st. martin's anglican church · 2017. 3. 23. · st martin's vestry report for 2013 4...

St. Martin's Anglican Church 2120 Prince Charles Road

Ottawa, Ontario K2A 3L3

(www.stmartinsottawa.ca)

Annual Vestry Report

for the year ending December 31, 2013

http://www.stmartinsottawa.ca/

2

Table of Contents

Report of Nominating Committee to Vestry February 2014 .......................................................... 3

Rector's Letter ................................................................................................................................. 4

Lay Administrators 2013 ................................................................................................................. 8

Wardens Report .............................................................................................................................. 9

Altar Guild ..................................................................................................................................... 11

Organist and Choir Director .......................................................................................................... 12

Redevelopment Committee .......................................................................................................... 13

Communications Report ............................................................................................................... 14

Nursery School .............................................................................................................................. 15

Property ........................................................................................................................................ 16

Rentals........................................................................................................................................... 17

Nearly New .................................................................................................................................... 18

Bazaar………………….. ..................................................................................................................... .19

Prayer Group-Prayer Angels ......................................................................................................... 20

Ottawa West End Community Chaplaincy (OWECC) .................................................................... 20

Pastoral Care at St. Martin’s Anglican Church .............................................................................. 21

Church School ............................................................................................................................... 23

Outreach ....................................................................................................................................... 25

Envelope Secretary’s Report ......................................................................................................... 26

Treasurer’s Report for 2013 .......................................................................................................... 27

Notes to the Financial Statements ............................................................................................... 29

Comparative Balance Sheet to December 31, 2013 ..................................................................... 34

Income Statement to December 31, 2013 ................................................................................... 36

CANON 5.02 (A) ............................................................................................................................. 39

St Martin's Vestry Report for 2013 3

Report of Nominating Committee to Vestry February 2014

Appointed or

Elected

Agreed

Chair of Vestry A Ian Marsh Yes

Secretary of Vestry A Sharron Hannah Yes

Rector’s Warden A Ian Marsh Yes

People’s Warden E Ian Nunn

Deputy Warden E Lori Marsh

Deputy Warden E Sylvia Rebeiro

Treasurer A Merdon Hosking Yes

Assistant Treasurer A Richard Rouse Yes

Organist & choir director A Dave Dawson Yes

Head of the Altar Guild A Lori Marsh / Fiona Hills Yes

Head Server A Richard Rouse

Sidesperson Convenor A Connie Mooney Yes

Greeter Convenor A Connie Mooney Yes

Envelope Secretary A Pat Bethel Yes

Property Manager A Hubert Reiter Yes

Property Assistant A Anthony West

Chair of Development Committee E David Jeanes

Rental Coordinator A David Jeanes Yes

Database Administrator A Dave Dawson Yes

Lay Member of Synod E






Alternate E

Youth E

Auditor E Professional audit to be done this year

Auditor E

Stewardship Officer E Mona Forrest

Stewardship Officer E Ian Isbester


Rector's Letter “According to the grace of God given to us, we laid a foundation, and someone else is building upon it. Each builder must choose with care how to build on it.”

These words from Paul to the church in Corinth (1Corinthians 3.10-11) are a brilliant challenge to the church of every generation and in every place. Before we make plans for any project it is important that we give honour to the foundations laid by those who have come before us. As we engage in putting those plans into action it is also important to recognize that what we build and accomplish will be the foundation of all who follow!

Over the past year we have worked to build upon the strong foundation of those whose

wisdom saw the building of the first St Martin’s at the corner of Woodroffe and Richmond Rd. The new church built on this site then provided the foundation for the past nearly sixty years of ministry in McKellar/Carlingwood. We are the next generation of builders called to “choose with care how to build on it.”

What we build and how we build on it will be the focus of our energies over the next

several years. We are at the mid-point of our GIFT campaign, with over $52,000 received to date used both in exciting new ministry initiatives and in keeping our deficit in line. With our GIFT funding in place and a number of ministry enhancements underway, it is a good time for us to look beyond the GIFT campaign, which will draw to a close in the fall of 2016.

Although we are a relatively stable parish, it seems to me that we have a building that is

both too large and costly for our needs and in need of significant upgrading. The partnerships we have with other members of our community in which we share our building, for example St. Martin’s Nursery School, two other faith groups, four different twelve step groups, the YMCA, the Ottawa Police Pipe Band, Toastmasters and a Chinese community table tennis group, is an important component of our ministry support within and to our community. In recognition of this our Development Committee has been working for a number of years to address ways in which we can appropriately build upon the foundation of our past while maintaining a strong ministry presence in our community. The report of the Development Committee is elsewhere in this Vestry Report and I commend it to you. The activities of the committee and its ability to find a way to engage in a meaningful redevelopment of our property and perhaps our building will be instrumental in providing an adequate foundation for our future in McKellar/Carlingwood.

The various ministries through which we engage with our community and beyond are

supported by many whose energies have declined over the past years. As with many other church and community groups too few are called upon to do too much! This past fall we began conversations with St. Stephen’s church, the neighbouring parish to us, to explore ways in which we might be best able to share resources to increase the viability of the existing ministries in our two parishes as well as look at potential new and exciting ministries to our shared communities. Our initial meeting was postponed but a number of topics that were to have been discussed are being looked at by leadership of both parishes. Our hope is to continue this initiative through Lent. Both parishes have a foundation of strong ministry and I believe we can better build upon this foundation if we build together where possible and


practical.

In order for us to continue and to build a significant ministry through our parish to the community around us it is important that we have a strong financial base. Our GIFT funds of approximately $18,000 per year have contributed and will continue to contribute to this base. It is important, however, that we begin now to find ways to replace this well before GIFT ends in the fall of 2016. Possible redevelopment may help us reduce or offset the cost of maintaining our property but redevelopment alone will not be the answer.

With this in mind, I pose the question, how will be able to see our ministry continue and

even grow to meet the increasing needs of our community? I see two possibilities: 1. Over the course of the next two years we make a concerted effort to welcome

newcomers into our midst. I urge each of us to think about why we come to St. Martin’s and then to share our enthusiasm for our parish with neighbours, friends and family. Beginning in the fall, I propose that we establish one Sunday each month in which we are all encouraged to invite others to join us at church.

2. At the same time as we work to grow our membership, it is important that we recognize the importance of our financial stewardship and that we make a similar effort to raise our envelope offerings from existing parishioners. The necessity and value of an intentional financial stewardship effort had never been greater and I propose that Corporation develop a financial stewardship campaign to begin in the fall of 2014 with a view to encouraging envelope holders to meet the financial needs of the parish beginning with the 2015 fiscal year. By way of background, in 2013 the average annual envelope offering, from 146 envelope holders, was $1,067 ($20 per week). An average of increase of $3 per week would result in an overall increase of over $22,000 and eliminate our deficit! I am aware that for many of us both our GIFT commitment and our struggle with fixed income may have impacted our regular offerings. I ask that you prayerfully consider if and how you might be an integral part of the financial stewardship of St. Martin’s over the next few years.

