SIWES REPORT (09/52HJ068) ABDULLAHI ABDULAZEEZ OLALEKAN

A REPORT OF THE STUDENTS INDUSTRIAL WORKEXPERIENCE SCHEME (SIWES), CARRIED OUT

AT

UNIVERSITY OF LAGOS LIBRARY, UNIVERSITY OF LAGOS, AKOKA, YABA, LAGOS.

PERIOD OF ATTACHMENT: JULY 2010 – SEPTEMBER 2010.

ABDULLAHI ABDULAZEEZ OLALEKAN

09/52HJ068

SUBMITTED TODEPARTMENT OF LIBRARY AND INFORMATION SCIENCE,

FACULTY OF COMMUNICATION AND INFORMATION SCIENCES,UNIVERSITY OF ILORIN, ILORIN KWARA STATE.

IN PARTIAL FULFILMENT FOR THE AWARD OF BACHELOROF SCIENCE (B.SC) DEGREE IN LIBRARY AND INFORMATION

SCIENCE.

OCTOBER, 2010.

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SIWES REPORT (09/52HJ068) ABDULLAHI ABDULAZEEZ OLALEKAN

CHAPTER ONE1.0: INTRODUCTION

1.1 BACKGROUND

In the earlier stage of science and technology education in Nigeria, students were graduating from their respective institution without any technical knowledge or working experience. It was in this view that students undergoing science and technology related courses were mandated for students in different institution in the view of widening their horizons so as to enable them have technical knowledge or working experience before graduating from their various institutions.

The student industrial Work Experience Scheme (SIWES) was established by the industrial Training Fund in (ITF) 1973 to enable students of tertiary institution have basic technical knowledge of industrial works base on their course of study before the completion of their program in their respective institutions.

The scheme was designed to expose students to industrial environment and enable them develop occupational competencies so that they can readily contribute their quota to national economic and technological development after graduation.

The major background behind the embarkment of students in SIWES was to expose them to the industrial environment and enable them develop occupational competencies so that they can readily contribute their quota to national economic and technological development after graduation.

The major benefit accruing to students who participate conscientiously in Students Industrial Work Experience Scheme (SIWES) are the skills and competencies they acquire. The relevant production skills remain a part of the recipients of industrial training as life-long assets which cannot be taken away from them. This is because the knowledge and skills acquired through

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training are internalized and become relevant when required to perform jobs or functions.

1.2 OBJECTIVESThe Industrial Training Fund’s policy Document No. 1 of 1973 which established SIWES outlined the objectives of the scheme. The objectives are to:

1. Provide an avenue for students in higher institutions of higher learning to acquire industrial skills and experiences during their courses of study.

2. Prepare students for industrial work situations that they are likely to meet after graduation.

3. Expose students to work methods and techniques in handling equipment and machinery that may not be available in their institutions.

4. Make the transition from school to the world of work easier and enhance students’ contact for later job placements.

5. Provide students with the opportunities to apply their educational knowledge in real work situations, thereby bridging the gap between theory and practice.

6. Enlist and strengthen employers’ involvement in the entire educational process through SIWES.

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CHAPTER 2DESCRIPTION OF THE ESTABLISHMENT OF ATTACHMENT

2.1: LOCATION AND BRIEF HISTORY OF THE ESTABLISHMENT

The library first started on the third floor of a former secondary school building which then temporarily housed the University at Idi-Araba while a plan for the building of the University's permanent site at the north-east of Yaba adjoining the lagoon was accelerated. The .temporary accommodation was used till August 1965 when the library moved to its present building.

The first University Librarian was Miss Elizabeth M. Moys. She held the office from 1963 to 1965. She began the development of the library collections with the active collaboration of some academic staff. Materials on reference and other subjects to support the teaching and research efforts of the academic community were required. The building then was centrally air-conditioned. It was also designed to have a bindery, photocopying unit, audio-visual section, lecture theatre and other basic facilities expected in a University library of the best standing. The Indian Merchants Association of Lagos later donated some money and grant-in-aid for the establishment of the Gandhi Library which is now popularly known as the Gandhi Memorial Research collections.

