slides: the new duraspace membership and governance models webinar
DESCRIPTION
Presentation Slides Presented by Jonathan Markow, CSO May 20, 2014TRANSCRIPT
The New DuraSpace Membership and Governance Models
Jonathan Markow, CSO May 20, 2014
Why Membership?
• Increase community participation in project work and decision-making
• Membership is a term more widely understood in our community and aligns better with our goals
Recent Planning
• Presented initial draft at DuraSpace Sponsor Summit
• Got feedback post-Sponsor Summit • Met with joint committee of Project
Steering reps and DuraSpace executive board
• Did three iterations • Final version approved by project
steering representatives and board
Goals
• Consistent models across projects with room for customization
• Keep administrative costs low • Roll out membership while governance
evolves • Easy transition for current sponsors • Appeal to new members with benefits
and opportunities for participation • Honor commitment, action, and merit!
Summary of Changes since Summit
• Four levels (eliminate Diamond) • Consider consortium membership • Big discount for developing nations • Members receive overall DuraSpace
benefits based on total contribution; project governance benefits based on allocation of fee
• Role in governance for Gold members
Membership Levels
Membership Level Annual Fee
Bronze $2,500
Silver $5,000
Gold $10,000
Platinum $20,000+
Membership Levels
• No more Diamond ($30k) Level, but some projects may seek additional annual funding for specific projects (e.g., Fedora)
• Developing nations: Bronze membership for $250 (Using UN lists)
Bronze
• Organizations will receive advanced news of project announcements and activities
• Project Member logo for member use • Institution name and link on the DuraSpace
and Project web sites • Eligible to vote on an at-large Member
representative to the DuraSpace board • Annual membership summit / strategic forum
for DuraSpace projects; presentations and networking with leaders from prominent institutions and community projects
Silver
All the above benefits, plus: • Institution name, link, and logo on the
DuraSpace and Project web sites • 10% discount to new members on first
year of either DSpaceDirect or DuraCloud for 1st year of Membership
• Discounted registration at project training events
Gold
All the above benefits, plus: • Preferred access (advance registration) to
DuraSpace professional development opportunities and annual DuraSpace Summit
• Two seats at the annual membership summit / strategic forum for DuraSpace projects
• Eligible to play a role in project governance, as defined by each project’s governance policy
Platinum
All the above benefits, plus: • Eligible for one seat on Project
Leadership Group
Two Levels of Benefits
• Institutions receive DuraSpace benefits associated with their membership level.
• If they choose to support a specific project with their membership fees, they also receive project-specific governance benefits appropriate to their level of commitment.
Ex. 1
• Institution A joins DuraSpace as a Gold Member @ $10,000 and allocates its fee to the VIVO project.
• Institution A will receive all DuraSpace Gold benefits and all VIVO- specific governance benefits at the $10,000 contribution level
Ex. 2
• Institution B joins DuraSpace as a Gold Member @ $10,000 and allocates half its fee to support VIVO ($5,000) and the other half to DSpace ($5,000)
• Institution B will receive all DuraSpace Gold benefits, VIVO-specific governance benefits tied to their level of investment in VIVO, and DSpace-specific governance benefits appropriate to their DSpace investment.
Ex. 3
• Institution C contributes 0.5 FTE developer to Fedora, without becoming a DuraSpace member
• Institution C is eligible for a seat on the Fedora Leadership Group in addition to having a significant technology impact on the project
• NOTE: FTE must work under direction of the project
Rule of Thumb
• Projects are encouraged to lean towards inclusiveness
Leadership Group
• The governance model for each project
will include a Leadership Group representing institutions that have made significant commitments to the project, including level of membership contribution and amount of in-kind developer support (Recommendation: > 0.5 FTE/yr).
Leadership Group
• The Leadership Group approves policy on key issues presented by Steering (e.g., changes to roadmap, annual budget allocations, etc.).
• Platinum level Members will be guaranteed a seat in the Leadership Group.
Steering Group
• A Project Steering Group will represent the leadership in the day-to-day oversight of the project, including budget and fund-raising goals, operations, deliverables, and roadmap
• Project Staff (e.g., Technical Lead, Project Director, Product Manager) will be managed by DuraSpace and will take direction from the Steering Group.
Working Groups
• Standing or temporary Working Groups may be formed at the discretion of the Steering Group. Projects will strive to be inclusive with respect to representation in these groups
DuraSpace Board
• Every member institution may participate in the nomination and election of one at-large DuraSpace Board member.
• The DuraSpace Board will make a Board seat available to each project. Each Project Steering Group may nominate representatives to serve on the Board.
Project Governance Policies
• VIVO – In process of drafting a charter for their Leadership Group to discuss; already follow a “leadership/steering/ working group” model
• Fedora – Have a current practice that includes Steering, Leadership (Advisors), working groups; is formalizing policies
Project Governance Benefits
• DSpace – Steering has recently adopted inclusive policies: –Steering is elected by Leadership;
any member can serve on Steering –Platinum and Gold members are
guaranteed a seat on Leadership –Six total Leadership reps will be
elected from Silver and Bronze too, one from UN group
It’s a Transition Year
• Best practices will evolve • Projects will determine which
governance practices are most effective • Policies will take effect over the course
of the year
Should you become a DuraSpace Member? “You Bet Your Life!”
Questions