I continue to be excited by the ministry to which God calls me and each of us at St

Martin’s. Our shared ministry is supported by many including David Dawson, our organist and choir director, Lori Marsh and Fiona Hills, co-chairs of our Altar Guild, Richard Rouse, our head server, Brenda Dawson looking after our Church School, Rebecca Veale, our Lay Reader and all the members of Parish Council. To all who are part of our ministry I express my heartfelt thanks. I am particularly thankful for the support of my rector’s warden, Ian Marsh, your people’s warden, David Jeanes who is stepping down after many years of service, and your deputy wardens, Lori Marsh and Sylvia Rebeiro for their support in the work of the Parish. As we continue to build upon the foundation of those who have ministered here before us, I pray that we will lay a new foundation for many years of ministry to come. To each member of our parish, my thanks for your care and support to me and my family over the past year and may God continue to bless us in our ministry together. Yours in Christ’s love and service Richard+


LITURGICAL & PASTORAL STATISTICS - 2013

Attendance 2011 2012 2013

Average Attendance ( 8:30 a.m.) 13 13 12 Average Attendance (10:00 a.m.) 89 90 83 Average Attendance July/Aug 46 51 49 (9:00 a.m.) Easter Sunday 10 am. 176 160 147 Christmas Eve (Early) 168 138 135 Christmas Eve (Late) 75 50 59 Christmas Day 35 32 35 Highest Attendance ( 8:30 a.m.) - 20 (Easter, 2013) Lowest Attendance ( 8:30 a.m.) - 7 (October 14, 2013) Highest Attendance (10:00 a.m.) - 135 (Easter 2013) Lowest Attendance (10:00 a.m.) - 35 (December 25, 2013) Services / Pastoral Stats 2011 2012 2013

Sunday Services 87 88 89 All other Church Service 309 100 29 (excluding weddings & funerals) Nursing Home Services (Rector) 20 13 16 Nursing Home Services (Lay Readers) 40 44 38 Hospital / Home Communions (Rector) 145 122 22 Baptisms 6 4 2 Confirmations 2 - - Funerals & Memorial Service 12 8 13 Marriages 1 1 2


We celebrate that the following persons were initiated into Christ's Body through the Sacrament of Holy Baptism: Charlotte Wimmer Nathan Sheppard We celebrate the new relationships which have been blessed through the Sacrament of Holy Matrimony: Catherine Challenger & Eliseus Denise Andrea Challis & Michael Sheppard We remember those who have died and are now in a greater light on another shore in God's Kingdom: Caroline Kennedy Margaret Siberry Ian Rawes Carol MacLeod Michael Oliver Helena Agnes Deidre Brown Lee Roberts Thelma Allen Mary Brayne Orval Carty Van Charles Chistlett


Lay Administrators 2013 Lay Administrators for a parish are licensed for a period of three years by the bishop on the rector's recommendation and with the support of that parish at the annual vestry meeting. The following people will receive licenses for a three-year term: Glenn Bloodworth Vera Fermor Grace Squires Sid Squires The following people are in their second year as Lay Administrators: Ian Marsh Lori Marsh Zachary Dreier Fiona Hills Ashley Savoie Eleanor Glynn George Mesurier Hubert Reiter

The following people are in their third year as Lay Administrators: Margaret Bloodworth Richard Rouse Rebecca Veale Tony Myres Owen Marsh Rita Myres Pastoral Visitors to bring Communion in their ministry of pastoral visiting: Jean Cooper June Copeland Jean Ellis Brenda Dawson David Dawson Joan Fitch Sharron Hanna Drew Isaac Connie Mooney

Wardens Report

The wardens, together with the Rector, are the corporation of St. Martin's church and are responsible for operation of the parish, finance, insurance, buildings, church services, and appointments. For three years Ian Marsh has been Rector's Warden, (appointed by the Rector), and David Jeanes has been People's Warden. Previously Ian was People's Warden and David was a deputy warden. Lori Marsh and Sylvia Rebeiro are the Deputy Wardens, who with the People's Warden are elected by Vestry. One warden, (currently David Jeanes), must be a Synod member. In 2013 we achieved mostly good results against our deficit budget. Our new treasurer, Merdon Hosking, with co-treasurer Richard Rouse, made a huge effort to improve our financial management. We maintained the high level of rentals reached in 2012, while ensuring that our buildings were available to meet parish needs as well. Saturday use of our facilities increased significantly with the 7th Day Adventist Church who also held an eight-evening crusade. The biggest problem we had this year was non-payment of rent by our Rectory tenant, who left with rent much in arrears at the beginning of November, breaking a mediated agreement reached in October at the Landlord and Tenant Board. This left us with a large amount of unplanned cleaning, painting and electrical work, loss of revenue, utility bills and looking for new tenants. The wardens must strike a balance between their responsibility to maintain the buildings in a state of good repair, (a challenge with 50-60 year old buildings), but not spending large sums unnecessarily where some or all of the property may be redeveloped. The wardens and Rector are members of the redevelopment committee. We supported our volunteer property manager Hubert Reiter, including completing further roofing repairs to stop the persistent water leaks. The Messy Church family program was re-instated when Rebecca Veale had sufficiently recovered from her serious injuries of last year. The Sunday School continued to thrive under Brenda Dawson's leadership, with the children also taking part in in-church worship. Fellowship activities were very successful with the men's group, the widows' group, and new initiatives organized throughout the year by Marilyn Collins, including a fundraising concert in the church. We also had another successful Bazaar, although income was down about 18% from 2012.


We were able to modify one washroom for handicapped accessibility, mainly through volunteer work by David Jeanes and David Dawson. However, we we unable to proceed with renovation of our downstairs washrooms for wheelchair access. This is a more expensive project, and while Parish and Diocesan GIFT funds are available. we did not receive the Provincial Trillium grant that we applied for to complete the financing. We hope to still find a way to proceed with this project, because of our aging facilities, increased rentals, and legal accessibility requirements. We have legal requirements for police checks, for those dealing with children or vulnerable adults, and training for service to persons with disabilities. Some police checks were completed. We thank our honorary assistant, Father Ken Spear who handled a number of the services, particularly during the Rector's bereavement absence and vacation. We also thank all those in appointed positions and our volunteers, particularly members of Parish Council and Synod, those who organized or helped at social activities, worked with our children, provided pastoral care to those in need, helped to maintain our physical property, and contributed to our worship.


Altar Guild The Altar Guild is a group of 12 dedicated women who, working together ensure that the Altar is ready for each service held at St. Martin’s. Each Saturday, we dust, vacuum and set the Altar and credence table within both the main sanctuary and the Chapel in readiness for Sunday. After church on Sunday, we tidy up and wash the vessels and collection plates. We also set up for Eucharist held on special celebrations, like Come Celebrate and Maundy Thursday, and for baptisms, wedding and funerals.

While each team is on duty once every 4 weeks, we work together to decorate the church for major festivals like Christmas and Easter and make sure that memorial flowers are placed on the Altar on the correct Sunday.

Memorial Flowers to mark a special occasion can be arranged through the church office several weeks before the requested Sunday. A donation of $60 covers the cost of the arrangement. Donations can also be made for flowers for Easter and Christmas.

New members, including men, are more than welcome. If you can wield a duster, run a vacuum cleaner and/or remove wine stains from linen, you have the skills necessary to become a member of the Altar Guild. If you lack any of these talents though, training is provided. Feel free to speak to Fiona Hills, Lori Marsh or any other member of the group.

