Site License Advisory Team

August 31, 2012 meeting

Agenda

1. Self-Service Changes2. KMS Updates, Windows 8, & Win Server 20123. SAS Renewal4. Other Software Renewals5. Legacy Software and Compliance6. OARnet VMWare Order Form update

OCIO Self-Service for Site Licensing

• Software is now ordered through:– https://osuitsm.service-now.com/selfservice/– Ordering process provides a wizard to help

individuals determine what they need– Order for yourself or for others– Track your orders

• Built by the OCIO Tool Team: Kudos to them!

OCIO Self-Service Tips

• GRA/GTA:• GRA/GTA with future appointments (Sept. 1) can’t

access software until a) their appointment is updated or b) they get a note from HR.

– OCIO doesn’t have visibility into future appointments.

• SLSC’s:– All software may now be obtained at $0 cost by

SLSC’s• This is for convenience; it’s not an actual pricing

change!• Software licenses still have to be paid for, but SLSC’s

can now get software they require without going through the payment process if necessary for support

KMS Server Updates

• The central OCIO KMS Servers will now activate the following products:– Windows Vista– Windows 7– Windows 8– Windows Server 2008– Windows Server 2012– Microsoft Office 2010

• http://8help.osu.edu/3636.html

Windows 8

• Windows 8 is now available for all OSU-Owned machines on campus– SLSC’s may download the image from OCIO Self-

Service– Upgrade only (you must have a qualifying OS install)

• New Features include:– Antivirus built into Windows Defender

• Testing shows this does not conflict with SCEP installation– Removal of “Start” button– IE 10 includes Adobe Flash, with site whitelisting– Windows To Go provides an encryptable version of

your work desktop

Windows Server 2012

• Windows Server 2012 is now available for all OSU-Owned machines on campus– SLSC’s may download the image from OCIO

Self-Service• Activates against the OCIO KMS server

(Standard and Datacenter)• Features and Changes:

– Ends support for Itanium-based systems– Changes to Active Directory– IP address management (IPAM) role included– New version of Hyper-V

SAS Renewal

• Expect a small price increase ($2-3/copy on workstations; servers remain the same)

• SAS Business Intelligence– Some departments are interested in this software– SAS BI includes SAS Office Analytics

• Student use of SAS now available– Free for students on personal machines– Grad students may also request this, if using on

personally-owned machines (not free for OSU-owned grads)

Other Upcoming Renewals

• Minitab– Renewed, server updated.– No action needed on users’ part

• Autodesk/3Dsm– Renewal of $91 is due each August for continued use.

Pricing remains the same• MATLAB

– Renewed thanks to Engineering, OSC, Math, & Physics.

– Codes now available at IT Service Desk• Codes did not change: reactivation for non-network licenses

is as easy as re-running the activation process.• Network codes still need to be generated by OCIO

Legacy Software & Compliance

• Do you have old software you are not using?– It is time to try and reduce or eliminate its

footprint– Review the OCIO Software Life-Cycle

Management Guidelines for additional help:• http://ocio.osu.edu/assets/Software/life-cycle-mgmt-

guide.pdf

• I encourage you to also examine non-Legacy software, particularly Novell and other difficult-to-license products

• Understand the kind of license you have and make sure you have enough licenses!

Common Types of License• Concurrent:

– This license means that you need to track how many people are using it at any given point.

• Named User:– You are required to license all users, regardless of how many

devices they may use.• Device:

– You are required to license all devices, regardless of how many users there may be.

• User + Device (aka “Named User Plus”):– You are required to license both users and their devices

• Full Time Equivalent:– Uses a formula to determine how many licenses are required,

based on number of “whole” individuals who may access the software. OCIO prefers Microsoft FTE numbers.

OARnet VMWare Ordering

• OARnet VMWare ordering process has been updated– New spreadsheet available (now requires

signature)– New product catalog linked from their site– New products: vSphere Acceleration Kits,

vCenter Operations Management Suite, Horizon Application Manager, and several vFabric products, among others

• Direct support for ordering can be obtained through Dana Rodgers @ (614) 292-7025

Questions/Comments