Strategy for NCs to get Sponsors

This is a list of ideas, no need to follow everything, just pick what you think is good !

1. Why getting sponsorship ?

- To cover travel expenses for your team, or visas expenses

- To give money to Organisers

- To cover the expenses for general promotion of EASA in your country (printing, sending, travelling…)

- For National Evening

- To help to deal with living conditions in the EASA hosting countries (taxis, buses, hotels, food,…)

2. What do you have as an Nc to help you get sponsors ?

All these documents are in the general sponsor pack.

- An exemple of contact letter for sponsors (motivations, explanations…)

- A PDF promotion for NC use

- A list of Sponsors that allready sponsored EASA

- The list of how EASA countries are allready getting sponsors

Hey, be clever it is a strategy ! Be carefull not to send too much informations in one shot . Combine the ingredients as you think it’s best.

3. Where could you go to get sponsorship ?

Country :

- School

- Culture Ministry, State, Small municipal authorities (towns…)

- Local Companies with interests (publicity)

- Architectural Associations / Cultural Associations

- Banks, Private organisations….

Europe :

- Youth in action

- Other European Union programs

Its up to your creativity ! Just be carefull to be in time for asking sponsorships ! It is recomended to begin the search for sponsors one year before the event.

4. What could you do to make the sponsor profit from the sponsorship ?

- An after event report (details from the events inc. :pictures, expenses report, show the positive contribution to the organisation/ community…)

- Make the sponsor directly profit ( publicity on the easa promotion poster, use the sponsors products for EASA…)

- Build a relation with the sponsors to keep them in touch and make them follow their actions for the next years…

EASA

participation sponsors Denmark-Aarhus Each year, after finding the participants to EASA, the NCs apply for money from the School of Architecture to cover 1. participation fee 2. plane tickets. Each year [so far] it is granted; in 2007 we got 5* 640e to cover expenses for easa in Greece. The good will from the school might be an after-play from easa003 held near Aarhus. Croatia

1. Each year we apply for a sponsorship from Ministry of Education & Science sometimes it works, sometimes it doesn’t.

2. 2. We apply for a sponsorship from Croatian Chamber of Architects and we usually get money.

3. Our faculty sponsors us.

• We ask for money to cover our participation fee and travel expenses and we usually get our participation covered completely and our travel expenses 50%-70%.

• In order to get money we write a motivation letter

explaining what easa is, and our dean writes us a letter of support which kind of gives us credit. With these two papers we go to potential sponsors.

• EASA in Croatia is an N.G.O. which makes things a little bit

easier but it would be possible to do it if we were just a group of students.

Switzerland Lausanne: There is financial help for the costs of the trip covered by the school. We have to make a small booklet presenting easa report of the workshops after easa. We get for this approximately 200 Swiss francs per participants. Zurich: Complete traveling costs are paid by school.

• Participation fee for tutors is completely covered. • INCM traveling & participation fee is covered. • We get money for promoting easa [posters, parties]

Slovakia Asked for sponsoring of participation fees for all participants by a company called “Holcim” who have a program for sponsoring young architects already [competition] and supported easa after explaining what it is all about, the aims etc. Hungary Participation fees are covered by National Cultural Foundation. They have a competition for sponsoring architectural workshop fees abroad, announced every March. In return proof of payment and 3 A4 pages documentation per person is required. Turkey Participation fees are covered by REHAM. This firm was already the sponsor for the festival of Istanbul Technical University and we used our contacts. We prepared another sponsorpack with photos etc. and explained what kind of advantages this firm can get and we also used our atractivity. Greece Participation fees and travel costs are being covered so far only for participants coming from the National Technical University of Athens. The NTUA is covering every year traveling costs for educational trips calculated in their annual budget. So every year we have to apply for it in a very simple bureaucratic way of filling a formula. And the amount of money we get back [most of the times just the traveling costs] depends on the budget of the school and the proof of expenses we introduce to them after returning to Greece from easa.

