standard fi mm reports 03 mar 200911236336267

8/8/2019 Standard FI MM Reports 03 Mar 200911236336267

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October 1, 2005 Go-LiveStandard IRIS/SAP Reports

StandardIRIS/SAP

Reports


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Go-Live Financial Accounting

Standard Reports

Introduction

SAPs Business Warehouse will be UKs long term solution for reporting. It is preferable overwriting reports in R/3 for several reasons including: ease of use, ability to integrate with severalreporting tools (Brio, WebFOCUS, SAS, etc), and it preserves processing speed in the R/3 systemfor more critical needs (Payroll, Accounts Payable, Student Billing, etc.).1

However, just as Rome was not built in a day, neither will the Business Warehouse. Only a fractionof the 1,700 reports that were developed over the last 20 years in FRS, HRS, SIS will be availablein the Business Warehouse on Day 1 of its Go Live.

While 1,700 reports will not be available on day 1, this does not translate into no reports orinformation will be available. Go back and read that sentence again.There are many online reports available in the R/3 system that can be used to glean valuableinformation. This paper outlines some key R/3 reports that will be useful, how to execute them, drilldown into line items, manipulate views, and how to export them to spreadsheets or files.

1 The University has not made a determination of which reporting tools it will purchase enterprise licenses for, andintegrate with SAP. A committee has been formed to make that decision.

The following tools to help you are on the myHelp website.

Course MaterialTransaction ProceduresTransaction SimulationsOnline FeedbackFormhttp://myhelp.uky.edu/


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Table of Contents

Introduction ..........................................................................................................................................ii

Funds Management Reports ................................................................................................................. 1Budget Entry Documents ..................................................................................................................1

Drilling Down ...............................................................................................................................2Changing the Field Display .......................................................................................................... 3Changing the Sorting ....................................................................................................................4Subtotaling ....................................................................................................................................5Exporting to Excel or Local File ..................................................................................................6

Available Budget Report ..................................................................................................................7Drilling Down ...................................................................................................................................9Earmarked Funds (Manual Encumbrance) Detail ..........................................................................16

General Ledger Reports ......................................................................................................................19

General Ledger Account Balance Display ..................................................................................... 19General Ledger Account Line Item Display ...................................................................................21

Accounts Payable Reports ..................................................................................................................24Vendor Account Balance ................................................................................................................24Vendor Line Items ..........................................................................................................................26Check Information .........................................................................................................................28

Cost Center Accounting ......................................................................................................................31Cost Center Line Items (Actuals) ...................................................................................................31

Internal Orders ....................................................................................................................................33Internal Order Line Items (Actuals) ...............................................................................................33

Grants Management ...........................................................................................................................35

Line Item Display ...........................................................................................................................35Accounts Receivable .........................................................................................................................36

Account Balance (Customer Grants) ...........................................................................................36Display Line Items .........................................................................................................................36

Purchasing Reports .............................................................................................................................37Purchase Orders by Account Assignment ...................................................................................... 37Purchase Orders by Vendor ............................................................................................................43Purchase Requisitions by Account Assignment .............................................................................44




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Funds Management Reports

Budget Entry Documents

Menu Path: Accounting > Public Sector Management > Funds Management > InformationSystem > Line Items > Budget (BCS) > Display Budget Entry Documents

Transaction Code: FMEDDW

This report displays the budget documents that have been posted on an account (Fund, Fund Center,and/or Commitment Item). Budget Documents include Budget Entry, Budget Supplements andBudget Transfers.

Selection Screen

Before the report can be executed, selection criteria will need to be entered to narrow theinformation being presented in the report to specific Budget Version, Fiscal Years, Funds, FundCenters, or commitment Item.



In this example,we will look atthe FY 2005,Non Recurringbudget Items forFunds Center1012013060


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After entering the selection criteria, the report can be executed by clicking the icon or hitting F8on the keyboard.

The budget line items will be displayed.

Drilling Down

You may drill on any entry document by double clicking on it.

