lease Terms and Conditions” listed in this Article.

Responses should be clearly delineated and specific to Article IV questions, terms and

requirements.

• Article VII – Certification must be witnessed and notarized.

• Article VIII ITN Checklist – All items, on ITN Checklist (pg 26) must be included in Reply to

be considered responsive.

• The Offeror(s) initials must be at the bottom of each page of the Invitation to Negotiate.


ITN # 730:0347

TEST FIT

Prior to final negotiation and selection of a Reply or Replies, the Department may require a “Test Fit” of

the proposed space relative to the need, the expense of which shall be borne by the Offeror.

B. TERMS OF THE REPLY

The Department reserves the right to negotiate the terms of a Reply including but not limited to such

Reply’s Financial Terms should a change in any such terms be in the best interest of the Department.

“Financial Terms” shall include, but not be limited to rent rate, free rent, tenant improvement funds, lease

term and details of any required build-out.

C. COST OF DEVELOPING AND SUBMITTING THE REPLY

Neither the Department of Management Services, nor the Department of Revenue, will be liable for any

of the costs incurred by an Offeror in preparing and submitting a Reply.


ITN # 730:0347

IV. LEASE TERMS AND CONDITIONS

The following is an outline of required lease terms and conditions which must be submitted for review and

consideration.

A. Description and Measurement of Proposed Space

The Department is seeking space as indicated in Option 1 and Option 2 below, of usable space (as

defined below) within the Boundaries (as set forth in ITN Attachment “B”). Each Reply should

specify the amount of space available and the address of such space. Please be advised that any proposal containing space in excess of the +/- 5% of required square footage, including space labeled “free space” will be deemed non-responsive. If you are submitting a Reply for more than one Option or part of an Option, you MUST submit a separate complete Reply.

Option 1: A site for a co-located service center with a minimum of 14,654 square feet (+/- 5%) of usable

space (as defined below) within the Boundaries (as set forth in ITN Attachment “B”). Each

submission should specify the amount of space available and the address of such space. Total

minimum parking requirements 94.

Option 2: Sites for two different separate program service centers. A: CSE Service Center with a minimum of 10,247 square feet (+/- 5%) of usable space (as defined

below) within the Boundaries (as set forth in ITN Attachment “B”). Each submission should

specify the amount of space available and the address of such space. Total minimum parking

requirements 64.

B: GTA Service Center with a minimum of 4,897 square feet (+/- 5%) of usable space (as defined

below) within the Boundaries (as set forth in ITN Attachment “B”). Each submission should

specify the amount of space available and the address of such space. Total minimum parking

requirements 30.

The type of space required is Professional Office and will be used for; Child Support Enforcement and General Tax Administration.

The Offeror must provide the location of the space in a building(s) (the “Proposed Space”) and the

amount of space available. Any and all references to square feet of the Proposed Space contained in a

Reply must be “usable square feet” in accordance with the Standard Method for Measuring Floor Area in

Office Buildings, BOMA/ANSI Z65.1-1996, available online at www.boma.org, or at Publication

Orders/BOMA International, P.O. Box 79330, Baltimore, MD 21279-0330. The Department of Revenue

and Department of Management Services reserve the right to independently verify the space

measurement.

The Offeror/Lessor shall be responsible for build-out and clean up and shall provide the Department with

a clean, ready to operate space.

The number of square feet offered in the Proposed Space is:

Location of the Proposed Space within the building or buildings:

Address of the Proposed Space is:

Building BOMA Rating as Supplied by Offeror: ______________________________


ITN # 730:0347

B. Lease Commencement Date

The Proposed Space is to be made available with completed Tenant Improvements on 12/1/2011 with

lease commencement beginning 1/1/2012. Should the successful Offeror fail to make the space available

by the date specified in the Reply, the Offeror shall be liable to the Department for liquidated damages in

the amount of $1,012.10 for each additional day until the Proposed Space is made available. Unforeseen

circumstances, beyond the control of the Offeror/Lessor (such as acts of God), which delay completion

may be cause for the Offeror/Lessor to request an extension (in writing) from the Department. If the

delay is greater than sixty (60) days, the Department shall have the right to terminate the lease.

The Department requires that a Certificate of Occupancy (C/O) is received 30 days prior to the effective date of this lease. Department will not schedule the move-in until the C/O has been received. It is anticipated that the move-in will be approximately 30 days after receipt of the C/O. Offeror/Lessor agrees to make the Proposed Space available in accordance with the above Commencement Date (use an X to mark one of the following):

YES or NO

C. TERMS OF LEASE

The term of the lease will be Five (5) years from occupancy with an option to renew for Ten (10) - One (1) year renewal option periods.

Offeror agrees that the Proposed Space will be available to the Department throughout the initial term and the renewal option periods as specified above (use an X to mark one of the following):

YES or NO


ITN # 730:0347

D. Full Service (Gross) Rental Rate

The Offeror shall provide the Department with a Full Service (gross) lease structure. Therefore, the

lease rate must include base rent, taxes, all operating expenses (including, but not limited to, janitorial

services and supplies, utilities, water, insurance, interior and exterior maintenance, recycling services,

garbage disposal, security system installation and maintenance, etc.), and any amortization of required

tenant improvements to the proposed space. There shall be no pass through of additional expenses.

Provide the proposed Full Service lease rental rate for each year of the Initial Term.

Initial Lease Term Rate Per Square Foot Total Annual Rental

Year 1 $ $

Year 2 $ $

Year 3 $ $

Year 4 $ $

Year 5 $ $

Provide the proposed Full Service rent for each year of the Renewal Option term as specified in Section

D above:

Option Renewal Terms Rate Per Square Foot Total Annual Rental

Year 1 $ $

Year 2 $ $

Year 3 $ $

Year 4 $ $

Year 5 $ $

Year 6 $ $

Year 7 $ $

Year 8 $ $

Year 9 $ $

Year 10 $ $


ITN # 730:0347

E. Permitted Use by the State

The Department’s permitted use for the location will include general office purposes as well as existing

appropriate appurtenant uses such as existing cafeteria, training areas, vending, computer rooms, etc.

Offeror agrees and acknowledges that the use of the Proposed Space as described above is acceptable and that it is compliant with all laws: (use an X to mark one of the following):

YES __ or NO

F. ENERGY STAR RATING

Is this facility currently rated as Energy Star compliant (submit certification with Reply)? (use an X to mark one of the following): YES __ or NO

G. Tenant Improvements

The Department requires a “turn-key” build-out by the Landlord. Therefore, Offeror shall assume all

cost risks associated with delivery in accordance with the required Department program specifications

detailed in Attachment A.

Offeror agrees to provide a “turn key” build-out in accordance with the Agency Specifications detailed in Attachment “A” following the Department’s approval of an architectural layout provided by the Offeror/Landlord: (use an X to mark one of the following):

YES ____ or NO

H. LEASE Attachment “C” to this Invitation to Negotiate is the form lease agreement (and related addenda) which

contains the general terms and conditions required by the State of Florida. Other terms and conditions

may be required by the Department in order to consummate a transaction. Each Offeror should review

this form in its entirety.

Offeror acknowledges that he/she has reviewed the lease agreement form contained in Attachment “C” and that the form (including all terms and conditions) is acceptable should the Proposed Space be selected by the Department: (use an X to mark one of the following): YES___ or NO _____

I. ANTENNA ROOF RIGHTS

At all times during the Lease Term and during subsequent renewal terms, the Department shall have the

sole and exclusive right to place one or more antennas on the roof of the Building(s) and/or grounds and

site area without additional charge or cost, subject only to the reasonable approval of the Offeror for

issues related and limited to the structural integrity of the Building, and all required governmental

authorities.

Offeror agrees to the terms of this Section I (use an X to mark one of the following): YES___ or NO _____


ITN # 730:0347

J. ATTACHMENTS

This Invitation to Negotiate contains numerous Attachments each of which is an integral part of this

Invitation to Negotiate. The Attachments include the following:

Attachment A - Department Unique Specifications – Provided as a construction cost guide for Offerors.

Attachment B - Boundaries – Details the boundaries within which all Proposed Space must be.

Attachment C - Lease Agreement & Addendum A-J – This State Form Lease is provided to give the

Offeror a general understanding of some of the terms and conditions required by the State should a lease

be consummated. This is only a basic standard lease form. Other terms and conditions may be required

by the State in order for a lease to be consummated.

Attachment D - Disclosure of Ownership - Form must be completed and returned with the Reply

Attachment E - Present Value Computation - Formula to assign points based on proposed rental rates

Attachment F - Energy Performance - Analysis instructions must be followed and the appropriate

information returned with the reply

Attachment G - Sustainable Building Rating Evaluations - Must be followed and submitted with the

reply

Attachment H – Special Power of Attorney - Required if submitting on behalf of owners

Attachment I - Standard Method of Space Measurement - Standard method of measuring office space

Attachment J - Plans and Inspections for Fire Marshal - Instruction on how to submit building plans and

inspections to the State Fire Marshal

Attachment K - My Florida Market Place Vendor Request - Instructions on how to register with MFMP

on-line

Attachment L - Direct Deposit Requirements - Instructions on how to register for direct deposit

Attachment M - Broker Commission Agreement - Successful Offeror will enter into Tenant Broker

Agreement

Attachment N – Florida Law Venue Addendum 7 - Successful Offeror will enter into Florida Law

Venue Agreement

Each Offeror should read and understand each Attachment and addendum in its entirety prior to

completion of the Reply. Additionally, should an Offeror’s Proposed Space be selected, the Offeror will,

to the extent applicable, be required to adhere to the terms and conditions contained in all Attachments

and/or shall be required to complete/provide the information required in any such Attachment. Indicate

your review and understanding of the Attachments below.

Offeror acknowledges that he/she has reviewed and understands each of the Attachments to this Invitation to Negotiate and the directives contained in this Article IV, Section J (use an X to mark one of the following):

YES _____ or NO _____


ITN # 730:0347

K. PARKING

Adequate parking for State employees and visitors is mandatory. At the minimum, respondents must

make available not less than 94 for the exclusive use of the Department, of which 22 will be marked for

visitor parking. CSE needs 64 total spots and GTA needs 30 spots.

______ Contiguous exclusive parking onsite/adjacent to the building

Exclusive non-contiguous parking adjacent to the building

Exclusive offsite parking

Non exclusive offsite parking

Offeror acknowledges the above and affirms that the Proposed Space meets the parking requirement set forth in this Section K (use an X to mark one of the following):

YES ____ or NO _____

L. DISCLAIMER This Invitation to Negotiate is an invitation to negotiate and is for discussion purposes only. It is neither

an offer, contract, nor agreement of any kind. Neither the Department nor the Offeror shall have any

legal rights or obligations whatsoever between them and neither shall take any action or fail to take any

action in reliance upon any part of these discussions until the proposed transaction and a definitive

written lease agreement is approved in writing by the Department.

This Invitation to Negotiate shall not be considered an offer to lease. The terms of any transaction, if consummated, shall not be final nor binding on either party until a Lease Agreement is executed by all parties. This Invitation to Negotiate may be modified or withdrawn by the Department at any time.

Offeror understands and agrees with the Disclaimer set forth in this Section L (use an X to mark one of the following):

YES ____ or NO

M. MANDATORY PRE-BID CONFERENCE: Offeror has attended the mandatory pre-bid conference in person or via phone.

YES ____ or NO _____

N. HAZARDOUS MATERIAL: 1. Asbestos: The successful Offeror shall provide to the Department prior to occupancy an acceptable

State of Florida, or AHERA guideline asbestos survey. Additionally, the Offeror shall provide copies of

all asbestos abatement reports, which have taken place in the proposed leased space or building. If

asbestos material still exists in the space or building, the Offeror shall have or establish an active

Operations and Maintenance (O & M) Plan as recommended by the U.S. Environmental Protection

Agency (EPA) and State of Florida. The Offeror shall provide a copy of the annual O & M Plan

inspection to the offeree no later than 60 days following the yearly anniversary date.


ITN # 730:0347

All friable asbestos containing materials, not enclosed, encapsulated, and in poor condition must be

removed from any interior area of the building or space prior to occupancy. Materials such as floor tile,

gaskets, roofing, ceiling tiles, caulking, etc., that are in good condition and/or meet the requirements of

Category I and II non-friable ACM under the NESHAP’s requirements (U.S. EPA, 40 CFR Part 61,

Subpart M) may remain in the building or space providing that it is not disturbed and does not become

friable. In the event renovations or carpet replacement causes the asbestos to become friable, the

landlord will be responsible for the cost of removal and/or abatement. The landlord may not capriciously

withhold approval of necessary renovations or scheduled carpet replacement.

Should friable asbestos be discovered either during construction remodeling or after occupancy, the

owner shall immediately remove the hazardous material and reimburse the Department for any and all

relocation costs and delays associated with this removal.

Offeror Response: The property contains NO friable asbestos or hazardous Asbestos-based

fiber materials or PCB transformers.

__________________ The property at present does contain hazardous asbestos or hazardous

asbestos-based fiber materials. This material will be removed properly

before occupancy, at Offeror’s expense.

PCB transformers shall be disposed of properly

2. Drywall Associated Corrosion: The Offeror understands that the Department reserves the right to

require the Offeror to provide evidence that the property, its HVAC systems, copper plumbing, and

electrical wiring has been inspected for signs of drywall associated corrosion (Toxic Drywall) and it

has been determined by independent inspector that the building does not meet the case definition for

drywall associated corrosion. For more information go to:

http://www.doh.state.fl.us/environment/community/indoor-air/casedefinition.html#top

YES ____ or NO

O. Hazardous Substances:

1. The Offeror assures that the proposed site does not contain hazardous substances or electromagnetic

fields, whether above or below ground level. Further, the Offeror agrees to prohibit the generation,

storage or disposal of hazardous substances above or below ground level. Should hazardous substances

be revealed during the term of this lease, the Offeror shall immediately remove material and restore the

site in compliance with all applicable regulations, and reimburse the Department for any and all

relocation costs.

YES ____ or NO


ITN # 730:0347

2. Radon Gas: Radon is a naturally occurring radioactive gas. When accumulated in buildings in

sufficient quantities, it may present health risks to persons who are exposed to it over time. Levels of

radon that exceed federal and state guidelines have been found in buildings in Florida. Additional

information regarding radon and radon testing may be obtained from your county’s public health unit.

Prior to occupancy, Offeror agrees to provide certified proof of radon tests must be provided if the space

offered is at or below grade level. If radon measurements above 4 CI/L are detected, the Offeror shall

promptly act to reduce the level to meet the standard. (Radon Hotline: 1-800-543-8279)

YES ____ or NO

P. Revised Codes

The Offeror will ensure that the facility shall comply with the latest version of all applicable codes and

standards.

YES ____ or NO

Q. EXISTING TENANTS

If the offered space or any portion thereof (including parking areas) is presently occupied or shall be

covered by an active lease(s) 6 months prior to the date of occupancy or thereafter, written documentation

from the tenant(s) acknowledging the Offeror’s proposal and ability to vacate the premises 6 months prior

to the proposed date, or earlier, shall be presented with your response to allow the proposal to be

considered responsive. If existing tenants are on a month-to-month lease, the Offeror shall provide a

letter and supporting documentation explaining the terms and conditions of the existing tenants lease. If

the offered space is currently occupied by the Department of Revenue, the Offeror shall provide a letter

and supporting documentation explaining his ability to relocate the existing staff, without additional cost

to the Department, in order to accomplish the required build-out, remodeling, and or renovations to the

occupied areas.

Offerer Response: (Check one)

________________ Existing tenant acknowledgment(s), included as part of this bid

________________ Not applicable

Note: Include existing tenant acknowledgment with proposal (if applicable).


ITN # 730:0347

V. REPLY EVALUATION AND NEGOTIATION PROCESS; PROPOSAL

EVALUATION CRITERIA

REPLY EVALUATION AND NEGOTIATION PROCESS:

The Department knows how many square feet of office space is needed; however, it does not know whether “co-

locating” or placing its programs in separate facilities would provide the best overall value. Using the evaluation

criteria specified below, the Department shall evaluate and rank options and replies and, at the Department’s sole

discretion, proceed to negotiate with Offerors as follows:

• An initial decision will be made on which option (either co-location or separate CSE & GTA

facilities) to take. The following calculation process will be the same for both options; the option

with the lowest score (representing the best leasing value) will prevail.

a. For each Reply, the sum of the total rent over the life of the lease, the total renewal rent and

identifiable infrastructure cost borne by the Department will be determined.

b. In order to take into consideration the quality of the proposed facility, the building’s BOMA

rating will be considered using the following method: “A” ratings = 1.1, “B” rating = 1.2,

“C” ratings = 1.3, “D” ratings =1.4

The product of (A) and (B) will be the individual Reply’s “score”.

The scores for each Reply, in each option, will then be added together and divided by the number

of buildings in that option. The option with the lowest average score (best leasing option) will be

the option selected.

• The Department will then fully evaluate all proposals in the prefered option and then negotiate

with the Offeror(s) with the best score.

• The highest ranked Offeror(s) will be invited to negotiate a lease. If necessary, the Department

shall request revisions to the Reply submitted by the top-rated Offeror(s) until it is satisfied that

the Reply will serve the Department’s needs. The process will continue until a lease or leases are

negotiated and executed.

• The Department reserves the right to negotiate with all responsive and responsible Offerors,

serially or concurrently, to determine the best-suited solution. The ranking of Replies indicates

the perceived overall benefits of the proposed solution, but the Department retains the discretion

to negotiate with other qualified Offerors as deemed appropriate.

• Before award, the Department reserves the right to seek clarifications, to request Reply revisions,

and to request any information deemed necessary for proper evaluation of Replies. Offerors may

be requested to make a presentation, provide additional references, provide the opportunity for a

site visit, etc. The Department reserves the right to require attendance by particular

representatives of the Offeror. Any written summary of presentations or demonstrations shall

include a list of attendees, a copy of the agenda, and copies of any visuals or handouts, and shall

become part of the Offeror’s Reply. Failure to provide requested information may result in

rejection of the Reply.


