special annual meeting human services commission … · 8/12/2020 · joe ford, vice-chair, agency...

SPECIAL ANNUAL MEETING

HUMAN SERVICES COMMISSION

Wednesday, August 12, 2020

5:00 P.M.

MEMBERS

Jacques Bolton, Chair, Agency Representative Joe Ford, Vice-Chair, Agency Representative

Vacant, Mayor Latasha Jamal, District 1 Erica Jaramillo, District 2 Jamie Wright, District 3

Nasir Rasheed, District 4 Peggy Sisson, District 5

Michael Albrecht, District 6 Jessica Xie, District 7

James Aragon, Pasadena City College Vacant, Pasadena Unified School District

Vacant, Agency Representative

STAFF

Lola Osborne, Deputy Director Tamer Sabha, Recording Secretary

Human Services Commission meetings are held on the 2nd Wednesday of each

month.

Agendas and related documents are available for public review on the City website

at: https://www.cityofpasadena.net/commissions/human-services-commission

To request meeting materials in alternative formats or other disability-related modifications

or accommodations necessary to facilitate meeting participation, please contact the Parks,

Recreation and Community Services Department as soon as possible at (626) 744-7295 or

[email protected]. Providing at least 72-hour advance notice will help ensure

availability.

Language translation services may also be requested with 72-hour advance notice by

calling (626) 744-7295 or [email protected]. Habrá servicio de interpretación

disponible para éstas juntas llamando (626) 744-7295.

https://www.cityofpasadena.net/commissions/human-services-commission

mailto:[email protected]


PUBLIC PARTICIPATION

PURSUANT TO EXECUTIVE ORDER N-29-20 ISSUED BY GOVERNOR

GAVIN NEWSOM ON MARCH 17, 2020, THE FOLLOWING MEETING

WILL TAKE PLACE SOLELY BY

TELECONFERENCE/VIDEOCONFERENCE.

MEMBERS OF THE PUBLIC MAY PARTICIPATE ELECTRONICALLY IN

THE OPEN SESSION PORTION OF THE MEETING.

ACCESS TO THE MEETING IS AS FOLLOWS:

Video Conference: https://us02web.zoom.us/j/82143605265

OR

Phone: 1 (669) 900-6833 - Webinar ID: 821 4360 5265

PUBLIC COMMENT INSTRUCTIONS

If you wish to provide comment, you may do so as follows:

1. ADVANCE CORRESPONDENCE, TO BECOME PART OF THE RECORD:

Submit public comment of any length to [email protected] prior to the

meeting day. Please be aware that, while these comments will be provided to the

members of the body and will become part of the meeting record, they will not be

read aloud.

2. COMMENTS TO BE READ ALOUD AT THE MEETING:

Submit public comment of up to 200 words regarding items on the agenda to:

https://www.cityofpasadena.net/commissions/public-comment/. The body reserves

the right to summarize comments if necessary for the orderly and timely flow of the

meeting. All comments in their entirety will become part of the meeting record.

Public comments will be limited to matters on this agenda.

If you need a reasonable modification or accommodation pursuant to the Americans

with Disabilities Act because you are unable to participate electronically as set forth

above, please contact the Parks, Recreation and Community Services Department as

soon as possible at (626) 744-7295 or [email protected].

https://us02web.zoom.us/j/82143605265


https://www.cityofpasadena.net/commissions/public-comment/


AGENDA

SPECIAL MEETING


Wednesday, August 12, 2020

5:00 P.M.

1. CALL TO ORDER; ROLL CALL

2. APPROVAL OF MINUTES

JULY 8, 2020*

3. NEW BUSINESSACTION ITEMS

RECOMMEND SUBMITTAL OF THE HOMELESSNESS ADHOC

COMMITTEE’S TEMPORARY HOUSING PLAN TO CITY STAFF FOR REVIEW

– COMMISSIONERS XIE, ALBRECHT, AND BOLTON*

REVIEW AND APPROVAL OF COMMISSION ATTENDANCE FOR FY 2019-

2020*

REVIEW AND APPROVAL OF YEAR END REPORT OF ACCOMPLISHMENTS

FOR FY 2019-2020*

REPORT FROM NOMINATING COMMITTEE FOR RECOMMENDED FY 2020-

2021 COMMISSION OFFICERS

ELECTION OF COMMISSION OFFICERS FOR FY 2020-2021

ESTABLISH COMMISSION WORK PLAN FOR FY 2020-2021

4. OLD BUSINESS

NONE

5. COMMENTS AND UPDATES

COMMENTS FROM CHAIR

STAFF COMMENTS

COMMENTS AND ANNOUNCEMENTS FROM COMMISSIONERS

6. SUGGESTED AGENDA ITEMS FOR FUTURE COMMISSION MEETINGS

7. ADJOURNMENT

*Attachment

Note to Public: Public comment is limited to items on this special meeting agenda. An opportunity for

public comment will be provided at the time the above items are discussed. Please limit comments to 3

minutes per speaker.

POSTING STATEMENT: I HEREBY CERTIFY that this Agenda, in its entirety was posted on the City

Council Chamber Bulletin Board S249, and the bulletin board in the rotunda area at City Hall, 100 North

Garfield Avenue on or before the 6th day of August 2020, by 5:30 p.m. The agenda may be viewed at

the City’s website at: www.cityofpasadena.net/commissions/human-services-commission.