While the time commitment is minimal (11/2 hours every 4 weeks), we play an

important role in the ministry of our church. Lori Marsh and Fiona Hills


Organist and Choir Director The year 2013 was sung and played to the same rhythm as other years at St. Martin’s Church. The rhythm spans forty weeks of sung services, 200 + different hymns, anthems, psalms in addition to the regular sung Ordinary of the Eucharist. The choir rehearsals are an intense 12 weeks in the fall and 12-14 weeks in the spring with a daytime rehearsal now and then as needed. Our Good Friday and Advent Lessons and Carols services in 2013 were musical and liturgical highlights again. The Stations of the Cross framed the sung and spoken word on Good Friday. The traditional Advent Lessons and Carols in December 2013 was attended and sung with gusto. Every year we find one or two pieces of new music that just will not go away. The tunes come back from deep memory again and again. From Good Friday I have heard again and again in my head the Qui Tollis Peccata Mundi from Vivaldi’s Gloria. This year in Advent it was the Magnificat (Song of Mary). During the Christmas Season we sang the collection of Grandfather’s Carols on several different Sundays. These are simple carols written for and named after our grandchildren. The tunes and words don’t give that away, but the name of the tune is where you see Hannah, Hayden, Hailey, Dawson, Emily and Olivia. There is one more carol to come with Zachary’s name on it in 2014. We are grateful to our regular walk-in singers who make the special services extra special. There have been more new people like this in 2013. You may have noticed that we no longer walk in procession at the Opening Hymn each Sunday. Many of us have increasing mobility and balance issues so rather than risk tripping and climbing stairs while carrying books and other things, we have quietly taken seats in the choir stalls before the first hymn. For the same reason, we now keep our robes on the main level for Sunday morning preparation and warmup in the Fellowship Hall so that we can avoid a couple of transits up and down the stairs. In 2013 we introduced a Children’s Psalm before the first hymn as well. Because the children are gone to Church School when the regular psalm is sung (or read) later in the service, they do not get the benefit of such glorious literature as is found in the psalms. The Children’s Psalm is sung before the first hymn: it is the same psalm as the psalm for the day (lectionary) but the refrain and some graphics are different for the children. One well-known tune is set as the psalm refrain for each month. One of the mottos on the St. Martins website notes that “Music is the pathway to devotion. Get there quicker. Join the choir”. We can attest to that.


Redevelopment Committee

Since its 2013 Vestry report and updates in the parish newsletter, the St. Martin’s Redevelopment Committee has been pursuing with our commercial broker to elicit interest in a development on the parish site.

The 2nd Expression of Interest document was issued to developers in late 2012 and in late March 2013 the period for submissions closed. No developer submitted a formal written proposal. However one did informally express an interest to our broker.

The committee authorized the broker to commence talks with that developer. Those discussions took some time but in September the developer had submitted an informal concept proposal for a series of multi-story wood frame town houses on the site, as well as some preliminary financial information.

Our broker prepared a financial analysis of that proposal. A Diocesan representative and we held several meetings with the broker, examining the benefits versus drawbacks of the proposal. We concluded it would not generate sufficient financial returns to the parish, instructed the broker to inform the developer, and to invite a revised proposal. The developer chose not to do so, and those discussions closed.

Subsequently our broker found another developer who verbally expressed interest. We encouraged the developer to submit a formal proposal, setting late December 2013 as the deadline. In January 2014 the broker informed us this second developer had decided not to submit a proposal, citing concerns with the limited land size being made available, and our desire to pursue a lease arrangement rather than sell the land. The developer deduced these restricted the financial viability of a development.

Our broker subsequently undertook a very preliminary analysis of the potential revenue a land sale might generate.

What will happen next? The committee will be meeting to consider the broker’s ‘sale’ analysis, and decide on our next steps. The alternatives, for which we have yet to conduct an analysis of the respective strengths and weaknesses, include [but are not limited to]: i. encouraging the broker to continue to seek out alternative developers; and/or ii. increasing the land available for development, and/or iii. request the Diocese to consider a land sale, and/or iv. pause our pursuit of a developer pending an improvement in local economic conditions. Other options may be identified. Parishioners will be consulted once we have identified all the options, and have completed an analysis of each option. If you wish further information on our development process please contact any member of the Development Committee. Respectfully submitted Glenn Bloodworth (chair),


Communications Report In communicating directly to parishioners about upcoming events and activities whether convened by St Martin’s or offered by other churches and agencies in the Diocese or community at large, St. Martin’s relies on the following:

announcements and notices in the weekly pew bulletin

overhead screen poster

in person announcements after Sunday service

bulletin boards at the side, downstairs and front entranceways

outdoor signage (for St Martin worship times and key events)

website and social media

a newsletter to reflect parish life and reach out to the community beyond

parishioner word-of-mouth and poster distribution

Weekly paid ad in the Church Directory listings of the Ottawa West EMC community newspaper.

Tie-in with Diocese community newspaper ads at Christmas and Easter

Communication Highlights Since Last Vestry Include: 1. Completion of the upgrade to St Martin’s website masterfully handled and maintained

by Fraser Anderson along with a Facebook and twitter component. 2. Development and promotion rollout of a comprehensive communications plan for the

launch of the CHAPEL Series. The sequence of communications activities for the launch is included with this report to give some idea of what the promotion entailed and to provide a blueprint for other volunteers to step up and help convene promotion of subsequent installments in the series.

3. Publication of two issues of “The MESSENGER” coincided with the spring through fall and fall through winter seasons. Both are archived on the web.

Summary Observation In helping to co-ordinate St. Martin’s communications activities, I’m sure there are any number of ways that our communications effort could be enhanced. All that is missing is a willingness on the part of each of us as parishioners to share ideas and suggestions for strengthening that effort. All input welcome! Report Submitted by Sharron Hanna


Nursery School

The Nursery School is busy setting fees and budget for the 2014/1015 school year. The 2014/2015 school year will be a special year – our 50th Anniversary! The school has been a service to the community for several years – the parents of many of our children who attend now, came to the school, when they were young. The school gives the children a good introduction to the art of learning and social skills. The school offers an early morning drop off programme, morning programme, lunch programme and afternoon programme. In order to maintain our license, we are required to hire ECE or equivalent teachers. We have an excellent staff of well trained teachers and a music teacher who comes in each week for both the morning and afternoon programme. In addition to paying rent during 2013 to the Church of $9,600 we see that the nursery school area is cleaned each day for the school use (Monday, Tuesday, Wednesday, Thursday and Sunday afternoon). In the summer, all walls and windows are cleaned, and the floors are all stripped and re waxed ready for the school opening. Over the years various members of the parish have served on the board to act as a liaison between the Nursery School and the Church. The board sets the budget, student fees, staff salaries and working conditions, and is also responsible for ensuring the nursery school receives various government approvals to operate. The present board is Patricia Brigham, Elizabeth Wiggins, Fiona Hills, Heather Chisholm and Jan Martin. Patricia Brigham


Property This report is based in part on emails received from Hubert Reiter. The following property improvements or repairs were made in 2013: April - new refrigerator for the Fellowship Hall - alarm system reprogrammed to put the church in a separate zone June - two contractor estimates obtained for making the main washrooms accessible. - Diocesan GIFT and Trillium washroom grants applied for. Only the first of the applications was successful. (This project is on hold for now due to pressure of Rectory work and need for more funding.) - new grass cutting contractor hired when the old one retired. - Prince Charles door repairs identified but not done yet. July - upstairs washroom made wheelchair accessible with a motorized door, (mostly volunteer work). - wheelchair ramp in the church rebuilt to be at least four inches wider. August - roofing over the Prince Charles stairs replaced (again) to try to stop the major leaks. (There is still a need to recaulk the chancel window and to install eavestroughs). - graffiti painted on the wall near the Prince Charles entrance was professionally removed. October - Rectory garage door replaced November - Rectory throughly cleaned by volunteers after being vacated by tenants - Rectory ground floor and upper floor professionally repainted. - alarm system in the Rectory reactivated. - necessary tree pruning identified and estimated but has not yet been scheduled. - revised estimate received for lighting changes in the church but contractor withdrew the estimate after getting the go-ahead. - two electrical contractor estimates obtained to upgrade the old plugs in the Rectory. Not yet done. Ongoing heating and elevator maintenance and plumbing, electrical, door lock and heating repairs as required. Hubert Reiter, David Jeanes


