standing committee meetings – policy and planning · 8 consultation insitesjc liaised with...

2015

Mundubbera

North Burnett Regional Council

October 06, 2015

StandingCommitteeMeetings–PolicyandPlanning

North Burnett Regional Council Policy and Planning Agenda– 06/10/2015

NORTH BURNETT REGIONAL COUNCIL POLICY AND PLANNING STANDING COMMITTEE MEETING AGENDA – MUNDUBBERA – 06 OCTOBER 2015

175

673341 Attendees Agenda Item 1 Attendees

Welcome Agenda Item 2 Welcome / Housekeeping

Apologies Agenda Item 3 Apologies

Declaration Agenda Item 4 Declaration of Interest

Deputations Agenda Item 5 Deputations/Petitions

5.1 Regional Economic Development Growth Forum 003‐004

5.2 Queensland Fire and Emergency Services

Economic Agenda Item 6 Economic Report

6.1 Development and Compliance Statistics 005‐008

6.2 Charges Resolutions 009‐023

6.3 Planning Scheme Amendments – Historic Lots 024‐029

6.4 Confidential Report 01




Governance Agenda Item 7 Governance Report


7.2 General Policy – Drought Management of Urban Water 030‐045

7.3 General Policy 256 – Asset Management 046‐052

7.4 General Policy 229 – Mobile Kitchen Use 053‐063

7.5 General Policy 222 – Naming of Streets 064‐070

Social Agenda Item 8 Social Report

8.1 Australia Day 2016 071‐083

8.2 2016 Australia Day Ambassador Program 084‐089

8.3 2015 Christmas Lights Competition 090‐092

General Business Agenda Item 9 General Business

Closure of Meeting Agenda Item 10 Closure of Meeting

PROGRAMBrolga Theatre, 5 Walker Street, Maryborough

Thursday, 5 November 2015

9.30am Registration and morning tea

10.00am Welcome & overview of program Bruce Saunders, Member for Maryborough

10.10am Offi cial Welcome Councillor Mal Forman, Chair, Wide Bay Burnett Regional Organisation of Councils (WBBROC) and Mayor, Bundaberg Regional Council

Plenary session: ‘Capitalising on major projects opportunities’

10.20am Keynote address: The importance of investing in our regions Honorable Matthew Canavan, Queensland LNP Senator

10.30am Keynote address: Queensland’s economy and impact on the Wide Bay Burnett Steve Kanowski, Chief Economist, Department of State Development

10.45am Emerging opportunities with Brisbane West Wellcamp Airport Sara Hales, Community Liaison and Business Development Manager, Brisbane West Wellcamp Airport

11.10pm Opportunities for investment in regional areas CHAIR: Scott Rowe, Executive Offi cer, Regional Development Australia Wide Bay Burnett

PANEL: Councillor Mal Forman, Mayor Bundaberg Regional Council Councillor Wayne Kratzmann, Mayor South Burnet Regional Council Councillor Gerard O’Connell, Mayor Fraser Coast Regional Council Councillor Mick Curran, Mayor Gympie Regional Council Councillor Don Waugh, Mayor North Burnett Regional Council

11.50pm Showcasing regional business opportunities and successes Luke Edwards, Oz-Tac Engineering Brett Lakey, Seahaus Jon Kleinschmidt, Hyne Timber Josh Gadischke, Proteco David Li, Queensland Industrial Minerals

1 2.45pm Lunch

1.30pm Transition to break-out sessions

REGIONALREGIONAL ECONOMICECONOMICDEVELOPMENTDEVELOPMENT

GROWTH FORUM

1.30pm Transition to break-out sessions 1.30pm

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REGIONALREGIONAL ECONOMICECONOMICDEVELOPMENTDEVELOPMENT

GROWTH FORUM

Break-out sessions: ‘Export and procurement ready’ or ‘Digital technology/innovation'

Session 1, option 1 – ‘Export and procurement ready'

1.40pm Session introduction Fiona Bowden, Regional Director Wide Bay Burnett, Department of State Development

1.45pm What overseas buyers want from you? – International insights on export readiness Chris Horsburgh, Trade Investment Queensland

2.10pm Five ways to communicate your value David Kay, Accessing Supply Chain Opportunities team, Department of State Development

2.30pm Embracing 2018 – Business development and investment opportunities from hosting the Gold Coast 2018 Commonwealth Games Rebecca Andrews, Executive Director, Department of Tourism, Major Events, Small Business

and the 2018 Gold Coast Commonwealth Games

2.50pm Sessions conclude - proceed to foyer for closing

OR

Session 1, Option 2 – ‘Digital technology and innovation’

1.40pm Session introduction Peta Jamieson, Priority Projects Offi cer, Wide Bay Burnett Regional Organisation of Councils

1.45pm Engaging communities Michelle Blicavs, International Association for Public Participation Australasia (IAP2)

2.10pm Advance Queensland – Collaboration, innovation and the knowledge economy in the Wide Bay Burnett Paul Stewart, Department of Science, Information Technology and Innovation

2.30pm Technology boosting businesses Dan Willersdorf, Wide Reach Social Media

2.50pm Sessions conclude - proceed to foyer for closing

3.00pm Closing comments Bruce Saunders, Member for Maryborough

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ECON 1 DEVELOPMENT & COMPLIANCE STATISTICS

Responsible Officer: Lex Webster – Manager of Development & Compliance Report prepared by: Sue-Ann Jensen – Administration Assistant (Development and

Environment) 1 PURPOSE OF REPORT The purpose of this report is to provide Council with a) information on the number and type of development applications received for the month identified, and b) a breakup of the local law management activities. 2 INTRODUCTION/BACKGROUND The attached report details Building, Planning, Plumbing Statistics and Local Law Compliance Statistics.

MON EID MUN GAY BIG PER

Wandering Dog 1 1 0 4 5 2 13

Menacing Dog 0 0 0 0 0 0 0

Welfare 0 0 0 0 0 0 0

Noise ‐ Dog 1 2 2 1 2 0 8

Noise ‐ Other 0 0 0 0 0 0 0

Unauthorised Camping

0 0 0 3 0 0 3

Cat Related 0 0 0 1 0 0 1

Other Animals 1 0 0 0 0 0 1

Abandoned Vehicle

0 0 2 3 0 0 5

Footpath Obstruction Permit

0 0 0 0 0 0 0

Overgrown 2 0 0 1 0 0 3

All Other 2 0 2 2 2 1 9

TOTALS 7 3 6 15 9 3 43

COMPLAINTS OVERVIEW August 2015

TYPE NUMBER & LOCATION TOTALS

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ENFORCEMENT ACTIONS AUGUST & LOCAL LAWS & ANIMAL MANAGEMENT

TOTALS

MON EID MUN GAY BIG PER

Compliance Notices issued

1 1 2

Animal Impoundments

1 3 1 4 3 0 12

Caution Notices 1 3 4

Overgrown/ Unsightly

4 0 0 2 0 0 6

TOTALS 5 4 2 10 3 0 24

NUMBER OF APPLICATIONS RECEIVED ‐ July 2015

Biggenden Eidsvold Gayndah Monto Mundubbera Perry TOTAL

PLANNING

* MCU 1 1

* ROL 1 1

* Other 2 2

Sub ‐ Total Planning 0 0 1 1 2 0 4

BUILDING *Domestic (Dlwg/Shed/pools etc) 1 3 2 2 8

$ value of work $218,410 $75,050 $17,418 $33,990 $344,868

* Commercial/Industrial 1 1

$ value of work 18,000 18,000

Sub ‐ Total Building 1 0 3 3 2 0 9

PLUMBING

* Domestic (Dwg/Shed) 0

* Commercial/Industrial 0

Sub ‐ Total Plumbing 0 0 0 0 0 0 0

TOTAL 1 0 4 4 4 0 13 6

MONTHLY COMPARISON

TYPE OF APPLICATION

Aug‐14

Sep‐14

Oct‐14

Nov‐14

Dec‐14

Jan‐15

Feb‐15

Mar‐15

Apr‐15

May‐15

Jun‐15

Jul‐15

Aug‐15

Total (13

Months)

Planning 3 2 2 2 0 0 3 0 2 3 2 2 4 17

Building 11 13 7 6 13 14 8 12 10 7 17 20 9 101

Plumbing 1 6 2 1 2 4 2 4 2 13 6 6 0 37

TOTAL 15 21 11 9 15 18 13 16 14 23 25 28 13 155 Note

The number of Building Applications is the combined total of all those received by Council and Private Certifiers.

The total projected figures are for the calendar year not financial year. The total value of building work may not be accurate. The values are extracted from the information provided on the application forms

and in some cases they are absent or understated. The applications noted above are those received for the month, some may not yet be approved.

3 CORPORATE PLAN

In accordance with - Outcome 1 – Infrastructure – 1.7 Built Infrastructure Outcome 2 Economic Development and Tourism with particular reference to section 3.5

Land Use 3.5 Outcome 4.5 – Animal Control/Compliance with reference to 4.5.1.

4 POLICY IMPLICATIONS

Not applicable 5 STATUTORY REQUIREMENTS

Sustainable Planning Act 2009, Plumbing and Drainage Act 2002, Building Act 1975. NBRC’s Local and Subordinate Local Laws Animal Management (Cats & Dogs) Act 2008

6 FINANCIAL IMPLICATIONS Not applicable.

7 RISK MANAGEMENT

Not applicable.

8 CONSULTATION

Council’s ‘in house’ Staff (Planning, Building, Engineering and Environmental Health), Council’s Consultants (Town Planners, Plumbing Inspector, Engineers etc.) and Government Departments if and when required as Referral Agencies.

9 OPTIONS FOR COUNCIL TO CONSIDER Information only.

10 OFFICER’S COMMENTS/CONCLUSION For Council’s consideration

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11 ATTACHMENTS

Planning, Building and Plumbing applications for the month of August

North Burnett Regional Council Approvals Report

Application No. Property Address Description Assessment Number

Value ($)

0140/15 21 ELLIOTT STREET, GAYNDAH QLD 4625

BUILDING - Patio 30603-00000-000 $3,050

0142/15 GLADSTONE-MONTO ROAD, MONTO QLD 4630

PLANNING - Reconfiguration of Lot (1 into 6)

40972-93000-000 $0

0144/15 42 LEICHHARDT STREET, MUNDUBBERA QLD 4626

BUILDING - Partial Demolition of Dwelling

60141-00000-000 $0

0145/15 27-39 MEYER STREET, GAYNDAH QLD 4625

PLANNING - Material Change of Use (Extension to Gayndah Cemetery)

30457-60000-000 $0

0146/15 425 BYRNESTOWN - WETHERON ROAD, WETHERON QLD 4625

BUILDING - Alterations & Additions to Existing Dwelling

31313-90000-000 $70,000

0148/15 BURNETT HIGHWAY, MUNDUBBERA QLD 4626

PLANNING - Operational Works

60599-00000-000 $0

0147/15 TAYLORS ROAD, BOYNEWOOD QLD 4626

PLANNING - Material Change of Use (Feedlot) - Request under Mundubbera Superseded Planning Scheme

60522-00000-000 $0

0150/15 23 LEICHHARDT STREET, MONTO QLD 4630

BUILDING - Restumping of Dwelling

40520-00000-000 $9,018

0152/15 RIFLE RANGE ROAD, BIGGENDEN QLD 4621

BUILDING - Dwelling 10540-30000-000 $218,410

0153/15 50 WARTON STREET, GAYNDAH QLD 4625

BUILDING - Carport 30363-00000-000 $2,000

0154/15 38 MITCHELL STREET, MONTO QLD 4630

BUILDING - Patio 40597-00000-000 $8,400

0155/15 1580 BOONDOOMA ROAD, OLD COORANGA QLD 4626

BUILDING - Pool 60768-00000-000 $33,990

0157/15 2 NEWTON STREET, MONTO QLD 4630

BUILDING - Extension to Existing Hotel

40082-00000-000 $18,000

$362,868

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ECON 02 10.2015

CHARGES RESOLUTION

Responsible Officer: Lex Webster – Manager Development Services Report prepared by: David Newby – Principal, Insite SJC. 1 PURPOSE OF REPORT The purpose of this report is to advise Council in relation to making a new Charges Resolution to replace the recent “adopted charges resolution” of the 5 May 2015. 2 INTRODUCTION/BACKGROUND Changes to the Sustainable Planning Act 2009 (SPA) required Council to make a complying resolution in relation to adopted charges and to have it in place by 30 June 2015. Council made the new resolution on 5 May 2015. However, there are aspects of that resolution that need to be clarified to ensure it complies with legislative requirements—these are very specific and technically challenging. Most local governments are struggling with the new State government requirements that continue to be modified. 3 CORPORATE/OPERATIONAL PLAN In accordance with the North Burnett Regional Council’s Corporate Plan— Outcome 1 – Infrastructure To have infrastructure facilities in place that are well planned, affordable and offers a safe environment to the community Outcome 3 – Economic Section 3.5 Land Use - Appropriate community, industrial, commercial and residential land is available to meet community needs and Item 3.5.3 Promote strategies for the infilling of vacant urban land. 4 POLICY IMPLICATIONS Council is able to make new Charges Resolutions as required to accommodate changing circumstances. The new resolution replaces the previous resolution and takes effect from the date it is uploaded to Council’s website. 5 STATUTORY REQUIREMENTS A charges resolution is made under s630 of SPA.

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6 FINANCIAL IMPLICATIONS Council’s ability to charge for infrastructure will continue. 7 RISK MANAGEMENT Council is advised to make the new resolution to avoid any challenges to the charges due to inconsistencies with the legislation. 8 CONSULTATION InsiteSJC liaised with Brisbane officers of the Department of Infrastructure, Local Government and Planning dealing with infrastructure matters to ensure any differences to the non-statutory template did not alter the intent of the legislation. 9 OPTIONS FOR COUNCIL TO CONSIDER 1. Make the new resolution (preferred option); or 2. Retain the current resolution (greater exposure to legal challenge). 10 OFFICER’S COMMENTS/CONCLUSION Following is a summary of the differences with the previous resolution of 5 May 2015— (i) the resolution is now called a “Charges Resolution” instead of an

“Adopted Charges Resolution” in accordance with SPA; (ii) as per Council’s original Adopted Charges Resolution, development for

“carrying out building works” does not trigger a charge; (iii) the resolution no longer contains a table comparing the North Burnett

Planning Scheme use categories with the State Planning Regulatory Provisions (SPRP) charge categories as there are few differences given the use of similar versions of the Queensland Planning Provisions (QPP);

(iv) the resolution references the parts of the Planning Scheme containing the maps and plans for trunk infrastructure and does not include a map index;

(v) the table for adopted charges applying to reconfiguring a lot uses the North Burnett Regional Planning Scheme zones rather than the superseded planning schemes zones and Table 5 has been deleted due to replication;

(vi) the text of the resolution now clarifies that the adopted charges apply to the whole of the North Burnett Region rather than being included in the tables thus simplifying the table;

(vii) the resolution clarifies how the adopted charge is to be calculated including the calculation of credits for existing demand that is to be deducted and the further discount that applies if the water or sewerage network is not available to the development;

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(viii) the timing of payment is amended to conform to the new requirements in SPA;

(ix) the paragraph regarding notification of the charge has been deleted; (x) as per the original resolution the paragraph regarding indexing of the

charges has been deleted (the fair charges value schedule is not applicable to North Burnett Regional Council);

(xi) the method for recalculating the establishment cost of trunk infrastructure per section 657 of SPA has been altered to reflect the default method.

