8/18/2019 SOP for Material Inward_Inspection_Accounting

1/2

SOP for Receipt of Material at Ambernath Factory

Check points to be satised before gate entry Stamp is axed

1) A delivery challan / Tax Invoice must accompany the material.2) The delivery challan / Tax Invoice should be addressed in the name

of the company.3) Purchase rder !umber is mentioned on the challan / Tax Invoice.

After the !ate entry stamp is a xed

1) The "tamped #hallan / Tax Invoice / $xcise Invoice to be handed

over to "tores %eeper.2) The store &eeper shall ensure the fol lo'in(

• #onduct a physical chec& of the material received and tally the

items received 'ith the documents accompanyin( the same for

correctness.

• In case material is received a(ainst an $xcise Invoice* ensure+uplicate copy for Transporter is available before (eneratin( a

,oods -eceived !ote.

•  The aterial -eceipt -) is then to be punched in the 0aan if 

the receipt is a(ainst a valid Purchase rder.

• After the - is done in the system* the material is handed over

to uality Inspection team for physical verication and uality

inspection alon( 'ith a ,-! copy si(ned by the "tore %eeper.

• n completion of physical verication and acceptance of the

material the uality team shall put his remar&s on the ,-! so

received from the "tore %eeper and do the necessary entry in

0aan to conrm or re4ect the material received either partially

or completely.

• After ma& in( the ent ry i n 0aan the ua li ty team shal l

re(enerate the ,-! 'hich shal l be the nal ,-! copy after

receipt and Inspection is completed.

•  This nal ,-! be printed in t'o copies and the same shall be

countersi(ned by "tore %eeper and the uality In5 char(e.

• ne copy to be retained by store5&eeper and the other copy to

be attached 'ith the Tax Invoice and sent to Accounts Team for

boo&in( the Tax invoice.

• In cases 'here ,-! is not (enerated due to deciency indocumentation* the instances to be captured separately and

reported to purchase team for corrective action.

"# $ime lines for completion of acti%ity is as follo&s

Sr'

(o'

Acti%ity $ime )imit

1. #reation of Initial ,-! by store

&eeper

+ay of -eceipt or

next day.

8/18/2019 SOP for Material Inward_Inspection_Accounting

2/2

2. Physical 6eri cation 7ithin t'o 'or&in(

days from the date

of receipt.3. 8pdatin( ,-! in 0aan post

uality Inspection

+aily activity

$veryday t'o

hours to be

allocated for

updatin( the

details in 0aan)