Jacques Bolton, Chair

Human Services Commission Tamer Sabha, Recording Secretary

*DRAFT MINUTES*

CITY OF PASADENA

HUMAN SERVICES COMMISSION SPECIAL MEETING

WEDNESDAY, JULY 8, 2020

6:00 PM

COMMISSIONERS PRESENT: Michael Albrecht, James Aragon, Jacques Bolton, Joe

Ford (joined at 6:30pm), Latasha Jamal, Erica Jaramillo, Nasir Rasheed, Peggy

Sisson, Jamie Wright, Jessica Xie

COMMISSIONERS ABSENT: None

STAFF PRESENT: Lola Osborne, Tamer Sabha

1. CALL TO ORDER; ROLL CALLChair Bolton called the meeting to order at 6:02 PM. Staff (Sabha) called the roll and a

quorum was established for the Commission.

2. WELCOME

Chair Bolton welcomed new Commissioners Jamal (District 1) and Wright (District 3)

who then introduced themselves to the Commission.

3. APPROVAL OF MINUTESAfter review, it was moved (Aragon) and seconded (Sisson) to approve the minutes of

the March 11, 2020 regular meeting. (Motion carried) (Abstain: Jaramillo, Wright,

Rasheed)

COMMISSIONER IN FAVOR ABSTAIN

Bolton x

Jamal x

Jaramillo x

Wright x

Rasheed x

Sisson x

Albrecht x

Xie x

Aragon x

4. NEW BUSINESS RECOMMEND APPROVAL FOR PY20-21 PASADENA ASSISTANCE FUND

(PAF) AND COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AWARD

RECOMMENDATIONS – RANDY MABSON (PROGRAM COORDINATOR,

HOUSING)

Staff Recommendations:

Flintridge Center / Youth of Promise: $96,624

Pasadena Unified School District / Northwest Community Schools: $100,000

Armenian Relief Society / Community Social Service Programs: $40,608

Rose Bowl Aquatics Center / STEAM SWIM: $36,387

YWCA San Gabriel Valley / Healthy Aging and Community Engagement: $45,400

After discussion, it was moved (Albrecht) and seconded (Ford) to approve the staff

award recommendations for the PY 2020-2021 Community Development Block

Grant (CDBG). (Motion carried)


Bolton x

Ford x

Jamal x

Jaramillo x

Wright x

Rasheed x

Sisson x

Albrecht x

Xie x

Aragon x

Staff Recommendations:

Armory Center for the Arts / Pasadena Community Programs for Kids & Teens:

$50,000

Boys & Girls Club Pasadena / Arts with an “S”: $50,000

After discussion, it was moved (Albrecht) and seconded (Aragon) to approve the

staff recommendation for the PY 2020-2021 Pasadena Assistance Fund (PAF).

(Motion carried)


Bolton x

Ford x

Jamal x

Jaramillo x

Wright x

Rasheed x

Sisson x

Albrecht x

Xie x

Aragon x

RECOMMEND SUBMITTAL OF THE HOMELESSNESS ADHOC COMMITTEE’S

TEMPORARY HOUSING PLAN TO CITY STAFF FOR REVIEW

Chair Bolton requested this item be added to the September meeting agenda as

an action item.

ESTABLISH A NOMINATING COMMITTEE FOR FY 2020-2021 COMMISSION

OFFICERS

After discussion, it was moved (Wright) and seconded (Sisson) to approve

Commissioners Jamal and Aragon to join the Nominating Committee for FY 2020-

2021. (Motion carried)


Bolton x

Jamal x

Jaramillo x

Wright x

Rasheed x

Sisson x

Albrecht x

Xie x

Aragon x

5. OLD BUSINESS COMMISSION WORK PLAN UPDATES AND DISCUSSION

The Commission provided updates for the FY 2019-2020 work plan.

6. COMMENTS AND UPDATES COMMENTS FROM CHAIR

Chair Bolton thanked the Commission for their hard work this year, welcomed new

Commissioners (Wright, Jamal), and is looking forward to the work of the

Commission in the next fiscal year.

STAFF COMMENTSStaff (Osborne) made the following comments:

- Information and flyers were sent out by Staff (Sabha) sent on Tuesday, July 7;- The August meeting will be focused updating the work plan for FY 2020-2021;

and - Asked the newest Commissioners (Jamal, Wright) to contact staff for any

document requests.

Commissioner Wright requested the FY 2020-2021 budget for the Parks,

Recreation, and Community Services Department.

COMMENTS AND ANNOUNCEMENTS FROM COMMISSIONERSVice-Chair Ford welcomed Commissioners Jamal and Wright to the Human

Services Commission and also mentioned that he will be unable to serve as an

officer for the next fiscal year due to his workload.

Commissioner Jamal asked about information relating to the stoppage of rental

eviction extension, and about safety and social distancing protocols with the city’s

summer day camps. Staff (Osborne) will share information for both.

Commissioner Xie met with the Patrick Diller (Director of Business Development,

Pallet) and will meet with the CEO of Union Station Homeless Services on how the

Commission can offer support and contribute. Commissioner Xie also asked if the

city is working with universities with International students in the area due to the

recent immigration ban for students on visas. Staff (Osborne) will research and

report back.

Commissioner Aragon commented that Pasadena City College will be offering

online only classes this fall for safety reasons due to COVID-19, and asked staff to

forward the job announcement for the Chief Diversity Officer opening to the

Commission.

7. SUGGESTED AGENDA ITEMS FOR FUTURE COMMISSION MEETINGS- Presentation of LGBTQ student population in the community (Aragon) - Establish ad hoc committees for work plan objectives (Wright)

8. ADJOURNMENTIt was moved (Aragon) and seconded (Ford) to adjourn the special meeting. (Motion

unanimously carried) The meeting was adjourned at 7:22 PM.