Rentals Rentals continued at a very satisfactory level in 2013, but without the Salvation Army, who had been a good tenant for the previous 16 months. The majority of rentals are long-term repeating rentals, including Carlingwood Toastmasters, YMCA Morning Break, Today AA Group (2 sessions), West End AA Group, Serenity AA Group, Police Band, and Chinese Ping Pong Club (3 sessions). A periodic renter is Canadian Amateur Musicians (CAMMAC) who held about 14 choir or orchestra rehearsals in the Church or Parish Hall in early and late 2013. Two religious congregations, (Oromo Ethiopian and French 7th Day Adventist), are now using our church or chapel on Saturday mornings or Sunday afternoons, followed by use of the Fellowship Hall for social time or meals. They also have some bible study or choir practice sessions and rent for special or multi-day events from time to time in the Church or Parish Hall. The biggest event was eight consecutive evenings for the 7th Day Adventists We also rent our halls for some special events, such as family and private parties, funeral receptions, seminars, etc. There is an online Google calendar which is used to track all the rentals and to provide information about event and about facility availability via St. Martin's website. Despite the increased rental activity, it has been possible to accommodate all our own parish events, including fellowship, the Bazaar, bible study, Messy Church, Come Celebrate, and the needs of St. Martin's Nursery School. Overall the rental income from Hall rentals is fairly close to 2012 income and to the 2013 budget. Although we have capacity for more one-off weekend afternoon or evening rentals (Friday to Monday), the rest of the schedule is quite full. Rental income from the Nursery School is stable. However we took a big hit on Rectory rental this year due to non-payment of rent by the tenants and their eventual departure. Thanks to donations from the men's club and a parishioner, we obtained four more 8-foot grey resin tables and a 3x3-foot table which means that most events now use only grey tables. We also did not have to rent any tables for the bazaar. Respectfully submitted, David Jeanes


Nearly New The Nearly New Shop is open on Wednesdays from 10 a.m. until 2 p.m. and again, summers excepted, from 6:00 to 8:00 in the evenings. It is steered by a group of exceedingly well-informed and talented ladies and fronted by a coordinator and tea maker, still looking for someone with a clue about clothes to replace a former co-coordinator who inconveniently moved to Bournemouth. On Fridays, a separate group of well-informed volunteers with a good eye work on the shop’s other remit, to provide clothing and footwear to people who need it: there is a sporadic flow of bags of useful items directed to the Well, the OWECC, the Mission, Larga Baffin, a downtown food bank, and until recently, when our contact moved to Alta Vista, to the Latin American refugee community. This year we bade adieu to Elsie, who now lives out of easy walking distance of the shop, and greeted Judith. But we can always use more help, and more hands to the teacups (green tea, green tea with toasted brown rice and chai). Whether you can help behind the counter or help by giving some of our gently-used clothing, scarves, mittens, sheer curtains or accessories a new lease on life, we would be delighted to see you. On behalf of Jean, Joan, Marjorie, Ruth, Elsie, Jan, Mary, Vera, Lois and myself, Happy Nearly Newing Respectfully submitted, Patricia Bethel


Bazaar

St. Martins Bazaar was held on Saturday morning, November 9. This was one week later than in prior years. Publicity was somewhat limited, due to late availability of posters, but notices were placed on many light and telegraph poles around the neighbourhood, as well as wooden sandwich board and lawn signs at all nearby intersections on the day of the Bazaar. The Ottawa Citizen Our Town page also announced the event. We had most of the same booths as in prior years, with no Silent Auction (last held in 2011), and a limited-scale hardware bargain shop on the stage. Because of the change in date, it was not possible for the Nearly New shop to participate. Many thanks to all the booth convenors and their helpers, to the luncheon staff, to the bread bakers, and to everyone who contributed items to sell and handled the huge tasks of sorting and pricing. We also thank the behind-the scenes team that handled the money, led by Richard Rouse, and those who helped clean up afterwards and removed what had not been sold, particularly David Dawson.


Prayer Group-Prayer Angels With support and encouragement from Father Richard I felt moved to re-establish the

intercessory prayer group at the start of 2010. We are a group of people from the parish who have been called to the ministry of praying for others on a regular and continuing basis. We commit ourselves to pray regularly, confidentially and individually for the people and concerns that are requested of us. Our prayers include all those parts of our lives that seek such prayer. It is not limited to members of the parish, the diocese or even the church. It is as far reaching and inclusive as needed.

The prayer group, affectionately known as the Prayer Angels, acts as an avenue for both short term emergency situation prayers (e.g.crisis situations, medical emergencies, deaths) as well as longer term situations (chronic illness, parish leaders, clergy, local, national and global situations). Our members communicate effectively through Email and/or telephone. Coordination of requests is through the convenor and a regular updates are sent out by Email to all members.

We now have a “web presence”, thanks to Fraser Anderson, so a click will get you straight through to the Angels!

If you would like to be part of the St. Martin’s Prayer Group please let me know . Email ( [email protected] ) ; Telephone(613-729-8944).

In His Service, Tony Myres, Convenor

Ottawa West End Community Chaplaincy (OWECC) St. Martin’s long association with OWECC continues in a number of ways. The chaplain, Revd Naomi Kabugi, an Anglican priest, has been the incumbent now for two years and we had the pleasure of having her as a guest preacher during the year. St.Martin’s continues its financial support on an ongoing basis as well as through special outreach efforts such as our White Gift project. A regular stream of clothing flows from St. Martin’s Nearly New to the OWECC Clothes Cupboard and many thanks to Pat Bethel for always keeping an eye open for the special needs of OWECC families. Every year OWECC hosts several Poverty and Spirituality Lunches and in April. 2013, Bishop John Chapman was the guest speaker on the Diocesan Child Poverty Initiative. One thing that OWECC, sometimes called a ‘church without walls’, really needs is good visibility and communication with its constituent churches. The chaplain has been doing a great job here and it is recognized that an explicit communications strategy needs to be developed. To that


end an OWECC Communications Committee has been established which I currently chair. In His Service, Tony Myres, OWECC Liason

Pastoral Care at St. Martin’s Anglican Church As new coordinators for 2013 our first task was to set out some definitions as well as job descriptions to effectively delineate roles and responsibilities. Following a series of meetings with the pastoral visitors and the Rector and using the guidance of the Ottawa Pastoral Care Training Program, the following definitions were developed by the team.

Pastoral Care is...