11 ATTACHMENTS Nil. RECOMMENDATION That pursuant to s630 of the Sustainable Planning Act 2009 Council makes the following Charges Resolution—

Charges Resolution (No.2) 2015 1) Introduction

a) This resolution is made under s.630 of the Sustainable Planning Act 2009 (SPA).

b) The resolution is attached to but does not form part of the North Burnett Regional Planning Scheme 2014.1

c) Adopted charges pursuant to this resolution apply to the whole of the North Burnett local government area.

2) When resolution has effect a) An adopted charge under this resolution has effect on and from [insert

date]. 3) Types of development that trigger a charge

a) The types of development that may trigger the levying of an adopted charge under this charges resolution are— i) Reconfiguring a lot; and ii) Material change of use of premises.

4) Comparison of planning scheme use categories and SPRP (adopted charges) charge categories a) There is a slight discrepancy between the North Burnett Regional

Council planning scheme use definitions that are based on QPP Version 3.1 and those used in the SPRP that are based on QPP Version 2.0.

1 Refer s. 634 of SPA.

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b) Where a discrepancy occurs the appropriate charge category will be determined by Council.

5) Priority infrastructure area a) The priority infrastructure area (PIA) for the North Burnett Regional

Council is identified in the North Burnett Regional Planning Scheme 2014.

b) The maps are referenced in Part 4 of the scheme and are located in Schedule 3.

6) Trunk infrastructure a) Until a conforming local government infrastructure plan (LGIP) is

adopted trunk infrastructure is identified in the Priority Infrastructure Plan (PIP) in the North Burnett Regional Planning Scheme 2014.2

b) The plans for trunk infrastructure are referenced in Part 4 of the scheme and are located in Schedule 3.

7) Adopted charges a) Council resolves to adopt the charges mentioned in—

i) Table 1 Column 3 for development for a use mentioned in Table 1 Column 2; and

ii) Table 2 Column 2 for development for reconfiguring a lot in the zone mentioned in Table 2 Column 1.

b) In accordance with paragraph 1) above an adopted charge applies to the whole of the North Burnett local government area.

Table 1 – Adopted charges for Material change of use

Column 1

Adopted charge

category

Column 2

Use

Column 3

Adopted charges

Adopted charges (excluding

stormwater)

Adopted charges

for stormwater

network

Residential Dwelling house

Caretaker’s accommodation

Multiple dwelling

Dual occupancy

$4,200

per 1 or 2 bedroom dwelling

or

$6,000

per 3 or more bedroom dwelling

N/A

Accommodation

(short term)

Hotel

Short‐term accommodation

Tourist park

For a tent or caravan site in a

tourist park:

$400

per tent/caravan site

N/A

2 Pursuant to s. 982 of SPA the PIP is taken to be an LGIP.

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Column 1

Adopted charge

category

Column 2

Use

Column 3

Adopted charges


stormwater)

Adopted charges

for stormwater

network

For a cabin in a tourist park or

dwelling in short‐term

accommodation:

$2100

per cabin / dwelling

For a suite, whether self‐

contained or not in hotel or

short‐term accommodation:

$1050

per suite

Accommodation

(long term)

Community residence

Hostel

Relocatable home park

Retirement facility

For a relocatable home park or a

dwelling unit in a retirement

facility:

$3150

per relocatable dwelling site /

dwelling unit

For suites in a community

residence, retirement facility or

hostel:

$1050

per suite (with 1 or 2 bedrooms)

N/A

Places of assembly

Club

Community use

Function facility

Funeral parlour

Place of worship

$10.50 per m2 of gross floor area

(GFA)

(max $4500)

N/A

Commercial (bulk

goods)

Agricultural supplies store

Bulk landscape supplies

Display yard

Garden centre

Hardware and trade supplies

Outdoor sales

Showroom

$21.00 per m2 of GFA

(max $4500)

Nil

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Column 1

Adopted charge

category

Column 2

Use

Column 3

Adopted charges


stormwater)

Adopted charges

for stormwater

network

Commercial (retail)

Adult store

Food and drink outlet

Service industry

Service station

Shop

Shopping centre


(max $4500)

Nil

Commercial

(office)

Office

Sales office


(max $4500)

Nil

Education facility

(excluding Flying

Start facilities)

Child care centre

Community care centre

Educational establishment


(max $4500)

Nil

Flying Start

Education facility

Educational

establishment for

the Flying Start for

Queensland

Children program

Nil Charge

Entertainment Hotel (non‐residential component)

Nightclub

Theatre


(max $4500)

N/A

Indoor sport and

recreational facility

Indoor sport and recreation


court areas at $3 per m2 of GFA

(max $4500)

N/A

Industry

Low impact industry

Medium impact industry

Research and technology industry

Rural industry

Warehouse

$7.50 per m2 of GFA

(max $4500)

N/A

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Column 1

Adopted charge

category

Column 2

Use

Column 3

Adopted charges


stormwater)

Adopted charges

for stormwater

network

High impact

industry

High impact industry

Noxious and hazardous industries


(max $4500)

N/A

Low impact rural

Animal husbandry

Cropping

Permanent plantations

Wind farms

Nil charge

High impact rural

Aquaculture

Intensive animal industries

Intensive horticulture

Wholesale nursery

Winery

$3.00 per m2 of GFA

(max $4500)

N/A

Essential services

Detention facility

Emergency services

Health care services

Hospital

Residential care facility

Veterinary services


(max $4500)

N/A

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Column 1

Adopted charge

category

Column 2

Use

Column 3

Adopted charges


stormwater)

Adopted charges

for stormwater

network

Specialised uses

Air services

Animal keeping

Extractive industry

Crematorium

Major sport, recreation and entertainment facility

Motor sport

Non‐resident workforce accommodation

Outdoor sport and recreation

Parking station

Tourist attraction

Utility installation

The adopted infrastructure charge is the charge (in

Column 3) for the charge category (in Column 1) that

the local government determines should apply for the

use at the time of assessment.

Minor uses

Cemetery

Home‐based business

Landing

Market

Roadside stalls

Telecommunications facility

Temporary use

Park

Nil charge

Other uses A use not otherwise

listed in Column 2,

including a use that

is unknown

because the

development

application does

not specify a

proposed use

The adopted charge is the charge (in Column 3) for the

charge category (in Column 1) that the local

government determines should apply for the use at

the time of assessment.

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Table 2 – Adopted charges for reconfiguring a lot Column 1 ZONE

Column 2 ADOPTED CHARGE

Centre $6000 Community facilities Nil General residential $6000 Industry $6000 Recreation and open space Nil Rural $1500 Rural residential $3000 Township $1500 8) Calculation of adopted charges

a) The adopted charge for making a material change of use is— i) the adopted charge stated in Table 1 – Adopted charges for

Material change of use— (1) minus credit for existing demand (see paragraph 9) below); and (2) minus discount if applicable (see paragraph 10) below).

b) The adopted charge for reconfiguring a lot is— i) the adopted charge stated in Table 2 – Adopted charges for

Reconfiguring a lot— (1) minus credit for existing demand (see paragraph 9) below); and (2) minus discount if applicable (see paragraph 10) below).

9) Additional demand subject to charge a) Section 636 of SPA provides that a levied charge may be only for

additional demand placed upon trunk infrastructure. In working out additional demand the following are not included— i) an existing use on the premises if the use is lawful and already

taking place on the premises; ii) a previous use that is no longer taking place on the premises if the

use was lawful at the time it was carried out; iii) other development on the premises if the development may be

lawfully carried out without the need for a further development permit.

b) A credit is given for the value of such existing demand. c) The credit for the premises is an amount which is the greater of the

following— i) where any of the circumstances in the list above applies the amount

stated in Table 1 – Adopted charges for Material Change of Use or Table 2 – Adopted charges for Reconfiguring a lot; or

ii) the amount of a previous adopted charge paid for the development of the premises; or

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iii) where an applicant can provide evidence of a previous financial contribution paid for trunk infrastructure for the premises, the amount of the financial contribution paid.

10) Discount a) Where the water supply network or sewerage network is not available

to the proposed development, the adopted charge for the development is to be reduced by the relevant proportion of the adopted charge allocated to the water supply network or sewerage network as shown below in Tables 3 and 4.

Table 3 – Proportion of adopted charge allocated to water supply and sewerage networks for Material change of use

ADOPTED CHARGE CATEGORY

NETWORK PROPORTION OF THE ADOPTED CHARGE

Residential Accommodation (short term) Accommodation (long term)

Water supply 30% Sewerage 30%

Places of Assembly (club and community use)

Places of Assembly (excluding club and community use)


Commercial (Bulk goods) Water supply 25% Sewerage 25%

Commercial (Retail) Commercial (Office)


Education Facility except an educational establishment for the Flying Start for Queensland Children program

Educational establishment for the Flying Start for Queensland Children program

Entertainment Indoor sport and recreation facility

Water supply 30%

Sewerage 30% Industry High impact industry

Water supply 30%

Sewerage 20% Low impact rural High impact rural Water supply 20%

Sewerage 20% Essential services (excluding health care services and veterinary services)

Essential services (health care services and veterinary services)

Water supply 30%

Sewerage 30%

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ADOPTED CHARGE CATEGORY

NETWORK PROPORTION OF THE ADOPTED CHARGE

Specialised uses Water supply To be determined at the time of assessment Sewerage

Minor uses Other uses Water supply To be determined at the

time of assessment Sewerage Table 4 – Proportion of adopted charge allocated to water supply and sewerage networks for Reconfiguring a lot

ZONE NETWORK

PROPORTION OF THE ADOPTED CHARGE

Centre General residential

Water supply 30%

Sewerage 30% Community facilities Industry Water supply 30%

Sewerage 20% Recreation and open space Township Water supply 40%

b) None of the adopted charges applicable in the Rural and Rural

residential zones are allocated to the water supply and sewerage networks therefore no discount is available.

Note: Where the credit or credit and discount together exceeds the value of an adopted charge no refund is applicable and none will be paid.

11) Time of payment a) Sections 638 of SPA stipulates when an adopted charge is payable. b) Section 639 of SPA allows the recipient of an infrastructure charges

notice and Council to agree on other payment options, or the provision of infrastructure instead of payment.

12) Trunk infrastructure a) North Burnett Regional Council’s PIP, Part 4 of the North Burnett

Regional Planning Scheme 20143 identifies: i) the trunk infrastructure for the local government area (Schedule 3 of

the scheme contains the Plans for Trunk Infrastructure); ii) the trunk infrastructure networks to which the adopted charge

applies; iii) the standard of service for each network.

b) Until a complying LGIP is made if Council gives a development approval requiring an applicant to provide trunk infrastructure, for the purposes of working out an offset or refund it will calculate the establishment cost of the infrastructure on an as needs case by case basis.

3 Part 4 of the North Burnett Regional Planning Scheme 2014 is entitled “Priority Infrastructure Plan” (PIP). S.982 of SPA provides that a local government’s PIP becomes its LGIP.

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13) Method for recalculating the establishment cost The method that will be used to recalculate the establishment cost when an application is made under section 657 of the SPA disputing the value of the establishment cost stated in the infrastructure charges notice is outlined below. Trunk infrastructure that is works Trunk infrastructure that is works (trunk infrastructure other than land) must be costed using a first principles estimating approach. The first principles estimating approach must be implemented through the following procedural requirements. a) Council will provide to the applicant the scope of works including the

standard to which the trunk infrastructure is to be provided and the location of the trunk infrastructure (the scope of works).

b) The applicant must, at their cost, provide to Council— i) a bill of quantities for the design, construction and commissioning of

the trunk infrastructure in accordance with the scope of works (the bill of quantities).

ii) a first principles estimate for the cost of designing, constructing and commissioning the trunk infrastructure specified in the bill of quantities (the cost estimate).

c) Council may or may not accept the bill of quantities and cost estimate provided by the applicant.

d) If Council accepts the bill of quantities and the cost estimate, the cost estimate is the establishment cost of the infrastructure.

e) If Council does not accept the bill of quantities and cost estimate provided by the applicant it will— i) at its own cost, have an assessment undertaken by an

appropriately qualified person to— (1) determine whether the bill of quantities is in accordance with the

scope of works; (2) determine whether the cost estimate is consistent with current

market costs calculated by applying a first principles estimating approach to the bill of quantities; and

(3) provide a new cost estimate using a first principles estimating approach.

ii) provide written notice to the applicant and propose the new bill of quantities and cost estimate and its reasons for doing so.

f) Where a written notice of Council’s proposed bill of quantities and cost estimate has been given the applicant may negotiate and agree with Council regarding a cost estimate and such agreed cost estimate is the establishment cost of the infrastructure.

g) Where a written notice of Council’s proposed bill of quantities and cost estimate has been given and agreement cannot be reached, Council

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will refer the bill of quantities and the cost estimate to an independent, suitably qualified person (the independent assessor) to— i) assess whether the bill of quantities is in accordance with the scope

of works; ii) assess whether the cost estimate is consistent with current market

costs calculated by applying a first principles estimating approach to the bill of quantities; and

iii) provide an amended cost estimate using a first principles estimating approach.

h) The independent assessor is to be appointed by agreement between Council and the applicant. The cost of this independent assessment is to be equally shared between Council and the applicant.

i) The amended cost estimate determined by the independent assessor is the establishment cost of the infrastructure.

j) Where a written notice of Council’s proposed bill of quantities and cost estimate has been given and Council and the applicant cannot reach agreement on the appointment of an independent assessor, the establishment cost of the infrastructure is determined by calculating the average of the previous two cost estimates prepared on behalf of the applicant and Council respectively.

k) Council must give an amended ICN to the applicant stating— i) the value of the establishment cost of the infrastructure which has

been indexed to the date it is stated in the amended ICN using the Producer Price Index –Road and bridge construction index for Queensland.

ii) that the establishment cost of the infrastructure stated in the amended ICN is indexed from the date that it is stated in the amended ICN to the date it is to be offset against the levied charge in accordance with the Producer Price Index –Road and bridge construction index for Queensland.

Trunk infrastructure that is land The establishment cost of trunk infrastructure that is land must be determined using the before and after method for estimating the current market value of land (the before and after method of valuation). The before and after method of valuation must be given effect through the following procedural requirements. a) The applicant, at their own cost, must provide to Council a valuation of

the specified land undertaken by a certified practicing valuer using the before and after method of valuation (the valuation).

b) Council may or may not accept the valuation. c) If Council accepts the valuation, the valuation is the establishment cost

of the infrastructure.

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d) If Council does not accept the valuation provided by the applicant, it must, at its own cost, have a valuation undertaken by a certified practicing valuer.

e) If Council rejected the valuation provided by the applicant, it must provide written notice to the applicant and propose a new valuation and its reasons for doing so.

f) Where a written notice of Council’s proposed valuation has been given, the applicant may negotiate and agree with Council regarding a valuation. The agreed valuation is the establishment cost of the infrastructure.

g) If agreement cannot be reached, Council must have a valuation undertaken by an independent, certified practicing valuer to assess the market value of the specified land.

h) The independent, certified practicing valuer is to be appointed by agreement between Council and the applicant. The cost of this independent assessment is to be equally shared between Council and the applicant.

i) The amended valuation determined by the independent certified practicing valuer is the establishment cost of the infrastructure.

j) If Council and the applicant cannot reach agreement on the appointment of an independent certified practicing valuer, the establishment cost of the infrastructure is determined by calculating the average of the previous two cost estimates prepared on behalf of the applicant and Council respectively.

k) Council must give an amended ICN to the applicant stating— i) the value of the establishment cost of the infrastructure which has

been indexed to the date it is stated in the amended ICN using the Producer Price Index –Road and bridge construction index for Queensland.

ii) that the establishment cost of the infrastructure stated in the amended ICN is indexed from the date that it is stated in the amended ICN to the date it is to be offset against the levied charge in accordance with the Producer Price Index – Road and bridge construction index for Queensland.