Click the icon to go back to the report.




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Changing the Field Display

You can change the fields being displayed by clicking the (change layout) icon or by selecting a

different display variant by clicking and selecting a variant by double clicking on it.

This example will demonstrate how to manually select fields by clicking the icon.

The fields included in the display are shown in the list on the left-hand side of the screen. Thefields are shown in the list top to bottom. Top to bottom in the list equals left to right in thereport. The top field will be displayed in the left most column of the display.

To remove a field from the display, click on it to highlight it in yellow and click the button.

To add a field into the display, click on it to highlight it in yellow and click the button to add it.To change the location of a field being displayed, click on it to highlight it in yellow and click the

button to move the field up (left) or the button to move the field down (right).

Once you have changed the display click the icon. The changes to the layout will be displayed.

Note: Once you have changed a display layout, you may save it by clicking . This willenable you to select this layout in the future without having to manually change the layout.



Fields that will bedisplayed.

Fields available forselection.


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Changing the Sorting

The default sorting of this report is by Year and by Document Number. You can change the sort

order by clicking on a column header to highlight the column, and then clicking on the icon to

sort in ascending order (lowest to highest) or the icon to sort in descending order (highest tolowest).

After clicking the sort icon the report will be resorted.



Click ColumnHeader to highlight,then click sort icon.

Re-sorted byCommitment

Item


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Subtotaling

To enter total and subtotal calculations (for example by Commitment Item), click on the column

header of the amount field and then the icon to calculate the total amount. Once this has beendone, highlight by clicking on the header of the column that you wish to add subtotals for and click

the icon.

The report will be sorted and subtotaled.




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Exporting to Excel or Local File

The results of this report may be exported to a local file or spreadsheet from the menu path LIST >EXPORT and then selecting the option of your choice (Word processing, Spreadsheet, or LocalFile).

This example will demonstrate an export to a table into Excel. After clicking on LIST > EXPORT> SPREADSHEET, a popup box will appear.

Click the icon to acknowledge the message. Another pop-up will appear.




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Select the radio button for Table and click the icon. A third and final popup will appear.

Click the icon. Microsoft Excel will be opened and the data will appear.

Save a copy to your local or network drive.

Available Budget Report

Menu Path: Information System > Ad Hoc Reports > Report Painter > Report Writer >Report Group > Execute

Transaction Code: GR55

This report will present the status of your accounts (Fund Center) including budget, actuals, parkeddocuments (pending IDIVs or DAVs), Encumbrances (pending Purchase Requisitions, PurchaseOrders, or earmarked funds), and remaining budget.




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Selection Screen

To select the report from the Execute Report Group: Initial Screen enter report group Z100 (UK

Available Budget Report) and click the execute icon .

Before the report can be executed, selection criteria will need to be entered to narrow theinformation being presented in the report to specific Funds, Fund Centers, or commitment items.



General Selection Criteria. FMArea UK00 (always), BudgetVersion (0 is the active current budget), Fiscal Year

Narrow theinformation beingpresented in thereport. Example aspecific Fund Center

Selecting an ABRrule will produce thereport in a differentlayout.


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Once the selection criteria have been entered, execute the report by clicking the icon at the topleft of the screen or by hitting the F8 key on your keyboard.

Note: You can manipulate the manner in which the report will be presented by entering an ABRrule in the Commitment Item Field (Example ABR_1).

Report Output

Drilling Down

NOTE: When you drill down on documents you may return to the report by clicking the icon.

If you drill down and down and down, you will have to click the icon multiple times to get back tothe report.

From this report you may drill down to Budget line items, Actual line items, Parked documents andencumbrance line items by double clicking on the amount. A pop up box will appear requestingthat you select what type of line item you want to see. Double click on your selection

Actual line items should be selected for seeing actual postings like invoices, POs and IDIVs.Select Entry documents when you wish to drill down to Budget entries.



Double click on anamount to drill down tothe line items


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You will then be presented with the line items that make up the total amount.

