SPANA DISTRIBUTED PRINT REPOSITORY PROGRAM FOR WESTERN CANADA

Les Moor ACRL ND/MB Chapter Annual Symposium

University of Manitoba April 27, 2015

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Outline•Introduction• COPPUL• SPAN

•How SPAN works

•SPAN Phases• Phase 1• Phase 2• Phase 3• Future SPAN

•Benefits at UML• Benefits derived from SPAN objectives• Serials cleanup

•Issues at UML• Labour-intensive setup• Limits use of resources• Unproven effectiveness in space reallocation

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Introduction COPPUL

◦ “Council of Prairie and Pacific University Libraries”◦ Purpose◦ Academic libraries in the four western provinces◦ Currently 23 member institutions

◦ “Plus 15 affiliate members that participate only in licenses for electronic resources”1

◦ Acquisitions budgets: ≈ $3M - $20M2

Source: 3

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Introduction SPAN

◦ “Shared Print Archive Network”◦ Objectives

◦ To provide access to shared print archives◦ To create opportunities for the reallocation of library space◦ To preserve the print record for its members in a cost-effective way4

◦ Context◦ SPAN in PAPR, WorldCat

◦ History◦ Phase 1: summer 2012

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How SPAN Works (Broadly) SPAN Management Committee (MC) chooses titles to archive

MC chooses which libraries to archive which titles

Libraries confirm holdings and willingness to archive

Libraries prepare volumes and bibliographic records

SPAN records commitments of libraries and transfers information to PAPR, WorldCat (soon)

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How SPAN Works (Details) Work done in phases

SPAN MC decides focus and criteria for the phases◦ COPPUL selects resources to archive for the phase based on the criteria for the phase◦ COPPUL selects an “archive holder” from among SPAN participants based on

◦ Completeness of runs◦ Initial indications of willingness (?)

Proposed titles distributed to Archive Holders

Archive Holders examine the titles and:◦ Verify/correct their holdings◦ Indicate willingness to archive◦ Complete paperwork

SPAN MC collects/compiles responses and updates PAPR, WorldCat (soon)

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Phase 1 2012-13

Print journals that are:◦ Widely held◦ Have digital equivalents with perpetual access (post-cancellation rights) through:

◦ Licensing terms◦ Digital archives (PORTICO, CLOCKSS, etc.)5

Retrospective

UML archived 27 journals in Phase 1

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Phase 2 2013-14

Same criteria as Phase 1, except:◦ Less widely-held◦ Some journals without post-cancellation access◦ Some Canadian journals (both with and without post-cancellation access)

UML archived 66 journals in Phase 2

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Phase 3 2014-15

Monographs

Continuations and preceding titles for Phase 1 & 2 journals

“High risk” journals

Canadian federal government documents◦ Statistics Canada only (for now)

UML asked to archive 35 titles so far

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Future SPAN Possible national archiving strategy

Expansion of journal titles?◦ Especially low-use and high risk◦ Usage/preservation dilemma

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Benefits at UML Same as SPAN’s stated objectives, i.e.:

◦ Access to shared print archives◦ Opportunities for the reallocation of library space◦ Preserve the print record cost-effectively

Also:◦ Serials cleanup

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Issues at UML Labour-intensive setup

Limits use of resources

Unproven effectiveness in space reallocation

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References1. Council of Prairie and Pacific University Libraries (2015a). About Us. Retrieved April 20,

2015 from http://www.coppul.ca/about-us

2. Canadian Association of Research Libraries (2015). 2012-2013 Statistics; 2013-2014 Salaries. Retrieved April 20, 2015 from http://carl-abrc.ca/en/research-libraries/statistics-measures.html

3. "Western Canada2" by Connormah - Own work. Licensed under CC BY 3.0 via Wikimedia Commons - http://commons.wikimedia.org/wiki/File:Western_Canada2.svg#/media/File:Western_Canada2.svg

4. Council of Prairie and Pacific University Libraries (2015b). Shared Print Archive Network (SPAN). Retrieved April 20, 2015 from http://www.coppul.ca/programs/shared-print

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References5. Council of Prairie and Pacific University Libraries (2012). Shared Print Archive Network –

Phase 1, 2012-2013: Overview. Retrieved April 20, 2015 from http://www.coppul.ca/sites/default/files/uploads/Phase1Overview.pdf

6. Council of Prairie and Pacific University Libraries (2015c). Report to Directors from SPAN Management Committee, March 2015. Unpublished.

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Thank you Questions / Discussion

Any other libraries participating in this kind of project?