0

Human Services Commission

City of Pasadena

100 Garfield Avenue,

Pasadena, CA 91101

August 6, 2020

Dear Human Services Commissioners,

What a tumultuous year it has been for both the nation and our City. Earlier this year, the

Human Services Commission recommended the Pasadena Unified School District (PUSD)

re-purpose the vacant PUSD campuses into temporary homeless shelters. To our delight, the

PUSD Board convened in February and came to a consensus to include workforce and

affordable housing as prospective uses for the sites. Just a short month over, Governor Gavin

Newsom ordered a shelter-in-place mandate in response to the COVID-19 pandemic.

In partnership with the Union Station Homeless Services (USHS), the Human Services

Commission (HSC) seeks to take advantage of the time-sensitive resources available and

place 40 temporary shelters on one (1) of the vacant campuses in the Pasadena Unified

School District (PUSD). This will serve as part of a two-pronged strategic crisis response to

the homeless population displaced by the pandemic.

It is our objective to facilitate collaborative efforts and a coordinated approach to improve and

expand the delivery of quality human services in Pasadena. We encourage the development

of unused space in an effort to expand the scope of USHS’ provision services and improve

the continuum of care in Pasadena.

The following pages provide a clear overview of the bridge housing community USHS and

HSC aims to develop, leveraging temporary turnkey shelters and unused land in Pasadena.

Please review the proposal and provide your feedback at the upcoming Commissioner’s

meeting. Thank you.

Best regards,

Jacques Bolton

Chair, Human Services Commission

City of Pasadena Human Services Commission & Union Station Homeless Services

1

A proposal for the City of Pasadena

Economic Development and

Technology Committee

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ttee

ttee

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ttee

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TEMPORARY

SHELTERS

July 2020

July 2020

City of Pasadena Human Services Commission

Union Station Homeless Services

City of Pasadena Human Services Commission

Union Station Homeless Services


2

Table of Contents

Temporary Shelters in Pasadena 1

Summary of Request 1

Problem Statement 1

Project Details 5

Goals & Objectives 5

Timeline 5

Phase 1 (September 2020 - March 2021) 5

Phase 2 (April 2021) 5

Available & Needed Resources 7

Facilities 7

Pallet Shelters 7

Potential Sites 8

Personnel 9

Cost / Budget 9

References 10

Appendix A: PUSD Campuses 11

Appendix B: City of Pasadena Owned Land 16

Appendix C: Privately Owned Lots 19

Appendix D: Churches 21


3

Temporary Shelters in Pasadena

Summary of Request

As COVID-19 (Coronavirus) cases continue to rise, the City of Pasadena (“City”) is finding

itself at the confluence of a global pandemic and a significant moment in history, with respect

to racial equity and social justice.

Both the City and Union Station Homeless Services (USHS), its premier homeless services

provider, are presented with a significant opportunity to improve Pasadena’s homelessness

systems now and for the future. These time-sensitive opportunities include new resources

such as the CARES (Coronavirus Aid, Relief, and Economic Security) Act and FEMA (Federal

Emergency Management Agency) grants.

With support from the City’s Human Services Commission, USHS seeks to place 40

temporary shelters on one (1) of the vacant campuses in the Pasadena Unified School District

(PUSD). In addition, USHS would be interested in purchasing or renting a parcel of land to

site a bridge housing community, or village—an initiative which has proven to be an “effective

crisis response to homelessness” and more cost-effective than traditional shelters (Lee,

2019).

The City of Pasadena has both a fiscal and moral responsibility to its constituents to seize

these opportunities now and use them to address homelessness strategically and

sustainably.

Problem Statement

COVID-19 has exacerbated homelessness across the nation, and has heavily impacted the

City of Pasadena, leaving more than 5271 homeless people at risk of contracting the novel

Coronavirus and 1 in 16 Pasadinians at risk of homelessness (US Census Bureau, 2020).

11 According to the Homeless Count conducted in January 2020, 527 homeless people were accounted for

in Pasadena. The Homeless Count is meant to be a "snapshot in time" that quantifies the size of the

population experiencing homelessness at a given point during the year. The Count is not meant to reflect

the true number of people experiencing homelessness, but rather, used to capture the trend and

demographics of the population.


4

One of the key drivers in eradicating homelessness in Pasadena is the continuum of care

called the Pasadena Partnership, a collaborative of government agencies, homeless service

providers, and local stakeholders. A longstanding member of the Partnership, USHS has built

its almost 50 years of successful services upon four (4) pillars of service: outreach, housing,

shelter, and employment. Just as COVID-19 continues to amplify homelessness across the

nation, it has also impacted USHS’ services significantly.

In order to keep clients and staff safe during COVID-19, and under advisement from the

Department of Health, USHS has chosen to reduce the number of beds in its Adult Center

(interim and emergency housing) from its maximum number of 56 beds; down to a safe 18

beds, which will allow for CDC recommended safe distance between individuals. This is a

reduction of almost 68% in the number of individuals they can serve at this site. Although

there is still uncertainty as to how long COVID-19 will last, health authorities have suggested

that the sector is looking at 16 to 18 months before they can return to full capacity. This new

protocol will prove to be detrimental "as unemployment rapidly increases" across the nation

(Moses, 2020).

According to the US Census Bureau, 15.7% of Pasadinians (or 22,142) were living in poverty

in 2019 (US Census Bureau, 2020), putting them at more risk of becoming homeless. It has

been estimated "that nearly 250,000 new people could join this already growing [national]

population over the course of the year" (Moses, 2020). Not only does "the growing economic

crisis [make] it harder to escape homelessness," but the "expected growth in the homeless

population...will [also] add further strain to emergency services" (Moses, 2020).

With support from the City of Pasadena Human Services Commission, USHS has developed

a two-pronged approach to respond to the global pandemic effectively.