In this example the $150,000 posted to Janitorial Supplies was selected. There are three FM lineitems associated with this posting. Originally the entry was entered as a parked document. It wasthen posted as an actual invoice. As a result there are three entries representing the parking,reversal of the parked line item, and the actual posting.

Note: There will be many FM postings associated with an entry. When Purchase

Requisitions and POs are created, changed, deleted, received and invoiced, FM documentsare posted. More simplistic views of Actual postings can viewed by running the Actual LineItem reports for Cost Centers (Page31) and Internal Orders (Page 33)

From this screen you can drill down to the entry by double clicking on any of the line items.

From here we can see that this is an invoice from Wal-Mart posted in 05/17/2005. The Referencefield shows the vendor invoice number of 1500.

More information can be drilled down to from here including:



Double click to drilldown to the posting.

Indicatesdetailed textexists.

Double Click on any lineitem to see details


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Header Information To see Header Information, Click the icon at the top of the screen. Theinformation contained in the header includes text, the vendors invoice number (Reference), theVendors invoice date (Document Date), the Posting Date, the user ID of the person that entered

the document, the entry date, and the time of entry.

Click the icon to close the header information.

Line Item Information Line Item Details can be viewed by double clicking on any line item. GLline items will show the cost assignments (Cost Center, Fund, Fund Center, etc) and Line Item text.



Click to viewdetailed costassignment.


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Clicking on the button will show a concise view of all cost assignments associated withthe posting.

Click the icon to close the pop-up.

Click the Icon to go back to the document overview.

Vendor Line Item Information/Check Information If a document is a vendor invoice, Checkinformation be found by drilling into the clearing/payment document on the vendor line item. Firstdouble click on the vendor line item. Then click on the clearing document number (if it is blank theinvoice has not been paid) to see that document.



DoubleClick


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From the document overview selectENVIRONMENT > CHECK INFORMATIONfrom the menupath at the top of the screen.



Check Information includes, CheckNumber, Payment Date, Amount of

Check, Date Check was cashed, CheckRecipient.


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WAIT A MINUTE !!!!!!!

Check information will NOT necessarily match that of the invoice entry. Do not panic. Its OK.Heres why.

Amount differences: Check amounts may be different for multiple reasons. If the amountof the check is higher than the invoice, the check issued paid multiple invoices. CashDiscounts taken or a vendor credit memo will explain a check issued that is less than theinvoice.

Vendor Name/Address Differences Vendor address differences (extremely rare) andname differences are the result of the vendor master having an alternate payee. Most likelythe address will be different because a vendor has a different pay to address than the addressthat the goods were ordered from. Name differences are rare with most permanent vendors.

Detailed Text- When there is a detailed text entry associated with the posting, the check box willbe marked. To see this information select EXTRAS > TEXTS from the menu path at the top of thescreen.

There are three areas that detailed text can be entered on the posting. Select the one you wish to seeby double clicking on it.



Double clickto see thedetailed text..


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When you have read the text, use the icon to go back and click the icon to close the pop upbox.




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Earmarked Funds (Manual Encumbrance) Detail

Menu Path: Accounting > Public Sector Management > Funds Management > Information

System > Documents > Earmarked Funds

Transaction Code: S_P99_41000147

This report enables you to view the detail of earmarked funds postings (manualencumbrances).

Selection Screen

From the selection screen enter the company Code and at least on additional search criteria

(Cost Center, Funds Center, etc). Click the icon to execute the report.




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Report Output

The report will provide the earmarked funds documents and line items. Your default layoutwill include the document number, the entry date, the user ID of the person who entered thedocument, as well as the line item details (amount, funds center, cost center, etc.).

You may change the layout by clicking the icon and selecting the fields that you wish tosee. More information on changing layouts, sorting/subtotaling, and exporting the report toExcel or a file, can be found on pages 5-10 of this document.

Drilling Down

If you are interested in seeing more detail behind any line item in the report, double-click on

it.