14) Conversion criteria Conversion criteria used for making a decision on a conversion application made under section 659 of the SPA is outlined below. a) For infrastructure to be considered trunk infrastructure, each of the

following criteria must be met— i) the infrastructure has capacity to service other developments in the

area; ii) the function and purpose of the infrastructure is consistent with

other trunk infrastructure identified in an LGIP for the area;

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iii) the infrastructure is not consistent with non-trunk infrastructure for which conditions may be imposed in accordance with section 665 of the SPA; and

iv) the type, size and location of the infrastructure is the most cost effective option for servicing multiple users in the area.

b) For the purposes of this resolution—

Most cost effective option –means the least cost option based upon the life cycle cost of the infrastructure required to service future urban development in the area at the desired standard of service.

15) Dictionary Words and terms used in this resolution have the meaning given in SPA or the Queensland Planning Provisions version 3.1.

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ECON 03 10.2015

PLANNING SCHEME AMENDMENTS—HISTORIC LOTS

Responsible Officer: Lex Webster – Manager Development Services Report prepared by: David Newby – Partner, InsiteSJC

1 PURPOSE OF REPORT The purpose of this report is to propose amendments to the North Burnett Regional Planning Scheme 2014 to resolve issues surrounding the potential development of historic lots and address minimum supporting infrastructure standards for new dwellings. 2 INTRODUCTION/BACKGROUND Background There are numerous historic subdivisions across the North Burnett that are not serviced by reticulated water or sewerage networks, and in many cases have no direct access to the constructed road network. Because many lots remain vacant and have the potential for a dwelling house to be erected without supporting infrastructure, there is a need for a better means to manage prospective development. There are however a wide range of variables affecting ‘historic lots’, including lot size, topography, tenure, proximity to towns or villages, land use, susceptibility to natural hazards, and accessibility of infrastructure. Even though there have been a couple of recent cases in the region, development on historic lots occurs infrequently. However, there may be circumstances where several lots in one place develop without the necessary infrastructure giving rise to an expectation that Council would provide or upgrade infrastructure services. This may create significant future cost burdens on Council. Currently neither the 2014 planning scheme nor superseded schemes adequately manage the prospect of a dwelling house being built on historic lots. In dealing with this issue Council’s across Queensland have taken a variety of approaches including identifying and mapping historic lots and applying higher levels of assessment for dwelling houses. Notwithstanding these approaches, it is recommended Council take a relatively simple approach that: accepts the wide range of circumstances of historic lots; does not prevent historic lots from being developed, provided the

necessary infrastructure is in place;

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does not change the level of assessment for dwelling houses; does not require extensive mapping changes or lot identification; requires provision of minimum infrastructure standards; and, applies minimum standards for all dwelling houses in North Burnett. Proposal Historic lots within the North Burnett are predominantly within the Rural or Township zone, although some are in the General Residential zone. As prescribed by the State, a MCU for ‘Dwelling house’ in these zones is exempt development and no assessment of the use is required under the planning scheme. With the proposed amendments, this would remain unchanged. Building work for a dwelling house however requires self-assessment against the Dwelling house code. Such code does not require a dwelling house to be connected to water, sewer or require access to a constructed road. To improve their regulation, simple changes to the Dwelling House and Dual Occupancy codes that would require— legal access to a dedicated and constructed road identified on Council’s

road register; connection to a reticulated water supply system or the provision of

45,000 litre rainwater tank; and stormwater discharges to a lawful point of discharge. The proposed amendments are not specifically targeting ‘historic lot precincts’ but would instead apply to all new dwelling houses irrespective of their location. The changes to the assessment are considered relatively simple for a proponent or Building Certifier to assess. The amendments should proceed concurrently with other refinements to the planning scheme—this would be the subject of a later report. 3 CORPORATE/OPERATIONAL PLAN In accordance with the North Burnett Regional Council’s Corporate Plan— Outcome 3 – Economic – Section 3.5 Land Use – Appropriate community, industrial, commercial and residential land is available to meet community needs and Item 3.5.1 Develop and implement NBRC Planning Scheme and provide effective and efficient planning services. 4 POLICY IMPLICATIONS This report proposes changes to Council’s planning scheme with regard to regulating dwelling houses and dual occupancies in the North Burnett.

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5 STATUTORY REQUIREMENTS Statutory Guideline 04/14 “Making and amending local planning instruments” commenced on 9 October 2014. This is a procedural and best practice guideline for making or amending a planning scheme. It sets out the minimum requirements for local governments to follow when creating or amending a local planning instrument. Further discussion with DILGP may enable the amendments to be ‘minor amendments’ thus saving Council considerable time and resources. 6 FINANCIAL IMPLICATIONS There are no significant adverse financial implications to the Council in deciding to amend a planning scheme in the way recommended. 7 RISK MANAGEMENT In the absence of scheme amendments, Council may be exposed to pressures to provide or upgrade infrastructure. The location, timing, and magnitude of such pressures is unpredictable. 8 CONSULTATION Initial consultation with DILGP representatives resulted in advice that it may be better to have a more sophisticated solution than the one recommended here, including mapping historic lot precincts. 9 OPTIONS FOR COUNCIL TO CONSIDER Council has the following options available: 1. resolve to amend the North Burnett Planning Scheme as outlined in this

report; 2. choose a different policy approach; 3. not make any amendments to the planning scheme and accept the risk

of further historic lots being developed. 10 OFFICER’S COMMENTS/CONCLUSION Neither the 2014 planning scheme nor the superseded schemes adequately manage the prospect of a dwelling house being built on a historic lot. Even though dwelling houses on historic lots is infrequent, Council is exposed to pressures and risks. The proposed amendments to the North Burnett Planning Scheme are relatively simple and apply the same minimum standard for supporting infrastructure to all dwelling houses regardless of whether or not they are within a historic lot precinct.

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11 ATTACHMENTS Attachment A - proposed amendments to the North Burnett Planning Scheme RECOMMENDATION That under section 117 of the Sustainable Planning Act 2009 and the process outlined in Statutory Guideline 04/14 “Making and amending local planning instruments” Council— 1. decide to amend the scheme in accordance with the Attachment A; 2. advise the Minister of the reasons why the amendment is a ‘minor

amendment’ under the statutory guideline; 3. consult with DILGP and any other appropriate state agency; 4. publicly notify the proposed amendments.

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ATTACHMENT A The following are recommended amendments, in order of appearance in the planning scheme— Comment Amendment

Insert in Table 5.8.1—Levels of assessment: Operational work as code assessment the following development and applicable code. This would apply to persons who want to construct a road to access a new dwelling on a lot.

If constructing a road and any associated works other than by or for a public sector entity

Infrastructure and operational work

Insert in Table 9.3.1—Self-assessable and assessable development: Dual occupancy of Section 9.3.1 Dual occupancy code the performance outcome, acceptable outcome, Editor’s note, and associated footnote reference.

Service provision

The Dual occupancy PO1incorporates infrastructure and services appropriate to its setting and commensurate with its needs.

Where located on a lot within the Priority AO1.1Infrastructure Area any new dual occupancy connects to the reticulated water supply and sewerage networks.

Where not located within the Priority AO1.2Infrastructure Area, any new dual occupancy connects to a reticulated water supply network or a water supply system with a minimum capacity of 45,000 litres.

Stormwater discharges to a lawful point of AO1.3discharge.

Any new dual occupancy has lawful AO1.4access to a State-controlled road or a road identified on Council’s road register1.

Editor’s note—The Plumbing and Drainage Act 2003, the Standard Plumbing and Drainage Regulation 2003, and Queensland Plumbing and Wastewater Code set out requirements for on-site effluent treatment and disposal. An ‘on-site sewerage facility’ may require a larger site and proponents should ensure that site is able to accommodate the dual occupancy and the associated on-site sewerage facility.

1 The Council’s Road Register is available at http://www.northburnett.qld.gov.au/getfile.php?lid=64&fid=504

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Comment Amendment

Insert in Table 9.3.3—Self-assessable and assessable development: Dwelling house of Section 9.3.2 Dwelling house code the performance outcome, acceptable outcome, Editor’s note, and associated footnote reference.

Service provision

The Dwelling house PO2incorporates infrastructure and services appropriate to its setting and commensurate with its needs.

Where located on a lot within the Priority AO2.1Infrastructure Area any new dwelling house connects to the reticulated water supply and sewerage networks.

Where not located within the Priority AO2.2Infrastructure Area, any new dwelling house connects to a reticulated water supply network or water supply system with a minimum capacity of 45,000 litres.

Stormwater discharges to a lawful point of AO2.3discharge.

Any new dwelling house has lawful AO2.4access to a State-controlled road or a road identified on Council’s road register2.

Editor’s note—The Plumbing and Drainage Act 2003, the Standard Plumbing and Drainage Regulation 2003, and Queensland Plumbing and Wastewater Code set out requirements for on-site effluent treatment and disposal. An ‘on-site sewerage facility’ may require a larger site and proponents should ensure that site is able to accommodate the dwelling house and the associated on-site sewerage facility.

2 The Council’s Road Register is available at http://www.northburnett.qld.gov.au/getfile.php?lid=64&fid=504

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GOV 01 ENGINEERING & ENVIRONMENTAL SERVICES

GENERAL POLICY – DROUGHT MANAGEMENT OF URBAN WATER

Responsible Officer: Trevor Harvey – Manager Technical Services Report prepared by: Trevor Harvey – Manager Technical Services 1 PURPOSE OF REPORT The purpose of this report is to consider the adoption of General Policy – Drought Management of Urban Water 2 INTRODUCTION/BACKGROUND This policy provides a framework for consistent and appropriate drought management provisions within Council’s urban water supply schemes and is in alignment with the Water Act 2000, Chapter 2A, Part 2 Sections 352 and 353. The Policy replaces the previous statutory drought management plan. 3 CORPORATE/OPERATIONAL PLAN In accordance with Outcome 5 – Governance, 5.2 – Organisational Systems, 5.2.2 – Develop, implement and review strategic policies that assist Council in formulating innovative responses to critical and operational issues. 4 POLICY IMPLICATIONS Create a policy to allow a consistent approach to water restriction enforcement. 5 STATUTORY REQUIREMENTS Compliance with Water Act 2000 6 FINANCIAL IMPLICATIONS Nil 7 RISK MANAGEMENT The risk of not approving a drought management policy is the long term water security for urban areas. 8 CONSULTATION Consultation has occurred within the Engineering department and leadership group. 9 OPTIONS FOR COUNCIL TO CONSIDER Consider this report and accept, reject or amend recommendations.

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10 OFFICER’S COMMENTS/CONCLUSION This Policy has been created from the now non-statutory drought management plan. The proposed restriction regime is unchanged from the previous plan and has been effective in managing water restrictions since 2008. 11 ATTACHMENTS Attachment 1- Draft General Policy – Drought Management of Urban Water RECOMMENDATION That Draft General Policy – Drought Management of Urban Water as presented be approved for adoption.

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Attachment 1

Policy Title: Drought Management of Urban Water Policy No: Directorate: Engineering & Environmental Services Responsible Officer: Manager – Technical Services Adopted Date: Review Date:

VERSION MEETING APPROVED MEETING DATE HISTORY

Authorities: Water Act 2000 Water Supply (Safety & Reliability) Act 2008

INTRODUCTION: This policy provides a framework for consistent and appropriate drought management provisions within Council’s urban water supply schemes and is in alignment with the Water Act 2000, Chapter 2A, Part 2 Sections 352 and 353. The policy replaces the previous statutory drought management plan. OBJECTIVES: The objective of this policy is to ensure the long term viability of the North Burnett Regional Council water schemes by:

Encouraging North Burnett Regional Council customers and wider community to conserve water and use it wisely

Establishing consumption targets per scheme for each restriction level

Identify the method for imposing restrictions

Enforcement of restrictions

Identify appropriate water use activities for each restriction level

Identify eligible water uses for full or partial exemption of restrictions

Outline the exemption application process PRINCIPLES/POLICY: Schemes The North Burnett Regional Council is a registered Water Service Provider (Number 490) for the following urban water supply schemes which are the subject of this Policy:

GeneralPolicy

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Biggenden

Eidsvold

Gayndah

Monto

Mt Perry

Mulgildie

Mundubbera Biggenden Scheme Based on historical consumption figures and source water performance the following table has been established as the Biggenden scheme trigger levels and consumption targets for application for water restrictions.

TABLE 1: Biggenden Trigger Levels & Consumption Targets

Restriction Level Trigger Guide Target Consumption

0 Standing water level in Bore No. 2 down 9m

<400 kl/day


<300 kl/day


<200 kl/day


<150 kl/day


<120 kl/day

Restriction levels on the use of water from Biggenden’s Water Supply Scheme are given in the Restrictions section of this Policy. Eidsvold Scheme Based on historical consumption figures and source water performance the following table has been established as the Eidsvold scheme trigger levels and consumption targets for application for water restrictions.

TABLE 2: Eidsvold Trigger Levels & Consumption Targets

Restriction Level Target Consumption

Trigger Guide

0 Base Level 580kl/day

1 Standing water level in Bore down 2m 560kl/day

2 Standing water level in bore down 3m 480kl/day



Restriction levels on the use of water from Eidsvold Water Supply Scheme are given in the Restrictions section of this Policy.

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Gayndah Scheme Based on historical consumption figures the following table has been established as the Gayndah scheme consumption targets for application for water restrictions. Trigger levels are yet to be determined due to the intake relocation in 2014.

TABLE 3: Gayndah Trigger Levels & Consumption Targets

Restriction Level Target

Consumption

Trigger Guide


1 To be determined 1180kl/day




Restriction levels on the use of water from Gayndah Water Supply Scheme are given in the Restrictions section of this Policy. Monto Scheme Based on historical consumption figures and source water performance the following table has been established as the Monto scheme trigger levels and consumption targets for application for water restrictions.

TABLE 4: Monto Trigger Levels & Consumption Targets


Consumption

Trigger Guide


1 Standing water level Russell No 3 Bore – 17m 575kl/day

2 Standing water level Russell No 3 Bore – to be determined

520kl/day


465kl/day


411kl/day


383kl/day

Restriction levels on the use of water from Monto Water Supply Scheme are given in the Restrictions section of this Policy. Mount Perry Scheme Based on historical consumption figures and source water performance the following table has been established as the Mount Perry scheme trigger levels and consumption targets for application for water restrictions.

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TABLE 5: Mt Perry Trigger Levels & Consumption Targets


Consumption

Trigger Guide

0 Standing water level in Drummers Bore 6.5m 115kl/day





Restriction levels on the use of water from Monto Water Supply Scheme are given in the Restrictions section of this Policy. Mulgildie Scheme Based on historical consumption figures the following table has been established as the Mulgildie scheme consumption targets for application for water restrictions. Trigger levels are yet to be determined due to adjacent bore influences.

TABLE 6: Mulgildie Trigger Levels & Consumption Targets


Trigger Guide


1 Standing water level in Bore – to be determined To be determined




Restriction levels on the use of water from Mulgildie Water Supply Scheme are given in the Restrictions section of this Policy. Mundubbera Scheme Based on historical consumption figures and source water performance the following table has been established as the Mundubbera scheme trigger levels and consumption targets for application for water restrictions.

