srinivasan v |chairman students ’senatestudents.iitk.ac.in/ss/home/wp-content/uploads... ·...

Students’ Senate| IIT Kanpur1 | P a g e

Students’ SenateIndian Institute of Technology Kanpur

Srinivasan V | Chairman

Minutes:Minutes:Minutes:Minutes: 3333rdrdrdrd MeetingMeetingMeetingMeeting ofofofof thethethethe StudentsStudentsStudentsStudents’’’’ Senate,Senate,Senate,Senate, 14141414thththth April,April,April,April, 2013201320132013

TheTheTheThe 3333rdrdrdrd MeetingMeetingMeetingMeeting ofofofof thethethethe StudentsStudentsStudentsStudents’’’’ SenateSenateSenateSenate (2013(2013(2013(2013 –––– 14)14)14)14) waswaswaswas heldheldheldheld onononon 14141414thththth April,April,April,April, 2013201320132013 inininin thethethetheSenateSenateSenateSenate Hall,Hall,Hall,Hall, NewNewNewNew SAC.SAC.SAC.SAC. TheTheTheThe meetingmeetingmeetingmeeting waswaswaswas calledcalledcalledcalled totototo orderorderorderorder bybybyby thethethethe Chairman,Chairman,Chairman,Chairman, StudentsStudentsStudentsStudents’’’’SenateSenateSenateSenate atatatat 1:301:301:301:30 PM.PM.PM.PM.The attendance record of the senators is:

• Total: 53• Present: 37• Absent: 12• Absent with permission: 04

ItemItemItemItem No.No.No.No. 1111 To confirm the Minutes of the following meetings:i. Joint Meeting, 2013 held on 20.03.13ii. 2013-14/01st Meeting held on 21.03.13iii. 2013-14/02nd Meeting held on 04.04.13

The minutes of the 2013-14/1st Meeting held on 21.03.13 and 2013-14/2nd Meeting heldon 04.04.13 and Joint Meeting, 2013 held on 20.03.2013 were confirmed without anychanges.

ItemItemItemItem No.No.No.No. 2222 Announcements and Remarks, if any

1. The President, Students’ Gymkhana remarked that the lounge area of the new SACshould not be used for any Non-Gymkhana Activity like hosting farewells etc.

2. The following senators were issued warning and show cause on the account of missingthe senate meeting without permission:*Ph.D. Senators*Manu Kanchan missed 1 1st WarningKumar Gaurav missed 1 1st WarningPayel Pal missed 1 1st WarningVimal Kumar missed 1 1st WarningGagandeepKaur missed 2 Show Cause




*M.Tech'11*Charchit Kumar missed 1 1st Warning

* MBA+M.Des+other equivalent Masters Programme Y11 *Harshil Shah missed 1 1st Warning

*UG Y8*Nitesh Kumar missed 2 Show CauseAkella Ravi Nagarjun missed 2 Show Cause

*UG Y9 (5 years)*Pratik Moona missed 1 1st WarningAyushMaheshwari missed 1 1st Warning

*UG Y9 (4 years)*Aman Haji missed 2 Show CausePrateekAgarwal missed 2 Show CauseDigraj Singh Chahal missed 2 Show CauseYudhajit Pal missed 2 Show Cause

*UG Y10*Saurabh Mishra missed 1 1st WarningAvishRana missed 1 1st Warning

ItemItemItemItem No.No.No.No. 3333 To report on action taken.

The presentation of the report is deferred to the next meeting after summers.

ItemItemItemItem No.No.No.No. 4444 To consider the following names for ratification of coordinators ofvarious clubs and hobby groups under Film & Media Council.

The list of the names of the coordinators of the various clubs and hobby groups underFilms and Media Council, were ratified by the Students’ Senate




List for Ratification, Films & Media CouncilName Roll no. Club/Hobby GroupArpitAgarwal 11149 Animation ClubIshaAgarwal 11320 Animation ClubPanjakSaini 11486 Animation ClubPuneetModi 11543 Animation ClubHarpreet Singh Randhawa 12125023 Design ClubNitinPrakashMahour 11473 Design ClubVibhuBajpai 11797 Design ClubAnuragKorlakunta 11343 Photography ClubChetanGarg 11219 Photography ClubYeshi Dolma 11832 Photography ClubJose Philip 11340 Film ClubRohitChoudhary 11613 Film ClubSumitChourasiya 11738 Film ClubArvindNawal 11154 Show-M & Archive ClubGovind Singh 11285 Show-M & Archive ClubSanjay Manda 11645 Show-M & Archive ClubAyushiSullerey 11186 Radio 90.4fmPiyushKumar 11496 Radio 90.4fm

ItemItemItemItem No.No.No.No. 5555 To consider the following names for ratification of coordinators ofvarious clubs, hobby groups and council team under Games &SportsCouncil and inferno coordinators.