Double Clickon line itemsfor moreinformation

Click to see the detailsregarding theconsumption of the

earmarked funds.


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In this example, we see that the original and overall amounts of this earmarked fundsdocument is $1,000,000 with $997,200 remaining open. To see the details behind the

consumption of the encumbrance, click on the button at the top of the

screen.

A summary of the usage (i.e. Invoices, Journal Entries) will be displayed. You may expanda line to see the details by clicking on it.

In this example we clicked on the Total Invoices/Credit Memos line to see the detail thatmakes up the $2,800. From here you can drill into any of the postings by double clicking onit.



Click line to expand.


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General Ledger Reports

General Ledger Account Balance Display

Menu Path: Accounting > Financial Accounting > General Ledger > Account > DisplayBalances

Transaction Code: FS10N

General Ledger Account Balance will show a monthly balance of Debits and Credits postedto a GL Account. This report may only be restricted by company code and Business Area. Itmay not be restricted by cost object (Cost center, Order, etc.)

Selection Screen

Enter the GL Account, Company Code and Fiscal Year (Business Area is Optional). Click

the icon or the F8 key to execute.




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Report Output

Drilling Downto line item detail You can drill into the line items by double clickingon the amount you wish to see. From there you can drill down to the individualdocuments. Please refer to pages 12-18 for details on what information may be viewedon a posting document.

Export to Local File You may export this report to a spreadsheet or local file by

clicking the button.



Double click on anamount to drill tothe line items


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General Ledger Account Line Item Display

Menu Path: Accounting > Financial Accounting > General Ledger > Account > Display

Line Items

Transaction Code: FBL3N

This report displays the detail line items that have been posted to a GL account.

Selection Screen



Enter a GLAccount orrange and acompany code

Select whetheryou want to seeOpen Items,

Cleared Items orAll Items. Entera Posting DateRange

Select whether you want to seeactual postings or parkeddocuments.

For additional selection criteria


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This report can be restricted in a variety of different ways it. Pay attention to what you are selectingor you may not get the report output you wish.

GL Account Selection - In this area select the GL Account or range of accounts you wish to

display (clicking the will allow you to select several GL accounts that are NOT in anumerical range).

Line Item Selection: It is important that you select the status of the line items you wish tosee. Selecting Open Items will only display line items that have not been cleared at a keydate, Cleared items will only display items that are cleared. Select ALL ITEMS if you wantto see all entries posted to account, and enter the date range of entries that you wish to see.

Type Select the check box next to the type of posting you wish to see. Normal Itemsdisplay actual postings only. Selecting the Parked Items will include parked documents in

the report.

Further Selection Criteria You can enter additional selection criteria, by clicking theicon. Selection criteria available here includes: User (who posted it), Document Type, CostCenter, Order, WBS element, and many more. After you click the Icon the selection screenwill change.

On the left side of the screen, scroll down to view the possible selection fields, and double click onit to add it. On the right side of the screen, enter the selection values (scroll down to the bottom ofthe list to find the fields you added).

To execute the report click the icon or the F8 key on your keyboard.



1. Select the fields (double-click)2. 2. Enter selection values


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Report Output

Drilling Down: You may drill into any document by double clicking on it. Please refer to pages12-18 for information on what can be viewed from a GL Document.

Changing the Screen Layout You may change the fields that are displayed, the sort order, andadd subtotals. Please refer to pages 5-7 for information on how to do this.

Exporting to Local File or Excel You may export the report output or spreadsheet. Please refer

to page 8 on how to export.




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Accounts Payable Reports

Vendor Account Balance

Menu Path: Accounting > Financial Accounting > Accounts Payable > Account > Displaybalances

Transaction Code: FK10N

This report will display the debit and credit balances for vendors.

Selection Screen:

Enter the vendor number. If you do not know it, you can select it from a drop down list byclicking the dropdown box on the right of the field (or click F4 on your keyboard).Enter the Company Code (UK00) and the Fiscal Year.

Click the icon or F8 key on your keyboard to execute the report.