ITN # 730:0347

• From the date this ITN is issued until a notice of recommended award, rejection of all bids or other

notice is made, no contact related to the ITN will be allowed between an Offeror and any

Department staff, with the exception of the official contact person mentioned paragraph II, D. Any

unauthorized contact will disqualify the Offeror from further consideration.

• The focus of the negotiations will be on achieving the solution that provides the best value to the

State.

• In submitting a Reply an Offeror agrees to be bound to the terms contained in that Reply for a

minimum of one hundred twenty (120) days. Offered prices/rates should assume those terms

apply, but the Department/Tenant Broker reserves the right to negotiate different terms and related

price adjustments if the Department determines that it is in the State’s best interest to do so.

• The Department reserves the right to reject any and all Replies, if the Department determines such

action is in the best interest of the State or the Department. The Department reserves the right to

negotiate concurrently or separately with competing Offerors. The Department reserves the right

to waive minor irregularities in Replies.

• A Reply may be withdrawn in person by a Offeror or authorized representative who presents

proper identification and signs a receipt for the Reply, but only if the withdrawal is made prior to

the exact deadline set for receipt of Replies.

• Errors and omissions, on the part of the Offeror, in preparation of the proposal confer no right to

withdrawal of the proposal after it has been opened.

• Financial Verification of the Offeror can be requested by the Agency as part of its evaluation

and/or negotiation for this ITN.


ITN # 730:0347

The successful Reply shall be the one that has the highest overall score and is achieved the best value

for the Department. All Replies in the prevailing option will be evaluated on the factors below.

Offeror’s must permit an onsite evaluation of the offered facility.

A. Parking – The Department needs 94 parking spaces (64 for CSE and 30 for GTA).

1. Contiguous exclusive parking onsite – adjacent to the building = 10 pts 2. Exclusive non-contiguous parking adjacent to the building = 5 pts

3. Exclusive offsite parking = 3 pts

4. Non exclusive offsite parking = 0

Maximum points 10

B. Location:

The effect of environmental factors (including the physical characteristics of the building, and the

area surrounding it) on the efficient and economical conduct of department operations planned for the

requested space.

1) Facility location is best suited and conducive to conducting business with our clients and for our

operation.

Maximum points: 10

2) Frequency and availability of public transportation near the offered space.

(Offeror shall submit a public transportation map and schedule with ITN submittal)

Maximum points: 5

3) A. Present condition of proposed facility, the property the building sits on, adjacent structures and

surrounding neighborhood.

Maximum points: 5

B. Offeror proposal for upgrading/modifications to proposed facility

Maximum points: 5

4) Security issues posed by the proposed building location, associated parking and surrounding

neighborhood, quality of exterior lighting and obstructed entrances/exits.

Maximum points: 10


ITN # 730:0347

C. Property:

1) Providing the aggregate square footage in a single building, on a single floor is preferred.

Replies shall be considered, but fewer points given, which offer the aggregate square footage in

not more than two building connected by overhangs and sidewalks. Buildings, which are

immediately adjacent or within 25 yards of one another shall also be considered but receive fewer

points.

A: Aggregate space in a single building, on a single floor 10 pts

B: Aggregate space in a single building, on two or more floors 5 pts

C: Aggregate space in two buildings, connected by sidewalks/overhangs 1 pts Maximum points: 10

D. ASSOCIATED FISCAL COSTS:

Rental: 1) Rental rates for basic term of lease. Rates are evaluated using ‘total present value’ methodology

for basic term of lease by application of the present value discount rate

of Entered From DMS .

Maximum points: 25

2) Rental rates for optional renewal terms of lease. Rates proposed are within projected

budgetary restraint of the department.

Maximum points: 10

E. Energy Star Rated Building (at time of submittal)

Yes: 5 No: 0

F. Building BOMA Rating (At time of submittal)

1. A Building = 5 pts 2. B Building = 4 pts

3. C Building = 2 pts

4. D Building = 0 pts

Maximum points 5

Items D,E,F to be completed by the facilities office Total possible award points: 100


ITN # 730:0347

VI. PROTEST PROCEDURES

Any protest concerning this solicitation shall be made in accordance with sections 120.57(3) and

287.042(2) of the Florida Statutes and chapter 28-110 of the Florida Administrative Code. It is the

Department’s intent to ensure that specifications are written to obtain the best value for the State and that

specifications are written to ensure competitiveness, fairness, necessity and reasonableness in the

solicitation process. NOTICE OF PROTEST OF THE SOLICITATION DOCUMENTS SHALL BE

MADE WITHIN SEVENTY-TWO HOURS AFTER POSTING OF THE SOLICITATION. Questions

to the Official Contact Person shall not constitute formal notice. Failure to file a protest within the time

prescribed in section 120.57(3), Florida Statutes, or failure to file a bond or other security within the time

allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

VII. CERTIFICATION

Each Reply must be signed by the owner(s), corporate officers of the owner or the legal representative(s) of the

owner. The corporate, trade or partnership name must be either stamped, written or typewritten, beside the actual

signature(s). If a Reply is signed by a corporate officer or agent of the owner, written evidence of authority must accompany the Reply. If a corporation foreign to the State of Florida is the owner, written evidence of authority to conduct business in Florida must accompany the Reply. I hereby certify as owner, officer or authorized agent that I have read the Invitation to Negotiate in its entirety and

agree to abide by all requirements and conditions contained therein. I further certify that this Reply constitutes

my formal proposal in its entirety.

Offeror’s Name

FEID or SS number of prospective Offeror, whichever is applicable:

(Authorized Signature) Relationship to Owner

(Print or type name) Witness

____________________________________

(Print or type title) Witness

Sworn to, or affirmed & signed before me on: ____________________________________

Notary Public Signature

____________________________________

(Date) (Print, type or stamp commissioned name of notary)

_____ Personally Known

_____ Produced

Seal:___________________________________ Identification Type: ___________________


ITN # 730:0347

VIII. Required Documentation Checklist

In order for a proposal to be accepted, Items A through X shall be included in the proposal.

Checklist: Please note that the items requested shall conform to the specifications and requirements contained in

this ITN. Items supplied, which do not meet the specified requirements, may be determined non-compliant.

A. _____ One (1) original ITN form properly completed and notarized, witnessed and two (2) copies

B. _____ Attachment B - Map (annotated with location of proposed facility)

C. _____ Photographs (Current Front, Sides, and Rear of Building)

D. _____ Scaled Floor plan showing present layout with dimensions

E. _____ Square footage calculations.

F. _____ Scaled Site layout with all parking spaces and utilization of spaces shown

G. _____ Public Entity Crime Statement, (Attachment C Addendum E)

H. _____ Certification Regarding Debarment, (Attachment C Addendum J)

I. _____ Disclosure of Ownership Statement (Attachment D)

J. _____ Energy Performance Calculation Method (EPA – Attachment F)

K. _____ Sustainable Building Rating and FEMP (Attachment G)

L. _____ Special Power of Attorney (Attachment H)

M. _____ Documentation showing Offeror as controller of property

N. _____ Letter from the current Zoning Authority stating the property is suitably zoned

O. _____ Authorization for corporation to conduct business in Florida

P. _____ Certification letter from an HVAC contractor or engineer

Q. _____ Public transportation schedule

R. _____ Tenant acknowledgment of the Offeror’s proposal (if applicable)

S. _____ Proof of Historical Property designation (if applicable)

T. _____ Certification of multi-story building live load by a structural engineer registered with the State of

Florida upon the bid award.

U. _____ Offeror to supply Crime statistics from local Law Enforcement Agency for a one mile

radius around proposed location, for all crimes in the last reported year.

V. _____ Broker – Tenant Commission Agreement (Attachment M)

W. _____ Evidence of control of parking

X. _____ Out of state leases will require the successful proposer to sign the Florida Law/Venue (Attachment N)


ITN # 730:0347

ITN Submittal Cover Page

Offeror Name: _________________________________

Title: _________________________________________

Company: _____________________________________

Address: ______________________________________

City/State/Zip: _________________________________

Phone: ________________________________________

Fax: __________________________________________

E-mail: ________________________________________

Address of the Proposed Space is:

Square feet offered in the Proposed Space is: _________________________________

Building BOMA Rating as Supplied by Offeror: ______________________________

Full Service Lease Pricing (see page 16 of 28 sect. D) Initial Lease Term Rate Per Square Foot Total Annual Rental

Year 1 $ $ Year 2 $ $ Year 3 $ $

Year 4 $ $ Year 5 $ $

Option Renewal Terms Rate Per Square Foot Total Annual Rental Year 1 $ $ Year 2 $ $

Year 3 $ $ Year 4 $ $ Year 5 $ $ Year 6 $ $ Year 7 $ $ Year 8 $ $

Year 9 $ $ Year 10 $ $ Please complete and make sure this is the top page of the submittal

Offeror’s initials of acknowledgement are required on all pages of this attachment_______

AGENCY SPECIFICATIONS FOR INVITATION TO NEGOTITATE

ENTER LEASE 730:0347 – LEESBURG ATTACHMENTS TO INCLUDE A - N


Type of Space OPTION 2 #Needed SqFt Total

Quant & specs to be ok'd by DOR & local

code

Enclosed Office 5 110 550 Data & phone drop, dedicated outlets

CSE-Cube Work Space On Site Employees 30 64 1920 Data & phone drop, dedicated outlets

GTA-Cube Work Space On Site Employees 11 64 704

PTO-Cube Work Space On Site Employees 64 0

TOTAL CUBICLES 41 2624

PTO Telecommuting Hotel Space 0.0 64 0.0 Data & phone drops. See Agency SAW spec

CSE Telecommuting Hotel Space 0.0 64 0.0 Data & phone drops. See Agency SAW spec

GTA Telecommuting Hotel Space 4.0 36 144.0 Data & phone drops. See Agency SAW spec

DCSA Office Workroom Combo 1 164 164 electric, data & phone drops, see spec

CSE - Interview Room Office Space 7 64 448 electric, data & phone drops, see spec

CSE -Cube & Work Space in Secure File Room 1 64 64 electric, data & phone drops, see spec

GTA Accountant Safe / Room 1 130 130 electric, data & phone drops, see spec

CSE LAN/Telecom Room, Secured 0.5 150 75 Separate climate control, elec & data drops

GTA LAN/Telecom Room, Secured 0.5 150 75 Separate climate control, elec & data drops

PTO LAN/Telecom Room, Secured 0.0 80 0 Separate climate control, elec & data drops

TOT LAN/TEL COM ROOMS SECURED 1.0 150

CSE DCSA Workroom, Secured 0.0 100 0 electric, data and phone drops

GTA DCSA Workroom, Secured 1.0 100 100 electric, data and phone drops

PTO DCSA Workroom, Secured 0.0 100 0 electric, data and phone drops

TOTAL WORKROOM SECURED 1.0 100

CSE - Open File Area 1 396 396 Electric Outlets

GTA - Open File Area 1 180 180 Electric Outlets

PTO - Open File Area 0 0 0 Electric Outlets

TOTAL OPEN FILE AREA 2 576

CSE - Break Room 0.5 200 100 See spec. sheets, H&C water, mult elec outlet

GTA - Break Room 0.5 200 100 See specifacation sheets

PTO - Break Room 0.0 150 0 See specifacation sheets

TOTAL BREAKROOMS 1.0 200

Supply Storage 2 100 200 Electric Outlets

CSE - Team Meeting Room 2 110 220 electric, data and phone drops

GTA - Team Meeting Room 1 110 110 electric, data and phone drops

PTO - Team Meeting Room 0 110 0 electric, data and phone drops

TOTAL MEETING ROOMS 3 330

CSE - Hoteling For Interview Staff 2 64 128 electric, data & phone drops, see spec

CSE - Bulk Storage 1 100 100 electric, data & phone drops, see spec

CSE - Copy, fax, Shred Room in common area 1 100 100 Mult. elec outlets, data and phone drops

CSE - Agency Mailroom 1 100 100 Electric outlets, see spec sheets

GTA - Agency Mailroom 1 100 100 Electric outlets, see spec sheets

TOTAL MAILROOMS 2 200

CSE - Mail, Copy, Fax &Shred Room

Combo 0 100 0 Mult. elec outlets, data and phone drops

GTA - Mail, Copy, Fax &Shred Room

Combo 1 100 100 Mult. elec outlets, data and phone drops

TOT. MAIL/COPY/FAX COMBO ROOM 1 100

CSE - Training Room 1 264 264 Mult. elec, data & phone outlets, ceiling fan

GTA - Conference Room 0 200 0 Mult. elec, data & phone outlets, ceiling fan

GTA - Auditor Workstation 1 64 64 electric, data and phone drops

Net Usable Area 6636

Circulation 40% 2654

Sub-Total Usable Area Square Footage 9290

Total Special Support Area 5364

Total Square Feet Needed 14654

Total Square Feet per FTE 236

(Page 1 of 16 Agency Specifications) ITN Attachment A


Type of Space OPTION 1

Num.

Req.

Sqft

Size

Total

Space

Square

footage

Notes

Quantity & specifactions to be

determined by DOR & local building

code

CSE - Reception Area / Lobby 614 1 614 Data & phone drop, elec. Outlets, see specs

CSE - Multi-Purpose Mass Interview Room 1 352 352 Data & phone drop, elec. Outlets, see specs

CSE - Interview Room witn FTE office included 7 50 350 Data & phone drop, elec. Outlets, see specs

CSE - Interview Room witn no FTE office 1 114 114 Data & phone drop, elec. Outlets, see specs

CSE - Front Counter Area 2 82 164 see specs

GTA - Reception Area / Lobby 1 250 250 elec, data, phone, tv outlets, ceiling fan see

spec

GTA - Front Counter Area 3 24 72 see specs

GTA - Interview Rooms 2 128 256 Data & phone drop, elec. Outlets, see specs

GTA - Multipurpose Room 1 380 380 Data & phone drop, elec. Outlets, see specs

CSE - DOAH Hearing Room 1 200 200 Data & phone drop, elec. Outlets, see specs

CSE - Secured File Room 1 1044 1044 Electrical outlets, centrally located if poss.

GTA - Secured Evidence Room 0 180 0 Electrical outlets

GTA - Secured File Room 1 180 180 Electrical outlets, centrally located if poss.

GTA - Remote Document Processing Room 1 150 150 Data & phone drop, elec. Outlets, see specs

PTO - File Room Secure 0 100 0 Electrical outlets

Special Needs Space

Net Usable Area 4126

Circulation 30% 1238

Sub-Total Usable Area Square Footage 5364



(Page 3 of 16 Agency Specifications)

ITN Attachment A


DOR UNIQUE AGENCY SPECIFICATIONS

RESTROOMS

Each is to be equipped as follows:

A. Shall meet requirements of DCA/ADA Accessibility Requirements Manual. B. All lavatories supplied with hot and cold water, the Lessor shall provide required water heater. At

least one (1) soap dispenser per lavatory, air deodorizers, trashcans, exhaust fans and two paper towel dispensers shall be provided in each rest room, except for public restrooms one (1) Xcelorator hand dryer must be provided. Sanitary napkin receptacles accessible to each water closet station provided in women’s rest rooms. Disposable sanitary seat covers provided in each water closet station. One full size mirror in staff restrooms shall be provided.

C. Public rest rooms shall be accessible from the reception area or common areas and separate from the staff rest rooms for security purposes. Both male and female public restrooms shall each have a baby diaper-changing table built out to provide for the needs of our clients.

Note: One public Unisex restroom may be substituted if building limitations prohibit the installation of two restrooms. The Department desires two public restrooms if permissible. Doors for staff rest rooms (if separate from public rest rooms and accessible through public area) shall be equipped with electronic keypad system or card swipe lock to automatically lock upon closure.

FLOOR PLANS

Final floor plans shall be a joint effort of Department staff and the successful proposer. The successful proposer is to provide architectural services by a licensed architect to prepare renovation plans. The final floor plan is subject to the Department’s approval and State Fire Marshal review and approval.

A. INTERIOR WALLS extended from floor to ceiling and designed or insulated sufficiently to prevent noise transmission. All walls shall contain a minimum of 3 ½ inches of fiberglass insulation. Conference Rooms, Rest Rooms, Mechanical & Equipment Room walls shall contain soundproofing material equivalent to 6 inches of fiberglass insulation. Perimeter wall defining the Department’s space interior walls of the Telecommunications Equipment Room, and interior wall of the designated central file room(s) shall extend beyond the ceilings to prohibit access through the ceiling crawl space. Reception area walls and conference room(s) shall have chair rail. The color and design to be selected by DOR staff from samples provided by the Lessor’s licensed interior designer.

B. CEILING HEIGHT is to be eight (8) feet minimum. Ceilings may exceed that height if energy efficiency is not adversely affected. Deviation subject to the Department’s approval.

C. INTERIOR HALL width a minimum of four (4) feet for main hallways. D. DESIGN shall maximize the number of exterior window offices and provide natural lighting where

possible.

WEEKLY CONSTRUCTION MEETINGS

During the course of construction, mandatory weekly progress meetings shall be held at the construction site. The Lessor and/or his contractor shall coordinate these meetings with authorized DOR staff. The meeting shall include:

A. updated progress schedule to achieve the desired completion date;

B. special problems, remedial actions;

C. Status of fees permits, building inspection, violations.



OCCUPANCY

The date of lease payment commencement shall be determined by the date a Certificate of Occupancy is issued and final acceptance by the State Fire Marshal. In addition, the following criteria have been met:

A. Certification of Occupancy shall be submitted to the Department Facility office in Tallahassee 30 days prior to the lease start date.

B. All installations are operational and complete; C. The Issuing Officer has signed a letter of acceptance. The Department of Revenue shall be

allowed to move all office equipment and furniture into the premises 5 days prior to actual occupancy, at no charge to the Department.

FIRE PREVENTION

Lessor shall conform to all requirements of the State Fire Marshal and shall obtain 50% completion inspection and final inspections by the State Fire Marshal as required by 633.085, Florida Statutes. Fire and Life Safety equipment maintained by the Lessor and shall meet the state and local requirements for life safety. Note: It shall be the Lessor’s responsibility to contact the Local Fire Protection Agency who shall perform

subsequent inspections either annually or every two years thereafter as per Florida Statues.