The list of the names of the coordinators of the various clubs and hobby groups andcouncil team under Games & Sports Council and inferno coordinators was ratified by theStudents’ Senate.




ClubClubClubClub CoordinatorsCoordinatorsCoordinatorsCoordinatorsAdventureAdventureAdventureAdventure ClubClubClubClubAvinashVerma Y9157AnubhavDwivedi 10127

ChessChessChessChess ClubClubClubClub

KhwaabBansal 11364Devendra Swami 11245

SkatingSkatingSkatingSkating ClubClubClubClub

VikasPratap Singh 11803Shreyansh Singh 11698Singh VivekKrishnakailash 11716

TaekwondoTaekwondoTaekwondoTaekwondo

Kartikey Bhatt 11356Parul Sharma 10208061

HobbyHobbyHobbyHobby GroupGroupGroupGroup CoordinatorsCoordinatorsCoordinatorsCoordinators

CardCardCardCard andandandand BoardBoardBoardBoard GamesGamesGamesGames

AnkitDeo 10100Prarthana P Y9426

ShootingShootingShootingShooting HobbyHobbyHobbyHobby GroupGroupGroupGroup

UtkarshDadhich 10776EventEventEventEvent CoordinatorCoordinatorCoordinatorCoordinatorInfernoInfernoInfernoInferno CoordinatorsCoordinatorsCoordinatorsCoordinatorsAmeyaSathe 11078Pranjal Gupta 11514




ArpitAgarwal 11149ChiragAgrawal 11224

CouncilCouncilCouncilCouncil TeamTeamTeamTeam

AkhilaNanjala Council Executive 10432Abhilash Chandra Council Executive 11010ArpitAgarwal Council Executive 11149ChiragAgrawal Council Executive 11224DarshilDharod Council Executive 11233Pranjal Gupta Council Executive 11514RishikaGarg Council Executive 11599Vaibhav Gupta Council Executive 11782Anjali Vishwakarma Council Executive 11100Lokesh Jain Council Executive 10371Anurag Kumar Council Executive 11138Kartikey Bhatt Council Executive 11356Ashish Gupta Council Executive 11160PiyushSingla Finance Executive 12482VipulGarg Finance Executive 12815R Anvesh Head, Design 11550K Swarna Head, Design 10329VaibhavSinghania Head, New Sports Complex 11783Surjit Singh Gautam Head, Old Sports Complex 10748

ItemItemItemItem No.No.No.No. 6666 To note the ratification of “Rakhtarpan” hobby group underpresidential council.

Noting of ratification has been made to Senate

ItemItemItemItem No.No.No.No. 7777 To note the ratification of “Production House” hobby group underFilm & Media Council.

Noting of ratification has been made to Senate

ItemItemItemItem No.No.No.No. 8888 To consider the ratification of “proposed dates and FAC for




Antaragni’13” by JainendraBatra, Festival Coordinator-Antaragni’13

The proposed dates for Antaragni’13 are from 24th to 27th October. The names of theFAC have not been submitted.

ItemItemItemItem No.No.No.No. 9999 To consider the following names for ratification of coordinators ofAntaragni’13 by Jainendra Batra, Festival Coordinator-Antaragni’13

The list of the names of coordinators of Antaragni’13 stands ratified by the house.




ItemItemItemItem No.No.No.No. 10101010 To consider the following names for ratification of coordinators ofUdghosh’13 by Rohit singh, Festival Coordinator- Udghosh’13

The list of the names of Coordinators of Udghosh’13,stands ratified by the Students’Senate.




ItemItemItemItem No.No.No.No. 11111111 To consider the following names for ratification of FestivalCoordinators and Core Team of Techkriti’14

The list of the names of Festival Coordinators and Core Team of Techkriti’14 standsratified by the Students’ Senate.