5

Project Details

GOALS & OBJECTIVES

USHS’ immediate goal is to provide temporary shelter for the homeless population displaced

by COVID-19. As a long-term solution, USHS aims to create a bridge housing community, or

village, to provision services more effectively and help the vulnerable population transition to

more permanent housing.

TIMELINE

Phase 1 (September 2020 - March 2021):

In February 2020, PUSD Superintendent Brian McDonald shared, "the closure of five

campuses in the last two years has left the district with a number of empty campuses"

(Rivera, 2020). As proposed by the Human Services Commission, the PUSD Board

came to a consensus to "include either affordable or workforce housing as a potential

use for the sites determined" (Rivera, 2020). This was a victory for many Pasadenans;

however, work towards putting these promises to fruition was put to a halt as just a

month later, Governor Gavin Newsom ordered a shelter-in-place mandate in response to

the COVID-19 pandemic.

USHS is requesting to leverage the existing infrastructure at these vacant campuses

(e.g. bathroom, water, electricity, etc.) to temporarily place 40 portable shelters to house

Pasadena community members experiencing homelessness. USHS hopes to procure

funding to purchase temporary shelters from Pallet Shelters, a Washington-based social

enterprise that has "[built] shelters for the more than half a million people across the

United States who are experiencing homelessness" (Pallet, 2020a).

Phase 2 (April 2021):

With a preference for the vacant campuses in PUSD, USHS hopes to procure land to

create a bridge housing village, which is safe, well-managed and attractive—which will

create a community that provides dignity and health to those it serves.

The village plays a critical role in helping Pasadena move unsheltered people from

dangerous conditions on the streets into a safer and more supportive environment. With

strong service provision on-site, USHS will be placing the unsheltered on a direct path

towards stable housing and employment.

On average, each village will require a four (4) to six (6) months’ lead time to be

constructed (Lee, 2019). By re-purposing a PUSD campus, USHS will have access to

water, sewer, and electrical connections on site.


6

The property will be used for interim housing, including shared community kitchens,

community meeting spaces, offices, storage, donation huts, security huts, and plumbed

bathrooms, showers, and laundry facilities. Another benefit of such a property, will be the

ability to house those for whom congregate shelters are difficult (people who have

experienced trauma or sexual assault). Experience and research has shown that having

their own space, with locked doors, room to store their belongings, and the ability to

keep a pet, goes a long way to reduce resistance to services and helps create a healing

atmosphere.

To combat nimbyism2, USHS will conduct ongoing outreach to local community

members, ensure the village is well-run and managed, and have direct oversight in the

overall design of the village; thereby seamlessly integrating it with the Pasadena

community. As illustrated in Figure 1, many cities across the nation are creating bridge

housing villages as an interim bridge towards permanent housing.

2 As defined by the Canadian Observatory for Homelessness (2020), "NIMBY, an acronym for "Not In My

Backyard," describes the phenomenon in which residents of a neighbourhood designate a new

development (e.g. shelter, affordable housing, group home) or change in occupancy of an existing

development as inappropriate or unwanted for their local area.”

Figure 1 Pallet in Riverside County’s homeless village. Courtesy of Pallet


7

By purchasing land, USHS will have the ability to adapt the village’s façade to the many

architectural elements iconic in Pasadena such as Spanish Revival, Craftsman, and

Mid-century Modern (Gibbons, 2020).

We urge the EdTech Committee and the City of Pasadena to prioritize this need and take a

step in the right direction towards eradicating homelessness; thereby following the footsteps

of Austin, Texas; San Jose, California; Seattle, Washington; and countless others who have

established villages in response to the national homeless epidemic.

Available & Needed Resources

FACILITIES

Pallet Shelters

Pallet shelters are turnkey units with the ability to install solar panels and connect electricity. All shelters can be held up to California code, which includes having a secondary egress door, heating, and electricity. As Table 2 details, Pallet shelters come with a myriad of features—a critical one being locking doors. "A locking door provides security and peace of mind, allowing residents to lock their personal belongings and leave their shelter to engage in their community, access jobs, and participate in other critical activities" (Pallet, 2020b).

Pallet Features:

• Locking door and windows

• Secure ventilation system with openable ridge cap

• Structural floor with aluminum framing that can be placed on any surface

• 10+ year material lifespan

• Folding bunk system (up to 4 beds) allows for customized sleep and livingspace

• Interchangeable bed/desk options

• Integrated shelving system

• Built of easy-to-clean and -sanitize materials

• Resistant to mold, mildew, rot, pests, and bed bugs

• 110 MPH wind rating

• 25lb per square foot snow load rating

• Fire extinguisher, CO monitor, and smoke detector

• Disassemble up to 40+ times for storage or relocation

Table 2: 64 square foot shelter features (Courtesy of Pallet)


8

These durable shelters are made of aluminum and composite materials, and structural steel floors, making them flexible to site on asphalt, dirt, gravel, etc. (Pallet, 2020b). Designed for both families and individuals facing homelessness and natural disasters, the shelter can sleep up to four (4) people inside (Pallet, 2020), making it easy to integrate more than one population (e.g. men's, women's, family shelters) on one (1) site.

“Pallet’s shelters are built in less than one (1) hour with minimal tools" (Pallet, 2020b), making them perfect in situations requiring emergency housing responses (e.g. COVID-19 global pandemic).

Potential Sites

According to Shelter Force (2020), “unlike developing and building a new emergency shelter—which could take many years for siting, permitting, and construction, plus millions of dollars in construction costs—creating a tiny house village can be done in less than six months and costs between $100,000 and $500,000.” By leveraging the existing infrastructure on the PUSD campuses, the large variable of cost for water, sewer and electricity connections will be mitigated.