HEATING, VENTILATION AND AIR CONDITIONING

Provide sufficient climate control units with adequate ductwork, registers and grills sufficient to uniformly cool and heat the entire leased area. Unit(s) equipped with automatic thermostat(s) fitted with tamper proof covers. Temperatures shall be maintained at 75 degrees Fahrenheit during the heating and cooling season. Temperatures may be adjusted periodically to achieve employee comfort. Control thermostats shall be located in areas to achieve proper zone temperature. System tested and balanced prior to occupancy and adjusted after occupancy until desired temperatures are achieved. VAV zone boxes shall maintain a minimum air flow (circulation) of a least 25% after the zone temperature reaches its set point (if applicable). Outside fresh air intake vents, dampers, automatic controls, and power driven systems for fresh air (if applicable) shall be fully operational according to design specifications and shall be located at least fourteen feet above the ground. Carbon dioxide monitors (if applicable) calibrated every 5 years at a minimum.

Buildings or spaces, older than 10 years, where ductwork has not been retrofitted, with ridged air conveyance ductwork (lined or non-lined on the air side), turning vanes, operational control systems on the air side, air handlers that are to remain in place, thoroughly inspected for excessive buildup of dust and contaminants (i.e., mildew, mold fungi, etc.) by the firm performing the test and balance of the space or building. If excessive buildup of dust, dirt or contaminants is present, the Lessor shall contract at his expense with a licensed mechanical firm to have the ductwork, all interior control surfaces, turning vanes, registers, grills and the interior of the air handlers cleaned properly.

The entire air conveyance system inspected, calibrated, tested and balanced by a firm professionally engaged in this type of work, just prior to occupancy, every 5 years and/or after any renovations which effect the systems operation. The scope of work shall include all the items listed above, and include operating controls, sensors and controls that shall be calibrated, inspection of air handlers, pumps, valves, condensation drain lines, condensation pans, coils, ductwork, dampers, VAV boxes, cooling towers, or anything that has a relationship to the air conveyance or operating control system. The test and balance firm shall provide a report in writing to the Lessor that the above listed items and specifics have been inspected, and are in proper operating order. A copy of this report provided to the Lessee prior to occupancy and after each 5-year re-inspection.



The Lessor shall inspect all air handler coils (all layers), condensation drain pans, condensation drain pipes, cooling towers (if applicable), gaskets, or couplings for microbial growth and buildup, due to normal operating conditions, standing water caused by clogs, leaks, etc., on a monthly basis and document any discrepancies. The Lessor shall immediately correct any and all problems to current standards or care with due diligence to prevent possible health problems related to the HVAC system and its operation. Fresh air intake vents inspected for any microbial buildup and thoroughly cleaned, if necessary. Filters (if applicable) on fresh air intake vents cleaned or replaced bi-monthly. The Lessor shall maintain a monthly service record, showing the dates the maintenance cleaning and inspection were made and filters were replace.

INDOOR AIR QUALITY TESTING

Lessor shall provide fresh air intake of 20 or more cubic feet per minute per person, as recommended by ASHRAE (the American Society of Heating, Refrigerating and Air Conditioning Engineers). Incoming fresh air to be pre-conditioned (filtered, moisture removed, heated or cooled). Interior humidity shall not exceed 60% relative humidity. The building envelope shall be maintained to prevent a positive pressure of moisture intrusion that may result in micro biological and fungal growth on surfaces, furnishings or interstitial spaces. In the event a suspected air quality problem arises, the Lessee reserves the right to have the indoor air quality tested at its own expense by a CIAQP (Certified Indoor Air Quality Professional); CIEC (Certified Indoor Environmental Consultant; CIH (Certified Industrial Hygienist); or P. E. (Professional Engineer), whose primary business and focus is indoor air quality/environment to determine the cause of the problem. After assessment, if test results indicate conclusively that a problem exists, the Lessor shall take immediate corrective action to remedy the situation and reimburse the agency for the costs of conducting such test(s).

Painting and construction shall be conducted under ventilating and occupancy conditions that shall not result in indoor air quality complaints.

SECURITY REQUIREMENTS: SHALL INCLUDE, BUT NOT BE LIMITED TO THE FOLLOWING

A. All outside doors, with the exception of the main entrance(s), equipped with interior push bar release locks. All exterior doors to include a singular cylinder deadbolt lock. Doors to automatically lock upon closure and require an electronic key card or proximity card reader, to gain entry. This system is required to prevent unauthorized entry into the leased space, yet provide employees with convenient entry and exit of the building. Main client entrance shall be programmed to lock at the end of the scheduled work day at 5:00 p.m. and unlock at the beginning of each day at 8:00 a.m. as stated by programs management and to include a dead bolt.

B. Locks and alarm contacts, motion and/or glass break detectors on all exterior windows and

doors. If windows are capable of opening they shall be equipped with alarm contacts and glass break detectors.

C. Interior security lights throughout the leased area for security when main lights are off. Night-

lights on all outside doors. D. Night lights with timers set to come on at dusk and off at dawn in the entire parking area and

over all outside doors. A Minimum of 3 ft/candles of light throughout all areas provided for parking, sidewalks and outside patio area.

E. Locks installed on designated interior offices, interview rooms, evidence rooms,

conference/training rooms and storage rooms.



F. Security: The Lessor shall provide, install and maintain an electronic security system to detect unauthorized after hours entry and provide for access control during business hours. The security system equipped with an alarm key pad at each program’s main entrance (Maximum of two entrances per program as determined by The Department of Revenue’s program management.), contacts on all doors and windows that open, glass break sensors to monitor all glass on perimeter walls. Motion, fire and smoke detectors throughout the leased area and monitoring system hookup. Fire and smoke detectors shall activate an audible and visual alarm to he heard and seen through out facility. Monitoring of the system shall be required 24 hours per day and provide rapid response to unauthorized after hours entry by local law enforcement officers. Alarm and Access Control System designed and installed by a licensed alarm system contractor in consultation with the Department’ representative and shall include, Electronic door strikes to allow authorized entry into the work area by receptionist and Panic Buttons and Trouble Lights to indicate client problems in each reception office and all interview rooms. The Department reserves the right to work with the Lessor to determine which security vendor performs this project.

Note: The Department may require more than one alarm system and entry system that shall

allow different sections control of the system in their area. The monthly fee for monitoring the system shall be paid by the Lessee. The Lessor shall own and maintain all equipment associated with the security and fire alarm system.

G. Trees and shrubs in and around the parking lot and the building shall be maintained using the

two foot-six foot rule (shrubs no taller than two feet above the ground and trees trimmed so lowest limbs are no less than six feet above the ground), allowing for good natural surveillance and visibility.

H. Electronic locks and automatic closure devices are required on interior doors leading from the

reception/ lobby area into the support areas, employees’ offices and interview rooms. I. Area over the reception counter and interview room counters shall be enclosed with a fixed

window. Window must be constructed of Safety Glass, which will not shatter if broken and installed a minimum of one inch deep in a metal frame surrounding all four sides. The window must extend to within a maximum of 4 inches of the ceiling and the space between the top of the counter and the bottom of the glass shall be six inches. (“ITN Attachment A: Front Counter & Misc. Requirements”)

SIGNS

A. Interior identification: 1. Lessor shall provide interior main directory showing location of all programs, conference

rooms, etc. Provide directory signs on each floor and in entrance suites showing programs and/or room use. Samples and designs shall be reviewed and approved by the Department. Interior sign consisting of the Revenue logo shall be placed near or on the entrance door in conformance with other building interior signage locations. The Department shall provide Logos and Program signs for the Lessor’s' use. Provide directional signs as required. (“ITN Attachment A: Signage”)

2. Other ADA compliance, raised letter signs with Braille provided to identify all restrooms (handicap symbol on restrooms for person with disabilities), conference rooms, mechanical equipment, and other special use rooms. All rooms and cubicles or offices are to be numbered consecutively.



B. Exterior identification: 1. An exterior free standing sign, clearly visibly from the road, of a style and material

comparable to surrounding facility signs of sufficient size to identify the State of Florida, Department of Revenue, with Revenue logo, purchased, installed, and maintained by the Lessor. In addition, in buildings where Department occupies 50% or more of the gross lease space, the Department shall have the option to require Department signage on the building exterior to be provided by the Lessor either at the top of the building or at the entrance. Sign lighting encouraged. (“ITN Attachment A: Signage”)

2. The Lessor is to use logo and program signs, which shall be provided by the Department, on all entrance doors to designate program(s).

3. All signs shall meet requirements of DCA/ADA Accessibility Requirements Manual, and are to be installed and maintained by Lessor. See (“ITN Attachment A: Signage”) for samples and additional information.

REFRIGERATED DRINKING FOUNTAINS

Provide a minimum of 2 refrigerated drinking fountains, one each immediately adjacent to restrooms and lobby areas. In facilities where the space is on multiple floors, additional fountains shall be provided. Note: Must meet the requirement of ADA/ANSI Standard A117.11980, Specifications for Making Buildings

and Facilities Accessible to and Usable by Physically Handicapped People. (Your local building official should have a copy.)

FLOOR COVERINGS

New carpeting shall be installed prior to acceptance of the building. All individual office spaces and conference rooms shall have at least 68.8 oz. per square yard total weight; 26 oz. face weight per square yard, loop commercial grade, anti-soil carpeting to benefit acoustics, comfort and minimum maintenance in cleaning. Lounge areas, reception areas, break rooms; restrooms and telephone/ computer rooms shall required ceramic tile, non-slip. Carpeting shall have UM-44D, ASTM D 3674-81/UM-44D, fire and 3.5 kilovolts electrostatic conductivity rating. All ceramic tile and carpeting shall be a color and by a manufacturer acceptable to the Department, which shall choose from an assortment of at least three samples provided by the Lessor. Carpeting treated to reduce staining. Carpet specified has a normal life expectancy of five (5) years and therefore shall require replacement at the Lessor’s sole expense every five (5) years. Tears or loose seams, which become safety hazards, repaired or replaced upon request from the Department. Any ceramic tile that has been broken or chipped, shall be replaced when damage occurs. Any alteration to this schedule shall be made and agreed to by both parties in writing.

WINDOWS

All rooms having exterior walls shall have windows with a minimum of 24-sq. ft. of light space per 120 square feet of floor space. If an open configuration on the exterior walls, then at a minimum, there shall be one window per every 12 linear feet. Placement may be determined by structural requirements. Every interior office shall include a solid core door, with glass panels next to the door 1’ x 6’.

WINDOW & DOOR COVERING

All exterior windows and public access interior/exterior glass panels and/or glass doors shall have mini blinds to permit privacy, and allow sunlight and energy control. All windows receiving direct sunlight shall, in addition, be tinted or covered with energy saving film, with darker tinting applied to windows facing the west. Interview rooms are exempt from this requirement.

CEILING FANS

Fans, if required, to be suspended at minimum of eight (8) feet above the finished floor level, in those areas noted. Ceiling lights located in a pattern around the fans to eliminate the strobe light effect. No

lights located directly above the fans. (Page 9 of 16 Agency Specifications)

ITN Attachment A


LIGHTING

A. All leased space to be provided with fluorescent lights to provide a minimum lighting level of: (Measured with a General Electric type 214 Light Meter)

1. 10 foot-candles - halls and corridors, etc.

2. 30 foot-candles - other public areas

3. 50 foot-candles - offices, classrooms, conference rooms, computer rooms, etc.

(measured with a General Electric type 214 light meter)

B. Interior lighting shall include emergency lighting for security and safety. All emergency lights shall have battery packs and be tested monthly.

ELECTRICAL REQUIREMENTS

The Lessor shall provide: A. One (1) dedicated 20 amp electrical circuits with isolated grounding (maximum three (3) offices

per circuit) and orange duplex outlets in each office, modular partition, and common areas for connection of computer equipment, and as required for printers, copiers, etc. and two (2) duplex receptacles per office, maximum three (3) offices per circuit;

B. Three (3) dedicated circuits for each break room; C. Class “B” surge protection on all 120/208 circuit break panels; D. Ground resistance test to assure less than 5 ohm or better; E. Housekeeping circuits separate from office circuitry; F. Building shall comply with National Electric Code latest edition at the time of occupancy.

TELEPHONE AND COMPUTER REQUIREMENTS (UNIQUE AGENCY REQUIREMENTS)

Telecommunications Requirements: The building owner shall provide the required facilities and labor to install a telecommunication system(s) in accordance with the installation requirements of the selected system. Since the type of system shall not be known during the bid process, and further, different types of telecommunication systems may be installed during the life of the lease, the general facilities should allow for the support of any type of telecommunication system(s). Facilities shall be constructed in a manner that shall meet the needs of the Department and provide high quality of service.

SERVICE ENTRANCE

A service entrance shall be provided to allow the entrance of telephone company lines into the building. This entrance shall be a sleeve of corrosion resistance conduit 4 inches in diameter to ensure the protection of incoming lines. The entrance location shall be capable of allowing spare conduits of equal size for future growth.

A main terminal location shall be provided where the service entrance lines shall interface with buildings inside wiring. The main terminal may be located as follows:

A. In a locked panel box on an exposed wall near the service entrance.

B. In a walk-in terminal room near the service entrance.

C. In the telecommunications equipment room.

The main terminal shall require a plywood backboard 4' X 8' 3/4 inch thick treated with a fire retardant material and wall mounted. At the main terminal location there shall be one dedicated isolated 120 VAC, 20 Amp duplex receptacle, one 6 AWG solid copper insulated electrical grounding wire from the building grounding electrode, a light intensity level of 30 foot candles minimum, and conduit equal in size and quantity of the service entrance conduits to the telecommunications equipment room if required.



TELECOMMUNICATIONS AND SERVER EQUIPMENT ROOM

All rooms designated as a communications or network server room shall be a security room or a secured area and be designated as “Restricted Areas”. These areas shall have a separate HVAC system, to maintain a seven day a week, 24 hour a day, climate control of 72 degrees. Security room – A security room is a room that has been constructed to resist forced entry. The entire room must be enclosed by slab-to-slab walls with a hard top ceiling, constructed of approved materials (masonry, brick, dry wall, etc.) and supplemented by periodic inspections. All doors shall be locked with both approved dead bolts and sequenced button activated locks used in conjunction with electronic strikes. Glass in doors or windows will be security glass [a minimum of two layers of 1/8 plate glass with .060 inch (1/32) vinyl interlay, nominal thickness shall be 5/16 inch.] Vents or louvers will be protected by an Underwriters Laboratory (UL) approved electronic detection system that will annunciate at a protection console or a UL approval central station. Cleaning and maintenance will be performed in the presence of an employee authorized to enter the room. A telecommunications equipment room shall be provided that meets the Minimum Protection Standards established in Information Services Program Policy #DOR-SEC-002, which requires that any communications or network server room be designed as a “security room” or a “secured area”. Equipment room should be a minimum of 10 X 10 feet with a height of at least 8 feet. The room shall contain the demarcation point for telephone Company lines terminated for the building's telecommunications equipment and shall not contain any unrelated equipment. The room shall be centrally located to the leased space and may also serve as the main terminal location. The entry into the room shall be through a locked door at least 36 inches wide and shall only be accessible from the leased area. The room shall be served by a separate HVAC system, be dust free, and in a location where electromagnetic interference is minimal to ensure a controlled environment. Additional HVAC or exhaust fans may be required if the room temperature exceeds the computer equipment recommended heat range. In the telecommunication equipment room there shall be plywood backboards, 4 X 8 feet by 3/4 inches mounted on the longest unobstructed wall. The plywood backboards shall be affixed in such a manner that it shall support the weight of the cable, terminals, and other equipment that shall be attached to it. The plywood backboards shall be treated with fire retardant material. Where needed, there mounted plywood backboards to install such devices as key service units, line and station connecting blocks, surge protector assemblies, demarcation points, main distribution wire cable, and any other equipment necessary for the operation of a telecommunication system. Awarded Bidder shall provide two electronic rack systems, plus two equipment shelves and wire management harnesses, for the Departments communication equipment. Wire management shall include “ladder” tracks sufficient for the connection of the rack system to the plywood backboards. Wire management harnesses shall include Horizontal 2 sided covered wire channel’s above and below all patch panel and 2 (two) vertical 2 sided covered wired channel’s running the full height of the rack on both sides. Rack shall be, AMP-559260-1, 19" x 7' or equivalent. Rack shall be bolted to the floor after the equipment is installed in the building LAN equipment room.

Note: Locations offering the net square footage on multiple floors or in multiple buildings, one or more

additional equipment rooms may be required although the size of the room should be smaller than 10 X 10. Where multiple telecommunication rooms are more than 300 feet apart the, Landlord shall provide multi-mode fiber optic + (62.5/125) cable from the Main Distribution Frame to each Intermediate Distribution Frame. All fiber shall be Seicor, Lucent Technology, or equivalent with ceramic ST Connectors. Fiber shall be no less than 12 strand. It shall be the responsibility of the Landlord to provide cable risers to the multiple floor area locations for both telephone and computer lines.

In the telecommunications equipment room there shall be two dedicated isolated 120 VAC, 20 Amp quadruplet receptacles on each wall, and 1 each dedicated isolated 120 VAC, 20 Amp quadruplet receptacle floor mounted at the base of each rack. One 6 AWG solid copper insulated electrical grounding wire from the building grounding electrode, a light intensity level of 50-70 foot candles minimum, and conduit equal in size and quantity of the service entrance conduits from the main terminal location if required. One additional Telephone outlet or Jack shall be installed to provide for communications during installation of the system.



ADDITIONAL TELECOMMUNICATION REQUIREMENTS (THESE SPECS SUPERCEED OTHERS)

All data drops enhanced CAT-6 will terminate standard TIA/EIA-568A configuration on RJ45 100-patch panels 1000Mbps certified which will be rack mounted on AMP-503353-1,19”x7’ or equivalent racks in the designated equipment room. The room shall be in a controlled environment with light intensity level of 50 foot candles minimum.