A ministry of loving presence A response to God’s love Founded on faith and prayer Focused on the person(s) being visited, through active listening Offering support and guidance Shared with, and accountable to, a community of caregivers


A Pastoral Care Team is….A faith community’s organized, deliberate and specific response to the pastoral, spiritual and Emotional needs of its members. This team brings focus to a ministry which attempts to make visible God’s presence in definite and tangible ways. It does this by fulfilling a two-fold role within the community. First, and most obviously, a pastoral care team responds to the needs of others as they have been Identified within the community. A second, equally important role of the team, is to draw the community forward in its own understanding of self and its own need always to be embodying the presence of God for others. The pastoral care team relies on the support of its priest/pastor or faith leaders. Our aim as a pastoral care team is primarily to support elderly, infirm and disabled persons in the St Martin's parish family who wish to remain in the mainstream of Church life. We do this primarily in the following ways:- a) through friendly visits-regular visits by a parish member, b) through “telechats”-regular friendly social phone calls, c) acting as a link to other coordinators of various aspects of parish life to encourage participation if feasible ,e.g pancake supper, Tuesday fellowship etc. The primary duty of the coordinators is to act as a link between the pastoral visitors, those visited and the Rector to ensure pastoral needs are addressed in a timely, efficient and effective manner. To assist in linking with family members, a “calling card’ was developed (many thanks to Sharron Hanna) which can be left with those visited. We both attended the 10 week training course on pastoral care as well as two follow-up courses, “Self Care for the Caregiver’ and ”Healthy and Unhealthy Grief”. We also represented St. Martin’s at the Bereavement Ontario Network(BON) conference in Orillia. This past year has been a busy one for the Rector and the parish visitors and we give thanks for their unstinting efforts in bringing the presence of Christ into so many lives. In His Service, Rita & Tony Myres


Church School

With consistent attendance and a full roster of teachers and assistants, St. Martin’s Church School has had an active year. An outdoor sign announces and welcomes the community to Sunday Church School. Thank you to Kristin Hull and David Jeanes for overseeing this project. We have enjoyed the children playing handbells and offering songs in praise to God, under the direction of Nancy MacGregor and Kristin Hull. The on-line church school curriculum is Feasting on the Word, which follows the liturgical church year. What is happening in church and church school is consistent, allowing families to have good conversation during noon lunch. Parents of the children have become teachers and assistants in the church school, with other parish members stepping in to help as well. Thank you to all who offer their gifts to the children of St. Martin’s. Several children have shown their talent in drawing a favourite Bible story for the June 2 bulletin cover and the nativity story for the Family Christmas Eve Service bulletin. Creative class projects have provided a large flower which is carried during the children’s recessional, beautifully decorated glass votive candle holders. During Advent a large wall mural was made with each panel depicting a part of the nativity story. Posters and wall art are visible telling a story from the week’s bible passage, and a Prayer Wall is available to encourage its use by the children. Thank you to web master Fraser Anderson for putting some of the art work on the church web site. During the Shrove Tuesday meal, activity tables were available for children to mark Mardi Gras. On Palm Sunday, the children processed with Father Richard and the ‘resident donkey’ and sang an energetic song “Jumping up and down, Shout Hosanna”! Easter Sunday in the church hall, a short DVD “He is Risen” was watched and then the children celebrated Easter with stations for various activities, games, puzzles, books, and the Easter story told through making a coloured yarn bracelet. June 2 was the closing of the church year with the children participating fully in the Service of Worship through playing handbells, singing songs, reading the lessons. Prior to the service, several children involved in private music lessons played their instruments to the delight of the congregation. Following the Service of Worship, children and parents, members of the Parish enjoyed the annual Picnic, with appropriate food and games, under the capable direction of Judith Hull and Kristin Hull, assisted by parents. During the Bishop’s visit to St. Martin’s in June, a church school class was offered. The Church School children recognized Richard Rouse’s years of service at St. Martin’s with a large card they had made and decorated crosses.


Church School opened September 15 with two established classes - an older class ages 6-12 and a Kindergarten class of 3-5 year olds with a few younger children playing with toys. For the Service Blessing of the Animals in October, the church school brought in gifts for the Humane Society and the congregation contributed donations as well. During Advent, children received Advent calendars and Advent activity booklets. Rehearsal for the Christmas pageant became priority, under the direction of Patricia Boyd. Following the dress rehearsal, a luncheon was held for the families. During the morning worship service, Sunday December 15, the church school presented the Christmas Pageant, “Just a Little Christmas”, with the children narrating and having speaking parts – an angel who kept appearing, Mary and Joseph, an Emperor, soldiers with spears and swords, King Herod who dramatically died, quiet shepherds with their cuddly sheep toys, and three Kings who left their gifts at the manger. The children certainly enjoyed their parts, with one young man not wishing to relinquish his costume once the pageant was over, and spears that seemed appropriate for home use! Thank you Patricia, and David Jeanes, who helped with pageant screen slides and advertising on the outdoor sign. On December 22 a pot luck luncheon was enjoyed following the worship service with families and parish members participating. For energetic church school children, two hockey nets, mini sticks and balls were purchased for their use during coffee hour. The children use one end of the hall for their activities following cookies and juice time. All church school children have received birthday greetings , valentines, Easter cards, summer postcards, reminder of church school opening and Christmas cards. We are blessed by parents who share in their children’s Christian development. Thank you to Father Richard, Father Ken, the Wardens and St. Martin’s Parish for your continued support and encouragement throughout the year. Teaching Team Church School Class: Fraser Anderson, Patricia Boyd, Kristin Hull, Nancy MacGregor, Anthony West & Sara Ryan, assistants Connie Brabazon, Margie Brouse, Michelle Langlois, Tony Myres, Carrie Stotts, Barbara Stotts, Jennifer Wharram, Marion Xhignesse. Kindergarten: Brenda Dawson, Kathryn Wimmer, assistants Genevieve Anderson, Mary Grace Cameron, Judith Hull, Diane Isaac, Scott Millar, Enid Xhignesse. Respectfully, Brenda Dawson, Coordinator


Outreach With outreach we extend beyond the parish to help those in need in our community and the wider world through donations of money, clothing, food and various other needed items (eg stamps, used eye glasses, etc) and volunteering our time. Over the course of 2013 St Martin’s supported the west end food bank, the Centre 454 Christmas party and Christmas gifts for the women at Cornerstone with gifts of food, clothing, toiletries and other items for men, women and children. In addition the following funds were collected in the parish and forwarded to the organisations indicated: GIFT 420 Rector’s Discretionary Fund 270 Centre 454 545 The Well 650 Ottawa West End Chaplaincy 1335 Cornerstone 505 St Luke’s Table 210 PWRDF 2417 Bethany Hope Scholarship 1060 ($500 of this was from the Men’s Group) Humane Society 32.12 ------------ Total $7,444.12 Stamps continued to be collected for the Canadian Guide Dogs in Manotick, Campbell soup labels as a fund raiser for Schools for the Deaf, used glasses and hearing aids for Eyesight Universal and drink can tabs for wheelchairs at Clifford Bowey School. The needs of our community and the wider world remain great. I encourage parishioners to continue to be generous to those much less fortunate than us through giving of time, money and goods throughout 2014. Margaret Bloodworth


Envelope Secretary’s Report

St. Martin’s Anglican Church Contribution Range Report for Period 01/01/13 to 31/12/13

Contribution Range # of Contributors Total Given Average per Contributor 0 0 11 0.00 0.00 1 34 10 220.00 22.00 35 100 16 1,112.00 69.50 101 200 10 1,635.50 163.55 201 300 12 3,295.00 274.58 301 400 6 2,280.00 380.00 401 500 11 4,953.00 450.27 501 750 13 8,392.00 645.54 751 1,000 11 9,686.00 880.55 1,001 1,500 24 30,035.27 1,251.47 1,501 2,500 9 16,835.00 1,870.56 2,501 5,000 8 27,969.05 3,496.13 5,001 9,999 3 21,955.00 7,318.33 10,001 15,000 1 10,080.16 10,080.16 15,001 20,000 1 17,419.75 17,419.75 In addition to the $155,867.73 donated by parishioners and visitors in 2013, there were two gifts in kind for which receipts of $277.27 were issued and a further donation, minus their administration fees, made through the United Way. There were 125 significant donors, that is, families who gave $35.00 or more. Of the donors, 108 families fell into the lowest quartile, and four into the top quartile. The average donation was %1,245.19, but the median was located in the $501-750 band. In part, this was a result of the inability of the software now used to distinguish easily between regular attendees and those visitors who gave more than $35.