TABLE 7: Mundubbera Trigger Levels & Consumption Targets


Trigger Guide


1 700Ml in Jones Weir 821kl/day




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Restriction levels on the use of water from Mundubbera Water Supply Scheme are given in the Restrictions section of this Policy. Implementation Urban water usage is continually monitored by the Water and Waste Water department and reported to Council on a monthly basis. The raw water supply for each scheme is monitored locally as well as continual consultation with bulk water suppliers regarding up‐stream storage operations. Once this information hits a trigger point a recommendation from either the General Manager Engineering and Environmental Services or the Manager of Technical Services to either a Standing Committee Meeting of General Meeting for endorsement will occur. Communication to the public regarding the implementation of water restrictions will be via Media Release, Council website, Council social media and local paper notification. Enforcement North Burnett Regional Council encourages a philosophy of “working with the community” in times of restrictions. The community is encouraged to report misuse and breaches of any water restrictions. These reports are followed up immediately with the site visited by an authorised Council officer and where appropriate, the offender reminded of the restrictions and the need to conserve water. Repeat offenders or those showing blatant disregard of the restrictions will be reported to the General Manager Engineering and Environmental Services, to determine the necessary action. This may result in the restriction of supply. The issue of a written warning and/or the issue of a fine in accordance with the Water Act 2000 and the Water Supply (Safety & Reliability) Act 2008. The Water Restriction Schedule for each urban scheme is attached as Appendix 1. Exemptions to Declared Restrictions Exemptions to restrictions at each Level may be granted in writing by the Chief Executive (or an authorised officer) if it is considered that reasonable grounds for such exemption have been presented in writing on the application form in Appendix 2 to this policy. Any exemptions granted under this authority may be granted unconditionally or on specific conditions and exemptions may be granted either totally or in part to the extent specified in Council’s approval notification letter. In most if not all cases, exemptions granted shall be for a specified period of time not exceeding the term of the particular level of restrictions for which the exemptions is granted. All exemptions, unless otherwise specifically stated in the letter of approval, will automatically be withdrawn when the level of restriction change and customers seeking further exemptions must re‐apply.

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Customers granted exemptions will be provided with a letter of approval specifying details of the exemption, the reason for the exemption and the duration of the exemption. This will make administration of the process easier and ensures customers have documentation to produce if challenged. A laminated sign must be displayed at the front of the property advising of an approved exemption. The exemption application form is attached as Appendix 2

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APPENDIX 1

Typical Restrictions Schedule

Restrictions on the Use of Water from the North Burnett Regional Council’s Water Supply System

RESTRICTIONS ON USE OF WATER FROM THE NORTH BURNETT REGIONAL COUNCIL’S WATER SUPPLY SYSTEMS

PURPOSE

Level 0

Biggenden, Eidsvold, Mt Perry, Monto,

Mulgildie and Gayndah ONLY

Level M0 Mundubbera ONLY (Permanent Conservation Measures Level)

Level 1 Level 2 Level 3 Level 4

Level 5

1. Private lawns and gardens ‐ watering

No restrictions Unlimited use of garden hoses, sprinklers and travelling irrigators and sprinkler systems are permitted on AREA 1 PREMISES TUESDAY, THURSDAY & SATURDAY AREA 2 PREMISES WEDNESDAY, FRIDAY AND SUNDAY Areas 1 and 2 have been defined by North Burnett Regional Council with maps freely distributed from the Council Administration Office New Lawns or Turf Subject to the approval of the CEO – two hours per day on days not permitted by normal PCM restrictions. Times to be nominated. Approval must be applied for and received in writing

Sprinklers allowed on THREE days per week, between the hours of 4pm and 7pm ONLY. The designated days will be published for each town when Level 1 Restrictions are invoked. Attended hand held hoses or watering cans or bucket watering permitted at any time on designated days for Level 0 restrictions.

Sprinkles must not be used at any times. Micro spray and drip systems fitted with timers can be used on THREE days per week, between the hours of 4pm and 7pm ONLY. The designated days will be published for each town when Level 2 restrictions are invoked. Attended hand held hoses or watering cans or bucket watering permitted at any time on designated days for Level 2 restrictions.

Sprinklers, micro spray and drip systems must not be used at any time. Attended hand held hoses permitted on THREE days per week between the hours of 4pm and 7pm ONLY. The designated days will be published for each town when Level 3 restrictions are invoked. Watering cans or buckets can be used at any time. Lawn areas must not be watered at any time.

Sprinklers, micro spray and drip systems must not be used at any time. Hand held hoses must not be used. Watering cans or buckets filled directly from taps can be used at any time. Lawn areas must not be watered at any time.

No external use.

2. Public gardens ‐ watering

As for Private Gardens.

3. Filling or No restrictions. On designated watering No restrictions. Newly constructed ponds Newly constructed ponds Newly constructed

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APPENDIX 1




PURPOSE

Level 0





Level 5

topping up of ponds

days. must not be filled for the first time without the written permission of Council. Existing ponds can only be topped up to their normal level and only be means of hand held hoses or by means of watering cans or buckets filled directly from taps.

must not be filled.Existing ponds can only be topped up to their normal level and only by means of watering cans or buckets filled directly from taps.

ponds must not be filled. Existing ponds cannot be topped up.

4. Fountains No restrictions. On designated watering days.

No restrictions. Fountains must not operate unless they recycle water. Water lost from fountains must not be replaced except by means of hand held hoses or by means of watering cans or buckets filled directly from taps.

Fountains must not operate unless they recycle water. Water lost from fountains must not be replaced.

Fountains must not operate without the permission of Council.

Fountains must not operate without the permission of Council.

5. Paved areas ‐ cleaning

No restrictions. On designated watering days.

Water must not be used to clean paved areas unless cleaning is required as a result of an accident, fire, health hazard or other emergency.

6. Private swimming pools or spas – filling or topping up

No restrictions. Filling new Pools – no restrictions. Existing Pools may be topped up during permitted garden watering times.

Filling new Pools – no restrictions. Existing Pools may be topped up during permitted watering times.

Newly constructed swimming pools and spas must not be filled for the first time without the written permission of Council. Existing swimming pools and spas must not be topped up except by means of hand held hoses, or by means of watering cans or buckets filled directly from taps.

Newly constructed swimming poos and spas must not be filled. Existing swimming pools and spas must not be topped up or filled.

7. Farm dams and tanks – topping up

No restrictions. Tanks may be filled during permitted garden watering times.

Tanks may be filled during permitted garden watering times.

Farm dams and tanks must not be topped up except –Dams or tanks providing water for firefighting, public health or stock watering purposes but only to the extent necessary to reasonably provide for those purposes.

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APPENDIX 1




PURPOSE

Level 0





Level 5

8. Sports grounds ‐ watering

No restrictions. On designated watering days.

Sprinklers allowed 4pm to 7pm during permitted watering times. Hand held hoses, watering cans or buckets can be used at any time.

Sprinklers, micro spray or drip systems allowed 4pm to 7pm during permitted garden watering times. Hand held hoses, watering cans or buckets can be used at any time.

Non‐active playing surfaces must not be watered without the written permission of Council. Active playing surfaces can only be watered using: Sprinklers, micro sprays or drip systems 4pm to 7pm during permitted garden watering times. With hand held hoses immediately before or at the time of use. With watering cans or buckets filled directly from taps.

Non‐active playing surfaces must not be watered without the written permission of Council. Active playing surfaces must not be watered except: With watering cans or buckets filled directly from taps

Active and non‐active playing surfaces must not be watered.

9. Commercial market garden or plant nursery – watering of plants

No restrictions. No restrictions on designated watering days.

No restrictions on designated watering days.



Sprinklers must not be used except between the hours of 11pm to 7am on designated watering days. Hand held hoses, watering cans or buckets can be used at any time.

Sprinklers must not be used. Hand held hoses, watering cans or buckets can be used at any time.

10. Window cleaning



Water must only be used on designated watering days. Allowable methods are: Trigger hoses Buckets or watering can filled directly from a tap

Water must only be used on designated watering days. Allowable methods are: A trigger hose, with the written permission of Council. Buckets or watering can filled directly from a tap.

Water must not be used to clean windows. Unless cleaning is required as a result of an accident, fire, health hazard or other emergency.

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APPENDIX 1




PURPOSE

Level 0





Level 5

11. Mobile water tankers ‐ filling

No restrictions. No restrictions. No restrictions. Mobile water tankers must not be filled except:Tankers supply water for use inside domestic premises, or for fire fighting or stock watering purposes.

12. Food transport vehicles ‐ cleaning

No restrictions. No restrictions. No restrictions on designated watering days. On non‐designated watering days, vehicle may be cleaned as per Level 2 restrictions.

Water must not be used to clean vehicles except by means of – Trigger hoses or Watering cans or buckets filled directly from taps.

Water must not be used to clean vehicles except by means of – Watering cans or buckets filled directly from taps.

13. Other vehicles ‐ cleaning

No restrictions. No restrictions. Water must not be used to clean vehicles except by means of – Watering cans or buckets filled directly from taps; or Trigger hoses which can be used only to rinse vehicle after washing.

Water must not be used to clean vehicles unless cleaning is required for health or safety reasons. Cleaning for health and safety reasons must be undertaken using – Watering cans or buckets filled directly from taps or trigger hoses which can be used only to rinse vehicles after washing.

14. Construction industry ‐ use of water in

No restrictions. No restrictions. No restrictions. Unless otherwise exempted by Council in writing, hoses must not be used except trigger hoses.

15. Any other purpose


Water must not be used without the written permission of Council.

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Appendix 2

Mailing Address:

Street Address: Telephone: Facsimile:

Email: Web: ABN:

PO Box 390, Gayndah Qld 4625 34‐36 Capper Street, Gayndah Qld 4625 1300 696 272 (07) 4161 1425 [email protected] www.northburnett.qld.gov.au 23 439 388 197

Address all correspondence to the Chief Executive Officer

EXEMPTIONREQUESTFORM

Exemption Information

In certain circumstances, a water business may consider granting an exemption to water restrictions upon an application being made by a customer. The overriding objective is to maximize water conservation during times of restriction, while at the same time, endeavouring to ensure that no customer segment or individual is disproportionately impacted by water restrictions. Applications for an exemption must be made either on this form or in writing. All approved exemptions may be logged on a register, where the public may seek clarification over the status of an exemption. The only information which will be made public is:

The site address for which the exemption is granted

Details of the terms of exemption

Date approved and sunset date, if appropriate. Approval of exemption terms is conditional to the applicant agreeing to:

The exemption will be granted to a specific site address, or a particular person or organization, or in special circumstances, both a particular person or organisations AND a particular site

Where applicable, signage will be provided by the water business to be prominently displayed

Co‐operating with any random audit of site compliance for granted exemptions, to ensure alternative arrangements are being adhered to

Re‐applying should the restriction level change.

Applicant’s Name:

Business Trading Name:

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Property Details:

Lot Number:

Street Number:

Suburb:

Postcode:

Customer Details:

Name:

Address:

Suburb:

Postcode:

Contact Numbers:

Home:

Business:

Mobile:

After Hours:

Email:

Category of Water Restriction to which the exemption is requested: (Please tick)

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Residential or Commercial Garden

Water Toys Boat Motor Cleaning

Public Gardens Dams and Tanks Hard Surface Cleaning

Sportsgrounds Mobile Water Tankers

Windows/Building Facades/Walls etc.

Ponds and Lakes Commercial Market Garden/Nursery

Dust suppression

Fountains and Water Features

Motor Vehicle Cleaning

Construction Industry

Private Pools and Spas

Commercial Car Washes

Animal Husbandry

Public Pools and Spas

Motor Dealer Vehicle Cleaning

Commercial Poultry Farms

Mobile Spas Food Transport Vehicle Cleaning

Other – Please attach details

Exemption Information

The following additional information is required in order to determine whether an exemption may be granted: Is the exemption sought (Please tick):

Temporarily (Please advise start and end date) Start Date : _____________ End Date : _____________

For the term of the current level of restrictions

Reason for seeking an exemption: Please note that the principle reasons for seeking an exemption are:

To avoid an inequitable impact upon the livelihood of the applicant

An adverse effect on public health and safety Please provide details and attach any specific documents to support your request. Conditions for Granting an Exemption If this exemption is granted, I agree to:

Authorise the water business to publicly disclose any relevant details of the exemption;

Adhere to all the specific requirements contained within the exemption; and

Provide appropriate access (as required) to enable the water business to assess the initial application and monitor the ongoing adherence to any exemption conditions.

Any other specified conditions as determined by the Water business.

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Signature of Applicant:

Name (Print):

Company Title: (if applicable)

Date:

The Information Privacy Act 2009 governs how your information is used, collected, disclosed and stored. This information will be used for the purpose of assessing your application and will not be disclosed to any other third party without your written or verbal authorisation unless we are required to by law.

Office Use Only

On receipt, this form shall be forwarded to the Manager Technical Services, North Burnett Regional Council for processing. Please ensure the following actions are completed:

Approval: Yes / No

Manager Special Conditions: Yes/No If Yes, specify: __________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

____________________________________________________________________________________

Signature: _______________________ Date: ____/____/____ DOC ID: ________________ Assoc DOC ID: _____________ File No: _________________ Level of Restriction at time of approval: ___________________

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GENERAL POLICY 256 – ASSET MANAGMENT

Responsible Officer: Trevor Harvey – Manager Technical Services Report prepared by: Trevor Harvey – Manager Technical Services 1 PURPOSE OF REPORT The purpose of this report is to consider the adoption of General Policy 256 – Asset Management. 2 INTRODUCTION/BACKGROUND This policy was last adopted at the Policy and Planning Meeting on 5 March 2013, with a review date of 5 March 2015. 3 CORPORATE/OPERATIONAL PLAN In accordance with Outcome 5 – Governance, 5.2 – Organisational Systems, 5.2.2 – Develop, implement and review strategic policies that assist Council in formulating innovative responses to critical and operational issues. 4 POLICY IMPLICATIONS Ensure Policy 256 is current. 5 STATUTORY REQUIREMENTS Compliance to Local Government Regulation 2012, Chapter 5, Part 2, Div. 2 – Long Term asset management plan, Sections 167 & 168 6 FINANCIAL IMPLICATIONS Establishment of long term financial plans based on sustainable strategies for maintaining Council assets. 7 RISK MANAGEMENT Nil. 8 CONSULTATION Draft policy has been reviewed by the asset group and Leadership group. 9 OPTIONS FOR COUNCIL TO CONSIDER Consider this report and accept, reject or amend recommendations. 10 OFFICER’S COMMENTS/CONCLUSION The proposed draft policy is a re-adoption of the current policy (256) with only the adoption and review dates being changed

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11 ATTACHMENTS Attachment 1 - Draft General Policy 256 – Asset Management RECOMMENDATION That General Policy 256 – Asset Management as presented be adopted.

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Attachment 1.

Policy Title: Asset Management

Policy No: 256

Directorate: Engineering & Environmental Services

Responsible Officer: Manager – Technical Services

Adopted Date:

Review Date:

VERSION MEETING APPROVED MEETING DATE HISTORY 1 Policy & Planning Meeting 05/03/2013 Bi-Annual Review 2

Authorities:

INTRODUCTION:

This policy provides a framework for consistent and appropriate Asset Management practices,

processes and systems throughout North Burnett Regional Council.