In the equipment room there shall be one dedicated isolated 120 VAC, 20 amp quadraplex receptacle. The rack or racks shall be grounded with a 6 AWG solid copper insulated electrical wire from the building grounding electrode. There shall be eight (8) foot RJ45 to RJ45 level 6 or 5E patch cables provided for a connection in the equipment room and ten(10) foot RJ 45 to RJ 45 level 6 or 5E station cables at station ends. All drops shall be homerun from the wall jack location to the equipment room with two feet slack in the cable at the office end. Slack may be pulled into the ceiling when installing the wall jack assembly. The agency shall be provided with the printed results of the test for Crosstalk, Resistance and db loss for each data drop. The results of each test will meet standard industry requirements for data wiring at 1000BaseT. The contractor providing quote must have a Registered Communications Distribution Designer (RCDD) on staff to insure installations meet the requirements of the industry and building codes. 6 strain MM50/125 fiber between buildings

STATION WIRING

Each Station wire run shall consist of 4 pair UTP, No. 24 AWG, air plenum, level 5E CMP for voice use and 4 pair UTP, No. 24 AWG, air plenum Level 5E CMP for Data. Data wire shall be 350E Data Twist or equivalent certified for 100 megabyte Transmission (100 Base T).

Note: Buildings, which have ducts for HVAC air return (Non-Plenum Return), may install Non Plenum

Sheathed Wire. Wiring shall be identified in accordance to the following specifications: Data wiring [Local Area Network (LAN)] shall be sheathed with Green sheathing. Voice wiring (Telephone) shall be sheathed with Blue sheathing.

WIRING INSTALLATION Installation shall include one (1) station wire run (each including one voice line, one data line) to each permanent office location. These shall be terminated in each office on a quad modular wall jack assembly using the following or equivalent materials:

A. AMP 557505-1 plate

B. AMP 557681-2 RJ11 insert

C. AMP 569012-2 RJ45 insert Level 5 (100 Base T)

D. AMP 557626-1 plate blanks

The installation shall include one (1) station wire run (one voice line, one data line) to each modular office (if bid specifies modular offices). These shall be terminated in each office on a quad modular jack assembly using the following materials: AMP #P936018-7-1 Flex Mode RJ45/RJ11 or equivalent. Additional line locations not specified in this section shall be indicated on blueprint as to their termination points. These lines shall be installed technically equivalent to those installed in the permanent and modular office locations and shall require a Quad Modular Wall Jack AMP 558088-1.



Four (4) of the four (4) pairs from the voice station wire shall be terminated on the RJ11's. The level 5E data station wire (350E Data Twist or equivalent) shall be terminated on the RJ45 plugs. These cables shall be terminated in the jack assembly wired standard CAT5E 568A 100baseT configuration for data and standard color configuration for voice. Station wire shall be home run from the wall jack location to Telecommunication Equipment room. There shall be two (2) feet of slack in the cable at the office end. Slack cable may be pulled into the ceiling when installing the wall jack assembly. In addition, each office and workstation shall require a ten-foot RJ45 to RJ45 level 5E-station cord. All data lines shall terminate standard 568A configuration on 96-port RJ45 110 patch panels (AMP 557863-1) which shall be rack mounted. Rack(s) shall be provided by bidder, AMP-559260-1, 19" x 7' rack in the building LAN equipment room. Note: Eight (8) foot RJ45 to RJ45 level 5E patch cables shall also be provided by bidder at each

termination point to allow for connection to agency owned LAN equipment. (AMP 1-558048-6 patch cables)

In those situations where the occupying tenant includes the Child Support Enforcement Program additional wiring requirements may be required. The Local Area Network (LAN) connections for the FLORIDA Computer System shall be required. In most cases these connections shall be through the DOR LAN System and shall require the wiring connections as previously described. If the FLORIDA LAN System is using "Stand Alone Terminals", then the connections at the terminal and the connections from the patch panel to the controller shall require a Baluns Part Number AMP-555195-3 (pins 5, 2) connection wire. All voice lines shall terminate on 66MI-50 blocks with all pairs punched down and mounted on backboards located in the building’s telecommunications equipment room. Cross connects to telephone company demarcation points shall be the responsibility of the building owner. These cross connects shall be completed and dial tone available on the day selected by the Department to occupy the leased space. The Department shall provide phone sets, key systems and consoles.

In selected locations the installation of primary answering consoles and automated attendants shall be required. Depending on the type and model of the telecommunications equipment, additional labor and wiring shall be necessary. The Department shall provide specifications on the systems on an as needed basis. All terminations shall be in accordance with standard telephone practices for color-coding. The arrangement of station connecting blocks and cables shall be in a manner that reflects good workmanship and practices. All runs shall be tested and clearly labeled at both ends. All cables shall be placed in ceiling using wire management system components to ensure that all wire runs are grouped throughout their destination. Cable installed in ceiling spaces UL listed as to type CMP or UL classified as to having adequate fire-resistance and low-smoke producing characteristics per NEC Article 800-3(B)(2). Any cable runs, which enters masonry and/or masonry walls shall be in 1/2 inch conduit. All conduit ends shall have plastic end caps to guard against sharp edges. All cable runs shall be continuous. No splices of cable shall be allowed.

WIRE DIAGRAMS The Agency may request two (2) complete sets of reproducible drawings indicating wiring schematics, for all wiring, after contract completion, provide on a compact disk.

TEST RESULTS

The Agency may request a copy of the printed results of tests for Cross-talk, Resistance, and db loss for each data line. The results of each test shall meet standard industry requirements for data wiring.



JANITORIAL SERVICES

The successful proposer agrees to furnish janitorial and cleaning services during office hours as part of this lease agreement. This includes furnishing all cleaning/maintenance equipment and cleaning supplies as required. All supplies are to be of good quality suitable for the Lessee’s needs. (“ITN Attachment A: Addendum D”)

MAINTENANCE AND REPAIR

On or about every annual anniversary of the date of occupancy, a maintenance inspection shall be conducted by the Services Center Manager and the Lessor or his representative to review the condition of the building interior, exterior and site. Any discrepancies shall be noted and a date of correction completion established. During the term of the lease, if maintenance and repair items appear that are emergencies that have not received attention within three working days, the Lessee shall have the right to complete the work, by a contractor of the Lessee’s choice, and send the invoice to the Lessor for payment. Non-responsiveness shall be deemed a breach of this lease. Failure by the Lessor to correct or repair reported recurring problems within 60 days after written notification by the Lessee shall result in further legal action to obtain compliance. If the Lessee is successful in court, the Lessor agrees to pay any and all attorney’s fees of the Lessee, as well as impact costs due to decreased productivity. The Department reserves the right to correct or repair reported recurring problems and deducts

the cost of the repairs from the monthly rent.

EMERGENCY REPAIRS

Upon occupancy, the Lessor shall furnish the names and phone numbers of the maintenance contact or contractors who shall be available 24 hours daily to service or repair glass, plumbing, HVAC, roofing, hardware (locks), electric, etc.

INTERIOR PAINTING

All painted surfaces shall be freshly painted before occupancy at the commencement of this lease, and at least once every five years thereafter during the lease term and any renewals thereof at the Lessor’s sole expense. Touch-up painting to be done as requested. The Department shall be provided samples from which to choose colors and finishes (flat or semi-gloss). High traffic areas shall be repainted annually when requested by the Department.

FLORIDA PRODUCTS AND LABOR

Florida products and labor shall be used wherever price and quality are equal.

SALES TAXES

The proposer shall not be exempted from the state sales tax on materials to be used in the construction and/or services.

MISCELLANEOUS REQUIREMENTS (UNIQUE AGENCY REQUIREMENTS)

A. Each walled office or room (whether exterior or interior) shall have a glass panel, at least 1’ x 6’, next to or in the door to allow visual observation of the office. Interview rooms shall require a glass panel in the door or wall to allow visual observation of the rooms’ occupants. Security doors in main reception area shall also have glass observation panels in the door or wall next to the door. 3'0" doors required throughout facility.

B. The Department has designed a sample office plan, which all other offices should be modeled

after. The concept behind the designed layout is to provide security for our employees by limiting access to the employees work areas. To accomplish this, it is required that all shared resources such as the reception area, reception counter, conference rooms, training rooms and employee break area, etc. be located in a central area near the main entrance and access to the employees work areas be provided only through secured doors.



C. The acoustics of the offices and interview rooms shall be sufficient to maintain confidentiality.

Proper office design will factor in the sound levels within the office space and determine where office noise reduction materials are needed. Office noise reduction requires the use of absorptive materials (1.5” – 2” thickness ceiling baffles/tiles) to reduce sound levels within office space. Perimeter walls for secured evidence rooms, secured file Rooms and telecommunications rooms shall extend beyond ceiling to roof or next floor or have a drywall type ceiling with a hard coat of plaster to prevent access from adjoining areas.

D. In lobby/reception area (s), provide 15 linear feet of 20” wide by 42” high mica counter top to

create work surface and secured to the wall. Front counter to be designed to the Lessee's specifications and shall be subject to approval of DOR. Provide a public service counter teller type window, counter to be 29” high. One section of the teller type counter shall be the height to meet ADA requirements. Each window cell counter top shall be approximately 3’5” (40”) in height, and 2’6” (30”) deep on the teller side with a 1’6” (18”) extension on the service side of the counter work surface, with a step-up of 4” on the customer side. Provide attack resistant glass (either a screen of Plexiglas, tempered glass or similar material. Fixed window between teller and service side. Window to have speaker holes or recessed panel as provided in Attachment O and a counter with stainless steel window-pass through tray, of the teller unit to allow documents to be passed through to the receptionist. On customer side, a transparent divider shall be provided in between each window cell, with a minimum of 2’ (24”) in width (“See ITN Attachment A: Counter” ). On the receptionist side two (2) cubicles, as provided for in section 3.46(B) of this document shall be provided and built into front counter structure.

A 24” deep shelf will be required under and running the length of the main counter. Furnish drawers, constructed of solid wood material, a minimum of three (3) for each teller unit, a computer keyboard slide drawer, and grommets (wire holes along shelf for each workstation behind the counter. At least one drawer per unit shall be secure and lockable. The service counter shall have a panic button installed to notify personnel of any trouble situation. The panic button shall activate strobe lights and alarm(s) in other areas of the office. Provide shelves on tellers’ side. Counter, top, drawers, divider window blinds (style and color) will be selected by Department staff from Landlord’s samples. An access door will be provided with electrical door lock release buttons. Chair railing to be installed in reception area. Also, locked cash drawers to be provided for each workstation for GTA staff. (“ITN Attachment A: Counter”)

E. Conference room(s)/Training room(s). The conference room(s) and training room(s) shall have

air conditioning return exchange units that cannot be obstructed by the closure of doors. Provide multiple Telephone and multiple Computer outlets in conference room(s) as needed. The conference rooms shall be pre-wired for cable TV for training purposes. The “shared” Regional conference /training room shall have the ability to partition off the room, with a 2/3 to 1/3 split. The Training rooms shall have multiple computer lines and jacks. The conference room shall have be equipped with 10 Ethernet jacks. Ceiling fans shall be provided. Fan placement shall be coordinated with the Light Fixture placement to avoid the strobe effect of the fan blades. The conference room (s) and training room shall be equipped with a dimmer switch and contain at least one white wall on which movies and film slides may be projected. In training rooms, a secured storage area shall be provided. The conference room/training room shall be equipped with chair railing.

F. Break room (s) built out to include 30" mica counter top and large, double stainless steel sink

with hot/cold water (water heater to be provided by the Lessor) and garbage disposal. Cabinets over head and below with adjustable shelving and with drawers in bottom cabinets, at least 10 linear feet each. Allow cut out for a refrigerator (to be purchased by the Lessor) and allow space to house microwaves in cabinet. Mica back splash for easy maintenance along wall above counter top. Install water lines for refrigerators. A minimum of four duplex outlets shall be installed over the counter for the installation of microwave ovens and coffee makers. Three additional outlets are also needed for soda/vending machines. A paper towel and soap dispenser is also needed. Any appliance purchased by the Lessor to be Energy Star Compliant and maintained by the Lessor.



G. Interview Room (s) shall be equipped with a three (3) foot Formica work counter dividing the room in half and restricting access under the counter, and a safety glass divider over the three foot wide counter which will not shatter if broken and installed a minimum of one inch deep in a metal frame surrounding all four sides. The window must extend to within a maximum of four (4) inches of the ceiling and the space between the top of the counter and the bottom of the glass shall be six (6) inches to prevent access into the work area. The safety glass divider shall divide counter with 2’ on the employee’s side and 1’ on the client’s side of the interview room and have a recessed safety plate to provide for sound transmission. Each half of the room shall have a separate entrance door with a safety glass panel 1’ x 6’ in each door. The room (s) shall be equipped with telephone and computer lines on the employee side of the counter. Each room shall have one door with a push button lock on the exterior of the door on the employee’s side. There shall be a panic button in each interview room connected to a light at the front reception counter, which shall notify supervisors of problems in the client service area. One (1) of the interview rooms to have counters of a height to meet ADA requirements. The height of the counters in all other interview rooms to be standard desk height. On the employee’s side of the counter, there shall be 2 sets of small file drawers, plus a computer keyboard slide tray. A built up shelf to accommodate a printer is also needed on the counter top on the employee’s side.

H. All hallways to be four (4) feet in width. This is the minimum width for any hall or passageway.

I. Isolated dedicated ground electrical circuits shall be furnished to all computer terminals and

telephone equipment room shall be equipped with at least two duplex 110 volt outlets. All isolated dedicated outlets shall be color coded (Orange) to denote the dedicated ground. Each isolated dedicated ground circuit may have up to the maximum allowable outlets per the local electric code.

J. All exterior doors, except those for the reception area, shall be solid core wood or steel

permanent locking doors accessible only with an electronic entry lock system on the outside and a bar release on the inside. An electronic locking system with card readers, electronic key fobs or equivalent security locks is preferred. The Lessor shall pay for the installation, maintenance and set up cost for the locks. The Department of Revenue Service Center Manager must control or authorize issuance of access cards or fobs to any non-Revenue employee. Landlord shall relinquish all keys to exterior and interior doors at the time of occupancy. Admittance by non- departmental employees will not be permitted except with proper notification and accompaniment by a designated Department employee.

K. HVAC system and ducts to be professionally cleaned and chemically treated to kill all bacteria and mold if ducts are over 10 years old. L. Trash receptacles shall be continually stationed outside the building and serviced by’s the

Lessor’s janitorial staff.

M. At least four sand filled cigarette urns provided for use at the client reception areas outside of the building, the exact location of which shall be determined by the Department.

N. ADA automatic door openers may be required at the employees’ entrance and rest room doors.

The Department reserves the right to require the awarded Lessor to install and maintain ADA door openers, which will interface with the building’s security system.

(Page 16 of 16 Agency Specifications)

ITN Attachment A


MODULAR WORKSTATIONS SPECIFICATIONS

The following are examples of what typical workstations might look like. The actual workstations may

not be exactly like any one of the samples shown. SPECIFICATIONS FOR STANDARD WORKSTATIONS Information on Modulars REVIEW THIS PAGE

New or reconditioned professional modular workstations as shown in (“ITN Attachement A: page 3 of Modulars”). Size will be 8’ x 8’ as specified in ITN. Height to be a approximately 6’, (72 in). Modular partitions should include all work surfaces and two separate 2 drawer units. Drawer units to consist of one 6-inch box drawer with pencil tray and one 12-inch file drawer. (Total of four (4) drawers per office.) All drawers shall have locks. Two overhead shelving units with locking flipper doors and task lighting under the shelving units (for both units). Partitions shall be wired for computers and telephone service at Lessor’s expense, with the same specifications as the fully built out offices. The electrical, computer wire and telephone wiring for the panel partitions shall be in the base of the panel system and shall have 4 electrical outlets. Workstations shall be installed per conceptual drawings in (“ITN Attachment A, page 3 of 3 Modulars”). Work surface shall include a retractable computer keyboard tray and mouse pad holder. Fabric, work surfaces, and panel colors are to be selected by DOR staff from Lessor’s samples prior to the procurement and installation. Partitions shall offer a high performance acoustical noise reduction co-efficient (NRC) rating of a least .75 and a sound transmission co-efficient (STC) of a least 20. Proposed Model Type: New or recondition modular(s): New

Recondition: Structural Panels: 1. Shall be constructed of a rigid metal frame with a center septum for lateral stability. Septum shall be

covered with a minimum of two layers acoustical material and finished with Class A fire rated fabric on each side. The entire assembly shall carry a Class A fire rating, when installed.

2. Shall be capable of supporting as many fully loaded components, including work surfaces, as can

physically be hung on the panel. 3. Shall have rigid panel connections to ensure strong, stable connections and straight panel run.

Connectors shall be self-aligning. 4. Shall include slotted standards with slots a maximum of 1” apart to enable height adjustment of work

surfaces and all hanging components at increments of 1” or less.

5. Shall have raceway covers which are flush with the panel surface. Raceway covers shall fit tightly in place when closed and shall not be dislodged by kicking, vacuum cleaning or other incidental contact.

6. Shall include a hollow raceway and cover trim on all non-powered panels which matches that of

powered panels; they shall be capable of being converted to power in the field. (PAGE 1 OF 3 OF MODULARS)

ITN ATTACHMENT A


Work Surfaces:

1. Shall be constructed of metal or high-density particle board substrate, finished with high pressure

laminate, or equal. All particle board material must be fully encapsulated with a non-porous finish on all sides.

2. Shall support live loads at the front, center of the surface of up to 150 pounds without deflection. 3. Shall have front edges which are free from sharp corners or edges. Side edges, which may adjoin

adjacent work surfaces, shall be flush and rectangular to join and align evenly with each other. 4. Shall be available up to 30” deep and up to 96” long; shall include rectangular, corner, transaction

(counter) and peninsula types. 5. Shall be capable of being panel-hung, side-supported with an end panel, side-supported with a

drawer pedestal, or bridged to another work surface. 6. Shall include all support, brackets, connectors, legs, etc. which are necessary to hang or install the

surface, in the specification of one model or identification number. Such supports, brackets, etc. shall be universal to the system and shall be non-handed.

7. Shall include a minimum of one grommet on surfaces up to 60” wide and a minimum of two

grommets on surfaces greater than 60” wide. A specifically engineered space, trough or other wire management device at the back of the work surface is an acceptable substitute.