Respectfully submitted, Patricia Bethel


Treasurer’s Report for 2013

Attached are the financial statements for the year ended December 31, 2013. I have provided:

A) Income Statement to December 31, 2013 This statement has a summary as well as a detailed breakdown by account. You will be able to see the amount of revenue raise in 2013 and all the 2013 expenses. These amounts are compared to the budgets for each account that were approved at the last Annual Vestry Meeting; and

B) Balance Sheet as at December 31, 2013

On this statement you will be able to see the amount of money in our bank account and Guaranteed Investment Certificate, the amount of money held in the Diocese's Consolidated Trust Fund and the balances for the various Trust Fund Accounts.

Some lines on the statements refer you to a note which provides further explanations or a more detailed breakdown of the amount shown. Every Treasurer has a slightly different way of recording transactions. So a new set of eyes has had an impact on the 2013 financial statements. It is important that I report these changes in accounting practices to you and explain their impact on the financial statements. The budget estimates for 2013 were based on the prior accounting practices. Therefore, in some cases, when you compare the actual 2013 amount against the 2013 budget it appears that the budget estimate is considerably off. This difference may be caused by the new way of recording the transactions for this account in 2013. My method of accounting for the Trust Fund Accounts differs from past practice and is the main reason that some of the 2013 budgeted amounts appear to have missed the target. The best way to explain this is by using an example. In the past, money for flowers was put in a trust fund account and the cheque to pay for the flowers was charged against the same account. As a result prior revenue and expense accounts did not show that any money had been raised to buy flowers or that any money was paid for flowers. Flowers are an expense of holding a liturgy in the same way as candles and wine are. In previous years, the expense account - 5410 Liturgy(Candles, Wine, etc) did not show this expense for the liturgies. This is why I changed the method of recording transactions for Trust Fund Accounts. In 2013 when a donation was received and a parishioner indicated that they wanted the donation to be used to purchase flowers the money was posted to the Trust Fund Account - 2143 Flowers. The money sat in this account until flowers were purchased. When the cheque was issued to pay for the flowers, the money required to pay the invoice was transferred from this trust fund account to the Revenue Account - 4480 Transfers from Trust Funds. The cheque amount reduced the bank account balance and an expense was changed against the Expense Account - 5410 Liturgy(Candles, Wine, etc). Now the revenue and expense accounts show that money was donated for flowers and that money was spent to buy them. If we look at the 2013 budget for 5410 Liturgy(Candles, Wine, etc), you can see the


impact of this change. The 2013 budget for account 5410 was $1,000. The expenditures posted to this account not including flowers would have been $1,059.20. If flowers are included, the actual amount spent was $3,165.37. I feel that this method allows the financial statements to properly reflect the activity that actually occurred. A further restructuring of the accounting system was undertaken earlier in February prior to starting the recording of 2014 transactions. The Chart of Accounts was revised to match the structure used for the 2014 Budget. Statements from the accounting system can now be easily compared to the report which tracks the budget and actual expenditures. I wish to thank Richard Rouse for sharing his expertise and time to make the necessary changes to the accounting system so that 2014 got off to a successful start and for his assistance in preparing this report. Should you have any questions please do not hesitate to ask. Merdon Hosking Treasurer


Notes to the Financial Statements Note 1 - GIFT Campaign The amounts received for the 50% share in 2013 were as follows: January 1,647.42 July 1,228.26 February 897.42 August 1,797.00 March 1,372.42 September 1,272.42 April 972.42 October 1,397.42 May 897.42 November 1,297.42 June 1,522.42 December 1,964.16 Total 16,266.20 As of December 31, 2013 Total Pledged to Dec 31 Actual Received/Accrued Percentage 49,357.92 46,426.23 94% Note 2 - Rectory Rent This amount is $16,300.00 lower than expected because the tenants were evicted for non-payment of rent. The $8,000.00 shown includes the tenants' $2,000.00 rental deposit which was moved from the Account 2165 - Key and Prepaid Paid Rent Deposits. Since there is no reasonable expectation that the rent owed can be collected, no accounts receivable was created. Note 3 - Hall Rentals There were ten renters who rented multiple times: 7th Day Adventists 2,180.00 Oromo 4,790.00 Ping Pong Club 7,350.00 Toastmasters 1,565.00 Police Pipe Band 1,740.00 Today Group 720.00 Serenity Group 740.00 West End Group 960.00 YMCA 800.00 CAMMAC 450.00 9 single event rentals 895.00 Total 22,190.00


Note 4 - Transfers from Trust Fund Accounts The $18,374.79 transferred from Trust Fund Accounts(see note 8 for an explanation) is broken down as follows: Trust Fund Account Amount Transferred Offsetting Expense Account 2140 PWRDF 2,655.81 5370 Outreach 2142 Altar Guild 84.75 5540 Liturgy(Candles, Wine, etc) 2143 Flowers 2,130.00 5540 Liturgy(Candles, Wine, etc) 2146 Outreach 3,837.13 5370 Outreach 2150 Men's Group 1,146.61 5350 Coffee Expenses; 5370 Outreach; 5400 Church Social Activities 2157 Diocese GIFT 750.00 5370 Outreach Campaign 2201 Building Maintenance 7,770.49 5210 Church Maintenance Fund Total 18,374.79 Note 5 - Pastoral Care This account was created this year to separately identify the amount that the parish is spending on pastoral care activities. Because this is a new account there was no budget established last year. Note 6 - Outreach This account was created this year to better show the amount that the parish is spending on supporting organizations in the greater Anglican Church and in the local community. Because this is a new account there was no budget established last year. The funds spent came from parish giving and the Men's Group. The breakdown of the $8,062.45 spent is: 2013 Bethany Hope Scholarship 1,060.00 (500.00 of this was given by the Men's Group) The Well 650.00 Rector's Discretionary Fund 270.00 Centre 454 545.00 Ottawa West End CC 1,335.00 Cornerstone Housing 505.00 Humane Society 32.12 St Luke's Table 210.00 PWRDF 2,417.00 GIFT 420.00 Subtotal 7,444.12


2012 money forwarded in 2013 PWRDF 238.81 GIFT 330.00 Overspent in 2012 49.52 Total 8,062.45 Note 7 - Diocese of Ottawa Consolidated Trust Fund The parish currently has the money from two estates on deposit in this trust fund. This year an account called "Allowance for Gain/Loss - CTF" was added. The purpose of this account is to show the current market value of the investments in the CTF. In the unlikely event that we were forced to sell these investments, it allows parishioners to see whether we would we have had a loss or gain on the original amount invested. We currently would receive back less than we originally invested for each Fund. 1. The Pooler Estate Fund This money was given for the use in the services of the Anglican Church of Canada either within the parish boundaries or elsewhere through the world. See account 4230 - Consolidated Trust Fund Dividends for the dividends received in 2013 from this fund. The income from the dividends is used for general expenses. 2013 2012 Original amount invested : 207,291.00 207,291.00 Market value as at Dec 31, 2013: 198,792.61 193,771.00 (10,152.84 units@ $19.58) Allowance for Gain/Loss: -8,498.39 - 13,520.00 2. Flett Fund The Fund was established under the terms of the Flett Estate. The interest earned on the principal is set aside for grants to divinity students. The divinity student or students are recommended by the Bishop. 2013 2012 Original amount invested: 8,000.00 8,000.00 Market value as at Dec 31, 2013: 7,162.32 6,967.00 (365.80units@ $19.58) Allowance for Gain/Loss – CTF: -837.68 -1,033.00 $837.68 of the $1,627.74 dividend on hand is being set aside so that the principle amount remains at $8,000.00.


