Site License Advisory Team

October 31, 2011 meeting

Agenda

1. Insight & eStores2. Microsoft Open License Spend3. Microsoft CoreCAL Server Site License4. Adobe Enterprise License Agreement5. Software Click-Through Agreements6. Upcoming Renewals

1. SigmaPlot2. SAS3. JMP4. Maple

7. Updates on DLP RFP

Insight & eStores

• Starting today, Insight is in eStores!– Got to erequest.osu.edu– Click on the eStores icon– Choose “Supplier Websites”– Search for the product– Punch out with what you want– Open Licenses appear to be listed. Do not

buy open licenses!

Microsoft Open Licenses

• An Open License is any license with Zero Discount.– You can get a better price at Walmart.

• Last year, OSU had $18,770.76 in Open License Purchases– Avg. discount for OSU through Insight is

62.5% - we over-spent by roughly $11,637

• We tracked the purchases and:

Microsoft Open Licenses

They’re coming from inside your house!

Microsoft Open Licenses

• Departments are purchasing these licenses with some regularity

• OCIO is not even immune.

• CDW is the biggest reseller with $16,301.52– This is why it is so important to buy on

contract:• Resellers not on contract don’t care if it costs us

more: they just get a bigger profit.

Microsoft CoreCAL Server Site License

• OSU Purchasing and OCIO Site License are discussing a server site license.

• Includes:– Windows servers (including HPC), and Windows

External Connector (not RDS external connector!)– Sharepoint servers, including Sharepoint Server for

Internet Sites– Exchange servers and Exchange Standard External

Connector– Lync servers and Lync Standard External Connector– Systems Center Config Manager server and server

MLs

Microsoft CoreCAL Server Site License

• Projected cost per year– $66.384.46 (based on FTE)

• Average cost over the past 3 years:– $127,253.50

• Cost savings per year– $60,869.04

• Funding: we are planning to approach the SFO’s to tack it onto the MS Assessment

Adobe Enterprise License Agreement

• Site Licensing and Purchasing are reviewing an ELA for Acrobat Pro– 10,039 copies purchased in the last 3 years– Purchasing projects $1.1 million savings over

6 years– Resolves issues with compliance on that

product– Working to ensure expansion to other

products is possible (Creative Suites, Bridge)• We can add students at $.50/student

(roughly $26,000/year)

Software Click-Throughs

• OCIO Site Licensing is working with OSU Legal and Purchasing to resolve Click-Through issues– Adobe Flash, Oracle Java, Microsoft

Silverlight are big issues– SAS has provided us some template

language– OCIO is preparing to work directly with Apple

to resolve issues there

SigmaPlot renewal

• Perpetual license, we renew maintenance• 30 or so days left on the clock• eRequest is submitted and pending

approval into PO• Codes expected in about a week or two

SAS Renewal

• SAS PO cut• Pending invoice and codes• SAS is now campus-wide for fac/staff and

students!• Price change:

– $33/copy for Workstation– $350/processor for Servers

• Codes expected as soon as our check clears

• 9.3 will be generally available shortly after that, including to students

JMP Renewal

• New JMP contract in the works– Extends JMP to all branch campuses– No increase in cost

• Codes should be available well before expiration

Maple Renewal

• Renewal due in December• Quote received

– Price went up 3.5%– Negotiating with supplier to resolve that

OCIO DLP RFP

• RFP released 8/19• 6 vendors responded

– McAfee– Symantec (2)– Identity Finder– RSA– AccessData

• Process paused in mid-October• Process re-started

– We are now reviewing three vendors, not two

Apple Update

• Working with Purchasing and Legal on several fronts

• Items on table:– Click-through agreements for iTunes, MacOS,

etc.– Volume Purchase Plan– Apple App Development– Possible revision to Collegiate Purchase Plan

Questions/Comments

Apple Volume Purchasing Plan

• The VPP is designed for the purchase of bulk apps (20 or more)– VPP’s involve the purchase of “really big iTunes gift

cards” (denominations of $500, $1,000, or $5,000)– Allows the creation of non-credit-card accounts

• Accounts are hierarchical and the top-level account can assign out cash to subaccounts.

– Allows avoidance of the T’s & C’s– Site Licensing is working with Purchasing to determine

if OCIO SLS is the proper administrator for this plan• OSU Purchasing has indicated that the iTunes

terms are not “click-thru-able” for University staff; SLS is working on clarification of this information