GeneralPolicy

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OBJECTIVES:

Council will manage its assets to ensure whole of life sustainability while delivering services to

the community at the appropriate level of service within the context of reducing funding base,

low affordability and ageing infrastructure.

The aim of this policy is to give clear direction and to ensure the effective management of the Council’s infrastructure in accordance with the adopted Asset Management Framework. Council is committed to implementing Asset Management by

Allocating resources for the development of Asset strategies, Asset Management Plans and Asset Management improvement programs

Management of Council’s assets is a systematic and sustainable way

Implementation of a Corporate Asset Management System

The development of core Asset Management Plans

The capture of asset data to populate the core Asset Management Plan

The development and implementation of an Asset Management Improvement Plan

Regular communication with the community to determine appropriate service levels and asset requirements.

POLICY SCOPE

The policy applies to all infrastructure owned by Council. The elements of Asset Management

applied by this policy are:

Future maintenance, operational, renewal and capital works funding requirements

Whole of life Asset Management approach

Asset attribution, condition and the service outcomes

Performance Management

Existing and future levels of service

Risk Management

Asset Accounting

Compliance

Education and improvement practices

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Corporate Plan reference

Community Infrastructure and Disaster Management

Asset Management

Infrastructure Costing

Infrastructure Delivery

Infrastructure Funding

POLICY STATEMENT

Asset Management Framework

Councils Asset Management Framework includes the following:

1. Asset Management Policy

Principles, requirements and responsibilities for Asset Management linked back to Council’s Corporate Plan

2. Asset Management Strategy

Asset Management Objectives, Asset Management Practices, Gap Analysis, Audit and review processes

3. Asset Management Plans

Description, level of service, demand forecast, lifecycle costs and financial aspects

Asset Management Policy

This policy sets out Council’s vision and goals, asset management, organizational roles and

responsibilities for the management of Council’s assets.

Asset Management Strategy

The strategy will set out actions, timeframes and resources required to obtain and improve

asset management knowledge, to improve processes and practices, and to implement an asset

management system in the context of Council’s resources

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Asset Management Plans

Council will develop asset management plans in accordance with International Infrastructure

Management Manual 2011(IIMM 2011).

The plans will apply to all assets and will include:

Identify asset attribution, condition and performance

Identify existing level of service and any potential gaps of service that may exist

Provide information on existing and future maintenance, operation and capital works requirements

Identify short and long term funding needs

Provide the basis for long term financial planning for assets

Maintenance and Operational Plan

Council will develop maintenance and operational plans detailing the day to day activities

required to provide the correct level of service.

Asset Planning (Capital Works)

All assets will be managed from a whole of life perspective

A three year rolling Capital Works program will be developed, reviewed and added to annually, as part of Council’s budget development process

Asset renewals will be met prior to any new assets being approved

New assets will only be approved where there is clearly identifiable need, A Council commitment or a deficient level of service

Asset Accounting and Costing

Council will keep and maintain an asset register for all assets owned by Council

Assets will be revalued periodically

Assets will be depreciated in accordance with current accounting regulations

Asset Management Improvement Program

Develop and periodically review an Asset Management Improvement Plan

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Roles and Responsibilities

Council

Set Asset Management Policy

Set levels of services and costs standards

Approve and renew Asset Management Plans

Technical Services Standing Committee

Provides direction to senior staff

Supports the implementation of the Asset Management Program

Oversee the continued improvement process

Executive Leadership Team Review and monitor the Asset Management program

Ensure the development of integrated Asset Management systems, processes and plans consistent with the corporate directive

Asset Manager (“Owner”)

The Asset Manager has the responsibility of the asset

Manages the asset

Strategic planning, preparation of life cycle costs, management of budget

Data collection, maintaining asset registers

Establishing agreed levels of service and service standards

Monitoring asset condition and performance against approved maintenance and operational standards

Service Manager

The Service Manager has the responsibility of the service

Community engagement

Operational budget

Developing the maintenance and operations management plan

Provide services to agreed service standards and overall service performance

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GENERAL POLICY 229 – MOBILE KITCHEN USE

Responsible Officer: Trevor Harvey – Manager Technical Services Report prepared by: Trevor Harvey – Manager Technical Services 1 PURPOSE OF REPORT The purpose of this report is to consider the adoption of General Policy 229 – Mobile Kitchen Use. 2 INTRODUCTION/BACKGROUND This policy was last adopted at the Policy and Planning Meeting on 6 December 2011, with a review date of 2 December 2013. 3 CORPORATE/OPERATIONAL PLAN In accordance with Outcome 5 – Governance, 5.2 – Organisational Systems, 5.2.2 – Develop, implement and review strategic policies that assist Council in formulating innovative responses to critical and operational issues. 4 POLICY IMPLICATIONS Ensure Policy 229 is current. 5 STATUTORY REQUIREMENTS Nil 6 FINANCIAL IMPLICATIONS Nil 7 RISK MANAGEMENT Nil 8 CONSULTATION The draft policy has been reviewed by the Facilities group and the Leadership group. 9 OPTIONS FOR COUNCIL TO CONSIDER Consider this report and accept, reject or amend recommendations.

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10 OFFICER’S COMMENTS/CONCLUSION The presented draft policy is an amended version of the current policy (229) which now reflects the change of departmental responsibility for the mobile kitchen as well as some operational changes to ensure access for regulatory inspections are clarified. 11 ATTACHMENTS Attachment 1 – Draft General Policy 229– Mobile Kitchen Use. RECOMMENDATION That General Policy 229 – Mobile Kitchen Use as presented be adopted.

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Attachment 1.

Policy Title: Mobile Kitchen Use

Policy No: 229 Directorate: Engineering and Environment Responsible Officer: Manager – Technical Services Adopted Date: Review Date:

VERSION MEETING APPROVED

MEETING DATE

HISTORY

1 Policy & Strategy Meeting

06/12/2011 Bi-Annual Review

Authorities:

OBJECTIVES: This policy is designed to facilitate the smooth operation and understanding of the Use and maintenance of Council’s Mobile Kitchen PRINCIPLES: Availability North Burnett Regional Council’s Mobile Kitchen will be made available within the North Burnett Region for use to community groups, clubs, businesses and individuals provided they are able to comply with the Terms and Conditions relating to the use. Terms and Conditions are contained within the Use Agreement. Informal groups that are not part of an organisation and are thus not incorporated or accredited, are not eligible. It is inappropriate for North Burnett Regional Council to take on the risk of liability for activities of the user when: 1. The user holds no public liability insurance 2. The user is not accountable to any committee or body for service standards or

operating requirements

GeneralPolicy

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PRINCIPLES (continued): Priority will be given to: 1. venues where existing kitchen facilities are inadequate or do not meet current

health requirements (every effort will be made to ensure known events at such venues are booked/calendared well in advance

2. community groups and/or Not for Profit Organisations. Use Agreement (See Appendix 1) Users will be required to execute the Use Agreement (See Appendix 1) which contains Council’s standard Terms and Conditions and a Notification of Food Event, as well as a Supplier Details Form (See Appendix 2) to allow for refund of any bonds paid. Use Charges Users will be required to pay to Council the charges outlined in Council’s Schedule of Fees and Charges as determined from time to time. Charges may include bonds, deposits and use charges. Use charges will apply for full days – no pro rata charges will apply. Transport In order to protect this asset Council will provide transport for the Mobile Kitchen to and from the user’s venue. Any variance to this arrangement must be agreed by one of Council’s Senior Executive. As far as practical delivery will be undertaken a minimum of one day before the period of use and collection will occur on a normal business day. Power Users are required to have two (2) 15 amp power outlets. Bookings Council will maintain one booking point for the kitchen. The Facilities officer appointed to manage bookings will maintain close liaison with Senior Works Supervisors to facilitate smooth transport operations between venues. Bookings may be made for any multiples of one day. Bookings are not final until all charges are paid or other arrangements are made. Inventory Users will be provided with an inventory of the kitchens contents. The inventory will be checked on handover to the user and on hand back to Council. Missing items on hand back must be replaced by the user. The user will be responsible for the cost of repairs resulting from any damage caused to the kitchen equipment by any members of the using party other than by accident or normal wear and tear.

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PRINCIPLES (continued): Insurance Council’s liability arising from its involvement in the provision and use of the Mobile Kitchen will be covered under the liability cover provided pursuant to its LGM Queensland membership. Users are required to have Public Liability cover to the extent of $10,000,000 and North Burnett Regional Council is to be noted as an interested party. Evidence of the notation of Council’s interest is to be provided to Council prior to the period of use. The Use Agreement will also contain a “Hold Harmless” clause. Cleaning North Burnett Regional Council will deliver the Mobile Kitchen to the user’s venue in a clean and tidy condition, fit for use. Users will be required to return the Mobile Kitchen to Council in the same condition. In the event that the kitchen is not returned to Council in an appropriate condition the user will be liable for the actual cost of cleaning. Council will provide cleaning equipment. Council will conduct a three monthly full clean of the Mobile Kitchen under the supervision of an Environmental Health Officer. Food Safety Supervisor Users must nominate an appropriately qualified Food Safety Supervisor to oversee the operations of the kitchen during the period of use. User’s Additional Responsibilities 1. Responsibility for the kitchen is transferred to the user when the kitchen is

delivered to the user’s venue and keys are handed over. 2. The user will be responsible for the handover of the kitchen at the agreed time,

in its clean and tidy condition with rubbish removed. 3. The user will be responsible for assuring the behaviour of every occupant is at all

times acceptable and nothing is permitted that is disorderly or unlawful. 4. Smoking will not be permitted in or within four (4) metres of the kitchen. 5. No animals will be permitted in the kitchen.

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Appendix 1

Mailing Address:Street Address:

Telephone:Facsimile:

Email:Web:ABN:

PO Box 390, Gayndah Qld 4625 34‐36 Capper Street, Gayndah Qld 4625 1300 696 272 (07) 4161 1425 [email protected] northburnett.qld.gov.au 23 439 388 197

Mobile Kitchen Use Agreement

AGREEMENT made on the ……………......…..day of ………...............…………….year…...….....…

between NORTH BURNETT REGIONAL COUNCIL (the owner) and the user named in

Part A of this agreement. The parties to this agreement agree to use the North Burnett

Regional Council Mobile Kitchen on the terms and conditions outlined in Part B for the

period ……………..............................…..........…… to ………..…..…….........................….......……

PART A USER: …............……………..........................………………………………………………. USER’S ADDRESS: …............……………..........................………………………………………………. ABN (If Applicable): …............……………..........................………………………………………………. PUBLIC LIABILITY INSURER: .....................................................………………………….....………… CONTACT/RESPONSIBLE PERSON: ………........................…………...............................……….. CONTACT DETAILS:

Tel: …...................................................………………….………….

Address: …...................................................…….………………….…… ADDRESS OF VENUE: …............……………............……………………………………………………………. NOMINATED FOOD SAFETY SUPERVISOR: …..................………............................................ USERS VEHICLE INSPECTED BY: …..................………............................…….............. USERS VEHICLE APPROVED BY: .............................……………..……………………………..

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PART B TERMS AND CONDITIONS Charges The user agrees to pay to Council the charges as outlined in its current Schedule of Fees and Charges unless otherwise provided. Transport Council will provide transport for the Mobile Kitchen to and from the user’s venue. Any variance to this arrangement must be agreed by one of Council’s Senior Executive. As far as practical delivery will be undertaken a minimum of one day before the period of use and collection will occur on a normal business day. Power Users are required to have two (2) 15 amp power outlets. Inventory Users will be provided with an inventory of the kitchens contents. The inventory will be checked on handover to the user and on handback to Council. Missing items on handback must be replaced by the user. The user will be responsible for the cost of repairs resulting from any damage caused to the kitchen equipment by any members of the using party other than by accident or normal wear and tear. Insurance The user is required to maintain Public Liability Insurance cover to the extent of $10,000,000 with Council noted as an interested party. The user must be covered against all actions, costs, claims, charges, expenses and damages whatsoever which may be brought or made or claimed against the user arising out of or in relation to the use of the kitchen. Evidence of cover including the notation of Council’s interest is to be provided to Council prior to the commencement of use. Property insurance is provided by North Burnett Regional Council however the user will be responsible for the cost of any damages caused to the kitchen by the user or its members during the period of use and not covered by Council’s insurance. Hold Harmless The user agrees to indemnify and keep indemnified, and to hold harmless the Council, its servants and agents and each of them from and against all actions, costs, claims, expenses, penalties, demands and damages whatsoever which may be brought or made or claimed against them, or any of them arising from the users performance or purported performance or its obligations under this agreement that may be directly related to negligent acts, errors or omissions of the user. The user’s liability to indemnify Council shall be reduced proportionally to the extent that any act or omission of the Council, its servants or agents, contributed to the loss in liability.

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Cleaning The kitchen will be delivered to the user’s venue in a clean and tidy condition, fit for use. The user is required to return the Mobile Kitchen to Council in the same condition. In the event that the kitchen is not returned to Council in an appropriate condition the user will be liable for the actual cost of cleaning. All traces of detergent are to be removed from the deep fryer. Council will provide cleaning equipment. Food Safety Supervisor The user must nominate an appropriately qualified Food Safety Supervisor to oversee the operations of the kitchen during the period of use and provide a copy of such supervisor’s credentials unless they are already known to Council. Guidance on requirements can be obtained from a Council Environmental Health Officer. Rubbish Rubbish receptacles are provided. Users are required to remove and dispose of rubbish from the kitchen. Alcohol No opened or unopened alcohol is to be sold, stored or consumed in the Mobile Kitchen at any time. Smoking Smoking is not permitted inside or within four (4) metres of the Mobile Kitchen. Animals No animals are permitted in the kitchen at any time. Grey Water Grey water is to be disposed of in an appropriate manner. Should Council need to dispose of grey water an additional charge will be applied. Gas Gas cylinders are provided. The use charge includes gas consumption during the period of use. Complaints The user must check the kitchen and its equipment fully on arrival and notify Council of any alleged deficiencies or shortcomings immediately, in order to give Council the opportunity to take necessary remedial action. Issues arising during the period of use must be notified to Council as early as possible on the next normal business day. Security When the kitchen is not being used all doors must be locked. User’s Property North Burnett Regional Council shall not be responsible for any loss or damage to property belonging to the user or any person occupying the kitchen under this agreement.

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Bad or Inclement Weather Bad or inclement weather in respect to bookings is at the risk of the user. Use charges will still apply. Notices No bills, posters or notices are to be displayed in or on the Mobile Kitchen without consent. Force Majeure North Burnett Regional Council shall not be liable for failure or delay in performing obligations set forth in this agreement and North Burnett Regional Council shall not be deemed in breach of its obligations, if such failure or delay is due to natural disasters, strike, lock‐out or other industrial or transportation disturbances, law, regulation or ordinance, or any causes reasonably beyond the control of North Burnett Regional Council. No Assignment The user may not assign this agreement to another party. Induction The nominated contact person is required to complete an orientation and induction in the Mobile Kitchen. Responsibility of Contact Person The contact person nominated in this agreement is responsible for the conduct of the persons working in the kitchen except for those matters covered by the Food Safety Supervisor. Other Prohibited Items The following items/activities are prohibited in addition to those specified elsewhere in this agreement:

Decorations

Spiked shoes such as running and golf shoes

Fuel containers

Generators

Drugs Quiet Enjoyment Subject to the other terms and conditions of this agreement if the user pays the use charges and duly and punctually complies with all provisions of this agreement the user may peaceably possess and enjoy the facility during the term of this agreement without any interruption or disturbance from North Burnett Regional Council or its officers except for the conducting of regulatory inspections

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Signed for and on behalf of User

…………………………………………..........………………………..