8. Shall include tack board, task lighting, keyboard tray, and mouse pad. 9. Modulars shall be assembled, fully connected, operational and ready to use. 10. New and reconditioned modulars are to be approved by DOR staff prior to procurement & installation

(PAGE 2 OF 3 OF MODULARS)

ITN ATTACHMENT A


MODULAR WORKSTATIONS SAMPLE

(PAGE 3 OF 3 OF MODULARS)

ITN ATTACHMENT A


DEPARTMENT PROVIDED DECALS

FOR DOR SIGNS Type and Sizes Available: 1. State Seal (Full Color/Non-reflective)

• 8 inches • 12 inches • 18 inches • 24 inches

2. DOR Logo (clear/PM200 stock; prints with on color – PMS341)

• Small 8½ x 11” (85.5 pt) • Large 11” x 14” (110.5 pt)

3. DOR Logo (White V400 stock; prints with on color – PMS341)

• Small 8½ x 11” (85.5 pt) • Large 11” x 14” (110.5 pt)

4. Program signs (Clear/PM200 stock; prints with on color – PMS341)

A. Property Tax Oversight • Small 6¾” x 19¾” (175 pt) • Large 26” x 32 ¾ (250 pt)

B. Child Support Enforcement

• Small 6¾” x 19¾” (175 pt) • Large 26” x 32 ¾ (250 pt)

C. General Tax Administration


5. Program signs (White/V400 stock; prints with on color – PMS341)

A. Property Tax Oversight • Small 6¾” x 19¾” (175 pt) • Large 26” x 32 ¾ (250 pt)

B. Child Support Enforcement


C. General Tax Administration


(PAGE 1 OF 5 SIGNS)

ITN ATTACHMENT A


(PAGE 2 OF 5 SIGNS)

ITN ATTACHMENT A


(PAGE 3 OF 5 SIGNS)

ITN ATTACHMENT A


(PAGE 4 OF 5 SIGNS)

ITN ATTACHMENT A


(PAGE 5 OF 5 SIGNS)

ITN ATTACHMENT A


FRONT COUNTER CONFIGURATION

(PAGE 1 OF 14 OF COUNTER)

ITN ATTACHMENT A



ITN ATTACHMENT A


PROPOSAL ZONE BOUNDARIES

ITN ATTACHMENT B


STATE OF FLORIDA

DEPARTMENT OF MANAGEMENT SERVICES

LEASE AGREEMENT

(PAGE 1 OF 5 OF LEASE AGREEMENT)

ITN ATTACHMENT C

LEASE NO.: THIS LEASE AGREEMENT, entered into this day of , 20 . Between party of

the first part, hereinafter called the Lessor whose Federal Identification Number (F.E.I.D. or S.S.) is , and the State of Florida Department of

Division of Bureau of

party of the second part, hereinafter called the Lessee, W I T N E S S E T H :

That the Lessor, for and in consideration of the covenants and agreements hereinafter mentioned to be kept and performed by the Lessee, has demised and leased to the Lessee, for the term and under the conditions hereinafter set out, those certain premises in the (Name of Building) (City) (Zip Code) (County) Florida, described as follows: which shall constitute an aggregate area of square feet of net rentable space measured in accordance with the Department of Management Services' Standard Method of Space Measurement, and which comprises approximately % of the net square feet in the building at the rate of $ per square foot per year. The Lessor shall also provide parking spaces for the non-exclusive use of the Lessee as part of this lease agreement. I TERM

TO HAVE AND TO HOLD the above described premises for a term commencing on the ___day of_______________, 20 to and including the____day of ______________, 20_____. II RENTALS

The Lessor hereby leases to the Lessee and the Lessee hereby leases from the Lessor the above described premises for the term set out in this lease and the Lessee agrees to pay the Lessor the sum of ($ ) per month for the rental period described in Article I of this lease. The rent for any fractional part of the first month shall be prorated. The rent shall be payable the month following the month of occupancy in accordance with Section 215.422, Florida Statutes. The rentals shall be paid to the Lessor at (Address) (City) (Zip Code) III HEATING, AIR CONDITIONING AND JANITORIAL SERVICES

1.a. The Lessor agrees to furnish to the Lessee heating and air conditioning equipment and maintain same in satisfactory operating condition at all times for the leased premises during the term of the lease at the expense of the Lessor.

b. The Lessor agrees to maintain thermostats in the demised premises to achieve an average zone temperature of 75 degrees Fahrenheit during the heating and cooling seasons and certifies that boilers herein have been calibrated to permit the most efficient operation.

*2. The Lessor agrees to furnish janitorial services and all necessary janitorial supplies including the provision of recycling trash disposal for the leased premises during the term of the lease at the expense of the Lessor.

3. All services required above shall be provided during the Lessee's normal working hours, which are normally from 7:30 a.m. to 5:30 p.m., Monday through Friday excluding state holidays. IV LIGHT FIXTURES

1.a. The Lessor agrees to install in the demised premises light fixtures for the use of the Lessee. *b. The Lessor shall be responsible for replacement of all bulbs, lamps, tubes and starters used in such fixtures for the purpose of

furnishing light. 2. The Lessor certifies that the lighting levels within the demised premises are maintained at and do not exceed the following levels: 10 foot-candles in halls and corridors; 30 foot-candles in other public areas; a minimum of 50 foot-candles in office, conference rooms, and other levels as set forth in the State Energy Management Plan, Volume II, Section F.



ITN ATTACHMENT C

Lease No.________________ V MAINTENANCE AND REPAIRS

1. The Lessor shall provide for interior maintenance and repairs in accordance with generally accepted good practices, including repainting, the replacement of worn or damaged floor covering and repairs or replacement of interior equipment as may be necessary due to normal usage. The Lessee shall, during the term of this lease, keep the interior of the demised premises in as good a state of repair as it is at the time of the commencement of this lease, reasonable wear and tear and unavoidable casualties excepted.

2. The Lessor shall maintain and keep in repair the exterior of the demised premises during the term of this lease and shall be responsible for the replacement of all windows broken or damaged in the demised premises, except such breakage or damage caused to the exterior of the demised premises by the Lessee, its officers, agents or employees.

3. The Lessor shall maintain the interior and exterior of the demised premises including grounds and parking area so as to conform to all applicable health and safety laws, ordinances and codes which are presently in effect and which may subsequently be enacted during the term of this lease and any renewal periods.

4. The Lessor agrees to furnish pest control services for the leased premises during the term of the lease at the expense of the Lessor. *VI UTILITIES

That the Lessor will promptly pay all gas, water, sewer, solid waste, power and electric light rates or charges which may become payable during the term of this lease for the gas, water, sewer and electricity used and disposal of solid waste generated by the Lessee on the premises; and if the lease is for 5,000 square feet or greater, separately metered for all energy and fuels which may be consumed by Lessee, alone, Lessor will provide Lessee, in a form and manner agreed upon, timely and accurate data on Lessee's monthly consumption or use of electricity, natural gas, LP gas and/or fuel oil, as appropriate, pursuant to Section 255.257, Florida Statutes. * These are the only Articles in which the word "Lessor" can be changed to "Lessee" by the Lessee without authorization from the Division of Facilities Management. (Rule 60H-1.003 Florida Administrative Code) VII ACCESSIBILITY STANDARDS AND ALTERATIONS

1. The Lessor agrees that the demised premises now conform, or that, prior to Lessee’s occupancy, said premises shall, at Lessor’s expense, be brought into conformance with the requirements of the Florida Americans With Disabilities Accessibility Implementation Act, Section 553.501 - 553.513, Florida Statutes, and the current Florida Disability Code for Building Construction, providing requirements for persons with disabilities and with the requirement of Public Law 101-336, enacted July 26, 1990, effective January 26, 1992, Section 28 CFR Part 35 and Appendix to Section 36 CFR Part 1191, Known as the “Americans with Disabilities Act of 1990.”

2. That the Lessee shall have the right to make any alterations in and to the demised premises during the term of this lease upon first having obtained the written consent thereto of the Lessor. The Lessor shall not capriciously withhold the consent to any such alterations. VIII INJURY OR DAMAGE TO PROPERTY ON PREMISES

All property of any kind that may be on the premises during the continuance of this lease shall be at the sole risk of the Lessee, and except for any negligence of the Lessor, the Lessor shall not be liable to the Lessee for loss or damage to the property. IX FIRE AND OTHER HAZARDS

1. In the event that the demised premises, or the major part thereof, are destroyed by fire, lightning, storm or other casualty, the Lessor at its option may forthwith repair the damage to such demised premises at its own cost and expense. The rental thereon shall cease until the completion of such repairs and the Lessor will immediately refund the pro rata part of any rentals paid in advance by the Lessee prior to such destruction; should the premises be only partly destroyed, so that the major part thereof is usable by the Lessee, then the rental shall abate to the extent that the injured or damaged part bears to the whole of such premises and such injury or damage shall be restored by the Lessor as speedily as is practicable and upon the completion of such repairs, the full rental shall commence and the lease shall then continue the balance of the term.

2. The Lessor shall provide for fire protection during the term of this lease in accordance with the fire safety standards of the State Fire Marshal. The Lessor shall be responsible for maintenance and repair of all fire protection equipment necessary to conform to the requirements of the State Fire Marshal. The Lessor agrees that the demised premises shall be available for inspection by the State Fire Marshal, prior to occupancy by the Lessee, and at any reasonable time thereafter.

3. The Lessor certifies that no asbestos was used in the construction of the demised premises or that if asbestos was used, actions have been completed to correct the hazards caused by the use of asbestos.

4. The Lessor certifies that if any radon is present, it is at a measurement level less than 4 PCI/L. X EXPIRATION OF TERM

At the expiration of the term, the Lessee will peaceably yield up to the Lessor the demised premises in good and tenantable repair. It is understood and agreed between the parties that the Lessee shall have the right to remove from the premises all personal property of the Lessee and all fixtures, machinery, equipment, appurtenances and appliances placed or installed on the premises by it, provided the Lessee restores the premises to as good a state of repair as they were prior to the removal. XI SUBLETTING AND ASSIGNMENT

The Lessee upon obtaining written consent of the Lessor, which written consent shall not capriciously be withheld, shall have the right to sublet all or any part of the demised premises or to assign all or any part of the demised premises. XII NOT CONSENT TO SUE

The provisions, terms or conditions of this lease shall not be construed as a consent of the State of Florida to be sued because of said lease hold. XIII WAIVER OF DEFAULTS

The waiver by the Lessee of any breach of this lease by the Lessor shall not be construed as a waiver of any subsequent breach of any duty or covenant imposed by this lease.



ITN ATTACHMENT C

Lease No.:___________________ XIV RIGHT OF LESSOR TO INSPECT The Lessor, at all reasonable times, may enter into and upon the demised premises for the purpose of viewing the same and for the purpose of making any such repairs as they are required to make under the terms of this lease. XV BREACH OF COVENANT These presents are upon this condition, that, except as provided in this lease, if the Lessee shall neglect or fail to perform or observe any covenant herein contained, which on the Lessee's part is to be performed, and such default shall continue for a period of thirty (30) days after receipt of written notice thereof from the Lessor to the Lessee, then the Lessor lawfully may, immediately, or at any time thereafter, and without further notice or demand, enter into and upon the demised premises, or any part thereof, and repossess the same as of their former estate and expel the Lessee and remove its effects forcefully, if necessary, without being taken or deemed to be guilty of any manner of trespass and thereupon this demise shall terminate but without prejudice to any remedy which might otherwise be used by the Lessor for arrears of rent or for any breach of the Lessee's covenants herein contained. XVI ACKNOWLEDGMENT OF ASSIGNMENT

That the Lessee upon the request of the Lessor shall execute such acknowledgment or acknowledgments, or any assignment, or assignments, of rentals and profits made by the Lessor to any third person, firm or corporation, provided that the Lessor will not make such request unless required to do so by the Mortgagee under a mortgage, or mortgages executed by the Lessor. XVII TAXES AND INSURANCE

1. Lessor shall pay all real estate taxes and fire insurance premiums on the demised premises. Lessor shall not be liable to carry fire insurance on the person or property of the Lessee or any other person or property which may now or hereafter be placed in the demised premises. XVIII AVAILABILITY OF FUNDS

The State of Florida's performance and obligation to pay under this contract is contingent upon an annual appropriation by the Legislature. F.S. 255.2502. XIX USE OF PREMISES

The Lessee will not make or suffer any unlawful, improper or offensive use of the premises or any use or occupancy thereof contrary to the laws of the State of Florida or to such Ordinances of the City and/or County in which the demised premises are located, now or hereinafter made, as may be applicable to the Lessee. XX RENEWAL

The Lessee is hereby granted the option to renew this lease for an additional years(s) upon the same terms and conditions or as specified on attached addendum. If the Lessee desires to renew this lease under the provisions of this Article, it shall give the Lessor written notice thereof not more than six months nor less than three months prior to the expiration of the term provided in Article I of this Lease or any applicable renewal period. XXI RIGHT TO TERMINATE

The Lessee shall have the right to terminate, without penalty, this lease in the event a State owned building becomes available to the Lessee for occupancy upon giving six (6) months advance written notice to the Lessor by Certified Mail, Return Receipt Requested. XXII NOTICES AND INVOICES

All notices required to be served upon the Lessor shall be served by Registered or Certified Mail, Return Receipt Requested, at _______________________________________________________________________________________________

(Street) (City) (Zip Code) and all notices required to be served upon the Lessee shall be served by Registered or Certified Mail, Return Receipt Requested, at the address of the Lessee at _______________________________________________________________________________________________

(Street) (City) (Zip Code) Invoices, in triplicate, shall be submitted monthly to:__________________________________________________ XXIII DEFINITION OF TERMS (a) The terms "lease," "lease agreement," or "agreement" shall be inclusive of each other and shall also include any renewals, extensions or modifications of this lease. (b) The terms "Lessor" and "Lessee" shall include the successors and assigns for the parties hereto. (c) The singular shall include the plural and the plural shall include the singular whenever the context so requires or permits. XXIV ADDITIONAL TERMS (Check One) All additional covenants or conditions appear on attached Addendum(s) . No additional covenants or conditions form a part of this lease.



ITN ATTACHMENT C

Lease No. __ IN WITNESS WHEREOF, the parties hereto have hereunto executed this instrument for the purpose herein

expressed, the day and year above written.

ANY LEASE AGREEMENT SHALL NOT BECOME LEGALLY EFFECTIVE UNTIL APPROVED/ACCEPTED BY

THE DEPARTMENT OF MANAGEMENT SERVICES.

ORIGINAL SIGNATURES REQUESTED ON ALL COPIES Signed, sealed and delivered in the presence of: __________________________________________ Witness Signature

__________________________________________ Print or Type Name of Witness

__________________________________________ Witness Signature


AS TO LESSOR

LESSOR, IF INDIVIDUAL (S): _____________________________________(SEAL) ________________________________________

Print or Type Name

(SEAL) ________________________________________

Print or Type Name

Signed, sealed and delivered in the presence of: __________________________________________ Witness Signature




As to President, General Partner, Trustee

Name of Corporation, Partnership, Trust, etc.: By: (SEAL)

Its President, General Partnership, Trustee

ATTEST: (SEAL)

Its Secretary

Signed, sealed and delivered in the presence of: __________________________________________ Witness Signature




AS TO LESSEE

LESSEE: STATE OF FLORIDA DEPARTMENT OF By:________________________________________

_________________________________________

Print or Type Name

_________________________________________

Print or Type Title

APPROVED AS TO CONDITIONS AND NEED

THEREFORE DEPARTMENT OF MANAGEMENT SERVICES _________________________________ Chief, Real Property Administrator, Division of Real Estate Development and Management _________________________________, Director Division of Real Estate Development and Management APPROVAL DATE: _______________

APPROVED AS TO FORM AND LEGALITY, SUBJECT ONLY TO FULL AND PROPER

EXECUTION BY THE PARTIES GENERAL COUNSEL DEPARTMENT OF MANAGEMENT SERVICES By: _________________________

_________________________ Print or Type Name

APPROVAL DATE: ______________

APPROVED AS TO FORM AND LEGALITY, SUBJECT ONLY TO FULL AND PROPER

EXECUTION BY THE PARTIES GENERAL COUNSEL DEPARTMENT OF By: _________________________

_________________________ Print or Type Name

APPROVAL DATE: _______________


RENTAL RATE SCHEDULE

“SAMPLE” LEASE NUMBER: 730:0347

TERM AMOUNT PER SQ.FT. MONTHLY RENTAL First Year $13.50 $21,682.13 05/01/93 - 08/31/93 Twenty-one thousand six Hundred

eighty-two dollars and thirteen cents Second Year $14.18 $22,774.26 09/01/93 - 08/31/94 Twenty-two thousand seven Hundred

seventy-four dollars and twenty-six cents Third Year $14.89 $23,914.58 09/01/94 - 08/31/95 Twenty-three thousand nine Hundred

fourteen dollars and fifty-eight cents Fourth Year $15.63 $25,103.08 09/01/95 - 08/31/96 Twenty-five thousand one Hundred three dollars and eight cents Fifth Year $16.41 $26,355.83 09/01/96 - 08/31/97 Twenty-six thousand three hundred

fifty-five dollars and eighty-three cents


ITN ATTACHMENT C


STATE OF FLORIDA


RENTAL COMMENCEMENT

LEASE ADDENDUM A

LEASE NUMBER: 730:0347

NOTWITHSTANDING the provisions of Articles “I TERM” and “II RENTALS” of this lease,

term shall not commence until date of completion of the renovations of the demised

premises to Lessee’s satisfaction and thereby made ready for occupancy by lessee. At

the time of occupancy, the rent for any fractional part of the first month of occupancy

shall be prorated.

As a condition precedent to Lessee’s obligation to occupy and pay rent, the leased

premises shall be renovated and completed in accordance with the Request for Proposal

issued for the above referenced lease.

Lessor: Lessee:The State of Florida Department of Revenue By: By: Date: Date:

(ADD. A) ITN ATTACHMENT C


STATE OF FLORIDA


ADDENDUM FOR ASSESSING LIQUIDATED DAMAGES

LEASE ADDENDUM B


As a condition precedent to Lessee’s obligation to occupy and pay rent, the leased

premises shall be renovated and completed in accordance with the Request for Proposal

issued for the above referenced lease.

