Souper Friends Weekly Report

To begin, the report will be reflecting the actions that have been taken from, (11/10/2013) until

(17/10/2013).

Our association has yet to receive the returned mail with our finalizeddocuments; the expected date of

arrival is 25/10/2013.

We have found the venue and the charity group that we wish to work with, they are called, Armée du

Salut, and the specific soup kitchen is "La Maison du Partage", 32 Rue Bouret 75019.

Our concept has changes from being orientated from modifying the venue to assisting in any way

possible to enhance and improve the weaknesses of Armee de Salut. We are looking to provide more

food produce, cleaning materials and advertising for the charity to gain more support from the public. We

intend to visit the venue and photograph as well as help out within the charity.

Our final event will be an awareness event where we will invite sponsors, the community and the charity

representatives and encourage them to continue our trend and continue their support with “La Maison du

Partage”.

Issues Actions

IT/Media

1. Create awareness online 2. Create a visual form of advertising

that is effective and aesthetically pleasing

3. Create easy access to information on out company

4. Illustrating the support that the community is willing to give our project

The website is going through the final stages of grammar based corrections

The advertising stickers have been designed with access and information to the online social media networks

Gmail account created (especially for sponsors)

Bankies and Ulule – Fundraising online

Tumblr account to further advertise

Instagram – photos of the venue and stickers and posters

Twitter

Video based advertising –creative brainstorming

Facebook likes: 400+

Event poster designed and currently printed

Sponsorship& Finance

1. Create a financial documentation of the company

2. Create a relationship with sponsors 3. Budget the association (in

accordance with each department)

The company profile is completed and in French as to be given to the sponsors

Incentives and reasons to invest have been set (with a multiple range of advertising based rewards based on donation)

Contact with sponsors but not many

positive responses

Focusing more on small businesses Created on Google drive a balance sheet

Bankies and Ulule – Fundraising online

Public access to accounting information

Logistics

1. Work on the transportation on produce to the venue and for the events

2. Assist Sponsorship and Finance

Currently having a stagnant situation

Highly reliant on sponsorship and finance

Now they will be working with events and will be in charge of transportation and purchasing of the materials needed

They are currently looking for sponsors for

PR/Events

1. Managing the upcoming events: Especially the upcoming bake sale

2. Create awareness around community (currently targeting ESCE students)

3. Staffing the events being held 4. Develop a system of sending people

to La Maison du Partage to assist

The first event is on the 23/10/2013, we have spoken with the school administration and have full approval

The materials have been bought for the baking needs (Our budget is $270 for all our bake sales)

Printed advertising is currently posted around school, and stickers that will be handed out at the bake sale and will be printed on Monday

The aim to spread awareness of our project through “Give A Hand” where we will use painted hand prints on canvas to create a form of interactive advertising

Volunteers for bake sale are being selected (4 students, 1 must speak fluent French) – confirmed volunteer Monday

The department is developing a formwhere people will be able to sign up to visit and help out at the Soup Kitchen we have selected (the visits will start after 2/11/2013)

Creating a newspaper – distribution will be given to anyone who put their hand on “Give a Hand”

Human Resources

1. Ensure that all the people within the association are happy

2. Keep record of any conflict 3. Create Synergy

They collected the forms handed out last week where everyone was meant to fill in the information about their responsibilities, and what actions they have done

They have communicated with people who have shown disinterest in the company and explained the importance of

their participation

With 360, had speed date with all employees to make sure everyone felt in place

With 360 they created a newsletter for spread information

360 Degrees

1. Understand all staff 2. Develop a form of analyzing

employee involvement 3. Assist HR with swift communication

within association

Completed the survey that will be taken for the 360 Degree analysis

Website has begun design and creation

Speed date with every employee so that they could express themselves

Reported any serious conflict to CEO

Suggested the creation of a newsletter to spread the information amongst all the people in the association