…………………………………………..........……………………….. Please Print

In the presence of

…………………………………………..........………………………..

…………………………………………..........……………………….. Please Print

Signed for and on behalf of NORTH BURNETT REGIONAL COUNCIL

…………………………………………..........………………………..

…………………………………………..........……………………….. Please Print

In the presence of

…………………………………………..........………………………..

…………………………………………..........……………………….. Please Print

PaymentDetails

HireFee: Aspercurrentfeesandcharges

TransportFee: Aspercurrentfeesandcharges

RefundableBond: Aspercurrentfeesandcharges

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Appendix 2

Suppliers Details

PLEASE RETURN TO: Fax: (07) 4165 4803

Suppliers Name:

Postal Address:

City: State: Postcode:

Phone: Fax Number:

ACCOUNTS RECEIVABLE INFORMATION (Complete if Applicable)

Contact Name:

Phone: Fax Number (For EFT Remittance):

Email Address: Web Site:

Phone: Term of Trade: Days

ORDERING (Complete if Applicable)

Contact Name:

Phone: Fax Number:

Address: Email Address:

City: State: Postcode:

ACCOUNT DETAILS

Account Name:

BSB Number: - Account Number:

GST INFORMATION

GST Registered □Yes □ No A B N (11 Digits):

REQUESTING STAFF/SUPPLIER

Signed: Date: / /

Name: Position:

Additional Information:

No goods or services are to be supplied to Council employees without a Council purchase order number. When preparing

invoices to Council, please ensure the invoice contains a purchase order number. Invoices that do not have a purchase order

number may be returned to the supplier to have a purchase order number recorded on the invoice.

OFFICE USE ONLY

New Creditors Code: Processed By: (Initial)

Date: / / Checked ABN: □ Checked Entry: (Initial)Information Privacy Collection Notice

North Burnett Regional Council is collecting this information in order to process your application. Your details will be used to process electronic payments and will not be disclosed to any third party without your written or verbal authorisation unless required by law.

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GENERAL POLICY 222 – NAMING OF STREETS

Responsible Officer: Trevor Harvey – Manager Technical Services Report prepared by: Trevor Harvey – Manager Technical Services 1 PURPOSE OF REPORT The purpose of this report is to consider the adoption of General Policy 222 – Naming of Streets. 2 INTRODUCTION/BACKGROUND This policy was last adopted at the Policy and Planning Meeting on 2 August 2011, with a review date of 2 August 2013. 3 CORPORATE/OPERATIONAL PLAN In accordance with Outcome 5 – Governance, 5.2 – Organisational Systems, 5.2.2 – Develop, implement and review strategic policies that assist Council in formulating innovative responses to critical and operational issues. 4 POLICY IMPLICATIONS Ensure Policy 222 is current. 5 STATUTORY REQUIREMENTS Local Government Act 2009, section 901. 6 FINANCIAL IMPLICATIONS Nil. 7 RISK MANAGEMENT Nil. 8 CONSULTATION The draft Policy has been reviewed by the asset group and the Leadership group. 9 OPTIONS FOR COUNCIL TO CONSIDER Consider this report and accept, reject or amend recommendations. 10 OFFICER’S COMMENTS/CONCLUSION The Draft Policy presented is a review of the current Policy (222) with the adoption and review dates changed.

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11 ATTACHMENTS Attachment 1 – Draft General Policy 222 – Naming of Streets. RECOMMENDATION That General Policy 222 – Naming of Streets as presented be adopted.

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Attachment 1.

Policy Title: Naming of Streets Policy No: 222 Directorate: Engineering & Environmental Services Responsible Officer: Manager – Technical Services Adopted Date: Review Date:

VERSION MEETING APPROVED MEETING DATE HISTORY

1 Policy & Strategy Meeting 02/08/2011 Bi‐Annual Review

2

Authorities: Local Government Act 2009

INTRODUCTION: Council is the authority responsible for the naming and renaming of roads, streets, parks, bridges and other places within the North Burnett Regional Council area and within these guidelines. OBJECTIVES: The objective of this policy is to detail Council’s criteria in relation to the naming of streets and roads with the North Burnett Regional Council area in accordance with the Local Government Act 2009, section 901 and the relevant Local Law. PRINCIPLES: Council’s naming authority refers to any road under the control of Council including public gazetted roads or a road that is to be gazetted to Council by way of a subdivision of land and excludes Crown public roads and any roads under the control of any State Government authority. Some existing road names within the North Burnett Regional Local Government Area do not comply with this policy. Generally, these will only be changed if there are compelling reasons (e.g. confusion with a similar name). The names of existing roads are recorded in Council’s Road Register as at the date of this policy.

GeneralPolicy

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SCOPE: 1. Uniqueness

Name duplication within the same locality (Suburb) should be avoided;

Name duplication within the same postcode area should be avoided;

Name duplication within the local government area should be avoided;

Road names should not be duplicated, even if the street type is different (e.g. there should be no other road named Arthur, even if called Arthur Court or Arthur Place);

Roads crossing into an adjoining Local Authority Area or State Development Area should have a single unique name.

2. Sources Preferred sources of names include:

Indigenous names of local fauna, flora and features;

Early local settlers, pioneers, explorers, inventors or other local eminent persons;

War / casualty lists;

Theme based naming (eg ships, bushrangers);

Local landmarks or site specific features;

Thematic names such as flora, fauna. Names should be appropriate to the physical, historical or cultural character of the area. Large subdivisions with multiple streets should use an overall theme for naming streets. The origin of each name should be clearly stated and subsequently recorded. The Council gives preference to names, which reflect the historical significance of the site. It should be noted that some sites already have designated themes. Existing themes should be respected and continued wherever possible. For example:

Biggenden Royal family members (in the older part of Biggenden) and significant people in the history of the area (in the newer part of Biggenden). (Listed in the approved names register)

Eidsvold Streets and Roads named after pioneering families, explorers and historical figures

Gayndah Streets and Roads named after pioneering families and historical figures

Monto Naming of streets to the east of the railway line after scientists and streets to the west of the railway line after explorers.

Mount Perry Street naming was selected from the list of Shire Chairmen and Mayors. When that list was exhausted the naming progressed to the list from the Australia Day Citizens Awards. All roads are named after properties.

Mundubbera Pioneering families, explorers, historical figures or the Royality (Listed in the approved names register)

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The local indigenous community group should be consulted when choosing indigenous names unless an agreed list has already been supplied to Council. The English meaning of the name will be supplied for reference purposes. The use of a specific persons name may be used in recognition of the individual/ family. The individual/family name will only be used if several of the following are met:

The evidence supplied shows history of the individual / family within the region;

The evidence demonstrates that the individual / family made significant contributions to the community; or

Was of national prominence. Applications for individual / family names to be considered for inclusion in Councils approved names register should be made in writing to the CEO and include supporting documentation to meet the above requirements. Evidence can include things like newspaper clippings, public notices, funeral notices, articles from industry newsletters. 3. Propriety Names that are able to be characterised into one of the following will be avoided:

Offensive or likely to give offence;

Inappropriate sounding when pronounced;

Considered as a commercial or company name; and

Deemed to be incongruous – out of place; 4. Communication

Names are to be easily read, spelt and pronounced in order to assist emergency services, service providers and the public.

Unduly long names and names composed of more than one word should be avoided;

Surnames / Family names are to be used except where it is necessary to identify an individual to avoid ambiguity by using their given name. The use of given names is to be generally avoided;

Relationship between the length and name of road in order to assist with mapping constraints short roads should have short names.

Whilst names should only have one word, it is recognised that some will require more that one word because of their geographic relationship e.g. Gladstone Monto Road; and

Roads with double destination names are to be progressively renamed. 5. Spelling

Where it is intended that a road should have the same name as a place or feature with an approved geographical name, then particular care should be taken to ensure that the correct spelling is adopted.

Place names shown on Natural Resources & Mines topographic maps are approved names or in exceptional circumstances where the name has been changed subsequent to the publication of the map. The Queensland State Government gazetted “Place Names” register should be referred to in other instances.

Where names have been changed or corrupted by long established local usage, it is not usually advisable to attempt to restore the original form, i.e. spelling which is sanctioned by general usage should be adopted.

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Generally road names proposed or approved should not contain abbreviations. For example the "Mount" in "Mount Perry Road" must not be abbreviated to Mt Perry Road. There is however, one exception ‐ "ST" (Capitalised) should always be used in place of "Saint".

Street types to be abbreviated as listed in the Australian Standards AS4590‐2006. 6. Form

The apostrophe mark ' must be omitted in the possessive case e.g. "Smith's Road" should be "Smiths Road"; and

The use of hyphens should be avoided. 7. Road Type Proposals for road names are to include an appropriate road type suffix. The road type selected should be representative of the physical form of the road to assist with motorists and pedestrians.

Crescent – geometrically a crescent or half moon, re‐joining the road from which it starts;

Esplanade – a wide, open and level area often along a water front or leading to a specific feature;

Cul‐de‐sac – use of types such as Place, Close and Court that have connotations of no through roads are to be used. There maybe exceptions where changes to the design have occurred since the original name was approved;

Lane – should only be used on short narrow roads;

Terrace – should be used where the road acts like a terrace; and

Entrance – should only be used on short connection roads which form an “entrance” to a subdivision off a main collector road;

The following is a list of preferred road types to be used:

Avenue Drive Street

Boulevard Esplanade Terrace

Close Lane Way

Court Place

Crescent Road

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7 of 7

Alternatives listed in Australian Standards AS 1742.5‐1997 maybe used but are not preferred and Council at its discretion may not approve the use of them. 8. Private Developments Property Developers who wish to name the newly created roads in their development should first refer to Councils unreserved names within Councils “approved street & place names list” for appropriate names in the first instance. If there are not enough names of the theme available, or there are none suitable then the Developer must give consideration to the following:

The proposed name must comply with the provisions of this policy;

For all proposed new roads, the Developer shall obtain written approval from Council for the names. This will normally form part of the information request, such that conditions can be set to specify the requirements of each road in the development. Road names shall be approved prior to applying for Survey Plan sealing, the approved road/street name is to be shown on the survey plan. An application for road names must provide at least three (3) alternatives for each road.

The developer is required to supply the road sign and maintain the street sign until Council accepts maintenance of the road as a public road.

Provide written documentation on the rational behind the theme being proposed;

For developments that create new driveways/accesses that are not to be made public (i.e. dedicated to crown under Council control) such as those developments created under the Body Corporate and Community Management Act 1997 then the naming of these driveways is not mandatory. However, if there are internal roads that the Developer wishes to name the provisions of this policy will apply to avoid confusion resulting from duplication of public roads/streets and private driveway/access ways.

The positioning of the sign is critical to avoid unnecessary confusion to the public. Council will advise the developer of the appropriate location.

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SOCIAL 01 10.2015

AUSTRALIA DAY 2016 File: 28.2.03 Responsible Officer: David Wiskar – Deputy Chief Executive Officer Report prepared by: Tracey Wilson – Media / Grants Officer 1 PURPOSE OF REPORT The purpose of this report is to seek Council’s feedback on the 2016 Australia Day Event Planning. 2 INTRODUCTION/BACKGROUND Minutes of the North Burnett Regional Council Policy & Planning Standing Committee Meeting held at Gayndah on Tuesday, 7 October 2014: Social Agenda Item 7 Social Report Australia Day 2015 7.1 Australia Day 2015 582‐10‐2014

Cr JF Dowling moved and Cr WJ Bowen seconded: 1. The North Burnett Regional Council Australia Day 2015 Awards recognise members of the community who have made an outstanding contribution to the community and for exceptional achievement in the six (6) communities of Biggenden, Eidsvold, Gayndah, Monto, Mount Perry and Mundubbera with the following award categories for nominations: ‐ Citizen of the Year ‐ Young Citizen of the Year ‐ Community Event of the Year ‐ Achievement Medallion – Senior Sports Award ‐ Achievement Medallion – Junior Sports Award ‐ Achievement Medallion – Sports Administrator Award ‐ Achievement Medallion – Senior Cultural Award ‐ Achievement Medallion – Junior Cultural Award 2. Australia Day 2015 be celebrated in the six (6) communities of Biggenden, Eidsvold, Gayndah, Monto, Mount Perry and Mundubbera on Monday, 26 January 2015. 3. That Library staff be nominated to coordinate the 2015 Australia Day Awards for the six(6) communities of Biggenden, Eidsvold, Gayndah, Monto, Mount Perry and Mundubbera. 4. Committees be formed to represent the six (6) communities of Biggenden, Eidsvold, Gayndah, Monto, Mount Perry and Mundubbera which will include the Divisional Councillor as Chairperson, the

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nominated staff coordinator and the 2014 Citizen of the Year for each area. 5. Council allow the Australia Day 2015 Committee for each of the six (6) communities of Biggenden, Eidsvold, Gayndah, Monto, Mount Perry and Mundubbera decide if the successful nominations for their area are to be advised of their award prior to the Australia Day 2015 Event. 6. The Media Release – “Australia Day nominations now open…” be approved for dispersal. 7. The General Manager Corporate & Community Services present a ‘2015 Australia Day’ report to the February / March 2015 Council General Meeting providing details of 2015 Australia Day Award Winners. CARRIED 6/0

Minutes of the North Burnett Regional Council General Meeting held at Gayndah on Tuesday, 18 November 2014: Social Agenda Item 9 Social Report Volunteer Awards 9.1 Volunteer Awards Australia Day 2015 687‐11‐2014

Cr PW Lobegeier moved and Cr KS Wendt OAM BEM seconded: 1. That the Volunteer of the Year award run in conjunction with the Australia Day Awards 2015 utilising an updated version of Wide Bay Volunteer Nomination Forms and council’s Australia Day promotions.

2. The North Burnett Regional Council Australia Day 2016 Awards incorporate the Volunteer of the Year to recognise volunteer members who have made an outstanding contribution to the community and for exceptional achievement in the six (6) communities of Biggenden, Eidsvold, Gayndah, Monto, Mount Perry and Mundubbera. 3. The North Burnett Regional Council Australia Day 2016 Awards and thereafter recognise members of the community who have made an outstanding contribution to the community and for exceptional achievement in the six (6) communities of Biggenden, Eidsvold, Gayndah, Monto, Mount Perry and Mundubbera with the following award categories for nominations: ‐ Citizen of the Year ‐ Young Citizen of the Year ‐ Community Event of the Year ‐ Volunteer of the Year ‐ Achievement Medallion – Senior Sports Award ‐ Achievement Medallion – Junior Sports Award ‐ Achievement Medallion – Sports Administrator Award ‐ Achievement Medallion – Senior Cultural Award ‐ Achievement Medallion – Junior Cultural Award

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4. In 2016 and thereafter, the Wide Bay Volunteers be included in the committees that are formed to represent the six (6) communities of Biggenden, Eidsvold, Gayndah, Monto, Mount Perry and Mundubbera which will include the Divisional Councillor as Chairperson, the nominated staff coordinator and the 2015 Citizen of the Year for each area as part of the selection process for the Volunteer of the Year.

