siva sadasivam (sivalatha sadasivam) talking about management
TRANSCRIPT
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Management Information:Key to Strategic Planning
Senior Leadership Retreatpresented by
Siva Sadasivam (Sivalatha Sadasivam)Division of Management Information
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With standard web & paper reports
With custom reportsWith advice on where to find and how to use management data
How can Management Information help you?
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To better manage your unitTo know what others know about you
To respond to inquiriesTo avoid reinventing the wheel
Why be data-savvy?
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“The new source of power is not more money into the hands of the few, but more information into the hands of many.”
--- Siva Sadasivam
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UIUC Campus Profile
Budgets & expenditures
FTE and headcount staff
Student enrollment Course enrollments & IUs
much, much more!
Ten years of data summarized by
department, college, and campus:
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UIUC Campus Profile -- Uses
Compare your unit to similar
units on campus
Look at your unit over time
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UIUC Campus Profile Types of Profiles Available
Standard : 357 items Strategic
54 Campus-wide metricsUnit-specific metricsGraphs & Dashboard Custom: 631 items
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ten years
• Item numbers are links to glossary
•Some data items are “drilldowns”
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Campus Profile DrilldownsAny data item that appears to be a link
is drillable FTE: get staff lists with appointment info
Expenditures: see details by fund and account
Students/degrees: counts by student program, breakouts by gender, race/ethnic, residency
IUs: breakout by section and instructor
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Custom Profile
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Strategic Profiles1. Campus-wide set of metrics
organized by campus goals
2. College-specific goals, metrics for each goal, and 3-yr & 5-yr targets for each metric
3. Graphs now available for most metrics
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Metrics that are the same for all units. Include:• Students• Faculty• Programs
Selected items are graphed and allow comparisons between units
Strategic Profiles – Campus-Wide Metrics
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Strategic Profile: Campus-Wide Metrics
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• Organized by college goals
• 3 & 5 yr targets set by the unit
• Primarily college and major unit only, can be extended to depts
Strategic Profile – Unit-Specific Metrics
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Strategic Profile – Unit-Specific Metrics
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Strategic Profile:Three Graph Types
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Dashboard – one per goal
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Selected unit
Selected comparator
Campus-Wide Charts
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Unit-specific Charts
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Course Information System Sections, IUs, Instructors by
“Offering” department “Paying” department “Controlling” department
Data back to Fall, 1987 Deals correctly with renumberings, crosslistings, new subject names
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Course Information System
Example Reports All courses one year All years for one course Selected courses and selected terms
All courses, all years for one faculty member
Six – Ten reports Anomaly reports
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Other Information Resources for Managing
theInstructional Mission
“Official” 10-day enrollments
Student Enrollment Reports
Consolidated class rosters
Section Instructor List/ dept rosters
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Information Resources for Managing your Students &
Tuition RevenueTuition, Waiver, and
Appointments SystemTuition charges and waivers for undergrads & grad students enrolled in your unit by term. Includes residency, tuition schedule, range for each student, plus all waiver-generating appts
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Who’s Who at the UI:Departments and Executive Officers
All depts in Urbana Unit heads & other contacts
Staff directories URLs of each unit
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Information Resources for Managing the Research
MissionProposal Data System
All proposals submitted for grants/contracts 1996 to present. Searchable by:
Investigator Sponsor/agency Dept or college Key word
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Additional Information Resources for “Managing”
Your Faculty
Course Information System: Teaching histories
Activity Reporting System: Salary histories from FY89, cost sharing commitments
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Other Information Resources
Available to Units Banner Decision Support: Eddie/Business Objects
Standard reports Point & click report generation
Enterprise Data Warehouse (EDW)
(for programmers)
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A Note on Data QualityGarbage in Garbage out
The data we work with originates in the departments. Please make sure your staff members know it’s important to take the time to enter data correctly.
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A Note on Data Security
As EO, you are responsible for the uses of data in your unit.
Make sure your staff know and obey the policies and laws on data privacy, especially with
student data (FERPA)
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Towards a Data-driven Decision-Making
Culture
More and more, decisions on campus are driven by data. Take the time to understand the rich sources of data you have available and use them !!!
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Let Management Information Help
Call (333-3551) or email ([email protected])
Navigation through our siteUnderstanding the dataWhere to find dataSpecial reports needed
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Questions??
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Case #1 – as a group
You are the provost and are meeting with a dean about progress toward strategic goals.
* What is your biggest concern?* What other resources would be helpful?
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Case #2You are the Dean of LAS. * Compare teaching loads in two of your units. * Compare salaries* What choices has each unit made in staffing courses?* What other resources would be helpful?
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Case #3You are the interim provost and are considering budgets for next year* Compare enrollments/staffing in the two colleges* What topics would you like to discuss with each dean?* What college looks like a better investment for your funds?
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Case #4You are the department head. One of your full professors complains that her salary is less than that of an associate professor* What do you notice about the salary ranges for each rank in the dept?* Why do so many dept salary structures look like this?* What do you respond to the professor?
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Web Systems in Place
•UIUC Campus Profile •Activity Reporting System •Tuition Assessment/Waiver/Appt Reports
•UIUC Departments & Executive Officers
•Student Enrollment Reports •Course information system •Section Instructor List•Proposal Data System