RecommendationRecommendationRecommendationRecommendation forforforfor thethethethe CoreCoreCoreCore TeamTeamTeamTeam TechkritiTechkritiTechkritiTechkriti’’’’14:14:14:14:FestivalFestivalFestivalFestival Coordinators:Coordinators:Coordinators:Coordinators:

Aksshat GoelIbrahim Faruqi

HeadHeadHeadHead Events,Events,Events,Events, CompetitionsCompetitionsCompetitionsCompetitionsAbu Hakim KhanSandeep VermaSiddhartha Sangi

HeadHeadHeadHeadMarketingMarketingMarketingMarketingAnirudh BendapudiFarman MemonRohit Kumar

HeadHeadHeadHead Events,Events,Events,Events, ShowShowShowShowManagementManagementManagementManagementAbhishek JindalSaket Bajaj

HeadHeadHeadHead Events,Events,Events,Events, DesignDesignDesignDesignShreyansh Singh

HeadHeadHeadHead SecuritySecuritySecuritySecuritySaurabh Baggaru




HeadHeadHeadHead FinanceFinanceFinanceFinanceAkshat Shrivastav

The panel recommends re-nominations to be called for the post of Head, ProfessionalAffairs.

ItemItemItemItem No.No.No.No. 12121212 To consider the ratification of Chief Election Officer, 2013-14

The nominations committee had recommended Mr. Abhishek Gupta (10023) to be theCEO, 2013-14 and the same have been ratified by the Students’ Senate.

ItemItemItemItem No.No.No.No. 13131313 To consider the Interim Report of GRC

The interim report was accepted in principle awaiting for the report on detailed reporton Extended Orientation.

ItemItemItemItem No.No.No.No. 14141414 To consider the Proposed Gymkhana Calendar for 2013-14.To be presented by President, Students’ Gymkhana

After due deliberations the approved Gymkhana Calendar is as followsDatesDatesDatesDates Events/FestivalsEvents/FestivalsEvents/FestivalsEvents/Festivals

1st to 4th August Fresher' Inferno10th August Freshers' Nite15th to 18th August Inferno22nd to 25th August S & T Lectures29th Aug to 1st Sep Takneek2nd to 7th September By-Elections8th September Impressions

26th to 29th September Udghosh

24th to 27th October Antaragni5th to 8th August Extended Orientation12th to 14th August Extended Orientation19th to 21st August Extended Orientation




26th to 28th August Extended Orientation14th to 17th October Extended Orientation3rd to 8th Jan Josh9th to 18th Jan General Elections30th Jan to 2nd Feb Spectrum

6th to 9th Mar Techkriti2nd to 6th April Galaxy

ItemItemItemItem No.No.No.No. 15151515 To consider the Approval for formation of a New Boxing HobbyGroup in the Games and Sports CouncilProposed by: AnantMundra, General SecretarySupported by: R Jagadeesh

The Students’ Senate accepted the proposal for the formation of the Boxing HobbyGroup.

ItemItemItemItem No.No.No.No. 16161616 To consider the constitutional amendment regarding UGSAC andPGSAC, the opinion of the Rules and Procedures Committee andtheaction to be taken thereof

The resolution was accepted by the Senate but the elections were deferred.

ItemItemItemItem No.No.No.No. 17171717 To Consider the proposal on “Waive in CPI criteria for thosestudents who have completed the course work and wishes tocontestin Gymkhana Elections”

Pending

ItemItemItemItem No.No.No.No. 18181818 To consider the resolution submitted regarding Minors and theactionto be taken, thereofproposed by AnuragSahaysupported by Sarthak Chandra




The senate accepted this proposal in the form presented by the proposer and the samewould be taken forward by Chairman, SS to Director and DoAA.

ItemItemItemItem No.No.No.No. 19191919 To discuss the effectiveness of the OARS module for purposes ofautomating academic procedures and to consider the problemsfacedby students during pre-registrationproposed by AnuragSahaysupported by AnkitBhutani

PendingItemItemItemItem No.No.No.No. 20202020 To consider the Post Conduction report of Spectrum’13

To be presented by Yashovardan Bhagat, Ex-General Secretary,FMC

Pending

ItemItemItemItem No.No.No.No. 21212121 To consider the Post Conduction report of Techkriti’13To be presented by Festival coordinators

The post conduction report of Techkriti’13 was accepted in the format as presented bythe Festival coordinators.