CARRIED 7/0 3 CORPORATE/OPERATIONAL PLAN In accordance with Corporate Plan 2013-2018: - Outcome 2 – Social Wellbeing, Section 2.4 A Community for all ages – Community Services 4 POLICY IMPLICATIONS Consistent with Council’s previous decisions. 5 STATUTORY REQUIREMENTS Holidays Act 1983 s 5 (c) 6 FINANCIAL IMPLICATIONS

Town 2010 2011 2012 2013 2014 2015

Biggenden 1,710.26 2,113.16 3,119.90 1,434.82 2,218.45 1,849.93

Eidsvold 1,039.91 1,921.28 1,288.51 749.12 2,022.12 1,508.59

Gayndah 1,469.61 2,091.05 1,687.91 1,162.27 2,495.81 1,902.95

Monto 4,951.98 6,335.39 6,552.21 3,171.78 5,181.53 2,537.89

Mt Perry 2,240.42 1,642.00 2,978.63 1,299.50 4,338.72 4,687.31

Mundubbera 2,887.08 2,289.77 3,100.07 2,860.06 2,857.43 1,513.03

Total 14,299.26 16,392.65 18,727.23 10,677.55 19,114.06 13,999.70

7 RISK MANAGEMENT All volunteer participants covered under volunteer policy & insurance. Group are to be inducted with Safety Inductions (Workplace Health & Safety). 8 CONSULTATION Advertising - Central & North Burnett Times

- North Burnett Regional Council Community Newsletter - North Burnett Regional Council Website

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9 OPTIONS FOR COUNCIL TO CONSIDER Consider this report and accept, reject or amend recommendations. 10 OFFICER’S COMMENTS/CONCLUSION Nil 11 ATTACHMENTS Doc ID 645830 – 2015 Australia Day Procedure Doc ID 645799 – Draft 2015 Australia Day Awards Nomination Form Doc ID 645804 – Media Release – Australia Day Nominations now open… RECOMMENDATION 1. That the North Burnett Regional Council Australia Day 2016 Awards recognise

members of the community who have made an outstanding contribution to the community and for exceptional achievement in the six (6) communities of Biggenden, Eidsvold, Gayndah, Monto, Mount Perry and Mundubbera with the following award categories for nominations:

- Citizen of the Year - Young Citizen of the Year - Community Event of the Year - Volunteer of the Year - Achievement Medallion – Senior Sports Award - Achievement Medallion – Junior Sports Award - Achievement Medallion – Sports Administrator Award - Achievement Medallion – Senior Cultural Award - Achievement Medallion – Junior Cultural Award - Achievement Medallion – Local Hero 2. Australia Day 2016 be celebrated in the six (6) communities of Biggenden,

Eidsvold, Gayndah, Monto, Mount Perry and Mundubbera on Tuesday, 26 January 2016.

3. That Library staff be nominated to coordinate the 2016 Australia Day Awards for

the six (6) communities of Biggenden, Eidsvold, Gayndah, Monto, Mount Perry and Mundubbera.

4. Committees be formed to represent the six (6) communities of Biggenden,

Eidsvold, Gayndah, Monto, Mount Perry and Mundubbera which will include the Divisional Councillor as Chairperson, the nominated staff coordinator, the 2015 Citizen of the Year for each area and a delegate from Wide Bay Volunteers.

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5. Council allow the Australia Day 2016 Committee for each of the six (6) communities of Biggenden, Eidsvold, Gayndah, Monto, Mount Perry and Mundubbera decide if the successful nominations for their area are to be advised of their award prior to the Australia Day 2016 Event.

6. To encourage families to attend Australia Day events throughout the region,

‘Australia Day Baby Certificates’ will be available to all families that celebrate the birth of a new arrival between 16 January 2015 and 15 January 2016 and attend their local Australia Day event.

7. The Media Release – “Australia Day nominations now open…” be approved for

dispersal. 8. The Deputy Chief Executive Officer present a ‘2016 Australia Day’ report to the

February / March 2016 Council General Meeting providing details of 2016 Australia Day Award Winners.

9. To encourage an increase in nominations throughout the region, Australia Day

nominations be accepted by Council year round.

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September 2014 Version 1.0

Mailing Address:Street Address:

Telephone:Facsimile:

Email:Web:ABN:

PO Box 390, Gayndah Qld 4625 34‐36 Capper Street, Gayndah Qld 4625 1300 696 272 (07) 4161 1425 [email protected] 23 439 388 197

Procedure for 2015 Australia Day

Procedure Number: 01/13

Procedure steps Responsibility Timeline

1. Preparation

1.1 Corporate and Community Services Department/ NBRC Staff Coordinators 1. Prepare 2015 Australia Day Report for presentation at

September / October General Meeting

2. Post advertisement calling for nominations in local newspaper and Council Newsletter

3. Arrange nomination forms and forward to each Council Administration Centres

4. Meet with CEO / GMCCS to discuss any issues/concerns

from previous year 5. Liaise with Council nominated staff member from each

office who will be Council’s coordinator on the Australia Day Committees

6. Australian Ambassador Program to be combined with

any Nationalisation Ceremony 7. Final draft of the Australia Day Ceremony Programs for

the whole of the region 8. Contact Council staff coordinators to discuss drafting

and distribution of outgoing letters to nominators and nominees, Australia Day Committee meetings, and ordering of merchandise

9. Order Medallions

Queensland Events Coordination Department of the Premier and Cabinet PO Box 15185, City East QLD 4002 [email protected] Ph: 07 3405 5215 Fax: 07 3224 4065

10. Arrange for advertisements to be placed in the previous

two editions of the Central and North Burnett Times prior to Australia Day.

Media / Grants Officer Media / Grants Officer Media / Grants Officer Media / Grants Officer Media / Grants Officer Media / Grants Officer Media / Grants Officer Media / Grants Officer Media / Grants Officer Media / Grants Officer

September / October Last week October / November Newsletter First week November Mid November Mid November Mid November Mid November First week December First week December First week January

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11. Letters to nominees and their nominators inviting them

to the Australia Day Ceremony to be processed

12. Engraving of medallions (confidentiality agreement to be completed) Allison Kenny Kencraft 26 Boyd Street Gayndah QLD 4625 T 4161 1148

13. Forward list of recipients to Central and North Burnett Times (under embargo)

14. Forward list of recipients to Member for Callide including addresses to allow for Letter of Acknowledgement

15. Printing and framing of Australia Day Certificates

Staff Coordinator Media / Grants Officer Media / Grants Officer Media / Grants Officer Media / Grants Officer

Second week January Second week January Once whole list has been compiled Once whole list has been compiled Second week January

1.2 Australia Day Committees Committee for each locality is notified of involvement and duties. Committee is to include one staff member, representative Councillor and Citizen of the Year from previous year

1. Duties include:

Notifying Committee members of involvement

Arranging Committee meetings

Advice to CCS Admin on proposed program for the event

Personally contacting nominators 10 day prior to the event to ensure that correspondence has been received and encouraging attendance at the event

Processing of all correspondence

Catering/entertainment arrangement for Australia Day

Formatting of outgoing correspondence to:

Letters of invitation to all schools and community groups inviting them to nominate a member, plus inviting them to the ceremony.

Nominees advising of nomination and invitation to Australia Day Ceremony

Nominators

Representative from traditional owners inviting them to participate in the ceremony Liaise with a local Elder to determine if a Welcome to Country ceremony is to be performed or wording included n the opening speech to recognise the tribal land owners Note: Biggenden, Gayndah and Perry do not have a ‘Welcome to Country’ by an Elder as there is no recognised representative resident in the area. Council would give acknowledgment to Traditional owners etc on the day.

Staff Coordinator

Mid November Mid November Mid November End November Mid January Ongoing

End November End November ‐ Prior to school finishing

First week January First week January End November

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Request for use of public address system / music

Request for Choir / Entertainment

Request for Service Club/Group/Association for catering assistance

Distribution and receipt of nomination forms

Provision of advice regarding nominations

Once nominations have closed, arrange a suitable time for a meeting with other Committee members to go through nominations

Record a report on Committee’s recommendations and forward to the Media / Grants Officer

Notify Media / Grants Officer of number of required medallions / certificates for ordering purposes

Update Excel file H/Economic and Community Services /Australia Day/Australia Day Awards List Honour Board; and notify Tracie Myles

Organisation of Honour Board Updating

Letters to volunteers/workers thanking them for the participation on the day to be processed

Tracie Myles

Staff Coordinator

End November End November End November November November First days December prior to 3 December

First days December prior to 3 December First days December prior to 3 December

End January

February

First week February

1.3 Australia Day Baby Certificates Staff member to:

Arrange fliers and local advertising for nominations for Australia Day Baby Certificates (to be returned for processing prior to _______. Please Note: Requests after this date may not be processed)

keep a record of requests and forward advice to attend Australia Day ceremony to receive certificate

Print Australia Day Baby Certificates

Staff Coordinator Staff Coordinator Staff Coordinator Media / Grants Officer

1.4 Contingency Plans in case of inclement weather

Biggenden – Memorial Hall

Eidsvold – RM Williams Australian Bush Learning Centre

Gayndah – Community Hall

Monto ‐ Community Hall

Mount Perry – Community Complex Centre

Mundubbera – Community Hall

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1.5 Citizenship Ceremony

Who conducts the ceremony and where is it likely to be held? The ceremony is presided over by the Mayor of the North Burnett Regional Council and is held at the location nominated by the Mayor in conjunction with the Australia Day Ceremony in that location. How formal should the ceremony be? The ceremony legally formalises the citizenship of the participants and welcomes them as new Australian citizens. As a result, ceremonies should be simple and dignified occasions that represent the importance of the event. They should also be conducted in a friendly atmosphere.

What are the key components of the ceremony? The ceremony should usually include:

an official welcome

an address by a special guest or the mayor

a process for citizens to make the pledge of commitment to Australia

a process for citizens to receive the Certificate of Australian Citizenship

the presentation of a gift to citizens to mark their Australian Citizenship

singing of the national anthem, Advance Australia Fair [See About the National Anthem Tool].

What is the Pledge of Commitment? Making the pledge is a moving, important part of the Citizenship Ceremony. The pledge reads: From this time forward, under God*, I pledge my loyalty to Australia and its people, whose Democratic beliefs I share, whose rights and liberties I respect, and whose laws I will uphold and obey. * New citizens can choose to take the pledge in the form of an oath, which includes the words ‘under God’, or in the form of an affirmation, which does not. What follows after the taking of the pledge? Presentation of the certificate of Australian Citizenship ‐ Once participants have made the pledge they should be given their certificate of Australian Citizenship. Opportunity to complete an electoral enrolment form ‐ Participants should also be able to complete an electoral enrolment form which registers them on the electoral roll.

Mayor

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SUPPORTING DOCUMENTATION

Forms and Records Management

Form Doc ID’s Misc

NBRC Australia Day Ceremony

Outgoing correspondence

Nominees advising of nomination and invitation to Australia Day Ceremony

Nominators

Representative from traditional owners inviting them to participate in the ceremony

Request for use of public address system / music

Request for Choir / Entertainment

Request for Service Club/Group/Association for catering assistance

TBA Note: Job Cost Numbers

1160‐0100‐1000 Big

1160‐0100‐2000 Eid

1160‐0100‐3000 Gay

1160‐0100‐4000 Mon

1160‐0100‐5000 MtP

1160‐0100‐6000 Mun

Related Material OPTIONAL – insert details related material such as policies, procedures, work instructions or process flows that support the procedure, or

can be used to execute the procedure.

Name Location Document Type

XXXXXXXXXX

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Australia Day Awards 2015

.

Nomination Form I would like to nominate: ____________________________________________ Date of birth: _____________________________________________________ Address: ________________________________________________________ Phone: (h) _______________ (w) _________________ (m) ________________ Email: __________________________________________________________ Please tick which community the person or group being nominated resides in or where the event occurred: Biggenden Monto Eidsvold Mount Perry Gayndah Mundubbera For an Australia Day Award in the following category: Citizen of the Year Achievement Medallion Junior Sports Award Young Citizen of the Year Achievement Medallion Sports Administrator Award Community Event of the Year Achievement Medallion Senior Cultural Award Achievement Medallion Achievement Medallion Senior Sports Award Junior Cultural Award Please attach a response to the selection criteria as outlined below that is no longer than two (2) A4 pages. (Supporting documentation may be additional to this limit).

1. How has the person/event made an outstanding contribution to the local community?

2. How is the person an inspirational role model for the community? 3. Why do you believe that this person should receive an Australia Day Award? 4. Details of any Community / Sporting / Professional Memberships.

Your Details: Name: __________________________________________________________ Address: ________________________________________________________ Phone: (h) _______________ (w) _________________ (m) ________________ Email: __________________________________________________________ Referee Details (if available): Name: __________________________________________________________ Address: ________________________________________________________ Phone: (h) _______________ (w) _________________ (m) ________________ Email: __________________________________________________________ Signature of nominator: ____________________________________________ Please note: Closing date for nominations 4.30pm Friday 28 November 2014

In conjunction with the Australia Day Council, North Burnett Regional Council is calling for nominations from clubs, organisations and individuals from within each of the six North Burnett Communities of Biggenden, Eidsvold, Gayndah, Monto, Mount Perry and Mundubbera.

Please note: Nominations close 4.30pm Friday, 28 November 2014.

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Australia Day Awards 2015

On Monday, 26 January 2015 Australians all around the country will celebrate what’s great about Australia and we would like you to help us celebrate what’s great about our community by nominating someone you know for an Australia Day Award. The North Burnett Regional Council Australia Day Awards will recognise members of our community who have made an outstanding contribution to the community and for exceptional achievement in the areas of Biggenden, Eidsvold, Gayndah, Monto, Mount Perry and Mundubbera The award categories that you can nominate in are:

Citizen of the Year Young Citizen of the Year Community Event of the Year Achievement Medallion - Senior Sports Award Achievement Medallion - Junior Sports Award Achievement Medallion - Sports Administrator Award Achievement Medallion - Senior Cultural Award Achievement Medallion - Junior Cultural Award

How to nominate: Please complete this form and lodge at any Council Administration Office or Library or post to the below address by 4:30pm on Friday, 28 November 2014.

Australia Day Nominations North Burnett Regional Council PO Box 390 GAYNDAH QLD 4625

Supporting documentation may also be provided with your nomination form that you feel will assist the judges in making their decision. Supporting documentation can include items such as personal references, photographs, samples of work, portfolios, articles etc. Please do not supply originals of supporting documentation, as all documentation will be retained by the North Burnett Regional Council. Information Privacy Act Collection Notice North Burnett Regional Council is collecting this information in order to process your application. This information will not be disclosed to any third party without your written or verbal authorisation unless required by law.

Eligibility - All nominees must be a resident of the North Burnett at the time of nomination.

Citizen Of The Year Award For a person who has made a valuable contribution to their community and / or given outstanding service to the community over a number of years. To be eligible, the person must be 27 years or older on 26 January 2015.

Young Citizen Of The Year Award For a young person who has made a valuable contribution to their community and / or given outstanding service to the community over a number of years. To be eligible, the person must be 26 years or younger on 26 January 2015.

Community Event Of The Year Award Presented to the person or group who has staged the most outstanding community event in their community during 2014.

Achievement Medallion - Senior Sports Award For a person or group in their community who has made a noteworthy record of achievement in sport. To be eligible, the person or group must be 18 years or older on 26 January 2015. Achievement Medallion - Junior Sports Award For a young person or group in their community who has made a noteworthy record of achievement in sport. To be eligible, the person or group must be 17 years or younger on 26 January 2015.

Achievement Medallion - Sports Administrator Award For a person in their community who has made a noteworthy record of achievement in sport administration during 2014. To be eligible, the person must be an Administrator, Coach or Sports Official. Achievement Medallion - Senior Cultural Award For a person or group in their community who has made a noteworthy record of achievement in cultural activities. To be eligible, the person or group must be 18 years or older on 26 January 2015.