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Report Output

Drilling Downto line item detail You can drill into the line items by double clickingon the amount you wish to see. From there you can drill down to the individualdocuments. Please refer to pages 12-18 for details on what information may be viewedon a posting document.

Export to Local File You may export this report to a spreadsheet or local file by

clicking the button




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Vendor Line Items

Menu Path: Accounting > Financial Accounting > Accounts Payable > Account >

Display/change Line Items


This transaction provides the detailed vendor line items

Selection Screen

This report can be restricted in a variety of different ways it. Pay attention to what you are selecting

or you may not get the report output you wish.

Vendor Account Selection - In this area select the GL Account or range of accounts you

wish to display (clicking the will allow you to select several GL accounts that are NOTin a numerical range).



Select whetheryou want to seeOpen Items,Cleared Items or

All Items. Entera Posting DateRange

Select whether you want to seeactual postings or parkeddocuments.

Further Selection Criteria


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Line Item Selection: It is important that you select the status of the line items you wish tosee. Selecting Open Items will only display line items that have not been cleared at a keydate, Cleared items will only display items that are cleared. Select ALL ITEMS if you wantto see all entries posted to account, and enter the date range of entries that you wish to see.

Type Select the check box next to the type of posting you wish to see. Normal Itemsdisplay actual postings only. Selecting the Parked Items will include parked documents inthe report.

Further Selection Criteria You can enter additional selection criteria, by clicking theicon. .

Report Output

Drilling Down: You may drill into any document you wish to see by double clicking on it. Pleaserefer to pages 12 -18 for information on what can be viewed from a GL Document.

Changing the Screen Layout You may change the fields that are displayed, the sort order, andadd subtotals. Please refer to pages 5-7 for information on how to do this.

Exporting to Local File or Excel You may export the report output or spreadsheet. Please refer

to page 8 on how to export.




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Check Information

Menu Path: Accounting > Financial Accounting > Accounts Payable > Environment >

Check Information > Display > Check Register

Transaction Code: FCHN

This report displays the check register for a given bank account.

Selection Screen: General Selections



Enter CompanyCode, House Bankand Account ID

Enter General Selectionsand then click FurtherSections Tab


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Selection Screen: Further Selections

After entering selection information click icon or F8 Key to execute.

Report Output



Enter FurtherSelections and

click toexecute


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Drilling Down - You can drill into the check information by double clicking on any lineitem.

Changing the Screen Layout You may change the fields that are displayed, the sort order,

and add subtotals. Please refer to pages 5-7 for information on how to do this.

Exporting to Local File or Excel You may export the report output or spreadsheet. Pleaserefer to page 8 on how to export.




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Cost Center Accounting

Cost Center Line Items (Actuals)

Menu Path: Accounting > Controlling > Cost Center Accounting > Information System >Reports for Cost Center Accounting> Line Items > Cost Center: Actual Line Items

Transaction Code: KSB1

This report will show the detail of the actual expenses that have been posted against a costcenter.

Selection Screen

Enter a cost center, range of cost centers, or cost center group (clicking will allow you to enterindividual cost centers for grouping that are NOT in a numerical range). Enter a posting date orrange.

If you wish, you can further restrict the report selection criteria by clicking the button, selecting the fields that you wish to select by and entering

additional criteria.




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Once you have your selection criteria click the icon to execute or hit F8 on your keyboard.

Report Output

Drilling Down - You may drill down on any entry by double clicking on it. Please refer topages 12-18 for the information that can be viewed from an accounting document and

instructions on how to get to that information.

Changing fields Displayed You can change the fields displayed in this report, change thesorting, and add subtotals. Please refer to pages 5-7 for instructions on manipulating layoutsof the list displays.

Exporting to a Local File or Spreadsheet You may export this report to a file orspreadsheet. Please refer to page 8 for instructions.