The following sites represent an opportunity to both the City and USHS to construct a homeless village. There is a large inventory of underutilized and surplus property in the Pasadena area, including campuses in PUSD, City-owned land, private lots, and churches, that are currently unused or listed for sale.

Pasadena Unified School District

As previously mentioned, PUSD closed five (5) schools in 2020 that could be used as temporary (+/- six (6) months) home for the Pallet Shelters. Please refer to Appendix A for aerial views of the campuses.

1) Wilson Middle School: 300 Madre Street2) Roosevelt Elementary School: 315 N Pasadena Avenue3) Jefferson Elementary School: 1500 E Villa Street4) Franklin Elementary School: 527 Ventura Street (Altadena)5) PUSD Hudson Headquarters: 351 S. Hudson Street

City of Pasadena Owned Land

The City owns several parcels of land, two (2) of which are located near City Hall and are currently for sale. During the sale period, the lots could be used for the shelters. Please refer to Appendix B for aerial views of the parcels of land.

1) 78 N Marengo Avenue2) 280 Ramona Street


9

In addition to the aforementioned sites, certain parks may work well to accommodate the temporary shelters, such as Desiderio Park.

3) Desiderio Park: 40 N Arroyo Blvd

Privately Owned Lots

Please refer to Appendix C for aerial views of the privately-owned lots.

1) Former Orchard Supply Hardware on E Colorado Blvd @ Madre Street2) Former Ford Dealership on E Colorado Blvd @ Hill Ave

Churches

Please refer to Appendix D for aerial views of church lots.

1) Ministerios Ebenezer – Pasadena: 464 E Walnut Street

PERSONNEL

USHS will need 24/7 security, with an emphasis on daytime security, for the safety of our

guests.

USHS intends to transfer its more seasoned employees to the newly developed village and

backfill their staff at each location, respectively. The overall cost to operationalize the village

will be low, as residents will be organized to manage day-to-day operations and employ

democratic decision-making. This model reduces overall operating costs.

COST / BUDGET

As previously mentioned, USHS is presented with a number of time-sensitive opportunities

through state and federal grants through programs such as Project Roomkey and as well as

the Recovery Act.

The following details the approximated cost for Phase 1 of the proposal. Phase 2 is largely

dependent on a number of variables such as cost and size of land, which will determine

expenditure for fencing, security cameras, etc.

Phase 1 Item Price/Unit Quantity Total Cost

64 sq. ft. Pallet Shelters $8,000 40 $320,000

Mobile Showers $15,000 2 $30,000 Restroom Trailer $800/month 2 $4,800

Grand Total $354,800


10

References

The Canadian Observatory for Homelessness. “NIMBY (Not In My Backyard),” 2020. https://www.homelesshub.ca/solutions/affordable-housing/nimby-not-my-backyard.

Gibbons, Cuyler. “Defining style,” 2020. https://pasadenamag.com/homesandrealestate/defining-style/.

Homeless Research Institute. “Population At-Risk: Homelessness and the COVID-19 Crisis,” March 25, 2020. https://endhomelessness.org/wp-content/uploads/2020/03/Covid-Fact-Sheet-3.25.2020-2.pdf.

Lee, Sharon. “Tiny House Villages in Seattle: An Efficient Response to Our Homelessness Crisis,” March 15, 2019. https://shelterforce.org/2019/03/15/tiny-house-villages-in-seattle-an-efficient-response-to-our-homelessness-crisis/.

Moses, Joy. “COVID-19 and the State of Homelessness,” May 19, 2020. https://endhomelessness.org/covid-19-and-the-state-of-homelessness/.

Pallet. “We’re a different type of company,” 2020a. https://www.palletshelter.com/about.

Pallet. “64 Square Foot Shelter,” 2020b. https://www.palletshelter.com/64-sq-ft-shelter.

Pasadena Unified School District (PUSD). “Pasadena Unified School District COVID-19 Updates,” July 14, 2020. https://www.pusd.us/covid19.

Rivera, Eddie. “School Board, Council Discuss Use of Vacant Campuses,” February 5, 2020. https://www.pasadenanow.com/main/pusd-council-discussing-use-of-vacant-campuses/.

United States (US) Census Bureau. “U.S. Census Bureau QuickFacts: Pasadena City, California.” Census Bureau QuickFacts, 2019. https://www.census.gov/quickfacts/fact/table/pasadenacitycalifornia/PST045219.

Village Cooperative. “What is a co-op? And how does it work,” 2020. https://www.villagecooperative.com/what-is-a-coop


11

Appendix A

1) Wilson Middle School: 300 Madre Street


12

2) Roosevelt Elementary School: 315 N Pasadena Avenue


13

3) Jefferson Elementary School: 1500 E Villa Street


14

4) Franklin Elementary School: 527 Ventura Street (Altadena)