ItemItemItemItem No.No.No.No. 22222222 To consider the Finance report of Antaragni’ 12To be presented by Rachit Saxena Head, Finance

The Finance report of Antaragni’12 was accepted by the Students’ Senate.

ItemItemItemItem No.No.No.No. 23232323 To consider the Finance report of Udghosh’ 12To be presented by Head, Finance

The Finance Report of Udghosh’12 presented by the Head, Finance was accepted by theStudents’ SenateItemItemItemItem No.No.No.No. 24242424 To Consider the interim conduction Report of Golden jubilee 2012-

13




To be presented by Golden jubilee Team

The report has not been received. But the Golden Jubilee Team was present in thesenate meeting and gave updates on individual events under the Golden Jubilee.

ItemItemItemItem No.No.No.No. 25252525 To Consider the interim Financial Report of Golden jubilee 2012-13To be presented by Karthik Balasundaram, Ex-Finance Convener

The interim Financial Report of Golden jubilee 2012-13 was accepted by the Students’Senate as presented by Karthik Balasundaram

ItemItemItemItem No.No.No.No. 26262626 To Consider the Budget re-allocation based on new proposalsreceived for GJ and Ratification of 2nd FC Meeting minutesTo be presented by Karthik Balasundaram, Ex-Finance ConvenerandSidhharthViswanath, Finance Convener

The following priority list was after due deliberations in the senate.

ProposalProposalProposalProposal CostCostCostCost ProrityProrityProrityPrority

Prayas - Books 20000 0Bio Gas Plant 13000 1SGWF* 2000000 2Dance: Bags 3000 3Vivekananda Samiti Books 5000 4CnB Games 8050 5Chess Club 15000 6Gesture Control - Planetarium 26000 7Book Club 40000 8LitSoc Buzzers 18000 9Boxing 36884 10Dance: Gym Mats 20000 11FAC: Drawing Table 21000 12Octapad 42000 13




Dance: Led Stuff 22000 14Planetarium AC 40000 15Tae Kwon Do Equipment 40000 16FAC: Sand art 15000 17Dram: Props 10000 18Adventure Club Crash Pad 40000 19FAC: IIT Model 8000 20EVM Warranty Extension 30000 21Dram: Almirah 40000 22FAC: Canvas Shelves 10000 23Walkie Talkie 150000 24Glow Boards 100000 25Air Hockey 75000 26Skating Club Equipment 50000 27Presidential Council Projector 40000 28Observatory 350000 29SGWF 1500000 30Queue Barricades 50000 31New SAC LCDs 100000 32Tablets 100000 33GrandGrandGrandGrand TotalTotalTotalTotal 5037934503793450379345037934

* Provided these funds are available by Monday, 20th May 2013. Else, this amount willlapse to #30

The Minutes of the Second Finance committee meeting are ratified by the Students’Senate.ItemItemItemItem No.No.No.No. 27272727 To Consider the End term Financial Report of Students’ Gymkhana

financial year 2012-13 and official charge handover.To be presented by Karthik Balasundaram, Ex-Finance Convener

The End Term Financial Report of Students’ Gymkhana for financial year 2012-13 isaccepted by the Students’ Senate and the following were important to be noted.




1. Bills should be submitted till end of January and half yearly account closing systemshould be considered.

2. Sign of Finance Convener on income forms should be made mandatory.3. Chairman, SS would write the letter to DOSA for creation of half year account closing

system

ItemItemItemItem No.No.No.No. 28282828 To Consider the proposed Financial Budget of Students’ Gymkhanafinancial year 2013-14 and ratification of First FC meeting minutesTo be presented by SiddharthViswananth, Finance Convener

The proposed budget was accepted without any changes and the first Financecommittee meeting minutes were ratified.

ItemItemItemItem No.No.No.No. 29292929 To consider the Report on Hall Allocation Policy as discussed inCoSHA to be presented by President, Students’ Gymkhana.

The Senate accepted the Report on Hall Allocation Policy presented by President,Students’ Gymkhana.ItemItemItemItem No.No.No.No. 30303030 To consider the discussion on “Inconsistency in Felicitation

Ceremony”

The Senate agreed that in future all the felicitations should be ratified and there shouldbe pre-conduction report of Gymkhana Day to be presented by President, Students’Gymkhana which would include all such felicitations.