The University of Lagos library could be described as one of the most vibrant and standard academic library one could ever thought of in Nigeria and Africa at large. The library which is an academic one has the motive of serving the information needs of its immediate community. The level of clientel served by the library ranges from students (undergraduate and post graduate), staff (academic and non-academic), reseachers, external users and other meaning person outside the university community. The libray which is now located on the permanent site of the university, have various departmental and faculty library as a sub. The likes of these are:

Faculty of Education library

Faculty of Business Administration library

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Faculty of Engineering library

College of Medicine library etc

The importance of the library to the University as the nerve-centre of academic activities made it one of the targets of meaningful development.

2.2: OBJECTIVES OF THE ESTABLISHMENT

The objectives of the library could be said to be the objectives of all

academic library. It is in this view that the University of Lagos has the

following to be its objectives.

The main purpose of the library is to support the objectives of the

university in the area of learning, teaching, research and service.

To provide information materials that are needed for learning all the

courses offered in the university.

To provide all resources needed for carrying out effective learning and

research activities.

To provide information sources for the purpose of extra – mural

studies, recreation, entertainment and general studies.

To serve as a depository of the university publications and all other

national publications.

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2.3: ORGANISATIONAL STRUCTURE

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Office of the university Librarian

System Development

Technical Services Department

Readers Services Dept. Research and Bibliographic Dept.

e-content

Website Developmen

t Unit

Networking Admin Unit

System Analyst

CirculationReferenceAcquisition Section

Gifts & Exchcange

Serials Section

Cataloguing Section

ServicesGovt and International Pub.

Archives Faculty Libraries

Reserved Book Room

BinderyGeneral

AdminAccounts

OPAC

Book Processing

Cataloguing and Classification

Cataloguing

Orders

Loan Services

AccessionsOrders

Inter Lib. Loan

Reading Floors Law and Boulus

SIWES REPORT (09/52HJ068) ABDULLAHI ABDULAZEEZ OLALEKAN

2.4: VARIOUS SECTION OF THE LIBRARY

Basically, the library is divide into units or department, these units also have sub-unit under them. They are:

1. Technical Services Department2. Readers Services Department3. System Development or Automation Department4. Research and Bibliographic Department

These aforementioned departments have units under them.

TECHNICAL SERVICES DEPARTMENT

This is the department that is responsible for technical activities that is to be carried out in the library. The following are the sections under this department.

CATALOGUING AND CLASSIFICATION SECTION

The Cataloguing Section is responsible for classifying and cataloguing all

materials the library acquired whether by purchase, gift, or legal deposit. 

The library of Congress Classification Scheme has been put to use since the

inception of the library used at the inception of the library. 

Name Authority, Series Authority and other files were created as well as the

shelf list.  All these serve as a useful reference data for cataloguers who

work there and for other new libraries that need to set up such records.

SERIALS SECTION

Serials are document that are printed or publish successively or at interval.

These are document that are published daily, monthly, annually etc. the

section subscribe to both local and international journals, magazine,

Serials section oversees the procurement of journals and the keeping of

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records in the Kardex and other files. The section over sees the acquisition

of serials documents – purchase, gift, endowment, legal deposit – processing

of serials and the management of all serials document in the library.

ACQUISITION SECTION

The Acquisitions Section has been playing a crucial role in the acquisition

of relevant materials for the library.  The section takes sole responsibility of

acquiring information materials that will assist users in their information

need pursuit. Thus, before information material are acquired, suggestions

are sent in from the Chief librarian, the various faculty of the university, the

departments and all other Academic staff in the university academic system.

The following are types of information materials acquired by the section:

textbooks, dictionary, encyclopedia etc

The sections perform the following sections:

Acquisition of information materials – purchase, endowment, gift,

exchange

Accessioning of acquired information materials serially.