Zürich, 2. Juni 2008

Antrag auf finanzielle Unterstützung der Teilnehmer der Easa008

Sehr geehrte Frau Giordano Wie jedes Jahr reist auch im Sommer 2008 eine Delegation von Schweizer Architektur-studenten an die European Architecture Student Assembly (EASA), dieses Jahr nach Irland. Dank der grosszügigen Unterstützung der Architektura ist es uns möglich, jeweils im Herbst am Intermediate National Contact Meeting (INCM) teilzunehmen, wo jeweils mit den National Contacts aus ganz Europa die Organisation und der Verlauf der vergan-genen und zukünftigen Anlässe diskutiert wird. Wie schon das letzte Jahr würden wir gerne um eine finanzielle Unterstützung ansu-chen, um auch in Zukunft finanziell schwächeren Studenten diese Reise zu ermögli-chen. Silva Biedermann vom Stipendiendienst der ETH hat mir zugesichert, dass der Stipendiendienst auch dieses Jahr wieder die Hälfte der Reisekosten sowie die Hälfte des Teilnehmerbeitrags übernehmen kann. Ich solle den Antrag aber weiterhin über Sie stellen. Die diesjährigen Kosten setzen sich aus dem Mitgliederbeitrag von 290 Euro sowie den Reisekosten von mindestens CHF 201.27 zusammen. CHF 201.27 entspricht der direk-testen Route mit der billigsten Fluglinie von Basel. Da nicht alle Teilnehmer die direkte Route nehmen können, kann der Betrag ihrer Belege höher sein. Diese Mehrkosten werden dann selbstverständlich von den Teilnehmern übernommen. Die Bestätigung der Einzahlung der Teilnahmegebüren enthält ebenfalls den Betrag der Teilnehmer aus Lausanne und ist desswegen erhöht. Im Namen der diesjährigen vier Teilnehmer der ETH Zürich danke ich Ihnen schon im Voraus für ihre Rückmeldung. Wir würden uns über einen erneuten positiven Entscheid sehr freuen!

Mit freundlichen Grüsse,

Luis Hilti Beilage: Mindestkosten pro Person, Programm easa008, Bankverbindung Luis Hilti, Bestätigung der Einzah-

lung der Teilnahmegebühren, Teilnehmer, Beleg für Reisekosten Luis Hilti

von www.easa008.ie

Luis Hilti National Contact der ETHZ Unterfeldstrasse 102 8050 Zürich hiltil@student.ethz.ch Natel: 078 919 57 95

ETH Zürich Departement Architektur Abteilung Personal/Finanzen Frau Elisabetta Giordano HIL E73.3 8093 Zürich

Bankverbindung Luis Hilti LLB 207.027.54 Luis Gabriel Hilti Zagalzel 50 9494 schaan Liechtenstein Liechtensteinische Landesbank AG Städtle 44

FL-9490 Vaduz

Mindestkosten pro Person: 290 Euro = CHF 470.05

+ CHF 201.27

= CHF 671.33

Die beigelegte Bestätigung für die Einbezahlung der Teilnehmergebüren beinhaltet:

7* 290 Euro

+ 1* 145 Euro (Tutors erhalten eine Vergünstigung von 50%)

Es ist zu berücksichtigen dass nur 4*290 Euro die Zürcher Delegation betrifft

Teilnehmer der ETH Zürich: Sandra Gonon Henrik Becker Milica Zivkovic Luis Hilti Hinweis zu den Belegen der Reisekosten: Es ist erst mein eigener Beleg vorhanden. Ich stelle diesen Antrag jetzt schon, damit er gültig bleibt. Die Belege der Anderen Teilnehmenden werde ich sobald ich sie bekomme nachliefern.

easa

FORMER SPONSORS

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FORMER SPONSORS for countries

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AlbaniaArmeniaAustriaAzerbaijanBelarusBelgiumBosnia-HerzegovinaBulgariaCroatiaCyprusCzech RepublicDenmarkEstoniaFinlandFranceGeorgiaGermanyGreeceHungaryIcelandIrelandItalyKosovo

2007 National Cultural Institute: competition for sponsoring achitectural workshop fees abroad. In return documentation: proof of paiement and 3 A4 pages per persons

2009 Trade Council of Iceland

2009 Dublin Indtitute of Technology

2009 KFOS SOROS

2007 NTUA (National Technical University of Athens): covering travelling costs for educational trips for their own students. Apply with a formula. Give them Proof of expenses afterward.

2009 Aarhus School of Architecture, Copenhagen Royal Academy of Fine Arts School of Architecture

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2009 Federal Ministry of Education and Research

2009 Helsinki Technology University (around 50% percent of fees)

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LiechtensteinLithuaniaMacedoniaMaltaMoldaviaMontenegroNetherlandsNorwayPolandPortugalRomaniaRussiaSerbiaSlovakia

SloveniaSpainSwedenSwitzerlandTurkeyUkraineUnited Kingdom

Latin America

2007 REHAM : with a sponsorpack

2009 ETH Zurich, VSETH, Degen Stiftung, IKEA foundation

2007 Holcim for all students/ 2008 SPP for individuals

2009 Lithuanian Architectural Union

2009 NTNU Norwegian Institute of Science and Technology

2009 Foundation PROGAN, Foundation Adam Mickiewicz

2009 HSL Hochschule Liechstenstein

2009 Students Organisation of University Ljubljana, Faculty of Architecture

2009 University of Valencia

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FORMER SPONSORS for countriesLatvia 2009 State Culture Capital Foundation (SCCF)