Should Lessor fail to complete renovations within the time frame specified in the

Request for Proposal, liquidated damages in the amount of $ per day shall

be assessed until specified renovations are completed. The provision for liquidated

damages shall in no way affect Lessee’s right to terminate the lease for failure to have

the renovations completed by the commencement date of the Lease. The Lessee’s

exercise of the right to terminate the lease shall not release the Lessor from his

obligation to pay said liquidated damages in the amount stated above.

Lessor: Lessee:The State of Florida Department of Revenue By: By: Date: Date: (ADD. B)

ITN ATTACHMENT C


STATE OF FLORIDA


FAILURE TO COMPLY

LEASE ADDENDUM C


In the event that Lessor fails to comply with any term or provision of this Lease after written

notice, Lessee reserves the option to 1) setoff and deduct from the rental amount due Lessor

under this lease such sums as Lessee determines are required to remedy the default of Lessor;

2) do whatever Lessor is obligated to do under the terms of this Lease; and Lessor agrees to

reimburse Lessee on demand for any reasonable expenses which Lessee may incur in thus

effecting compliance with Lessor's obligation under this Lease; and Lessee hereby covenants

and agrees to use its best efforts to mitigate damages caused thereby; 3) terminate this Lease

and vacate the premises, but without prejudice to any remedy which might otherwise be used

by the Lessee for any breach of the Lessor's covenants contained herein; and/or 4) bring suit

for damages against Lessor for any expense (including reasonable attorney's fees) Lessee may

incur by reason of a delay in the Commencement Date of this Lease, except for any such delay

caused solely by any delay, default or omission of Lessee.

Lessee is required to give Lessor written notice setting forth in reasonable detail the nature and

extent of such failure and Lessor will be given thirty (30) days to cure such failure. If such

failure cannot reasonably be cured within such thirty (30) day period, the length of such period

shall be extended for the period reasonably required therefore, if Lessor commences curing

such failure within such thirty (30) day period and continues the curing thereof with reasonable

diligence and continuity. Reason for setoff of amounts due under this Lease shall include, but

are not limited to, remedying heating and air conditioning equipment and roofing deficiencies.

Each occasion of setoff of rental amounts due under this Lease shall be contingent upon the

prior approval of Lessee's legal counsel.

Lessor: Lessee: The State of Florida Department of Revenue By: By: Date: Date: (ADD. C)

ITN ATTACHMENT C


STATE OF FLORIDA


JANITORIAL SERVICES

LEASE ADDENDUM D

LEASE NUMBER: 730:0347 The Lessor agrees to furnish janitorial and cleaning services as part of this lease agreement. This includes furnishing all cleaning and maintenance equipment and cleaning supplies as required, including but not limited to, toilet seat liners, bathroom tissues, paper towels, trash receptacle liners, hand soap (preferably liquid) and doormats at entrances to the facility. All supplies are to be of good quality acceptable in the janitorial profession and of satisfactory quality suitable to the needs of personnel. Cleaning of the facility shall be accomplished in accord with the following schedule: FLOORS (TO INCLUDE: LOBBY, OFFICE SPACE, RESTROOMS & KITCHEN) The following shall be done Daily:

• Carpeted Areas – Vacuum • Non-carpeted Areas – Dust mop • Remove gum and other materials • Spot damp mop to remove stains

The following shall be done Weekly • Non-carpeted Areas – Damp mop and spray buff

The following shall be done Semi-Annually:

• Machine clean carpets in hallways and other areas if their condition so dictates • Strip, reseal and wax all normally waxed floors

The following shall be done Annually: • Machine clean all carpets throughout the facility

WALLS, CEILINGS, INTERIOR DOORS, LEDGES, ETC. The following shall be done Weekly:

• Spot Clean • Clean light switch plates and surrounding wall areas • Dust windowsills, ledges, fixtures, etc.

The following shall be done Weekly:

• Dust or vacuum HVAC registers The following shall be done Annually:

• Dust all light fixture diffuses and dust light bulbs

(PAGE 1 OF 5 OF ADD. D)

ITN ATTACHMENT C


WINDOWS AND GLASS The following shall be done Daily:

• Spot clean entrances and vicinity glass both in and outside • Spot clean directory and internal glass or windows

The following shall be done Semi-Annually:

• Clean inside of external windows WATER FOUNTAINS The following shall be done Daily:

• Clean and sanitize

FURNISHINGS The following shall be done as needed, but at least Weekly:

• Dust tables, chairs, desks credenzas, file cabinets, bookcases, etc. • Do not disturb any papers lying on desks or cabinets • Dust and clean all ornamental wall decorations, picture, charts, chalkboards, etc. • Dust draperies, Venetian blinds, or curtains

The following shall be done Semi-Annually: • Vacuum all drapes, Venetian blinds, or curtains

TRASH AND REFUSE The following shall be done Daily:

• Empty and clean all trash receptacles. Receptacle liners are to be used • Change as necessary • Remove all collected trash to external dumpsters or trash containers • In conference rooms, reception areas, etc., remove accumulated trash, i.e paper cups,

soda cans, etc.

CIGARETTE URNS AND ASHTRAYS The following shall be done Daily:

• Empty and clean all cigarette urns • Empty and damp wipe all ashtrays


ITN ATTACHMENT C


ELEVATORS – (IF APPLICABLE) The following shall be done Daily:

• If carpeted, vacuum

• If not carpeted, dust mop, remove gum and other materials, spot damp mop to remove stains or spots

• Clean hardware and control panels

The following shall be done Weekly: • Vacuum door tracks • Damp mop floors and spray buff if not carpeted

STAIRWELLS – (IF APPLICABLE) The following shall be done Daily:

• Remove accumulated trash • Spot sweep as required

The following shall be done Weekly: • Sweep • Dust mop to remove stains • Dust handrails, ledges, etc. • Spot clean walls and doors

RESTROOMS The following shall be done Daily:

• Maintain in a clean and sanitary condition: floors, walls, doors, stalls, partitions, shelves, sinks, commodes, urinals, bath facilities, soap and towel dispensers

• Clean and polish mirrors • Empty and sanitize trash and sanitary napkin receptacles • Replenish supplies of tissue, towels, toilet seat liners and soap • Check and replace, as necessary, deodorizer bars/room air freshener units

The following shall be done Monthly: • Clean ceramic tile surfaces with a strong cleaner or bleach so that tile and grout have a

uniform color

LOUNGE AND KITCHEN AREAS – (IF APPLICABLE) The following shall be done Daily:

• Clean and sanitize sinks and counter areas

The following shall be done Weekly: • Sweep all exterior access areas, i.e. sidewalks, porches, verandas, etc.


ITN ATTACHMENT C


MAINTENANCE SERVICES In reference to Articles III and V of the lease agreement:

• Filters for HVAC shall be changed every 90 days at a minimum and more often as conditions warrant.

• All painted surfaces in the facility shall be freshly painted at the commencement of this lease, if needed, and at least once every five (5) years thereafter during the lease term and any renewals thereof. Touch up painting to be done as needed. High traffic areas shall be repainted annually when requested by the Department.

• Perform such other services as are necessary to keep the facility clean and in a sanitary condition.

• All carpeting throughout leased area shall be replaced, meeting original specification, every five (5) years. Worn areas shall be replaced as needed. Broken, chopped tiles shall be replaced when damage occurs. Any alteration to this schedule shall be made and agreed to by both parties in writing.

In providing any or all of the before mentioned services:

• Janitorial staff is to only use necessary lighting in the areas in which they are actually working and turn off unnecessary lighting. Air conditioning equipment is not to be turned on for the exclusive use of the janitorial staff.

• Only actual employees of the janitorial contractor are to be admitted to the premises. • During cleaning, all outside doors are to be locked and janitorial staff is not to provide

access into the facility to anyone. • Janitorial staff is to check exterior doors and windows to ensure the facility is secure at

the time of leaving the facility. • Janitorial/Recycling Services are to be performed during all hours of occupancy at no

additional cost to the Department (Lessee).

(PAGE 4 OF 5 OF ADD. D) ITN ATTACHMENT C


RECYCLING PROGRAM: Section 403.714 Florida Statutes mandates that each agency shall have a resource recovery recycling program in effect for all space occupied, including private sector lease space. The state is required by law to collect white office paper.

A. The Lessor shall be required:

1. To coordinate the participation of the janitorial staff in the recycling program. 2. To supply and maintain standard trash dumpster(s)

3. To provide an external 10’ x 15’ concrete pad for a recyclable dumpster enclosed

with a fence and; or shrubbery so as not to distract from the aesthetic of the facility. In the event that it is not practical to place an external recycling dumpster on site, the successful bidder may propose an internal collection room.

B. The janitorial staff shall be required:

1. To remove recyclable material from office receptacles and/or bulk recyclable

loads from the facility. C. The recycling contractor shall:

1. Provide and maintain clearly marked:

a. Individual office sorting containers. b. Internal janitorial collection carts. c. Exterior storage containers. d. Maintain a clean area around both internal and external recycling

containers/dumpsters.

The Lessor and Lessee mutual agree that the described premises leased in this lease agreement shall be available to the Department (Lessee) for its exclusive use twenty four (24) hours per day, seven (7) days per week, during the lease term. The space to be leased by the Department will be fully occupied during normal working hours from 7:00 a.m. to 6:00 p.m., Monday through Friday, excluding holidays, Saturdays and Sundays, and may be fully or partially occupied during all other periods of time as necessary and required at the full discretion of the Department. Accordingly, services to be provided by the Lessor, under the terms of the lease agreement will be provided during all hours of occupancy at no additional cost to the Department (Lessee). Lessor: Lessee: The State of Florida Department of Revenue By: By: Date: Date:

(PAGE 5 OF 5 OF ADD. D) ITN ATTACHMENT C


STATE OF FLORIDA


PUBLIC ENTITY CRIME STATEMENT

LEASE ADDENDUM E


Public Entity Crime Statement: Section 287.133, Florida Statutes, places the following

restrictions on the ability of persons convicted of public entity crimes to transact business with

the Department:

A person or affiliate who has been placed on the convicted vendor list following a conviction for

a public entity crime may not submit a bid on a contract to provide any goods or services to a

public entity, may not submit a bid on a contract with a public entity for the construction or

repair of a public building or public work, may not submit bids on leases of real property to a

public entity, may not perform work as a contractor, supplier, subcontractor, or consultant

under a contact with any public entity, and may not transact business with any public entity in

excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36

months from the date of being placed on the convicted vendor list.

Lessor: Lessee: The State of Florida Department of Revenue By: By: Date: Date:

(ADD. E)

ITN ATTACHMENT C


STATE OF FLORIDA


PUBLIC HURRICANE EVACUATION SHELTER

LEASE ADDENDUM F

LEASE NUMBER: 730:0347 Pursuant to Section 252.385 (4)(b), F.S., facilities that are solely occupied by state agencies

and have a least 2,000 square feet of net rentable space in a single room or a combination of

rooms each having a minimum of 400 square feet may be required to serve as a public

hurricane evacuation shelter at the request of the local emergency management agencies.

It is hereby agreed and understood that in the event the facility being leased is selected for use

as an emergency shelter the Lessor, upon receiving notice from the Emergency Management

Center, shall make the building available as a public hurricane evacuation shelter.

Check one of the following: This facility meets the criteria established in Chapter 252.385(4)(b) This facility does not meet the criteria established in Chapter 242.385(4)(b) Lessor: Lessee: The State of Florida Department of Revenue By: By: Date: Date:

(ADD. F)

ITN ATTACHMENT C


STATE OF FLORIDA


DISCRIMINATION

LEASE ADDENDUM G

LEASE NUMBER: 730:0347 An entity or affiliate who has been placed on the Discriminatory Vendor List may not submit a

bid, proposal or reply on a contract to provide any goods or services to a public entity; may not

submit a bid, proposal, or reply on a contract with a public entity for the construction or repair

of a public building or public work; may not submit bids, proposals, or replies on leases of real

property to a public entity; may not be awarded or perform work as a contractor, supplier,

subcontractor, or consultant under a contract with any public entity; and may not transact

business with any public entity.


(ADD. G)

ITN ATTACHMENT C


STATE OF FLORIDA


TENANT IMPROVEMENT REIMBURSEMENT

LEASE ADDENDUM H


WHEREAS, both the Lessor and the Lessee hereby agree that the Lessor will expend the sum of

Dollars

($ ) for which the Lessor is eligible for reimbursement, pursuant to Section

255.25 (3)(e) Florida Statutes. In the event the leased premises should be sold or otherwise

transferred, the right to any tenant improvement reimbursement shall terminate.

Dated this day day of , 20 .


OR WHEREAS, both the Lessor and the Lessee hereby agree that the Lessor does not intend to seek

reimbursement for tenant improvements, pursuant to Section 255.25 (3)(d), Florida Status.

Dated this day day of , 20 .


(ADD. H)

ITN ATTACHMENT C


STATE OF FLORIDA


SPACE MEASUREMENT

LEASE ADDENDUM I


If, upon verification of the square footage, the amount of square footage is different from that

Shown on the original lease, the Lessor agrees that the lease will be modified (space decreased

or increased) to correct the square footage. This verification can be done either by calculating

the square footage from the dimensions on the scaled floor plans or upon the space being

physically measured.


(ADD. I)

ITN ATTACHMENT C


STATE OF FLORIDA


CERTIFICATION REGARDING DEBARMENT, SUSPENSION,

INELIGIBILITY & VOLUNTARY EXCLUSION CONTRACTS & SUBCONTRACTS

LEASE ADDENDUM J


This certification is required by the regulations implementing Executive Order 12549,

Debarment and Suspension, signed February 18, 1996. The guidelines were published

on May 29, 1987, Federal Register (52 Fed., Reg., pages 20360-20369).

1. The prospective Lessor certifies, by signing this certification, that neither he nor

his principals is presently debarred, suspended, proposed for debarment,

declared ineligible or voluntarily excluded form participation in contracting with

the Department by any federal department or agency.

2. Where the prospective Lessor is unable to certify to any of the statements in this

certification, such prospective Lessor shall attach an explanation to this

certification.

Lessor: Lessee:The State of Florida Department of Revenue By: By: Date: Date:

(ADD J) ITN ATTACHMENT C


STATE OF FLORIDA


DISCLOSURE STATEMENT

Lease No.: 730:0347

Authority: Paragraphs 255.249(4)(h)(i), 255.01 F.S.

Check One: Privately Owned Entity Holding Title Publicly Owned

Name of Entity:

Name of Facility:

Facility Location:

City: County: Zip:

Total Net Rentable Square Footage in Building

Federal Identification No. (F.I.N. or S.S.N.)

PUBLICLY OWNED FACILITIES COMPLETE THIS AND SIGNATURE PORTION ONLY

Is this facility financed with local government obligation or any type? Yes No This is to certify that the following individual(s) or entity holds 4% or more interest and/or the following public official(s), agent(s) or employee(s) holds any interest in the property or in the entity holding title to the property being leased to the State. This is to certify that all beneficial interest is represented by stock in a corporation registered with the Securities and Exchange Commission or is registered pursuant to Chapter 517, Florida Statutes, which stock is for sale to the general public. Yes No If entity is a Corporation (not registered with the Securities and Exchange Commission), LLC, Partnership or Trust provide information for any individual holding 4% or more interest in the Corporation, LLC Partnership or Trust. If no one holds more than 4% interest, then so state. Name:

Home Address:

Principal Occupation:

Occupational Address:

Percent of Interest:

Name:

Home Address:




(PAGE 1 OF 3 OF DISCLOSURE)

ITN ATTACHMENT D


Disclosure Statement

Additional Page Lease No.: 730:0347

Name:

Home Address:




Name:

Home Address:




Name:

Home Address:




Name:

Home Address:




Name:

Home Address:





ITN ATTACHMENT D


Lease No.: 730:0347 The equity of all others holding interest in the above named property totals: . If a public official, agent or employee provide: Name of individual:

Name of public agency:

Position held:

If Owner(s) is an Individual:

(Print or Type) (Manual Signature)

(Print or Type) (Manual Signature)

Date Signed: If Owner(s) is Corporation, Partnership, Trust, etc:

(Print or Type Name Corporation, Partnership, Trust, etc.)

CORPORATE SEAL Authorized Signature

This is to certify that I, , as , (Print or Type Name) (Print or Type Title)

am authorized to sign for the required information thereon.

Date Signed:


ITN ATTACHMENT D


STATE OF FLORIDA


PRESENT VALUE COMPUTATION

(SAMPLE)

Lease Number: 730:0347 Basic Term: 5 Years Square Feet: Interest Rate: Proposed Number Proposer Name

Rate Per Square Foot Per Year

Year Proposer #1 Proposer #2 Proposer #3

1ST Year

2nd Year

3rd Year

4th Year

5th Year

Total Present Value

For 5 Years

Present Value

Per Sq. Ft.