Stamping of information materials to indicate ownership by the

library.

Ordering of information materials from publishers and booksellers.

Filing of book cards.

GIFT AND EXCHANGE SECTION

The Gift and Exchange section oversee to the proper solicitation of gift

items in the library. It solicits on behalf of the library information materials

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from individual, local and international donor by reaching out to them.

READERS SERVICES DEPARTMENT

The Readers Services department serve as one the major department of the

library system in the sense that it serve as the department where library

materials and users come hand in hand. The department takes charge of all

users needs in the library. The departments have some major section and

units under it. These include:

Circulation Section: The circulation section circulates materials tom users.

It is in this section that books change hands. The most important and daily

tasks performed by this section is shelving, charging and discharging of

information materials, taking of users statistics, registration of users,

preparing books for bindery, preparing books for bindery sections and all

other services that will help in meeting users needs.

Law Library: The law library is a section under the Readers Services

department that is stocked with law information materials. This section take

care of all law related materials such as text books, law reports, statutes,

journals, law magazines, law dictionary and other law related stocks.

Bolous Library: The Bolous library is also an aspect of the Readers

Services department that house Engineering related information materials

for the use of final year undergraduate students, postgraduate students and

lectures form the university. The section house information materials in the

field of computer engineering, mechanical engineering, electrical and

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electronics engineering, civil engineering, systems engineering,

environmental sciences, computer sciences, telecommunication science

among others.

Journal Section: This section is responsible for the stocking of journal both

international and local. Majorly, the section stock international journal in the

field of sciences, social sciences, arts, engineering etc and assist researchers

in finding information materials that will assist in their information need

pursuit.

Reserve Book Room Section: The library set aside a special area for

keeping books in restricted use. Information materials in this section do not

circulate like the normal books. The clientele are required to sign for these

materials before they could make use of them. Materials signed for are only

consulted within the section and cannot be taken out of the library or

borrowed.

EDUCATION LIBRARY

The education library is situated in the premises of the faculty of education,

adjacent to the main gate of the university. Students from this faculty are

potential users of this library be it undergraduate or postgraduate. The

education library contains a special collection oriented both to the need of

educational research and teacher training. The education library has the

following section:

Journal section

Project section

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Circulation section

Reserve Book Room section

SYSTEM DEVELOPMENT AND AUTOMATION SECTION

This is mostly referred to as automation section. The section takes cares of

all information technology infrastructures in the library. The section sees to

the maintenance and management of the Online Public Access Catalogue

and ensure that the internet connectivity of the library are in other. The

library database is being managed by the automation section and take charge

of the library content on the university website.

RESEARCH AND BIBLIOGRAPHIC SECTION

This section is otherwise known as Gandhi Memorial Research Collection.

The section was named after the famous India nationalist Mahatma Gandhi.

The section formally opened on 2nd October, 1968. Materials available in

this section are collection about Africa, written by Africans, written on

Africa, or written in Africa. The major components of the collection include:

books and periodicals, government publications, maps, dictionary,

textbooks, thesis and dissertation, newspapers, magazines and all other

information materials with Africa content. The section is opened fro

postgraduate students and researchers.

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CHAPTER THREE

SERIALS SECTION

Serials are publication that are issued in successive parts at regular or

irregular intervals and are intended to continue indefinitely. Serials

publication ranges from journals, magazines, newsletter, memos, reports etc.

The serial section take charge of acquiring these documents through

purchase, endowment, gift, legal deposit or source directly from individual,

national and international donors. When these documents get to the library

they are first stamped with the library stamp to indicate identification and

ownership.

Thereafter, when this is done, they are checked against the previously

stocked serials so as to avoid duplication of their processing. Documents

that are coming into the section for the first time are processed by putting

down all bibliographic information therein on a cards which are latter filed

in the kardex alphabetically.

The next process when this is achieved is to prepare a catalogued card for

these serials. This is technically called cataloguing. Cataloguing entails the

bibliographical description of these documents so as to easy access to them

by the users.