Note 8 - Trust Fund Accounts Donations given for a particular purpose are held in trust fund accounts. It is only when an expenditure is requested from a trust fund account that the money held in this account is recognized as revenue. When a cheque is issued, money is transferred from the trust fund account to the Revenue Account - 4480 - Transfers from Trust Funds and an expenditure is recorded against an appropriate expense account. See Note 4 for a list of the transfers in 2013. 2141 - Sunday School and Youth and 2148 - Divinity Students were made inactive in 2013. The twelve trust fund accounts being used are: 2130 - Flett Fund The Fund was established under the terms of the Flett Estate. The interest earned on the principal is set aside for grants to divinity students. The divinity student or students are recommended by the Bishop. There is currently $790.06 available for grants. 2131 - Esther Baird Fund The Esther Baird Estate gave this money to the parish with no restrictions. The money spent to date was used for capital projects. The remainder of the bequest is being held for future capital projects. 2140 - PWRDF If a parishioner indicates that their donation is for the Primate's World Relief and Development Fund, the money is placed in this account. At the end of each month the money in this account is transferred by cheque to the Diocese of Ottawa. 2142 - Altar Guild If a parishioner indicates that their donation is to be used by the Altar Guild, the money is placed in this account until the Altar Guild decides to make an expenditure. 2143 - Flowers If a parishioner indicates that their donation is for the purchase flowers or a floral memorial, the money is placed in this account until the flowers are purchased. 2144 - Memorial Fund Money held in this account is for donations given in remembrance of a person or event. A specific item is usually bought. Disbursements are made under the direction of the rector and wardens. The $7,085.08 currently in this account was given in memory of Jean Chapman, Vi Bennett, Eileen Bugden and others. This memorial money will be used in 2014 to purchase a green frontal, burse and veil for the main altar. 2146 - Outreach If a parishioner indicates that their donation is for outreach or specify a particular community organization such as Ottawa West End Community Chaplaincy, Cornerstone Housing For Women, Centre 454 or The Well, the money is placed in this account. If an appeal had been made for donations to an


organization, a cheque is sent directly to that organization at the end of the appeal period. See Note 6 for a list of the organizations that received money in 2013. 2150 - Men's Group Money raised by the Men's Group from their functions such as the Pancake Supper, or a parishioner indicates their donation is for this group, is held in this account until a decision is made by them to make an expenditure. 2154 - Music and Worship If a parishioner indicates that their donation is to be used for music or worship, the money is held here until a decision is made to make an expenditure related to music or worship. 2157 - Diocese GIFT Campaign If a parishioner indicates that their donation is for the GIFT Campaign for which the parish issues the tax receipt, the money is placed in this account. At the end of each month the money in this account is transferred by cheque to the Diocese of Ottawa. 2165 - Key and Prepaid Paid Rent Deposits Non-parishioners who are issued building keys are required to pay a security deposit. These deposits are held in this account until the key is returned. If the renter is required to make a damage deposit, it is held in this account. The rental deposit for the rectory is also held here. There is currently no rectory rental deposit being held. 2201 - Building Maintenance Fund Money is placed in this account when a parishioner indicates that their donation is to be used for building maintenance. These funds are used for the safety and integrity of our church building.


Comparative Balance Sheet to December 31, 2013

As at 12/31/2013

As at 12/31/2012

Percent

ASSET

Current Assets Petty Cash

100.00

150.00 -33.33

Cash Chequing Bank Account 17,119.40

33,067.47

-48.23

Cash Management GIC 81,491.22

81,333.75

0.19

Total Cash

98,610.62

114,401.22 -13.80

Accounts Receivable

4,955.48

6,891.42 -87.90

Receivable GST Rebate

1,658.89

1,895.27 -12.47

HST Receivable Rebate

4,252.38

4,976.59 -14.55

Total Current Assets

109,577.37

128,314.50 -17.81

Consolidated Trust Fund (See Note 7)

CTF - Pooler Estate

207,291.00

207,291.00 0.00

CTF - Flett Fund

8,000.00

8,000.00 0.00

Allowance for Gain/Loss - CTF

-9,336.07

0.00 0.00

Total Consolidated Trust Fund

205,954.93

215,291.00 -4.34

TOTAL ASSET

315,532.30

343,605.50 -9.37

LIABILITY

Current Liabilities

Accounts Payable Accounts Payable 6,684.62

0.00

0.00

Total Accounts Payable

6,684.62

0.00 0.00

Trust Funds (See Note 8)

Flett Fund 9,627.74

8,000.00

20.35

Esther Baird Fund 15,668.31

15,668.31

0.00

PWRDF 0.00

238.81

-100.00

Sunday School and Youth 0.00

416.02

-100.00

Altar Guild 4,397.86

3,237.86

35.83

Flowers 0.00

-441.83

-205.39


Memorial Fund 7,085.08

7,085.08

0.00

Outreach 0.00

-49.52

-100.00

Divinity Students 0.00

1,408.30

-100.00

Men's Group 366.44

411.05

-10.85

Music and Worship 3,032.03

3,009.03

0.76

Diocese Gift Campaign 0.00

330.00

-100.00

Key and prepaid rent Deposits 700.00

2,700.00

-74.07

Building Maintenance Fund 37,853.44

39,528.84

-4.24

Total Trust Funds

78,730.90

81,541.95 -2.88

Total Current liabilities

85,415.52

81,541.95 5.32

TOTAL LIABILITY

85,415.52

81,541.95 5.32

EQUITY

Equity St Martin's Equity_

0.00

614,878.22 -100.00

Total Equity

0.00

614,878.22 -100.00

Earnings - Surplus (Deficit) Earnings Surplus - Previous Year

262,063.55

-366,249.23 -171.55

Unrealized Gain/Loss on Trust Funds

-9,336.07

0.00 0.00

Current Earnings

-22,610.70

13,434.56 -302.45

Total Earnings (Deficit)

