South African AIDS Conference 2007

Presenter:

Leon Steyn

Project Manager:

Genieve Lemmon: Genlem Projects

OUTLINE OF PRESENTATIONOUTLINE OF PRESENTATION

• Introductions: Project PartnersIntroductions: Project Partners• VisionVision• ObjectivesObjectives• Roles and ResponsibilitiesRoles and Responsibilities• Rationale for Site selection: 2 prong strategyRationale for Site selection: 2 prong strategy• Standard Operating Procedures: (LIMS and Standard Operating Procedures: (LIMS and

Training Protocol)Training Protocol)

Project PartnersProject Partners

VISIONVISION

To develop public private partnerships to To develop public private partnerships to mitigate the impact of HIV&AIDS in mitigate the impact of HIV&AIDS in South Africa by promoting correct and South Africa by promoting correct and consistent use of condoms across the consistent use of condoms across the contract cleaning industry and beyond. contract cleaning industry and beyond.

OBJECTIVESOBJECTIVES

• Provide access to condoms to cleaners within the contract Provide access to condoms to cleaners within the contract cleaning industry cleaning industry

• Improve consistent and convenient access to condoms for Improve consistent and convenient access to condoms for the public at largethe public at large

• Strengthen relationships between the public and private Strengthen relationships between the public and private sectorssectors

• Provide a monitoring and evaluation system which can Provide a monitoring and evaluation system which can track accessibility and the uptake of condomstrack accessibility and the uptake of condoms

• Develop and document a best practice model for condom Develop and document a best practice model for condom distribution through public private partnershipdistribution through public private partnership

ROLES AND RESPONSIBILITIES: ROLES AND RESPONSIBILITIES: DoHDoH

• In co-operation with the various participating cleaning In co-operation with the various participating cleaning companies and sites, to manage the logistics and supplying of companies and sites, to manage the logistics and supplying of various distribution centres with sufficient and timeous various distribution centres with sufficient and timeous supplies of condoms.supplies of condoms.

• To manage the auditing and capturing of data around condom To manage the auditing and capturing of data around condom distribution.distribution.

• To identify in conjunction with participating companies, To identify in conjunction with participating companies, individuals to be trained in managing the distribution and re-individuals to be trained in managing the distribution and re-supply of condoms at a site and company level, covering supply of condoms at a site and company level, covering reporting and monitoring and evaluation mechanisms.reporting and monitoring and evaluation mechanisms.

• In conjunction with participating companies to gain buy in In conjunction with participating companies to gain buy in from client’s of the contract cleaning industry and to provide from client’s of the contract cleaning industry and to provide credibility and support to the process.credibility and support to the process.

SABCOHASABCOHA

• To provide a project management, co-ordinating and liaison To provide a project management, co-ordinating and liaison mechanism between the department of health and the mechanism between the department of health and the participating cleaning companies.participating cleaning companies.

• Assist in the procurement of condom dispensers at an affordable Assist in the procurement of condom dispensers at an affordable rate in conjunction with a partner such as Steinerrate in conjunction with a partner such as Steiner

• To market the programme and to foster support with the client’s To market the programme and to foster support with the client’s of the contract cleaning industry.of the contract cleaning industry.

• To provide a quality assurance mechanism and system to ensure To provide a quality assurance mechanism and system to ensure the smooth running of the programme.the smooth running of the programme.

• To in conjunction with the department of health develop an To in conjunction with the department of health develop an industry wide model which can be rolled out on an ongoing industry wide model which can be rolled out on an ongoing basis and to ensure sustainability of the project.basis and to ensure sustainability of the project.