In addition to cataloguing of serials documents, they are also classified.

Classification has to do with the process of sorting information materials

according to subjects. This help to bring serials document that similar

together while those that are not are kept apart. When all these processes

have been achieved, they are sent to their various section in the library.

Local serials are taken to the Gandhi Memorial Research Collection while

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the international journal are taken to the journal section of the library. At

times, some of these serials are also taken to others library within the

University Library system i.e. Faculty of Education Library, Faculty of

Business Administration Library and Law Library.

ACQUISITION SECTION

The primary mission of the Acquisitions Department is to efficiently acquire

materials in a variety of formats that support the academic and professional

programs of the University.

The acquisition section function is to purchase expeditiously and from the

most advantageous vendors information materials chosen or suggested by

the person in charge of suggestion books for the library to acquire.

Suggestion of information materials to be acquired could be suggested by

the University Librarian, Circulation Librarian, Faculty and Departmental

Heads and a host of others. Activities in the acquisition section is as follows:

Book Selection: This is the art of choosing items to be acquired from a list

of publications. Selection tools like publisher s’ catalogues, bibliographies,

union lists, abstracts, indexes and book review are used by the section

during book selection process.

Carding: After selection, items to be purchased are entered on cards or

suggestion cards in a process known as carding. The suggestion card has

column for author, edition, title, publisher, price, ISBN and all other

bibliographic information provided in the book.

Stamping of Book: When book are firstly supplied by the vendors they are

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stamped with the appropriate library identification stamp. Books are

stamped both on strategic and inner pages. Multiple stamping are also done

to ensure that users do not easily erase the marks or tear of a stamped page

and subsequently smuggle the book out of the library. The library chooses to

stamp every page 51 of its books for security purposes.

Assigning Accession number to books: this entails giving a newly

acquired book a number representing what addition in terms of number it

has acquired to the existing stock of the library. The accession number of

the latest book acquired automatically represents the number of volumes a

library has in its stock or collection. The accession number is being stamped

of the title page of the book and on page 51 before the book is being

registered in the Accession Register.

CATALOGUING AND CLASSIFICATION SECTION

Cataloguing describes a book, pointing out its subject content which

ultimately places the book in a subject class. The Cataloging section

supports the academic programs of the University by organizing, describing,

and providing physical processing for the books, journals, electronic

resources, sound and video recordings, microforms, maps, and other

material purchased or received by the library system. In the cataloguing of

information materials, Anglo-American Cataloguing Rule II (AACR II) is

taken as a guide line because it spelt out cataloguing rules which have been

adopted internationally.

During the process of cataloguing, the principle of descriptive cataloguing is

put into consideration. The principle states that the following items should

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be considered when cataloguing.

Author statement

Title statement

Edition statement

Imprint

Collation

Notes

International Standard Book Number

Added entries of tracings

Example of a catalogue entry.

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ABOYADE , B. Olabimpe The Provision of Information for Rural Developmenmt._ Ibadan: Fountain Publications, 1987. xv, 127pg.

Include Bibliography. ISBN : 978 – 2679 – 00 – 3

1. Rural DevelopmentI. Title

SIWES REPORT (09/52HJ068) ABDULLAHI ABDULAZEEZ OLALEKAN

Classification simply involves assigning a class number or cal mark to a

book that corresponds with its subject contents, following a chosen

classification scheme. The library makes use of Library of Congress

Classification Scheme to classify all its collects except law collections that

are classified using Moys Classification Scheme. The class number is

determined by the subject treated by the book. This is an outline of Library

of Congress Classification Scheme:Letter Subject area

A General Works

B Philosophy, Psychology, and Religion

C Auxiliary Sciences of History

D General and Old World History

E History of America

F History of the United States and British, Dutch, French, and Latin

America

G Geography, Anthropology, and Recreation

H Social Sciences

J Political Science

K Law

L Education

M Music

N Fine Arts

P Language and Literature

Q Science

R Medicine

S Agriculture

T Technology

U Military Science

V Naval Science

Z Bibliography, Library Science, and General Information

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Resources

When books are being catalogued and classified, they are taken away

labeling and insertion of book cards and pocket.