(PRESENT VALUE)

ITN ATTACHMENT E


STATE OF FLORIDA


ENERGY PERFORMANCE CALCULATION METHOD


In order to comply with Florida Statute 255.254, compute the building’s Energy Performance Analysis (EPA) on a separate sheet of paper or use Excel spreadsheet software and provide copies of the utility bills in the ITN response package. See the procedures below to assist completing this requirement. The EPA is a measure of the building’s energy intensity. The higher the EPA the more energy intensive the building is when comparing like buildings/facilities. A building with a low relative EPA will be less expensive to operate compared to one with a higher EPA that performs the same functions. An EPA shall be calculated based on utility consumption data per year for the last 3 years. A longer evaluation period provides a more realistic EPA value. The method to calculate an EPA (where there have been no changes in the size of the building/facility or occupancy-use schedules and assuming an all-electric building) is as follows: Total kWh used, per year, divided by the square foot of metered space x cost per kWh =cost per square foot per year. These figures will be used to project future energy cost for the duration of the lease. If Lessor can not provide 36 months of energy bills for the EPA or there has been or will be a change of usage for this facility a FEMP analysis will need to be performed, see below for requirements Florida Energy Modeling Program (FEMP): A computerized program for evaluating a building’s energy use, utilizing the normal systems design and evaluation block load programs. These are run as part of the mechanical design and / or evaluation for three scenarios on new or one scenario of existing buildings. All Offerors to an ITN of 5,000 square feet or more will be responsible for contracting an engineering firm to review the building and / or lease space and a run a block load program on any of the following systems: TRANE TRACE, CARRIER HAP or ELITE. The completed form, the output sheets from the system block examination and diskette must be forwarded to Department of Management Services with a cashier’s check for $200 for each building reviewed to the attention of: Attention: DMS FEMP Review Engineer Department of Management Services 4050 Esplanade Way, Suite: 335G Tallahassee, Florida 32399-0950

ITN ATTACHMENT F


STATE OF FLORIDA DEPARTMENT OF MANAGEMENT SERVICES

SUSTAINABLE BUILDING RATING


Pursuant to F.S. 255.254, no state agency shall lease a facility without having secured an evaluation of life-cycle costs based on sustainable building ratings. DMS has determined that the Federal Energy Star Program, developed by the Department of Energy, shall provide a suitable sustainable rating for all DMS approved leases. This rating will be used as selection criteria when soliciting agency lease proposals. The minimum acceptable rating for any proposed leased facility shall be no less than 50, as determined by Energy Star Portfolio Manager. See the procedures below to assist in completing this requirement.

The Energy Star Portfolio Manager is a free tool provided by the Department of Energy that measures the facilities relative energy efficiency. The higher the Energy Star rating, the more energy efficient the facility is when comparing like buildings/facilities. All things being equal, a building with a high relative Energy Star rating will be less expensive to operate compared to one with a lower Energy Star rating that performs the same functions. An Energy Star rating shall be determined by the landlord inputting building characteristics into the Energy Star Portfolio Manager, which is located at, http://www.energystar.gov/index.cfm?c=evaluate_performance.bus_portfoliomanager.

Some of the information to be inputted into the Energy Star Portfolio Manager include; gross square footage, utility consumption, building occupancy, occupancy hours, function of the facility, number of computers, parking garages, and data centers.

DMS staff will review the building rating, with the supporting documentation for accuracy. Inaccurate or incomplete data entered into the Energy Star Portfolio Manager may deem the proposal non-responsive, and the facility will be taken out of consideration of proposed leased space.

DMS understands under certain situations, a sustainable building rating provided by Energy Star may not be attained. For example, this can happen when a data center is more than 10% of gross sq. ft. of the facility, or when a parking garage sq. ft. is larger than the facility itself. If the Lessor can not attain an Energy Star rating, a FEMP analysis will need to be performed, see below for requirements.

Florida Energy Modeling Program (FEMP): A computerized program for evaluating a building’s energy use, utilizing the normal systems design and evaluation block load programs. These are run as part of the mechanical design and / or evaluation for three scenarios on new or one scenario of existing buildings. All Offerors to an ITN of 5,000 square feet or more will be responsible for contracting an engineering firm to review the building and / or lease space and a run a block load program on any of the following systems: TRANE TRACE, CARRIER HAP or ELITE. The completed form, the output sheets from the system block examination and diskette must be forwarded to Department of Management Services with a check for $200 for each building reviewed to the attention of: Attention: DMS FEMP Review Engineer Department of Management Services 4050 Esplanade Way, Suite: 335G Tallahassee, Florida 32399-0950 (PAGE 1 OF 3 OF FEMP)

ITN ATTACHMENT G


COVER SHEET FOR FLORIDA ENERGY MODELING PROGRAM, FEMP

DATA SUBMITTAL GENERAL INFORMATION Project Information:

Owner’s Project Number:

Project Title:

Using Agency:

Project Address:

Owner’s Project Director:

Lease Number: Lease Duration: (Years)

Data Prepared for (Architect, Owner, etc.):

Contact Person:

Company Name:

Company Address:

Company Telephone No.:

Date Prepared by (Architect/Engineer):

Prepared by:

Company Name:

Company Address:

Company Telephone No.:

Submittal (check one) Original Revised

CRITERIA Information:

Owner’ Project Number:

Project Title:

LIFE CYCLE ANALYSIS: Three scenarios for Cooling/Heating:

Scenario Definitions:

1.

2.

3. __________________________________________________________________

(PAGE 2 OF 3 OF FEMP)

ITN ATTACHMENT G


Scenario Life Cycle Cost Analysis Data: First Cost, Annual Energy Cost & Lifecycle Cost

1.

2.

3.

Utilization:

Winning Scenario

If not used please explain:

Critical Building Design Data:

1. Square fee per installed ton:

2. Maximum relative humidity as designed

3. Outdoor air quantity as designed: Qty:

4. Basis for design:

5. Energy performance index: BTU/SF/YR

Your Name and engineers seal

(PAGE 3 OF 3 OF FEMP)

ITN ATTACHMENT G



SPECIAL POWER OF ATTORNEY

I, , , Name Street Address

, , appoint , City, State Zip Code Name

, , , Street Address City, State Zip Code

as my attorney in fact to act in my capacity to do any and all of the following:

Any acts necessary regarding the entering of a bid for Lease Agreement No.

with the State of Florida, Department of Revenue, Program,

for the Building at , , FL Street Address City

, title to said property being held by . Zip Code Name

The rights, powers, and authority of my attorney in fact to exercise any and all of the rights and powers granted shall remain in full force and effect until this Power of Attorney is revoked by me or, the herein above Lease is awarded by the Department of Revenue.

DATED this day of , 20 . Signature

STATE OF FLORIDA COUNTY OF PERSONALLY APPEARED BEFORE ME, the undersigned authority, , Name

personally known to me, who, after first being sworn by me, affixed his/her signature in the

space provided above this day of , 20 . (SEAL) Notary Public Printed Name of Notary Public My Commission Expires: (POWER OF ATTORNEY)

ITN ATTACHMENT H


STANDARD METHOD OF SPACE MEASUREMENT

A. The purpose of this standard is to permit communication and computation on a clear and understandable basis. Another important purpose is to allow comparison of values on the basis of a generally agreed upon unit of measurement (net square footage).

B. It should also be noted that this standard can and should be used in measuring office

space in old as well as new buildings, leased office space as well as state-owned space. It is applicable to any architectural design or type of construction because it is based on the premise that the area being measured is that which the agency may occupy and for its furnishings and its people.

C. This standard method of measuring office space measures only occupiable space

undistorted by variances in design from one building to another. It measures the area of office building that actually has usable (rental) value and, therefore, as a standard can be used by all parties with confidence and with a clear understanding of what is being measured. Area measurement in office buildings is based in all cases upon the typical floor plans, and barring structural changes which affect materially the typical floor, such measurements stand for life of the building, regardless of readjustments incident to agency layouts.

D. All usable (rentable) office space, private section leased, state-owned, or other publicly-

owned shall be computed by:

1. Measuring to the finish of permanent building walls to the office side of corridors and/or other permanent partitions, and to the center of partitions that separate the premises from adjoining usable areas. This usable (rentable) area shall EXCLUDE: bathrooms, public corridors, stairs, elevator shafts, flues, pipe shafts, vertical ducts, air-conditioning rooms, fan rooms, janitor closets, electrical closets, telephone equipment rooms (such other rooms not actually available to the tenant for his furnishings and personnel), and their enclosing walls.

2. No deductions shall be made for columns and projection structurally necessary to

the building.

E. The floor plan on page 3 illustrates the application of this standard.

PREPARING FLOOR PLANS & SQUARE FOOTAGE CALCULATIONS

A. Floor plans verifying the net rentable square footage are to be submitted with new leases or modifications to increase or decrease square footage on leases 3,000 square feet or greater. This requirement may be met by using either a scaled line drawing or an architect’s blueprint. The plans must contain all dimensions and calculations following the standard method of space measurement, necessary to compute the net rentable square footage. They should be signed by the person who physically measured the leased premises. On page 3 is a sample scaled line drawing floor plan.

B. Floor plans should be prepared and square footage calculations completed before lease

documents are completed. The square footage on the floor plans and the lease document must agree.

(PAGE 1 OF 3 STANDARD)

ITN ATTACHMENT I


C. Drawings are to be clear with measurement lines showing to which surface of the wall the measurement applies. Many times an architect’s drawing will not indicate measurement procedure. In such cases measurement lines and distances may be drawn on the floor plans to make them correct.

D. Square footage calculations must be clear and easy to follow. For clarity areas of the

facility may be designated with an alpha letter which is referenced to the calculations. Areas may be color coded if desired to make them easier to understand.

E. Any subsequent lease actions which changes the square footage is to be accompanied

by a new set of plans indicating the total new square footage. CALCULATION OF SQUARE FOOTAGE

A. Set calculate to three decimal places.

B. Calculate all measurements to three decimal places using the decimal equivalents provided as shown on the following page.

C. Do not round off any figures used in calculations until final square footage is obtained,

then round off to nearest square foot to arrive at net rentable square footage for the facility.

DECIMAL EQUIVALENTS FOR SQUARE FOOTAGE CALCULATIONS: (To be used for all square foot calculations)

(PAGE 2 OF 3 OF STANDARD)

ITN ATTACHMENT I

¼” = .021 4¼” = .354 8¼” = .688 ½” = .042 4½” = .375 8½” = .708 ¾” = .063 4¾” = .396 8¾” = .729 1” = .083 5” = .417 9” = .750

1¼” = .104 5¼” = .438 9¼” = .771 1½” = .125 5½” = .458 9½” = .792 1¾” = .146 5¾” = .479 9¾” = .813 2” = .167 6” = .500 10” = .833

2¼” = .188 6¼” = .521 10¼” = .854 2½” = .208 6½” = .542 10½” = .875 2¾” = .229 6¾” = .563 10¾” = .896 3” = .250 7” = .583 11” = .917

3¼” = .271 7¼” = .604 11¼” = .938 3½” = .292 7½” = .625 11½” = .958 3¾” = .313 7¾” = .646 11¾” = .979 4” = .333 8” = .667


EXAMPLE FLOOR PLAN (PAGE 3 OF 3 OF STANDARD)

ITN ATTACHMENT I


STATE OF FLORIDA

DIVISION OF STATE FIRE MARSHAL

PLANS REVIEW FEES,

PROCEDURE & REQUIREMENTS The plans for all construction of any new state owned or state lease building and renovation or alteration of any existing state owned or states leased building are subject to review and approval of the Division of State Fire Marshal for compliance with the Uniform Fire Safety Standards prior to commencement of construction or change of occupancy. The Division of State Fire Marshal may inspect state owned and state leased spaces as necessary prior to occupancy or during construction, renovation, or alteration to ascertain compliance with the uniform fire safety standards as per Florida Statutes 633.085 and 69A-52, Florida Administrative Code. 69A-3.009 (12), FAC, defines a state owned building as:

a) “State-owned building,” as used in Chapter 633, F.S., and any rule adopted by the State Fire

Marshal, except as provided in paragraph (b) of this subsection, means any structure used or intended for supporting or sheltering any use or occupancy of which the State, any state agency or department, or the Trustees of the Internal Improvement Trust Fund is the record owner of the legal title to such structure.

b) “State-owned building” does not mean or include a pole barn, a picnic shelter, a lift station,

an animal pen, an animal feeder, a pump house, a one-family private residence, a two-family private residence, a forestry fire tower or other fire tower, a radio tower, a building no longer in use, an empty building, or a greenhouse.

DESIGN CRITERIA The Life Safety portion of the plans hall be designed in accordance with the National Fire Protection Association (NFPA) 101, Life Safety Code; NFPA 1, Fire Prevention Code; and adopted NFPA standards. See Florida Administrative Code 69A-3.012 for the adopted edition of NFPA 101 & 1 and a list of adopted NFPA Standards. (http://fax.dos.state.fl.us/) PLANS REVIEW FEES The fee for plans review is determined by multiplying the estimated construction/ renovation cost of the building, b the constant 0.0025. The minimum fee is $100.00. This does not include the cost of the land, site improvements, civil work or furniture & equipment. Example: $1,000.000.00 Construction Cost x .0025 = 2,500.00 Fee METHOD OF PAYMENT After plans are received an invoice will be prepared and sent at which time payment can be made by personal check, money order, or if a state agency is paying, a Samas – Journal Transfer. Please make check or money order payable to the Department of Financial Services. Fill in the memo portion with “SFM Plans Review fee” and return payment with invoice. (PAGE 1 OF 10 OF PLANS & REVIEW)

ITN ATTACHMENT J


COVER LETTER Please include a cover letter with the following information: 1. Is this a state-owned or state-leased building? (see definition on page 1) 2. Project description and project number 3. Building name, address and county, and building number 4. Site name and address 5. Project square footage 6. Occupancy type, construction type, and building height (feet and stories). 7. Is this a change in occupancy? 8. Estimated construction cost of the building or renovation. This does not include the cost of

land, site improvements, civil work or furniture and equipment. 9. Architect’s name and address 10. Who (name and address) is responsible for paying fee? 11. Where (name and address) should the plans be sent after the review? 12. Agency name and state agency contact person (name and phone #) for this project. 13. Name and phone # of the local fire authority

14. If this is state lease (either private sector lease or Department of Management Services

facility), please provide the facility’s name, lease number, state agency occupying the lease, and send copies of the cover letter to:

Division of Real Estate Development and Management 4050 Esplanade Way, Suite 315 Tallahassee, Florida 3299-0950

WHAT TO SUBMIT Submit cover letter and two sets of contract documents (signed and sealed) and one signed and sealed set of specifications to: If Sending By Regular Mail If Sending By Overnight Service Division of State Fire Marshal Division of State Fire Marshal Plans Review Section Plans Review Section 200 East Gaines Street 325 John Knox Road, Atrium Bldg. Tallahassee, Florida 32399-0342 Tallahassee, Florida 32303 (PAGE 2 OF 10 OF PLANS & REVIEW)

ITN ATTACHMENT J


PLANS SUBMISSION The Division of State Fire Marshal will require the submitter to furnish two sets of contract documents (signed and sealed) and one set of signed and sealed specifications for review to the Plans Review Section. The submitter may, however, submit plans at an earlier state, i.e., design review, in which case only one unsigned set needs to be submitted. Only one design review will be allowed per project. When the documents are approved for construction, the signed and sealed set will be stamped “APPROVED” and returned to the submitter. The stamped set of plans must be kept on the job site for the fire safety inspector’s use at the time of inspection. It shall be the responsibility of the submitter to see that the “approved” set of plans is on the construction site before work begins and remains there until final inspection and approval has been issued. Plan approval is good for one year from the date of issue. The construction contract must be let within this period or the approval will expire and the plans must be re-submitted with another review fee. The editions of the pertinent codes that will apply to your project will be those that are adopted at the date of your first submittal, regardless of phase, i.e. 50% or final, and will not change even if a newer edition is adopted during the review process. Any change orders or redesign during construction that affect life safety shall be submitted for review with the State Fire Marshal’s file number indicated. There is no additional fee required for changes. The review process allows 30 calendar days for review of all state-owned property and 10 working days for review of state leased property. If there are any special circumstances or hazards that require further clarification, the reviewer will attempt to contact you; therefore, please include the name and telephone number of a contact person with your plan submission. Please remember that if you are called and asked for additional information or clarification, the reviewer needs this information in writing before he can approve the project. If the statutory time (10 working days on a lease or 30 calendar days on state owned) expires he must disapprove the project and a re-submittal process may add further delay to the project. PLAN INFORMATION The following items are area where we must have your assistance. Please ensure that all submittals address these necessary items where applicable and help us prevent lost time due to disapprovals based on lack of information. • Renovation or Alteration – Any alteration or any installation of new equipment shall be

installed under the requirement of new construction. The scope of work shall be identified clearly. Show the number of floors in the building and the location of the project under consideration in comparison to the entire floor and building.

• Equivalency Concepts – Any requirement of the code that a designer wishes to modify by

alternative arrangements shall in no case afford less safety to life than the code presently requires. Any request to use equivalency concepts will only be considered when technical documentation is submitted.

(PAGE 3 OF 10 OF PLANS & REVIEW)

ITN ATTACHMENT J


• Classification of Occupancy – Plans shall indicate the type of occupancy based on

N.F.P.A. 101, Chapter 6.

• Change of Occupancy – The designer shall identify the existing type of occupancy and clearly identify the new occupancy use and areas.

• Floor Area – The gross square footage of the building shall be indicated on the plans. All

assembly rooms shall indicate the net floor area. • High Hazard Area – Any areas of a building, structure, or parts thereof, containing highly

combustible, flammable, explosive products or materials which are likely to burn rapidly shall be identified on the submittal. The designer shall identify amounts and types of hazardous materials used throughout the facility.

• Means of Egress – All three components of the means of egress (exit access, exit and exit

discharge) shall be clearly identified. Travel distance to exits shall be detailed. • Occupant Load – The occupant load for each floor calculations showing how the load was

obtained shall be shown. All assembly rooms, spaces, or areas shall be identified and calculated with calculations shown on plans.

• Construction Type – The type of construction shall be identified as per N.F.P.A. 220. • Atrium – Any building in which the designer has incorporated an atrium shall have the area

clearly defined on the contract document. Atrium shall be in accordance with NFPA 101, 8.2.5.6.

• Penetration of Smoke or Fire Barriers – Passage of pipes, conduits, bus ducts, cables,

wires, air ducts, pneumatic ducts and similar service equipment through smoke and/or fire barriers shall be detailed on the contract document.

• Fire Detection, Alarm and Communication Systems – All Existing or new systems

shall be clearly identified on the plans. The type of system and the appropriate N.F.P.A. standard that was used for the design and installation shall be indicated on the plans and signed and sealed by the Engineer of Record.

• Automatic Sprinkler System, Standpipes and Fire Pumps: All existing or new systems shall be clearly identified on the plans. The type of system and appropriate N.F.P.A. standard, which was used for the design and installation, shall be indicated on the plans and signed and sealed by the Engineer of Record. Hydraulic calculations, also signed and sealed by the Engineer of Record, shall accompany the plans where applicable.

• Correction Facilities: The use condition of the area shall be clearly indicated as per

N.F.P.A. 101, Chapter 22. • Lease Spaces: If the lease space is on a floor located above the level of exit discharge

(LED) a plan of the LED is required to be submitted to ensure proper exiting from the building.