1. Cost Center # & Description2. Posting against Cost Center3. Offsetting Entry


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Internal Orders

Internal Order Line Items (Actuals)

Menu Path: Accounting > Controlling > Internal Orders > Information System > Reportsfor Internal Orders > Line Items > Orders Actual Line Items

Transaction Code: KOB1

This output report is identical to the cost center report described above. However it will show thedetail of the actual expenses that have been posted against an internal order. Internal Orders areused to represent an FRS user code or a job-order account.

Selection Screen

Enter an internal order, range of internal orders, or order group (clicking will allow you to enterindividual orders for grouping that are NOT in a numerical range). Enter a posting date or range.

If you wish, you can further restrict the report selection criteria by clicking the button, selecting the fields that you wish to select by and entering

additional criteria.

Once you have your selection criteria click the icon to execute or hit F8 on your keyboard.

Report Output




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Drilling Down - You may drill down on any entry by double clicking on it. Please refer topages 12-18 for the information that can be viewed from an accounting document andinstructions on how to get to that information.

Changing fields Displayed You can change the fields displayed in this report, change thesorting, and add subtotals. Please refer to pages 5-7 for instructions on manipulating layoutsof the list displays.

Exporting to a Local File or Spreadsheet You may export this report to a file orspreadsheet. Please refer to page 8 for instructions.




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Grants Management

Line Item Display

Menu Path: Accounting > Public Sector Management > Grants Management > InformationSystem> Grants Management: Line Item Display

Transaction Code: S_PLN_16000269

This report produces a list of line items posted to a grant.

Selection Screen

At a minimum, enter the Company Code (UK00), and a grant. Other General Selections includeFund, Sponsored Program, Sponsored Class, and Posting Date. Additional selection criteria can be

selected by clicking the icon. Once selections have been made, execute the report by clicking

the icon.



Enter Co. Codeand Grant


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Report Output

A list of line items posted to the grant will be produced. Any line item can be drilled down to bydouble-clicking on it. From this report changes to the layout, sort options, and adding subtotals maybe made. As well, this report many be exported to a spreadsheet or file. Please refer to pages 5 9for instructions on using these options.

Accounts Receivable

Account Balance (Customer Grants)

Menu Path: Accounting > Financial Accounting > Accounts Receivable > Account >Display Balances

Transaction Code: FD10N

This report is identical to the Vendor Balances report (Page 28), but for customers.Customers in AR include Grants Receivables, and COBRA billings.

Display Line Items

Menu Path: Accounting > Financial Accounting > Accounts Receivable > Account >Display/change Line Items


This report is identical to the Vendor Line Item report (Page 30), but for customers.




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Purchasing Reports

Purchase Orders by Account Assignment

Menu Path: Logistics > Materials Management > Purchasing > Purchase Order > ListDisplays > By Account Assignment > General

Transaction Code: ME2K

This report produces a list of Purchase Orders associated with specific account assignments(Cost Centers, WBS Elements, and Internal Orders).

Selection Screen

Enter the cost object (or range of cost objects) that you wish to report on. Additional

Selection criteria may be selected and entered by clicking the icon.

To execute the report click the icon.



Enter thecost objectnumber.


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Report Output

A listing of Purchase Orders created against the cost object will be displayed. The headerinformation will show the Purchase Order number, the vendor number, vendor name, andorder date. The line item information will show a short description of the item purchased,the order quantity, unit of measurement and unit price. The status of what remains to bedelivered and what remains to be invoiced is also displayed. For example, Purchase Order4500000045 (see above) shows that 100 items were ordered. The zeros next to Still to bedelivered and Still to be invoiced indicate that all items have been delivered and theinvoice(s) for these items has been received.

In another example, PO 4500000109 (above) shows that 10 widgets were ordered. Theinvoice has been received, but no record of the goods receipt has been entered into the

system. Note: As part of the 3-way match (PO, Goods Receipt, Invoice Receipt) the invoicewill be blocked for payment until the goods receipt has been entered into the system.



Double Clickon the POnumber to drilldown


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Drilling Down

To Drill Down to the PO, double click on the PO number.