The labeling is done using stylus pen and a modern labeling machine know

as i-touch labeling machine.

Picture of an i-touch labeling machine.

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CHAPTER FOUR

CIRCULATION SECTION

The circulation section circulates materials tom users. It is in this section

that books change hands. The most important and daily tasks performed by

this section is shelving of books used by the library users the previous day.

Users are advised to leave consulted books on the table and in the carrels.

Before books are shelved, they are sorted according to their subjects groups

placing emphasis of the class mark. Work done in this section is as follows:

Shelving: it is an important duty in the section to shelve all books in the

reading area and all other section of the library. This is done to ensure that

user needs are met and to attain the aims and objectives of the library.

Shelf Reading: This entails going through the shelves and checking the

arrangements to ensure that every books is on its proper location on the

shelf. The aim of this is to ensure that books that are wrongly shelved by

users are returned to their position.

Registration of Users: The potential users are required to register before

being permitted to use the library. Undergraduate and postgraduate users are

required to pay the sum of N200 for registration while it is free for the

university staff to make use of the library collections. The library is also

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open to external users outside the university environment. Thus, they are

required to bring a referral letter from their institution.

Charging and Discharging of Books: Lending book to the client is one of

the major functions performed in this section. In the charging and

discharging of books the library make use of

GANDHI MEMORIAL RESEARCH COLLECTION

The collections of this section were furnished from a donation made

available by the Indian Government and community. The section formally

opened on 2nd October, 1968 and named after Mahatma Gandhi who fought

for Indian independent. Materials available in this section are collection

about Africa, written by Africans, written of Africa, or written in Africa.

The major components of the collection include: books and periodicals,

government publications, maps, dictionary, textbooks, thesis and

dissertation, newspapers, magazines and all other information materials with

Africa content.

Activity done in this section include:

Shelving of information materials used by users the previous day.

Cataloguing and classifying of information materials that comes to

the section.

Taking statistics of users activities.

Managing archives of newspapers and magazines in the section.

Helping users and researchers in finding information materials that

will help in meeting their research needs.

EDUCATION LIBRARY

The education library is situated in the premises of the faculty of education,

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adjacent to the main gate of the university. Students from this faculty are

potential users of this library be it undergraduate or postgraduate. The

education library contains a special collection oriented both to the need of

educational research and teacher training. Working in the education library

from:

Shelving of information materials used by students the previous day.

Assisting students in getting information material in the various

section of the library. This sections include RBR section, circulation

section, journal section and project section.

Shelf reading to ensure that books are properly shelved at their

appropriate position on the shelf.

Charging and discharging of information materials to students. This

involves lending out books to students whom may want to make use

of such materials at their convenient time.

Taking statistics of users activities in the various section of the

library.

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CHAPTER FIVE

SUMMARY, RECOMMENDATION AND CONCLUSION

5.1: SUMMARY

The students industrial Training Experience Scheme has provided a training

ground where skills relating to how information can be processed, managed,

preserve, retrieve and documented. This has gone a long way in equipping

me in merging what has been learnt in the class room environment to what

was actually learnt on the field.

5.2: RECOMMENDATION

Students are most times faced with the problem of placement. I would like to

suggest that students should be given the opportunity to secure wherever

they wish to undergo their training before the end of the academic session as

SIWES training starts immediately after the session.

While collaboration with ITF and head of department should take place so as

to tackle this problem being encountered by students.

I would also like to add that students on Industrial Training or SIWES

should be given the necessary support to actually boost their efficiency, and

willingness to learn.

5.3: CONCLUSION

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Finally, I would like to conclude by encouraging all students to make good

use of their time during SIWES and appreciate his or her profession, via this

training. It’s actually a forum for ushering one into the labour market.

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