ItemItemItemItem No.No.No.No. 31313131 Questions and Remarks, if any.

ItemItemItemItem No.No.No.No. 32323232 Proposal for creation of DescCon Hobby Group under the Scienceand Technology Council.

The Senate passed the proposal of creating DesCon hobby group for catering to theDesign and Construction interests of students. This will also help students to participatein events like Tremor in Takneek (for example).




TheTheTheThe meetingmeetingmeetingmeeting waswaswaswas adjournedadjournedadjournedadjourned bybybyby ChairmanChairmanChairmanChairman atatatat 9:229:229:229:22 PMPMPMPM

AttendanceAttendanceAttendanceAttendance RecordRecordRecordRecord

S.S.S.S. No.No.No.No. SenatorsSenatorsSenatorsSenators NameNameNameName ofofofof thethethethe PostPostPostPost RecordRecordRecordRecord1 Himanshu Pandey President, Students’ Gymkhana Present2 Rishav Garg General Secretary, Cultural Council Present3 Rudra Pratap Suman General Secretary, Science and Technology Council Present4 Anant Ghanshyam Mundra General Secretary, Games and Sports Council Present5 Sohil Bansal General Secretary, Films and Media Council Present6 V Srinivasan Chairman, Students’ Senate Present7 Manu Kanchan Senator, Ph. D. Present8 Kumar Gaurav Senator, Ph. D. Present9 Payel Pal Senator, Ph. D. Absent*10 Awanish Pandey Senator, Ph. D Absent

11 Mohammad Rashid ZafarAnsari Senator, Ph. D Absent

12 Vimal Kumar Senator, Ph. D Present13 Syed Moiz Ali Senator, Ph. D Present14 Gagandeep Kaur Senator, Ph. D Absent*15 VIVEK B. Senator, Ph. D Present16 S. Vyas Senator, Ph. D Present17 MOHD FURQUAN Senator, M. Tech ‘12 Present18 Manoj C Senator, M. Tech ‘11 Present19 Bhonagiri Ravikiran Senator, M. Tech ‘11 Present20 Charchit Kumar Senator, M. Tech ‘11 Absent

21 Harshil Shah Senator, MBA + M.Des. + other equivalent MastersProgrammes Y11 Absent

22 Nitesh Kumar Senator, UG Y8 Absent23 Akella Ravi Nagarjun Senator, UG Y8 Present24 Shayandev Sinha Senator UG Y9 Present25 Pratik Moona Senator UG Y9 Absent26 Aman Haji Senator UG Y9 Absent27 Prateek Agarwal Senator UG Y9 Absent28 Digraj Singh Chahal Senator UG Y9 Absent29 Ayush Maheshwari Senator, UG Y9 Absent30 Yudhajit Pal Senator UG Y9 Absent31 Rishabh Katiyar Senator UG Y10 Absent*




32 Naman Kumar Rawal Senator UG Y10 Present33 Vibhav Agarwal Senator UG Y10 Present34 Saurabh Mishra Senator UG Y10 Present35 Abhishek Gupta Senator UG Y10 Present36 Nitish Gupta Senator UG Y10 Absent*37 Avish Rana Senator UG Y10 Present38 Siddharth Vishwanath Senator UG Y10 Present39 Chandramauli Singh Senator UG Y11 Present40 Sarthak Chandra Senator UG Y11 Present41 Navin Lalwani Senator UG Y11 Absent*42 Anurag Sahay Senator UG Y11 Present43 Maitrey Verma Senator UG Y11 Present45 Anurag Dixit Senator UG Y11 Present46 Abhimanyu Arora Senator UG Y11 Present47 Shridhar Agarwal Senator, UG Y12 Present48 Balendu Shekhar Senator, UG Y12 Present49 Shashank Bhandari Senator, UG Y12 Present50 Shubham Atreja Senator, UG Y12 Present51 Praveen Honhar Senator, UG Y12 Present52 Bhanu Pratap Singh Tanwar Senator, UG Y12 Present53 Gaurav Gupta Senator, UG Y12 Present54 Vicki Anand Senator, UG Y12 Present

Absent*- Absent with Permission

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