15

5) PUSD Hudson Avenue Headquarters: 351 S. Hudson Street


16

Appendix B

1) 78 N Marengo Avenue


17

2) 280 Ramona Street


18

3) Desiderio Park: 40 N Arroyo Blvd


19

Appendix C

1) Former Orchard Supply Hardware on E Colorado Blvd @ Madre Street


20

2) Former Ford Dealership on E Colorado Blvd @ Hill Ave


21

Appendix D

1) Ministerios Ebenezer – Pasadena: 464 E Walnut Street


July 2019 - July 2020DRAFT MEETING ATTENDANCE RECORD

MEMBERS

07/1

0/19

R

EGU

LAR

08/1

4/19

R

EGU

LAR

09/1

1/19

R

EGU

LAR

10/0

9/19

R

EGU

LAR

11/1

3/19

R

EGU

LAR

12/1

1/19

SP

ECIA

L12

/11/

19

REG

ULA

R01

/08/

20

REG

ULA

R02

/12/

20

REG

ULA

R02

/19/

20

SPEC

IAL

03/1

1/20

R

EGU

LAR

04/0

8/20

R

EGU

LAR

05/1

3/20

R

EGU

LAR

6/10

/202

0 R

EGU

LAR

07/0

8/20

SP

ECIA

L TOTAL

MEETINGS

ATTENDED

ATTENDANCE

RECORD

PERCENTAGE

JACQUES BOLTON P P P P P P P P XX P P CO-19 CO-19 CO-19 P 11 100.00%

JOE FORD P P A P A P P P XX P P CO-19 CO-19 CO-19 P 9 81.82%

MYRA MARTIN BOOKER A P P P A A A P XX P A CO-19 CO-19 CO-19 5 50.00%

LATASHA JAMAL XX A CO-19 CO-19 CO-19 P 1 50.00%

ALFRED CARR P P P P P XX CO-19 CO-19 CO-19 5 100.00%

ERICA JARAMILLO P P P P XX P A CO-19 CO-19 CO-19 P 6 85.71%

LESLIE CALDWELL A P P A P P P P XX U A CO-19 CO-19 CO-19 6 60.00%

JAMIE WRIGHT XX CO-19 CO-19 CO-19 P 1 100.00%

NASIR RASHEED P P P P P A A P XX P P CO-19 CO-19 CO-19 P 9 81.82%

PEGGY SISSON P P P P P P P P XX P P CO-19 CO-19 CO-19 P 11 100.00%

MICHAEL ALBRECHT P P P P P P XX P P CO-19 CO-19 CO-19 P 9 100.00%

MARTHA WARREN ROSENFELD U XX CO-19 CO-19 CO-19 0 0.00%

JESSICA XIE P P P P P P P XX P A CO-19 CO-19 CO-19 P 9 90.00%

VACANT XX CO-19 CO-19 CO-19 0 0.00%

JAMES ARAGON P P P A P A A P XX U P CO-19 CO-19 CO-19 P 7 63.64%

ANN RECTOR P A A P P A A P XX P P CO-19 CO-19 CO-19 6 60.00%

LEGEND Total Meetings Held 11

P - PRESENT

A - EXCUSED ABSENCE

U - UNEXCUSED ABSENCE

XX - CANCELED MEETING

NQ - NO QUORUM

CO-19 - CANCELLED DUE TO COVID-19

CITY OF PASADENA HUMAN SERVICES COMMISSION

WORK PLAN: 7/1/19 - 7/30/20

REPORT OF ACCOMPLISHMENTS

MISSION (as stated in Charter/Ordinance): The purpose of the Human Services Commission is to advise and make recommendations to the City Council regarding human service needs of people of all ages in this community. The commission will aid the city in facilitating collaborative efforts and a coordinated approach to improve and expand the delivery of quality human services in Pasadena. The commission is established to respond to significant unmet human services needs and gaps as identified in various city documents related to human services. For purposes of Chapter 2.86, "human services" is defined as a broad range of

programs and activities designed to protect, improve and restore the personal

welfare and well-being of residents of all ages. Typical human services would

include, but not be limited to: social services, shelter, economic support, employment

and training, education, health and protective services.

OBJECTIVES/STRATEGIES:

1. Outreach

Leads: Xie

Objective: To communicate the action items of the commission to the stakeholders of

the community.

Action Items:

Staff provide a recap of action items to distribute to the Commission

Commissioners provide a quarterly update to their district Councilmember about

what the Commission is working on

July 2019: No update.

August 2019: Commissioner Carr provided an update on the successful staffing of the

Commissions table at Assemblymember Holden’s Annual Block Party and Resource

Fair on Saturday, August 3. Commissioner Carr also informed the Commission on his

update to Vice-Mayor Hampton, which he believes led to PasadenaNow article about

the agenda items for the August meeting

September 2019: Chair Bolton dissolved the Outreach ad hoc committee and

discontinued this item as a goal in the work plan. Commissioner Carr sent his monthly

email to Vice-Mayor Hampton, which included the flyer for the New Revelation Church

Parking Lot Giveaway on Saturday, September 14, and links to Pasadena Now

articles on the homeless update.

October 2019: The goal was discontinued from the work plan.

November 2019:

The Commission voted to re-establish the Outreach ad hoc committee.

Commissioner Caldwell provided an update on contacting Councilmember

Kennedy’s office about their preferred format for providing Commission updates.

Commissioner Xie asked the ad hoc committee leads to think about

accomplishments in the last quarter, with a deadline at the end of November, to

send the one page quarterly news update to their Councilmembers.

December 2019:

Commissioner Xie will use notes from previous meetings and information

submitted the other ad hoc committee leads to create the newsletter.

Commissioner Caldwell will update District 3 Councilmember Kennedy about what

the Commission is working on and submit the information for the newsletter.

January 2020: Commissioners Caldwell and Xie provided an update that a draft of the

newsletter has been completed and was sent to Staff (Osborne) for review.

February 2020: Commissioner Xie updated the Commission on completing the

newsletter to be a more effective way of sharing the accomplishments of the Human

Services Commission with the City Council.

March 2020: No update.

April – June 2020: No update due to meeting cancellations pursuant to Executive

Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020.

July 2020:

Commissioner Xie is currently working on the Human Services Commission newsletter and wants to meet with Human Relations Commission to post resources for Asian Pacific Islanders (API) in response to COVID-19.

Meeting scheduled with Chair Robinett (Human Relations Commission) to discuss their work plan and how they can disseminate that information before the newsletter is published.

_______________________________________________________

Status:

2. Office of the Young Child

Leads: Sisson, Bolton, Aragon

Objective: To inform the commission on the progress and accomplishments of the

Office of the Young Child.