PRIVATE SECTOR: PRESTIGE, FIDELITY PRIVATE SECTOR: PRESTIGE, FIDELITY SUPERCARE, STEINER GROUP, BIDAIRSUPERCARE, STEINER GROUP, BIDAIR

• Negotiate with clients in conjunction with the project team and the Negotiate with clients in conjunction with the project team and the department of health for the programme to take place on their sitesdepartment of health for the programme to take place on their sites

• Provide staff for training in logistics and managementProvide staff for training in logistics and management• Provide internal human resources and infrastructure necessary to Provide internal human resources and infrastructure necessary to

participate in the programme.participate in the programme.• Where necessary distribute condoms to satellite sitesWhere necessary distribute condoms to satellite sites• Ensure timeous and efficient re-supply of condoms Ensure timeous and efficient re-supply of condoms • Ensure the monitoring and evaluation of the re-supply of condomsEnsure the monitoring and evaluation of the re-supply of condoms• Reporting to the department of health and project team monitoring and Reporting to the department of health and project team monitoring and

evaluation systems.evaluation systems.

RATIONALE FOR SITE RATIONALE FOR SITE SELECTIONSELECTION

• A number if sites can be negotiated through one A number if sites can be negotiated through one contractcontract

• There is a relatively high concentration of There is a relatively high concentration of contract cleaning staffcontract cleaning staff

• Sites are high traffic areas for the publicSites are high traffic areas for the public• Sites have space and facilities to store condomsSites have space and facilities to store condoms• Sites either have condo cans already onsite or Sites either have condo cans already onsite or

are willing to fund these or use the dispensable are willing to fund these or use the dispensable unitsunits

STANDARD OPERATING STANDARD OPERATING PROCEDURESPROCEDURES

• STEP 1: Identification of SiteSTEP 1: Identification of Site• STEP 2: Listing as Primary Distribution STEP 2: Listing as Primary Distribution

SiteSite• STEP 3: Preparation of SiteSTEP 3: Preparation of Site• STEP 4: Audit for storageSTEP 4: Audit for storage• STEP 5: Ordering and ReportingSTEP 5: Ordering and Reporting

Targets Linked to strategyTargets Linked to strategy

Cleaners: First 3 months of distribution each receives 1 pack of 10

Cleaners: Second 3 months extend to 50% of cleaners receiving a box of 200

Client Sites: Each Region in the first 3 months to distribute 60 000 condoms a month over an above those distributed to cleaners

Client Sites: After first 3 months each region to be distributing 100 000 a month over an above those distributed to cleaners

Focus on sites with largest number of cleaners and public/employees

Achievements to DateAchievements to Date

• Originally only 20 sites planned. Currently there 45 Originally only 20 sites planned. Currently there 45 Primary Distribution sites across the 9 provincesPrimary Distribution sites across the 9 provinces

• To date 2’610’940 condoms have been distributed through To date 2’610’940 condoms have been distributed through the programme since it’s inception in July last yearthe programme since it’s inception in July last year

• Exponential increase in distribution per month with new Exponential increase in distribution per month with new sites, averaging over 400 000 per month for the last 3 sites, averaging over 400 000 per month for the last 3 months with March totalling 630 000 units distributed.months with March totalling 630 000 units distributed.

• At UKZN Howard College the team was able to increase At UKZN Howard College the team was able to increase the distribution on average by 300 percent from the distribution on average by 300 percent from approximatley 30 000-40 000 per month to between 100 approximatley 30 000-40 000 per month to between 100 000 -110 00 per month when students are onsite.000 -110 00 per month when students are onsite.

ChallengesChallenges

• Management of a range of stakeholders Management of a range of stakeholders • Management across a variety of levels from Management across a variety of levels from

director level through to cleaner leveldirector level through to cleaner level• Ongoing and consistent reportingOngoing and consistent reporting• Combating steroetypes and negative perceptions Combating steroetypes and negative perceptions

with regards to the use of condomswith regards to the use of condoms• Limited knowledge as the both the quality, Limited knowledge as the both the quality,

effectiveness and importance of consistent effectiveness and importance of consistent condom usagecondom usage

Contact DetailsContact Details

Project Promote Project Office open from Project Promote Project Office open from 8:00am to 1:00pm 8:00am to 1:00pm

Andrea Smith (project Administration and Andrea Smith (project Administration and support): on 031 267 9034 or e-mail support): on 031 267 9034 or e-mail

info@genlem.co.zainfo@genlem.co.za