Achievement Medallion - Junior Cultural Award For a young person or group in their community who has made a noteworthy record of achievement in cultural activities. To be eligible, the person or group must be 17 years or younger on 26 January 2015. Please Note: - Nominations can be updated from a previous year. - Nominees to reside in the North Burnett region. - Nominees are eligible to receive an award in only one category. - Nominees cannot be selected as winner in the same category in two consecutive years.

Judging process Nominations will be reviewed by the appointed judging panel. The judges’ decision is final and no correspondence will be entered into. Award recipients Award recipients will be announced at a ceremony during our Australia Day celebrations on Monday, 26 January 2015.

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facebook.com/north.burnett.regional.council

1

34 – 36 Capper Street

Gayndah Qld 4625 Phone: 1300 696 272

Fax: 07 4161 1425 Email: [email protected]

Media Release

24 October 2014, For Immediate Use

Australia Day Nominations now open… In conjunction with the Australia Day Council, North Burnett Regional Council is calling for nominations for the 2015 Australia Day Awards from clubs, organisations and individuals within each of the six North Burnett Communities of Biggenden, Eidsvold, Gayndah, Monto, Mount Perry and Mundubbera. Acting Mayor Cr Faye Whelan said that the Awards are a time to celebrate and acknowledge those outstanding individuals and organisations that have made a significant contribution to their community. Council invites you to submit an awards nomination form by 4:30pm Friday, 28 November 2014 under the following categories:

- Citizen of the Year (27 years or older) - Young Citizen of the Year (26 years or younger) - Community Event of the Year - Achievement Medallion – Senior Sports Award (18 years or older) - Achievement Medallion – Junior Sports Award (17 years or younger) - Achievement Medallion – Sports Administrator Award - Achievement Medallion – Senior Cultural Award (18 years or older) - Achievement Medallion – Junior Cultural Award (17 years or younger)

Ages will be as at 26 January, 2015 Nomination forms can be downloaded from council’s website www.northburnett.qld.gov.au or collected from any of council’s libraries or administration offices. Nominations may be posted to the below address, emailed to [email protected], faxed to 07 4161 1425 or lodged at any of council’s administration offices by 4:30pm Friday, 28 November 2014.

Australia Day Nominations North Burnett Regional Council PO Box 390 GAYNDAH QLD 4625

ENDS… For further information, please contact Acting Mayor Cr Faye Whelan on 0409 625 956.

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SOCIAL 02 10.2015

2016 AUSTRALIA DAY AMBASSADOR PROGRAM File: 28.2.02 Responsible Officer: David Wiskar – Deputy Chief Executive Officer Report prepared by: Tracey Wilson – Media / Grants Officer 1 PURPOSE OF REPORT The purpose of this report is to Confirm Council’s interest in the 2016 Australia Day Ambassador Program. 2 INTRODUCTION/BACKGROUND The Australia Day Ambassador program will once again be available for local councils to access as part of the 2016 Australia Day celebrations. Offered by the Queensland Government, in association with the National Australia Day Council, the program brings accomplished and inspirational Queenslanders to local council Australia Day celebrations throughout the State. The North Burnett Regional Council have previously been successful with their applications for an Australia Day Ambassador and have hosted the following high profile Queenslanders: 2011 Gayndah Mr Peter Howard 2012 Biggenden Mr Lars Olsen 2013 Mundubbera Dr Tony Gould AM 2014 Monto Mr Bill Bristow AM 2015 Mt Perry Associate Professor Dimity Dornan AO Minutes of the North Burnett Regional Council Policy and Planning Standing Committee Meeting held at Gayndah on Tuesday, 7 October 2014.

Expressions of Interest close Friday, 9 October 2015. 3 CORPORATE/OPERATIONAL PLAN In accordance with Corporate Plan 2013-2018: - Outcome 2 – Social Wellbeing, Section 2.4 A Community for all ages – Community Services

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4 POLICY IMPLICATIONS Nil 5 STATUTORY REQUIREMENTS Nil 6 FINANCIAL IMPLICATIONS Accommodation and meals for the ambassador as required. 7 RISK MANAGEMENT All volunteer participants covered under volunteer policy & insurance. Group are to be inducted with Safety Inductions (Workplace Health & Safety). 8 CONSULTATION Nil

9 OPTIONS FOR COUNCIL TO CONSIDER Consider this report and accept, reject or amend recommendations. 10 OFFICER’S COMMENTS/CONCLUSION The ambassador’s place of origin and travelling options may influence which Australia Day event in the North Burnett they wish to attend. 11 ATTACHMENTS Doc ID 724153 - 2016 Australia Day Ambassador Program EOI Doc ID 724625 - 2016 Australia Day Ambassador Program FAQ’s Doc ID 724628 - 2016 Australia Day Ambassador Program – Invitation to participate RECOMMENDATION 1. The 2016 Australia Day Ambassador Program report as presented be received. 2. Council’s Media / Grants Officer register Council’s interest in hosting an Australia

Day Ambassador as part of Council’s 2016 Australia Day activities with a request that the ambassador be available to attend festivities in Eidsvold.

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1

Natalie Zillman

From: Australia Day <[email protected]>Sent: Tuesday, 15 September 2015 3:02 PMTo: North Burnett Regional CouncilSubject: 2016 Australia Day Ambassador program – EOI close Friday 9 OctoberAttachments: 2016 Australia Day Ambassador program - Frequently asked questions -

Councils.pdf; 2016 Australia Day Ambassador program - invitation to North Burnett Regional Council.pdf; 2016 Ambassador Program - location information - North Burnett Regional Council.DOCX

Good afternoon The Australia Day Ambassador program is returning in 2016 and expressions of interest are now open. The Premier recently wrote to your Mayor with a letter of invitation to participate in the program. I have attached a copy of the letter along with frequently asked questions for your information. Expressions of interest can be submitted via the online form and are due by Friday 9 October 2015. Please let me know if you are the best contact for this program or if I should direct my enquiries to your colleague. Also attached is a copy of the location information sheet we have on file for your region. Please review, amend as required and return to [email protected]. Should you wish to discuss the 2016 program and your council’s involvement, please contact me by email [email protected] or phone 07 3003 9114. Kind regards Lara Canfield

Lara Canfield Support Officer, Events Coordination Strategic Engagement and Protocol Department of the Premier and Cabinet ---------------------------------------------------------------------------------------------------------------------------------------------

P 07 3003 9114 E [email protected] Executive Building, Level 2, 100 George Street, Brisbane QLD 4000 PO Box 15185, City East, QLD 4002

Keep up to date with all the latest news about Queensland awards and events. Subscribe to our e-newsletter today. Please consider the environment before printing this email

This email is intended only for the addressee. Its use is limited to that intended by the author at the time and it is not to be distributed without the author's consent. Unless otherwise stated, the State of Queensland accepts no liability for the contents of this email except where subsequently confirmed in writing. The opinions expressed in this email are those of the author and do not necessarily represent the views of the State of Queensland. This email is confidential and may be subject to a claim of legal privilege. If you have received this email in error, please notify the author and delete this message immediately

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Premier of Queensland

For reply please quote: EC/LC − TF/15/9440 − DOC/15/104784

4 September 2015

Councillor Don WaughMayorNorth Burnett Regional CouncilP 0 Box 390GAYNDAH QLD 4625

Dear Councillor Waugh

Executive Building

ioo George Street BrisbaneP0 Box 15185 City EastQueensland 4002 AustraliaTelephone +61732244500Facsimile + 6 1 7 3 2 2 1 3631

Email [email protected] www.thepremier.q!d.gov.au

The Australia Day Ambassador program will once again be available for local councils toaccess as part o f the 2016 Australia Day celebrations. Offered by the Queensland Government,in association with the National Australia Day Council, the program brings accomplished andinspirational Queenslanders to local council Australia Day celebrations throughout the State.

Since its launch in 2005, the program has grown significantly to become a valuable and highlyanticipated element o f many Australia Day celebrations. Each Ambassador offers their ownstory to enrich these events and inspire local communities as they celebrate this importantnational day.

I strongly encourage you to consider how your council may benefit from involving anAmbassador in your local Australia Day activities.

To indicate your interest in being involved in the 2016 Australia Day Ambassador program,please nominate your council's liaison officer before 9 October 2015 by contactingMs Lara Canfield, Events Coordination, Department of the Premier and Cabinet by email [email protected] or on telephone (07) 3003 9114.

We look forward to hearing from you regarding your interest in this Australia Day initiative.

Yours sincerely

ANNASTACIA PALASZCZUK MPP R E M I E R O F QUEENSLANDMINISTER F O R T H E ARTS

*EncI

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Frequently asked questions 2016 Australia Day Ambassador program – Queensland What is the Australia Day Ambassador program? The Australia Day Ambassador program is the cornerstone of local Australia Day celebrations. It sends high achieving and proud Australians to local Australia Day celebrations in towns and cities across the nation. Australia Day Ambassadors volunteer their time and energy to enhance the celebrations of hundreds of local communities on 26 January each year. The Ambassador program captures the true spirit of Australia Day. It involves high achieving Australians who find the time to make Australia Day community celebrations very special. The Ambassador program began in 1990 with nine Ambassadors in New South Wales and has continued to expand in both numbers and success. Under the program, distinguished Australians are invited to become Australia Day Ambassadors. On Australia Day, the Ambassadors are adopted by local communities and participate in their celebrations. How do people become Ambassadors? Australia Day Ambassadors are chosen as they have demonstrated an attribute that answers the question “What does it mean to be an Australian?”. The various achievements of the Ambassadors are meant to inspire, enthuse and encourage fellow Australians. What is the Council’s role on Australia Day? Council’s role is to ensure the Ambassador is looked after at all times during the celebrations. This includes making arrangements to meet the Ambassador at a pre-arranged meeting spot, accompanying the Ambassador to activities throughout the day and including them in all celebrations. What is the role of Ambassadors on Australia Day? Ambassadors usually deliver a keynote speech during official proceedings, or play a key role in activities at local celebrations. This can be as formal or as informal as the celebrations themselves. Ambassadors have spoken off the back of a ute, in front of crowds of 30,000 people and even to an audience that included a rock wallaby! Ambassadors have undertaken activities as varied as presenting the Citizen of the Year certificates, taking part in a thong throwing competition and joining in local Australia Day sporting matches. How are Ambassadors allocated to a particular community’s celebrations? Councils are invited to register an expression of interest to participate in the program by Friday 9 October 2015. Criteria as outlined in the registration forms, area preferences and availability of Ambassadors are taken into consideration when liaising with councils. Councils will be advised of the recommendation for placement prior to confirmation. Will I incur any costs for participating in the Ambassador program? The Ambassador program covers the Ambassador’s travel costs (including necessary flights and/or mileage expenses) and meal expenses whilst travelling. Councils are responsible for the provision of accommodation and meals/meal expenses for the entire duration of their stay (this is to commence when the Ambassador arrives in the town and continues until the Ambassador departs). Ambassadors are invited to bring a companion who will also need to be accommodated.

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How can we maximise the value of having an Ambassador? Having an Australia Day Ambassador at your celebration can boost the success of your event by offering a fresh element and raising its profile. To maximise attendance, you will be provided with a media release template and encouraged to source as much exposure in the media as possible. In many instances, councils have arranged a tour of the shire for the Ambassador, or visits to related community organisations to maximise the benefit for the community. What are the timelines for the 2016 Ambassador program? Registration forms to be returned Friday 9 October 2015 Ambassadors and councils contacted about placements October– November 2015 Successful councils advised of their Ambassador November 2015

Testimonials Lockyer Valley Regional Council “Dr Chris Freeman was an excellent match for our region. His address covered areas that were very topical and he was engaging with the guests at the ceremony. “This is only my second year of being involved with the Ambassador program and I am thrilled with the entire process. It certainly adds value to the Awards ceremony and I look forward to hearing who we have been allocated again in 2016!”

Sunshine Coast Regional Council “Jerry Coleby-Williams was so generous with his time before and after the event and it was great. He made himself so available for questions and to share his extensive gardening knowledge. “Brendan Burkett was inspirational and took us on a journey with his stories. We all felt like we were standing next to him in the tunnel at the Sydney Paralympics.”

Charters Towers Regional Council “Both Jean Madden and Scott Stidston were amazing Ambassadors, engaging well with our community. “Jean and Scott's speeches were thoroughly engaging. Scott was particularly captivating sharing his experience with the audience laughing along with him. Scott was a very enthusiastic and willing judge of the damper contest.”

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SOCIAL 03 10.2015

2015 CHRISTMAS LIGHTS COMPETITION File: 3.2.02 Responsible Officer: David Wiskar – Deputy Chief Executive Officer Report prepared by: Tracey Wilson – Media / Grants Officer 1 PURPOSE OF REPORT The purpose of this report is to confirm Council’s support of the annual North Burnett Regional Council Christmas Light Competition. 2 INTRODUCTION/BACKGROUND Minutes of the North Burnett Regional Council Policy & Planning Standing Committee Meeting held in Monto on Tuesday, 05 November 2014.

3 CORPORATE/OPERATIONAL PLAN In accordance with Corporate Plan 2013-2018: - Outcome 2 – Social Wellbeing, Section 2.4 A Community for all ages – Community Services 4 POLICY IMPLICATIONS Consistent with Council’s previous decisions.

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5 STATUTORY REQUIREMENTS Nil 6 FINANCIAL IMPLICATIONS In 2014, prizes for the communities of Biggenden, Eidsvold, Monto and Mount Perry were as follows: Residence: First $100.00

Second $ 50.00 Third $ 25.00 $175

Business: First $100.00

Second $ 50.00 $150 Per Town $325 Total Council donation x 6 $1,950 7 RISK MANAGEMENT Nil 8 CONSULTATION ADVERTISING - Central & North Burnett Times

- North Burnett Regional Council Community Newsletter - North Burnett Regional Council Website & Facebook

9 OPTIONS FOR COUNCIL TO CONSIDER Consider this report and accept, reject or amend recommendations. 10 OFFICER’S COMMENTS/CONCLUSION Nil 11 ATTACHMENTS Nil

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RECOMMENDATION That: 1. The 2015 Christmas Lights Competition Report as presented be received. 2. Council’s Community Development Officers CDO’s contact representatives from

the following organisations to ascertain if they will be running a Christmas Light Competition for 2015.

Biggenden Biggenden Apex Club Eidsvold To be advised Gayndah Gayndah Rotary Club Monto To be advised Mount Perry Mount Perry Sport and Recreational Club Inc Mundubbera Mundubbera Enterprise Association 3. A donation of $325 prize money be made available for each of the six

communities within the North Burnett region – Biggenden, Eidsvold, Gayndah, Monto, Mount Perry and Mundubbera to be distributed as listed:

Residence: First $100 Second $ 50 Third $ 25 $175 Business: First $100 Second $ 50 $150 Total (per community) $325 Total ($325 x 6) $1,950 4. Once community groups are confirmed, CDO’s liaise with Council’s Media Officer

to prepare a media release promoting the event and community organisations involved in each area.

The 2015 Christmas Light Competition entries to close Thursday, 10 December 5.2015 with judging to be held during the week commencing Monday, 16 December 2013.

Deputy Chief Executive Officer present a ‘2015 Christmas Lights Competition’ 6.acquittal to the January / February 2016 Council General Meeting providing details of expenditure and listing prize winners.

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standing committee meetings – policy and planning · 8 consultation insitesjc liaised with...

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