Action Item:

Presentation from Crystal O’Grady about grants and Early Childhood Hub Network (November 2019)


August 2019: No update.

September 2019: Commissioner Sisson confirmed that Crystal O’Grady will be

presenting to the Commission at the November regular meeting.

October 2019:

Crystal O’Grady (Office of the Young Child) will be presenting to the Commission

at the November regular meeting

Office of the Young Child event (Growing Together PASadena Launch) on Friday,

November 15 at La Pintoresca Branch Library

November 2019: The Commission received an informational presentation from Crystal

O’Grady about the Office of the Young Child and Commissioner Sisson will attend the

Growing Together PASadena launch event on Friday, November 15.

December 2019: Commissioner Sisson provided an update on the successful Growing

Together PASadena launch event at La Pintoresca Branch Library on Friday,

November 15.

January 2020: Commissioner Sisson provided an update that Crystal O’Grady (Office

of the Young Child) will be presenting at the All Children Thrive Pasadena: K-

readiness meeting on Wednesday, January 22 at the Central Library.

February 2020:

Commissioner Sisson attended the All Children Thrive Pasadena: K-readiness

meeting on Wednesday, February 22, and also recommended scheduling a future

presentation from Crystal O’Grady (Office of the Young Child).

Staff (Osborne) provided an update that the Early Childhood Hub at Villa Parke

Community Center will focus on health and wellness, and will provide an update

once it is up and running.

March 2020:

Commissioner Sisson informed the Commission that Crystal O’Grady (Office of the Young Child) will be leaving her position with the City of Pasadena.

The Commission requested that Staff (Osborne) contact Michelle Perera (Director, Libraries and Information Services) to ask if the vacant position will be filled temporarily until a replacement is found.



July 2020:

Commissioner Sisson provided an update that Crystal O’Grady has left her position with the city as the Early Child Development Coordinator with the Office of the Young Child.

Chair Bolton appointed Commissioner Aragon to the Office of the Young Child ad hoc committee.

Staff (Osborne) informed the Commission that job posting for the Early Child Development Coordinator is available online and will provide Commissioner Sisson with the contact information for Michelle Perera (Director, Library and Information Services) to ask any questions about the vacancy and the status of the early childhood hub sites.

_____________________________________________________________

Status:

3. Homelessness

Unidentified Homeless Youth

Leads: Bolton, Albrecht, Ford, Xie,

Objective: To create multiple food banks across the City of Pasadena and to increase

the communication between foster parents and foster children.

Action Items:

Meet with Pasadena Unified School District, Pasadena City College, and other city

officials to implement the food banks

Hold an ad hoc committee meeting with representatives from LA County including

Supervisor Barger to encourage the effective communication of monies and

services available for school, housing, and transportation for transitional age youth

Presentation from Leaders of Change (February 2020)

Presentation from Police Chief Perez on how the Police Department interacts with

unidentified homeless youth (March 2020)

Presentation from Commissioner Rector on PUSD’s interaction with unidentified

homeless youth (March 2020)

Presentation from Youth Moving On (March 2020)

Presentation from Public Health Department (April 2020)

Homeless Prevention and Intervention for Adults

Leads: Aragon, Jaramillo, Xie

OBJECTIVE

Provide monthly oral and written reports about commission collaboration with

agencies working to prevent adults from transitioning into homelessness and

intervening with those who are homeless in the following areas:

COMMISSION ACTION PLAN

Continuum of Care & Pasadena Partnership Public/Private Agencies Activities:

Participate in the Faith Community Subcommittee by:

Participating in outreach forums to the homeless and the community – Information

Working on a Tool kit of activities that provide resources to the community; and participating in Developing an Information Kit for public awareness.

Participate in Research Subcommittee by:

Attending meetings to give input on ideas for preventing Homelessness.

Inviting Diana Trejo to present the draft of the City of Pasadena Homelessness

Plan; Critique - Written input

Providing commission input for development of the Pasadena Homelessness Plan; o Participating in the 2020 Homeless count; o Inviting Dr. Sofia Herrera and Jennifer O’Reilly-Jones to present Homeless

Count results-Information

Pasadena Outreach Response Team (PORT) Activities: (Information)

Invite PORT to provide its power point presentation of its strategies and interventions employed to help the homeless in order for the Commission to provide active support and participation in some selected activities.

Real Change Movement – Research

Collaborate with Flintridge Center to help:

Raise awareness about the donations made through the meter program for the homeless.

Raise awareness about the issues of homelessness within our community.

July 2019: No update

August 2019:

The Commission received an informational presentation from Dr. Sofia Herrera

and Jennifer O’Reilly-Jones highlighting issues of homelessness

Chair Bolton provided an update on the food bank at Pasadena City College (PCC)

and was contacted by Dr. Bell (PCC) to meet about the process of opening a food

bank at John Muir High School

Commissioner Booker updated the Commission about the several committees

within the Pasadena Partnership and their upcoming meetings and agenda items.

(Housing Committee on 8/15, Faith Community Committee on 8/21)

September 2019:

Chair Bolton spoke to Dr. Bell at Pasadena City College about opening up a food

bank at John Muir High School and is waiting for the MOU to go out to the

Pasadena Unified School District

Commissioner Booker attended various subcommittee meetings of the Pasadena

Partnership and suggested that other commissioners also attend these meetings to

give their input on the Homeless Plan

Chair Bolton appointed Commissioner Aragon to serve on the Homelessness ad

hoc committee.

October 2019:

Commissioners Bolton, Ford, and Albrecht met with the PCC Vice President and the Principal of John Muir High School at the PCC Northwest Campus and agreed to open a dry goods food bank on the John Muir campus, but needed to meet with the Executive Committee at PCC and follow-up in the near future.