230,116.78

-352,814.67 -163.92

TOTAL EQUITY

230,116.78

262,063.55 -13.94

LIABILITIES AND EQUITY

315,532.30

343,605.50 -9.37


Income Statement to December 31, 2013

Revenues

Annual

Actual % of Actual

Acct # Budget

2013 Annual 2012

Offerings

Envelopes 4010 138,000

139,754.89 101.3% 137,776.06

Open Offerings 4020 3,200

3,270.83 102.2% 3,113.99

Donations 4044 0

890.00 0.0% 1,485.00

GIFT Campaign - 50% Share(See Note 1) 4057 22,000

16,266.20 73.9% 24,012.36

Total Offerings

163,200

160,181.92 98.2% 166,387.41

Rentals

Rectory Rent (See Note 2) 4050 24,300

8,000.00 32.9% 24,000.00

Hall Rental(See Note 3) 4110 22,000

22,190.00 100.9% 22,316.00

Nursery School 4130 9,600

9,600.00 100.0% 9,250.00

Total Rentals

55,900

39,790.00 71.2% 55,566.00

Church Activities

Nearly New Shop 4120 2,000

1,164.75 58.2% 1,957.50

Bazaar 4310 7,000

5,695.35 81.4% 7,040.60

Church School 4320 0

418.52 0.0% 0.00

Messy Church 4330 1,000

393.00 39.3% 318.61

Coffee 4350 400

219.88 0.0% 325.23

Come Celebrate 4340 2,000

1,368.00 68.4% 2,783.65

Church Social Activities 4400 2,000

1,906.80 95.3% 2,459.35

Total Church Activities

14,400

11,166.30 77.5% 14,884.94

Transfers from Trust Funds

Transfers from Trust Funds(See Note 4 and 8) 4480 15,000

18,374.79 122.5% 20,873.19

Total Transfers from Trust Funds

15,000

18,374.79 122.5% 20,873.19

GST/HST Recovery

Federal HST Recovery 4500 2,236

1,658.89 74.2% 1,895.27

Ontario HST Recovery 4550 5,867

4,252.38 72.5% 4,976.59

Total GST/HST Recovery

8,103

5,911.27 73.0% 6,871.86

Other Revenues

Bank Interest 4220 500

157.47 31.5% 184.13

Consolidated Trust Fund Dividends 4230 6,100

6,091.68 99.9% 6,091.68

Miscellaneous Revenues 4360 500

348.71 69.7% 522.67

Total Other Revenues

7,100

6,597.86 92.9% 6,798.48

TOTAL REVENUES

263,703

242,022.14 91.8% 271,381.88


Expenses

Cost of Priestly Services(COPS)

Salary/Benefits 5010 93,757

96,126.00 102.5% 89,107.00

Conferences 5125 150

155.00 103.3% 145.00

Total COPS

93,907

96,281.00 102.5% 89,252.00

Rectory

Municipal Taxes - Rectory 5165 7,600

7,639.09 100.5% 7,260.13

Rectory Repairs 5215 5,000

3,509.04 70.2% 177.98

Rectory Expenses 5216 500

773.31 154.7% 320.00

Rectory Utilities 5217 0

216.80 0.0% 0.00

Total Rectory

13,100

12,138.24 92.7% 7,758.11

Administration

Office Administration - Salary 5020 11,294

11,294.00 100.0% 11,035.00

Audit Fees 5140 0

0.00 0.0% 0.00

Bank Service Charges 5150 1,300

1,329.10 102.2% 1,281.51

Telephone 5200 5,300

3,476.13 65.6% 4,944.83

Computer Software & Internet 5290 750

874.99 116.7% 730.23

Computer Hardware - Upgrade 5291 750

1,104.45 147.3% 378.84

Photocopier Contract 5300 3,000

2,853.75 95.1% 2,812.55

Office Supplies 5320 1,750

1,245.56 71.2% 1,698.65

Postage 5330 300

0.00 0.0% 142.64

Advertising 5360 1,000

1,480.78 148.1% 40.00

Total Administration

25,444

23,658.76 93.0% 23,064.25

Building - Church/Hall

Custodial Contract 5026 15,500

14,685.28 94.7% 15,000.32

Insurance 5130 11,300

11,253.00 99.6% 11,253.00

Municipal Taxes 5160 0

0.00 0.0% 0.00

Fuel 5180 12,500

9,899.05 79.2% 7,847.56

Water 5190 1,200

1,512.78 126.1% 1,194.15

Hydro 5195 4,000

4,334.23 108.4% 4,000.80

Church Maintenance 5210 5,000

11,321.28 226.4% 26,057.08

Elevator Maintenance 5220 1,800

1,728.50 96.0% 2,030.40

Snow Removal/Yard Expenses 5245 8,000

7,152.48 89.4% 6,950.00

Security 5450 240

767.65 319.9% 240.00

Capital Improvements 5465 15,000

1,763.16 11.8% 5,500.00

Total Church/Hall

74,540

64,417.41 86.4% 80,073.31

Diocesan


Diocesan Fair Share 5105 28,936

28,936.00 100.0% 31,671.00

Synod 5115 400

315.00 78.8% 392.00

Total Diocesan

29,336

29,251.00 99.7% 32,063.00

Fellowship

Coffee Expenses 5350 600

731.38 121.9% 547.90

Church Social Activities 5400 1,000

2,146.32 214.6% 23.37

Bazaar 5170 500

298.14 59.6% 483.82

Total Fellowship

2,100

3,175.84 151.2% 1,055.09

Worship

Musical Instruments Repairs 5016 250

0.00 0.0% 0.00

Organist 5050 10,600

10,453.00 98.6% 10,504.00

Liturgy(Candles, Wine, etc) 5410 1,000

3,165.37 316.5% 426.45

Music & Hymn Books 5420 0

500.00 0.0% 0.00

Gift Case Expenditures 5435 15,000

1,845.00 12.3% 1,901.44

Total Worship

26,850

15,963.37 59.5% 12,831.89

Christian Nurture

Church School Supplies 5380 1,000

483.39 48.3% 954.57

Christian Education 5442 200

145.20 72.6% 142.70

Total Christian Nurture

1,200

628.59 52.4% 1,097.27

Outreach and Mission

Pastoral Care (See Note 5) 5375 0

1,060.00 0.0% 0.00

Outreach (See Note 6) 5370 0

8,062.45 0.0% 0.00

Come Celebrate Expense 5440 1,000

913.00 91.3% 765.75

Messy Church Expense 5430 1,000

341.80 34.2% 117.11

Total Outreach and Mission

2,000

10,377.25 518.9% 882.86

General

Miscellaneous Expenses 5280 0

237.77 0.0% 10.00

Federal HST Paid on Purchases 5550 4,472

3,317.78 74.2% 3,790.53

Ontario HST Paid on Purchases 5500 7,155

5,185.83 72.5% 6,069.01

Total General

11,627

8,741.38 75.2% 9,869.54

TOTAL EXPENSES

280,104

264,632.84 94.5% 257,947.32

NET SURPLUS (DEFICIT)

-16,401

-22,610.70 137.9% 13,434.56


CANON 5.02 (A) In all churches or places of worship of the Anglican Church of Canada within the Diocese in which a Vestry shall have been organized before this Canon takes effect, such Vestry shall consist of the following members: All persons who are qualified and willing to sign the Declaration below, before voting or being elected to any office in the said Church, or to membership in the Synod of the Diocese and who sign the same if required to do so by any member of the Vestry. "I solemnly declare that: I am a member of this congregation of the Anglican Church of Canada;

I am of the full age of sixteen years; I am a regular worshipper with this congregation; I do not intend to vote as a member of any other Vestry in the election of Church Wardens or of Members of Synod during the ensuing year; and I am a supporter of this congregation by regular contributions to its maintenance."

st. martin's anglican church · 2017. 3. 23. · st martin's vestry report for 2013 4...

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