ITN ATTACHMENT J


• The Plans shall have the correct name of the Facility: Building Number, Office/

Complex Name, Street Address, City, County and Zip Code, and any assigned lease number noted on the document.

• Site Plan: Shall include site plan to scale showing project, distances to nearby building,

fences, parking and location of hazardous features such as fuel storage or incinerators

and fire lanes if required by NFPA 1.

• Floor Plan(s): Shall include floor plan(s) drawn to scale showing walls and partitions, openings, door swings, built-in features, changes in elevation such as steps or ramps, dimensions, and notes to indicate what is shown and the use (room name) of each space.

• Schedules for doors, windows and hardware.

• Drawings of HVAC systems.

• Show the following on plans, if applicable: Exit markings, emergency lighting (type and location), fire extinguisher(s) (type and location), nationally tested wall assembly details for rated walls, stair and handrail details, interior finishes and their flame spread ratings.

• Show any special fire extinguishing systems such as dry chemical hood systems. CONSTRUCTION INSPECTIONS The review fee will cover plans review and up to three (3) construction site inspections. 1. An underground fire main inspection (if applicable). 2. An intermediate inspection at approximately 65% completion (before coverings walls and

ceilings). 3. A final inspection prior to occupancy. The intermediate (65%) inspection is optional at our discretion, and depends upon the size and complexity of the construction project. The purpose of construction site inspections is to ensure that the project is in fact constructed in accordance with the approved construction documents. Any re-inspection required as a result of deficiencies found during the final occupancy inspection shall result in additional fees billed to the contractor for re-inspection at a rate of $65.00 per hour, per Inspector, portal to portal, plus expenses. With this in mind, the contractor should have completed his own systems testing and inspection punch list and made the corrections necessary in order to eliminate re-inspections as much as possible. (PAGE 5 OF 10 OF PLANS & REVIEW)

ITN ATTACHMENT J


HOW TO REQUEST AN INSPECTION The following inspections must be considered: 1. Underground: REQUIRED if an underground fire main is installed. This inspection must be

performed before cover-up. 2. Intermediate: REQUIRED if so indicated on the approval letter, or required by the SFM

inspector during the initial on-site meeting. 3. Final: REQUIRED. The construction documents must be approved prior to commencing construction of the project. Any request for the use of an alternative system, or change made to the approved plans must be approved by the Plans Review Section prior to its installation. Throughout the various construction phases, ALL requests for inspection shall be made at least five (5) working days in advance using the enclosed DFS Form DI4-1528. The request may be forwarded by mail or facsimile to the Plans Review Section (see form for fax # and address).

The Plans Review Section will route the request to the appropriate field office where the local field inspector will then contract the requestor to make final arrangements for the inspection. This request form has to be completed in its entirety, otherwise, the request for inspection will not be granted. Additionally, if the plans are found to be disapproved or rejected by this office, the inspection will not be performed and a stop work order may be issued until the plans are submitted, approved, and the plans review fee is paid in full. Should you have any questions, please notify the Plans Review Section (850) 413-3733 prior to mailing this request form. Should the project not pass inspection due to various deficiencies, a re-inspection within 30 days should be scheduled with the Inspector at that time. If the corrections cannot be made within that required time frame, it is the responsibility of the Agency or requesting party to complete the attached inspection request form (DI4-1528) and submit it to Plans Review Section in Tallahassee, noting the date in which the project will be ready for re-inspection in order for him to reschedule the site for a re-inspection. The following checklists have been provided for your use in preparing plans that contain sprinkler and fire alarm systems. FIRE ALARM CHECKLIST 1. The fire alarm contractor shall be licensed for the scope of work submitted. 2. Provide contractor’s names, address, phone and license number. 3. Provide job site address, occupancy type, design criteria (NFPA standard). 4. General description of how the system will operate. What will activate the system; will it go

into general alarm or ring by zone; will it annunciate; will it be monitored by a central station; will the air handling system be shut down, elevator recall, etc.


ITN ATTACHMENT J


5. Itemized list of equipment to be used showing quantity, manufacturer, model number, type

of device, and CFM number. 6. Calculations to be complete indicate all electric current required in supervision and alarm

conditions. Provide calculations on battery manufacturer’s standard form. 7. Denote capacity of battery, and confirm adequate size when operating under the full-

calculated load. 8. Voltage drop calculations showing that voltage drop does not exceed 5% drop. 9. Cut sheets for each type of device being installed. 10. Drawing showing location of devices, wire runs, number of conductors, zones, end-of-line

resistors, and typical wiring method used on the devices. 11. If fire alarm work is resultant from an inspection (State Fire Marshal, Fire Department, etc.)

provide copy of report.

12. Submittal must be complete. Examples: Candela ratings of strobes shall be identified. Ceiling heights shall be indicated when ceiling mounted strobes are used. Reflected ceilings are to be clearly denoted. Include light fixture types/locations, HVAC opening types/ locations, and all architectural features (joist, beams, coffers, furrs, etc.) extending more than 4 inches from the ceiling plane. Rooms spaces and areas shall be identified. 13.Differeniate between all existing and proposed components. If system or portion is existing, indicate date of existing system installation, or date of prior substantial system renovation.


ITN ATTACHMENT J


SPRINKLER SYSTEM CHECKLIST 1. Occupancy class of each area or room identified. 2. All sprinklers identified by make, type, orifice size, temperature rating, thermal sensitivity,

including all existing heads affecting the scope of works. 3. For large storage areas, provide storage height, method of storage, description of

commodities, etc. If project is specialized storage design (NFPA 231, 231C, etc.) provide complete design statement denoting methodology for arriving at project area/densities.

4. All piping identified by size, type, inside diameter, and schedule, including all existing piping affecting the scope of work.

5. All ceiling information: heights, types, architectural profiles (vaults, coffers, furrs, etc.),

construction assembly (combustible ceiling or framing? Significant combustibles in ceiling cavity, etc.)

6. Sprinkler obstructions denoted (suspended light fixtures, dust work, architectural items,

etc.) 7. H.V.A.C. openings shown 8. Method of maintaining sprinkler system at or above 40 degrees F identified. Describe all

unheated areas and explain methodology of all types, sizes, locations, etc. of freeze protection devices.

9. Graphically highlight each hydraulic area, title each area on the plans, with matching title on

each calculation set. 10. Location and rating of fire walls, unprotected vertical openings, and other assemblies

affecting sprinkler design. 11. Size of city main at street, denoting end or circulating (or denote private supply). 12. Total area protected by each system on each floor. 13. Location, type, and listing of hangers.

14. Underground pipe size, length, location, type, point of connection to city main, bury depth, thrust blocks, and all appurtenances (valve types, water meters, valve pits, backflow preventers, etc.)

15. All hydraulic name plate information. 16. Setting for pressure reducing valve denoted.


ITN ATTACHMENT J


HYDRAULIC CALCULATIONS FOR SPRINKLER SYSTEMS 1. Verify the water supply, test location, date (must be 12 months current) peak demand time

(or calculated adjustment), and account for test elevation at calculations. 2. Verify hazard classification (light, ordinary, special occupancy, etc.) 3. Verify the design criteria (density/sq. ft. over the hydraulic design area). 4. Verify the location of the area calculated (most hydraulically demanding is not always the

most physically remote). 5. Verify the dimensions of the area calculated (design area shall extend beyond designated

area served by each sprinkler). Sufficient length parallel to the branch lines or cross-mains, as required.

6. Verify the densities (sprinklers flowing at or above minimum required flow rate). 7. Verify the pipe sizes, lengths, equivalent lengths of fittings, and flow paths (account for all

pressure losses). 8. Verify the hose demand. 9. Confirm that the system demand is at or less than the available water supply (include

demand vs. supply graph). Material Cut Sheets for Sprinkler Systems 1. Sprinklers, pipes, valves, pressure-reducing devices, flow switches, backflow preventers,

water meters (all system devices effecting hydraulic design, whether existing or proposed).

2. Fire pump type, size, and design curves (provide current pump test for existing pump).


ITN ATTACHMENT J


REQUEST FOR BUILDING SITE INSPECTION PLANS AND REVIEW SECTION

GENERAL INFORMATION (Print or Type)

REQUESTOR'S NAME:

OFFICIAL TITLE:

STATE AGENCY:

TYPE OF INSPECTION (CHECK APPROPRIATE ONE)

FINAL INTERMEDIATE SPRINKLER SYSTEM (ABOVE or BELOW GROUND)

ALARM SYSTEM HOOD SYSTEM

PRE-OCCUPANCY BOILERS

OTHER (SPECIFY):

NAME, STREET ADDRESS OR EXACT LOCATION OF FACILITY:

INSPECTION DATE:

(Provide this office with a MINIMUM of ten (10) days to two (2) weeks notice prior to requested date of inspection)

STATE FIRE MARSHAL'S FILE #:

(Without this file #, your request will not be granted. Contact this office should you need assistance)

OCCUPANCY CLASSIFICATION:

(BUSINESS, ASSEMBLY, ETC.)

SQUARE FOOTAGE & HEIGHT OF BUILDING:

SPECIAL INFORMATION

LIST THE FACILITY'S LIFE SAFETY FEATURES:

(Sprinkler, Standpipe, Fire Alarm, Smoke Control, other)

TYPE OF BLDG CONSTRUCTION:

SIGNATURE LINE:

NAME:

PHONE NUMBER: ( ) –

SEND ALL REQUESTS TO:

Bureau of Fire Prevention - Plans Review Section 200 East Gaines Street [or] hand-deliver to 325 John Knox Road, Atrium Bldg 3

rd Floor

Tallahassee, Florida 32399-0342 PHONE: (850) 413-3171 FAX: (850) 922-2553


DFS-K3-1528 REV 02/07 ITN ATTACHMENT J



My Florida Market Place Vendor Request

LEASE NUMBER 730:0347

Requirements List

In order to begin the registration process, you will need the following information:

• Company Name • When registering for MyFloridaMarketPlace in the VIP, we strongly recommend using a Federal

Employer Identification Number (FEIN) rather than a social security number. Using an FEIN will minimize the risks to personal financial information associated with the use of social security numbers. If you do not have a FEIN number, please take a few minutes and obtain one through the following link: IRS.gov. There is no cost for this number. If you decide to use a social security number instead of an FEIN number, it may be used for the purposes of verifying identity, maintaining the vendor database, payments processing and/or tax reporting to governmental agencies. In accomplishing these purposes, the number used to register with MyFloridaMarketPlace may be transmitted both internally within the various departments and divisions of the State of Florida and externally to the Internal Revenue Service. This statement concerning the purposes for collection of a social security number is provided pursuant to section 119.071(5)(a)2., F.S. You may print a copy of this statement for your records. If you are unable to print this statement, you may obtain a copy by contacting the MyFloridaMarketPlace Customer Service Desk at 1-866-FLA-EPRO.

• Business Designation - Corporation, Sole Proprietorship, Non For Profit, Partnership/Joint Venture, Estate/Trust, Professional Association, Non-Corporate Rental Agent or Government Entity (city, county, state or federal). For more information on business designation in Florida, refer to the Florida Department of State Division of Corporations

• Tax filing information - including the business name on your 1099 tax form (where applicable) • W-9 - As a new vendor, you must file a W-9 with the Department of Financial Services. Failure

to do so could result in the delay of payments for services provided to the state • Location Information:

o A business name for each company location (if different from the company name) o A complete address for each location (including details for sending purchase orders,

payments and bills to each location) o A contact person for each of your locations

• Commodity codes that describe the products and/or services your company provides • Your CMBE information (Certified Minority Business Enterprise) • If you were previously registered with the State of Florida as a vendor (in the State Purchasing

System called SPURS), you will need to know your state-issued sequence number and PIN to complete the registration process. If you do not have your sequence number and PIN, or if you do not remember your Username and Password, please call 866-FLA-EPRO (866-352-3776) to request this information.

(Page 1 of 2 MFMPVR)

ITN ATTACHMENT K


(Page 2 of 2 MFMPVR)

ITN ATTACHMENT K


VENDORS

Direct Deposit sign-up information for Vendors

Direct Deposit is a method of receiving payments. There can be only one financial institution's account information on file for one federal tax identification number (SSN or FEIN). Payments cannot be sent to two or more financial institutions.

Direct Deposit E-mail address: [email protected]

Direct Deposit phone number (850) 413-5517

Checking payments on the web: https://flair.dbf.state.fl.us

Check the status of a pending payment call the Vendor Ombudsmen Section at (850) 413-5516

Get a form now. Simply click on the link immediately below, print out the form pages and follow the instructions.

Download the EFT Instructions for SBA’s Local Government Investment Pool

Please note: Your name on the Direct Deposit System and the name that appears on the State of Florida check you are currently receiving must match for you to receive funds electronically.

If you have problems printing the form or have any questions, call (850) 413-5517 or You can email us at [email protected]

ITN ATTACHMENT L


COMMISSION AGREEMENT

REPRESENTATION OF THE STATE OF FLORIDA AND ITS RESPECTIVE AGENCIES

Agreement ("Agreement") is entered into as of this day of , 2010, by and between ("Owner") and The State of Florida ("Tenant "), and Vertical Integration (“Broker”).

The following provisions are true and correct and are the basis for this Agreement:

A. Owner has legal title to a property located at , in County, Florida on which tract is an office building/project commonly known as ____________(the "Building"), and which is further described as, or a portion of, Property

Appraisers Parcel Number: .

B. Broker has presented the office space needs of Tenant to Owner and has and will render services in connection with the leasing

of office space to the Tenant. C. Should a Lease (herein so called) be consummated, Owner has agreed to pay The State of Florida a real estate commission in

consideration for services rendered and to be rendered in consummating a Lease pursuant to the terms and conditions set forth herein.

D. Owner understands and agrees that Broker is serving solely as a representative of Tenants’ interest. Likewise, Owner

acknowledges that the applicable fee structure(s) defined below, as mutually agreed between Owner, Broker and Tenant, will be (has been) considered and included within the Owner’s proposal for lease.

NOW THEREFORE, in consideration of the mutual promises set forth herein and for other good and valuable consideration the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. AGREEMENT TO PAY COMMISSION. Owner hereby agrees to pay a real estate commission to Tenant in a sum equal to four

percent (4%) of the total Gross Rentals to be paid to Owner over the term of the lease (with no offset). Should a lease term be for a period greater than ten years, Owner will pay only two percent (2%) of the total Gross Rentals to be paid to Owner for the period exceeding the 120

th month of rental payments. The commission on any expansion shall be equal to four percent (4%) of

the total additional Gross Rents added to, or above the total rents of the original lease, if the tenant broker is involved. The commission on any renewal shall be 2% of Total Gross Rentals.

2. PAYMENT OF COMMISSION. The commission shall be due and payable to Tenant in cash (i) one half (1/2) at the time the

Lease is signed and (ii) the balance on the earlier to occur of (a) the first day that Tenant occupies all or any portion of the space covered by the Lease, or (b) commencement of the term under the Lease. If Tenant's space is expanded or if the Lease is renewed, the commission in relation to such renewal or expansion will be due and payable in full at the time an modification or renewal notice covering the expansion or renewal is executed by Owner and Tenant, if Tenant Broker is involved. Tenant hereby agrees to pay to Broker said commissions based on a separate agreement between Tenant and Broker.

3. SUCCESSORS AND ASSIGNS. The obligation to pay and the right to receive any of the commissions described above shall

inure to the benefit and obligation of the respective heirs, successors and/or assigns of Owner or Broker. In the event of a sale or an assignment of the Property which includes Tenant's demised premises, Owner agrees to secure from the purchaser or assignee a written recordable agreement under which the new owner or assignee assumes payment to Tenant of all commissions payable hereunder.

4. REPRESENTATION OF TENANT. Although Owner will pay the commission to Tenant, who will in turn pay Broker, Broker will

not be representing Landlord in the contemplated lease transaction. Broker will be representing only Tenant in such transaction. Landlord acknowledges and agrees that it is responsible for any commissions due any other broker with respect to this transaction

5. Owner agrees to disclose to Broker and to Tenant any and all information which Owner has regarding the condition of the property including, but not limited, to structural, mechanical and soil conditions, the presence of and location of asbestos, PCB transformers, other toxic, hazardous or contaminated substances, and underground storage tanks in, on, or about the Property. Broker is authorized to disclose any such information to Tenant.

............ (1 OF 2 COMMISSION)

......... ITN ATTACHMENT M (FM 4097 R4/08)


6. Each signatory to this Agreement represents and warrants that it has full authority to sign this Agreement on behalf of the party

for whom he signs and that this Agreement binds such party. 7. This agreement constitutes the entire Agreement between Owner and Tenant and Broker and supersedes all prior discussions,

negotiations, and agreements, whether oral or written. No amendment, alteration, cancellation or withdrawal of this Agreement shall be valid or binding unless made in writing and signed by both Owner and Tenant and Broker. This Agreement shall be binding upon, and shall benefit, the heirs, successors and assignees of the parties.

8. NOTICES:

To Broker: ________________________ ............. ________________________ ............. _________________________ To Owner: ............. ............. ............. To Tenant:

............. Department of Revenue ............. 501 South Calhoun Street Carlton Building Room 143 ............. Tallahassee, FL 32399-6548

9. LEGAL DESCRIPTION (if not attached as Exhibit "A") AGREED AND ACCEPTED this day of , 2010

TENANT AGENCY: DEPARTMENT OF REVENUE By ______________________________

______________________________ Print or Typewritten

______________________________ Title

OWNER: By _________________________

_________________________ Print or Typewritten

_________________________ Title

BROKER: By _______________________

__________________ Print or Typewritten

___________________ Title

.................... (2 OF 2 COMMISSION)

......... ITN ATTACHMENT M

(FM 4097 R/08)



FLORIDA LAW VENUE


The Lessor and the Lessee agree that this lease is executed and entered into in the State of Florida, and shall be construed, performed and enforced in all respects, unless otherwise specifically provided for in this lease, in accordance with Florida law. Venue shall be in Florida state court in Leon County, Florida.


ITN ATTACHMENT N

state of florida department of revenue invitation to...

Documents