Commissioner Booker updated the Commission on: o Inviting Diana Trejo the present at the November meeting;

o Sending out the Homelessness Plan for the Commission to read and provide comments and suggestions to Diana Trejo

o Sending the organizational chart for the Pasadena Partnership Continuum of Care; and

o Contacted Daniel Torres at the Flintridge Center about the Real Change Movement work plan item to see how the Commission can collaborate with the Flintridge Center.

November 2019:

Chair Bolton and Commissioner Albrecht updated the Commission on meeting at Perry’s Joint with the Pasadena Unified School District about providing temporary support for homeless youth, on a weekly basis on school grounds, including showers, washing machines, food banks, internet access, and other types of support.

The Commission voted to approve Chair Bolton and Commissioner Albrecht action items discussed with the Pasadena Unified School District about providing services at one or more of their currently or soon to be closed schools

December 2019: Commissioners Albrecht, Bolton, and Xie met with Shirly Barrett and

Miguel Perez from the Pasadena Unified School District (PUSD) on Friday, November

22 about the legalities of providing temporary homeless services and housing on

vacant school sites and any obstacles they might encounter.

January 2020:

Chair Bolton provided an update about Pasadena Unified School District staff to contact regarding the opening of a dry food bank at John Muir High School.

Commissioners Albrecht, Bolton, and Xie provided an update on providing temporary support for homeless youth on a weekly basis.

Staff (Osborne) provided information about funding that may be available with the Pasadena Public Health Department.

February 2020: Chair Bolton updated the Commission on:

Pasadena Unified School District is considering using closed school sites for as locations to provide homeless resources.

Will be meeting with William Syms from the Pasadena City College about opening a dry food bank at the Northwest Campus.

The Homelessness ad hoc committee will have a phone conference on Thursday, February 20 in preparation for a meeting with Bill Huang (Housing Director) to discuss finding a site for temporary showers and meals for the homeless.

Commissioner Booker asked to be removed as the lead from the Homelessness ad hoc committee.

March 2020:

Chair Bolton updated the Commission that members of the ad hoc committee are planning to meet with Vice-Mayor Hampton and Councilmember Kennedy individually to discuss youth homelessness, and the Homelessness ad hoc committee will have a planning meeting on Monday, March 16.

Chair Bolton informed the Commission that he spoke to William Syms from Pasadena City College Wednesday, March 11 about opening a dry food bank on the Pasadena City College Northwest Campus.



July 2020:

The Homelessness ad hoc committee is working to get temporary housing in the city of Pasadena and have presented the idea to the Housing Director, two City Councilmembers, and representatives from PUSD.

Now planning to draft a formal proposal and letter to present to the Economic Development and Technology Committee (EdTech).

_____________________________________________________________

Status:

4. Intellectual Disabilities – Youth

Lead: Jaramillo

Objective: Provide access to recreational programs and ensure that youth with

intellectual disabilities are fully included in the existing park programs.

Action Items:

Research Special-Fit program (fitness for diverse needs) to be added to current

HSRD programs in parks

Research existing city programming and adding information so that individuals with

intellectual disabilities can be fully included

Share information gathered with the Pasadena community

Present information that was gathered to the Accessibility and Disability

Commission to get their input


August 2019: Commissioner Caldwell will research agencies that provide programs for

youth with intellectual disabilities.

September 2019: Commissioner Caldwell shared the names she developed

(RECREATION4US, FITNESS4US) and a sample program description as a

suggestion for the Human Services & Recreation Department to communicate about

programs offered to youth with intellectual disabilities.

October 2019: No update.

November 2019: Commissioner Caldwell is continuing to research inclusive programs

for youth with intellectual disabilities and will provide an update at the next meeting.

December 2019: Commissioner Caldwell is continuing to research inclusive physical

fitness and park programs for kids ages 7-13 that are available in Pasadena and how

to make those resources more available to the public.

January 2020: Commissioner Caldwell is continuing to work on a summary for this

work plan objective.

February 2020: No update.

March 2020: No update.




_____________________________________________________________

Status:

CITY OF PASADENA HUMAN SERVICES COMMISSION

WORK PLAN: 8/1/20 - 7/30/21

MISSION (as stated in Charter/Ordinance):

The purpose of the Human Services Commission is to advise and make recommendations to the City Council regarding human service needs of people of all ages in this community. The commission will aid the city in facilitating collaborative efforts and a coordinated approach to improve and expand the delivery of quality human services in Pasadena. The commission is established to respond to significant unmet human services needs and gaps as identified in various city documents related to human services.

For purposes of Chapter 2.86, "human services" is defined as a broad range of

programs and activities designed to protect, improve and restore the personal

welfare and well-being of residents of all ages. Typical human services would

include, but not be limited to: social services, shelter, economic support, employment

and training, education, health and protective services.

OBJECTIVES/STRATEGIES:

1.

Objectives:

Action Items:

Leads:

2.

Objectives:

Action Items:

Leads:

3.

Objectives:

Action Items:

Leads:


Work flowchart

Figure 1 – staff work product: reports on matters for which input of the Human Services

Commission is sought prior to submission to City Council/Council committees and other bodies.

City Council

Considers input from Commission and staff and makes

final determination. May direct additional Commission/staff work

Figure 2 – Commission work product: items created by the Commission reflecting solely the Commission’s position.


Determines content of work product

Approves final work product

City Staff

Provides assistance to Human Services Commission in

creating work product

City Staff

Prepares Item including Staff recommendation


Reviews staff recommendation and

either supports or makes own recommendation

special annual meeting human services commission … · 8/12/2020 · joe ford, vice-chair, agency...

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