The purchase order will be displayed, and the line item account assignment will be shown.

Click on the up and down arrows to scroll through the individual line items of thePO (if there is more than one).To see the Purchase Order History (Goods Receipt(s) and Invoice(s)) click on the PurchaseOrder History Tab (next to the Account Assignment Tab).



Click to scroll through line items

GoodsReceipt andInvoice

Click documentto drill down


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From here you can drill into any of the documents by clicking on the document number. Inthis example, the invoice is selected.

The invoice information is displayed including: the total amount of the invoice, vendorinformation, and line item information.

To drill down to the accounting entries, click on the button.



Click to seeAccountingDocuments


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When the popup appears double-click on Accounting Document.

To see if the invoice has been paid, double-click on the vendor line item first line item.



Double ClickVendor Line Item tosee if payment hasbeen processed.

Double Click to see

payment/clearingdocument


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If the invoice has been paid a date and document number will be shown in the clearing field. Todrill to the payment posting, double-click on the clearing document number.

Once in the payment document, the check information can be displayed by selecting Environment> Check Information from the top menu.

To return to and ultimately exit the report, click the icon as many times is necessary to return.



Check information includes: CheckNumber, Amount, Payment Date,Check encashment date (if cleared),

and Check Recipient information.


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Purchase Orders by Vendor

Menu Path: Logistics > Materials Management > Purchasing > Purchase Order > List

Displays > By Vendor

Transaction Code: ME2L

This report provides a list of Purchase Orders associated with a specific vendor (or range ofvendors). The output of this report is identical to the Purchase Orders by Account AssignmentReport described in the section above.

Selection Screen

Enter the Vendor number and click the icon to execute the report.




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Purchase Requisitions by Account Assignment

Menu Path: Logistics > Materials Management > Purchasing > Purchase Requisition > ListDisplays > By Account Assignment > General

Transaction Code: ME5K

This report produces a list of Purchase Orders associated with specific account assignments (CostCenters, WBS Elements, and Internal Orders). From this report you can see drill in to see the statusof the Requisition including its Release (Approval) status, the Purchase Order it has been assignedto, and the quantity ordered.

Selection Screen

Note: Due to the size of the selection screen, the selection screen is shown in two screen printsbelow.TOP OF SELECTION SCREEN

At the top of the screen enter the cost object(s) that you wish to report on.



Enter thecost objectnumber.


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BOTTOM OF SELECTION SCREEN

At the bottom of the screen, change the options based on the desired output.

Closed Requisition Will display requisitions that have no outstanding items to be ordered.Partly ordered requisitions Will display requisitions that have outstanding items to be ordered.Released requisitions only Will display only released (approved) requisitions.

Once the selections have been entered, click to execute the report.




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Report Output

A list of Requisitions will be displayed.

Drilling Down

You may drilldown to the requisition to display its Release (Approval) status, and the quantity

ordered (if a PO has been created).

To drill on a requisition, double-click on the requisition number.



Double-clickon requisitionto drill down.


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Displaying the Release (Approval) Status

The release strategy is maintained at the header level of the requisition (top) on the ReleaseStrategy Tab.

In the example above, the Purchase Requisition required two approvals. Both approvals have been

received as indicated by the next to the approvers name(s).

In the example below, the Purchase Requisition has not been approved as indicated by the nextto the approvers name.



Approver and ReleaseStatus

indicates

approved.indicates unapproved


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Standard Reports

Displaying Order Status

The order status is located on the line item detail at the bottom of the screen on the Status Tab.

In the example above, line item 4 of the requisition was ordered on PO 450000288. A quantity of 3items was ordered. Two items have been received and invoiced. To drill into the PO double-clickon the PO number.

If the requisition has not been converted into a PO the status will show a processing status of NotEdited. In the screen shot below we can see this status. The requisition has been approved, but ithas not yet been converted into a PO.



Select theline item andclick theStatus Tab


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Standard Reports

Indicates that noPurchase Order hasbeen issued.