sport england lottery fund - welsh rugby … · web viewconduct a feasibility study / swot analysis...

Name of Club _____________________________________________

Start Date _____________________________________________

End Date _____________________________________________

VISION: (brief statement stating why your Club wants to set up a Women’s and Girls’ section)

OVERALL AIMS 1.

2.

3.

4.

5.

6.

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WELSH RUGBY UNION WOMEN’S CLUB DEVELOPMENT PLAN

NEW TEAM ONLYGATHERING INFORMATION

OBJECTIVE METHOD WHO BY TARGET DATE COST ACHIEVEMENTS

Research the feasibility of setting up a women’s & girls’ section & the work involved

Contact local development office &, WRU Community Development manager for advice & support

Founder member

Approach committee for approval Founder member & development officer

Conduct a feasibility study / SWOT analysis (appendix 1)

Founder member & development officer

Contact existing teams for advice & possibility of partnership

Founder member

Identify voluntary positions which need filling e.g, coaches, administrative staff, players etc

Founder member & development officer

Arrange an inaugural meeting of interested parties

Founder member

Complete the following action plan Founder member

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Example SWOT analysis

STRENGTHS

WEAKNESSES

OPPORTUNITIESCatchment areaAccessibilityLinks with Secondary schools – list schools and contacts within catchment area Links with FE colleges & universities – list those within catchment areaPublic transportPartners & sponsorsClub development planFunding opportunities

THREATSOther teams – find out if neighbouring teams have a women’s section and the impact that you will have on that team. How many players do they have? Could you work together? Funding issuesOther sports clubsLocation of opposition re: competition for players, ease of arranging fixturesPrejudice

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TeamsNumbers of players

Numbers of volunteers – what & who(women’s & girls’ co-ordinator ,manager,

coaches & qualifications, referee, first aid, child protection, administration, etc

Volunteer co-ordinator, Player recruitment strategy;

Facilities: changing rooms, toilets, equipment, storage, etc

Flood lightsPitch time availability

Club/committee supportExisting junior section

Club reputation

DEVELOPING CLUB COMMITTEE / ADMINISTRATION


ExampleTo recruit at least 3 members to look after the admin details of the section (W&G coordinator, Chairman, secretary, treasurer, volunteer officer etc.)

Host an inaugural meeting of interested parties to assign volunteer positions

Founder of Women and Girls section

By 15/5

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VOLUNTEER RECRUITMENT

OBJECTIVE METHOD WHO BYTARGET

DATE COST ACHIEVEMENTS

ExamplesTo recruit 1 senior coach & 1 assistant for each team

E.g. Contact DOE.g. Identify suitably qualified or potential coachesE.g. Book coaching course if required)

E.g. Volunteer Officer By 16/6 E.g. Meeting with RDO on 25/5

Course on 13/5

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PLAYER RECRUITMENT & RETENTION

OBJECTIVE METHOD WHO BYTARGET

DATE COST ACHIEVEMENTS

Examples To recruit 20 senior players E.g. Taster Days at Club

E.g. Visit to local 6th Forms and UniversitiesE.g. Posters at local Leisure centres

E.g. W & G co-ordinatorMarketing Person

By end of JuneBy end of June

E.g Event confirmed 3/74 visits booked 23-25/6Posters created 28/6

To build links with local secondary school

E.g. Club coaches to run sessions in schoolsE.g. Club development day

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PLAYING OPPROTUNITIES / COMPETITION


ExamplesE.g. Find out existing Women & Girls activity in the area (i.e. schools, universities etc.)

E.g. Contact WRDM E.g. Secretary E.g. Collate info by 20/5

E.g. Info received 15/5

E.g. Organise a festival

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COMMUNICATIONS, MARKETING AND PROMOTION


ExamplesE.g. To develop a website for the section or to add to the existing website

E.g. Contact person for existing website OR nominate someone to take on new website

E.g. Press & Publicity Officer E.g. By

31/5

E.g. Website not set up for club, so meeting with web designer on 28/5

E.g. Produce publicity leaflet & poster E.g. Agree content, obtain printing quotes, distribution plan.

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FUNDING


ExampleE.g. To secure a kit sponsor E.g. Create a portfolio to deliver to

local businessesE.g. Marketing / Press & Publicity E.g. 31/5

E.g. Portfolio done and sent out 20/5

e.g. Apply for SCW funding E.g. Arrange meeting with RDO to assist completion of community chest application form

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WELFARE & EQUITY


All volunteers involved with under 18’s to be CRB checked

Invite club child protection officer to meeting to issue forms & instructions

SecretaryOngoing Nil

All players to be issued with photo permission forms

Available from WRU Team managerOngoing Nil

Player medical details available at all training sessions & games

Completed on back of registration cards Player/team managerOngoing Nil

Player emergency contact details available at all training sessions & games

Completed on back of registration cards Player/team managerOngoing Nil

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FACILITIES & EQUIPMENT


ExamplesE.g. Determine requirement for facilities & equipment

E.g. Carry out an audit of club facilities & equipment

E.g. Treasurer

E.g. List equipment needed against that already availableE.g. Price required equipment

E.g. Coaches

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HINTS

DEVELOPING THE CLUB COMMITTEE / ADMINISTRATIONStart the Committee with some of the following posts: Club Chairman, Women’s & Girl’s Co-ordinator, Treasurer, Secretary, Team Managers, Press & Publicity Officer, Social Secretary, Fixtures Secretary, Marketing Officer, Volunteer officerGrow the Committee: The more people the less each one has to doCreate specialist positions E.g. Web MasterTraining courses for club officials

VOLUNTEER RECRUITMENTCoaching and Refereeing Courses for existing membersFirst Aid/Sports MedicLinks to local coaching organisationsLinks to local referees societiesAdvertise opportunities (CRB checks)

PLAYER RECRUITMENT & RETENTIONDatabaseTaster Days/Club development daysLinks with schools & universities (e.g. target Freshers Week)Links with other local clubs for joint sessions and position specific clinicsBuddy SystemsExit routes - senior clubs & regions

COMPETITIONFriendly fixturesEnter WRU league & cupOrganise club tournaments & festivals

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COMMUNICATION & PROMOTIONSSenior & Youth Club LinksSchool-club linksDevelop web pageLinks to WRU Web sitePosters & leafletsMember contact detailsLiaison with local schools, colleges & Universities

FUNDINGMembershipMatch FeesSponsorship – i.e. kit, programmePlayer SponsorshipCommunity ChestSportsmatch

WELFARE & EQUITY Training NeedsPriority AreasCodes of ConductCRB ChecksChild Protection Policy

FACILITIES & EQUIPMENTPitch Availability (for training and matches)Floodlight access for evening winter trainingEquipment – Balls, Cones, Tackle Bags, Tackle Suits, Shields, Scrum Machine access

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KEY CONTACTS / ROLES & RESPONSIBILITIES

WCRM - Women’s Community Rugby Manager (see Start-up Handbook for details)RDO - Rugby Development Officer (CRM will know who the RDO is for your area)CRC - Community Rugby Coach (RDO can put you in touch for links with schools)SDO - Sports Development Officer (based at Local Authority and are responsible for many sports in the area)

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This Action Plan has been agreed between the rugby club officials of the women’s committee, the men’s committee and the Welsh Women’s Rugby Union

Men’s Rugby Club Chairman

Signed………………………………… Name……………………………………….. Date….……

Women’s Rugby Club Chairman

Signed………………………………… Name……………………………………….. Date….……

WRU WCRM

Signed…………………………………. Name………………………………………... Date……….

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sport england lottery fund - welsh rugby … · web viewconduct a feasibility study / swot analysis...

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