sip guidelines utp

GUIDELINES FOR STUDENT INDUSTRIAL PROJECT

(SIP) IBB/ICB3047

CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP (CSIMAL)

JUNE 2013

Doc. Ref. No.: UTP-ACA-CSIMAL-SIP-01

Issue Version: 3.0

Date: Jan 2015

S

AMENDMENT SHEET

Version

Date Author Summary of Changes

1.0 June 2013

Roslina Nordin Ali

M Izmafaimal Abdul

Manaf

This guideline has been revised and restructured

according to new SIIP course syllabus. Some of

the contents are referring to previous SIIP

Guidelines - Doc. Ref. No.: UTP-ACA-

CSIMAL-01

2.0

6 Jan 2014 Roslina Nordin Ali

Update additional information on Offences &

Penalties During Student Industrial Project at Table 1

point 3-Major offences

20 Jan 2014 Roslina Nordin Ali

Ammended Form SIP-B-UTP SV Copy . Multiple

factor for Result & Discussion amended from 8 to 4

for each criteria

3.0 26 Jan 2015 M Izmafaimal Abdul

Manaf

Amended the General Writing Format: New Method

of Submission, via CD.

Electronic File

Name: UTP GUIDELINES FOR STUDENT INDUSTRIAL PROJECT-VER.1

Prepared by CSIMAL Programme

Release Date Owned by: CSIMAL Programme

Approved by:

Doc. Ref. No.: UTP-ACA- CSIMAL –SIP-01

Issue Version: 3.0

Date: Jan 2014

CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP UNIVERSITI TEKNOLOGI PETRONAS

Bandar Seri Iskandar, 31750Tronoh, Perak DarulRidzuan

Tel : +6 (05) 3688380 /8381/8382/8385/8387/ 8388 Fax : +6 (05) 368 8386

This Guideline for Student Industrial Project (SIP) is only available to UTP students and companies participating in the practical training programme of UTP students. The guidelines shall be kept in a secure place, where access is available only to those authorized to see them. Reproduction by any means, including storage on an electronic system, is prohibited.

© CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP 2013

ii

Table of Contents

GUIDELINES FOR STUDENT INDUSTRIAL PROJECT ( SIP )

AMENDMENT SHEET S

1 INTRODUCTION 1

2 PURPOSE OF STUDENT INDUSTRIAL PROJECT 1

3 COURSE LEARNING OUTCOMES 2

4 TRAINING APPROACH 2

5 BENEFITS TO THE INDUSTRY 2

6 STUDENT ELIGIBILITY 2

7 STUDENT INDUSTRIAL PROJECT PROCESS 3

7.1 PRE-STUDENT INDUSTRIAL PROJECT 3

7.2 DURING INTERNSHIP 3

7.3 POST-INTERNSHIP 4

8 DETAILS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME 4

8.1 HOST COMPANIES 4

8.2 DURATION AND PERIOD OF INTERNSHIP 4

8.3 TRANSFER OF INTERNSHIP PLACEMENT 4-5

8.4 LEAVE 5

8.5 INSURANCE 5

8.6 TRAINING ALLOWANCE 5

8.7 SAFETY TRAINING 5-6

8.8 VISITS BY THE UTP (ACADEMIC) SUPERVISOR 6

9 RESPONSIBILITIES 6

9.1 RESPONSIBILITIES OF THE HOST COMPANIES 6-7

9.2 RESPONSIBILITIES OF UTP 7-9

10 REPORT DUTY CONFIRMATION 10

11 OFFENCES AND PENALTIES DURING STUDENT INDUSTRIAL PROJECT 10

12 ASSESSMENT OF STUDENT INDUSTRIAL PROJECT 11

13 LOGBOOK 11

14 STUDENT INDUSTRIAL PROJECT (SIP) PRESENTATION 11

15 STUDENT INDUSTRIAL PROJECT (SIP) REPORT 12-13

16 GENERAL WRITING FORMAT 14-16

17 STUDENT’S FINAL GRADING 16

18 APPEAL FOR REASSESSMENT 17

19 APPENDICES 18-51

iii

List Of Tables

Table 1 Types of Offence and Penalty on Final Internship

Grade

Table 2 Industrial Project Assessment

Table 3 Hard Cover Color

Table 4 Grading Scheme

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1. INTRODUCTION

UniversitiTeknologi PETRONAS (UTP) was established with the objective to produce

well-rounded graduates who are not only technically competent but also possess other

traits such as lifetime learning capacity, critical thinking, communication and behavioral

skills, business acumen, practical aptitude and solution synthesis ability.

In line with the vision to close the industry gap, UTP has made it compulsory for its

undergraduate students to undergo practical work in the form of a fourteen (14) - weeks

industrial attachment prior to their completion of studies at UTP. The Student Industrial

Project (SIP) carries seven (7) credit hours. SIP is coordinated by the Centre for Student

Internship, Mobility and Adjunct Lectureship (CSIMAL) who is responsible in ensuring

the success of SIP. With an average of 500 interns per semester, CSIMAL has successfully

secured the placements for all students with various host companies such as PETRONAS

subsidiaries, government-linked companies (GLC), multi-national companies (MNC), as

well as major overseas corporation i.e. in US, Germany, France, Austria, Singapore, UAE,

Japan, Sudan, South Africa, Italy ,UK, Thailand and Vietnam.

UTP has always placed great emphasis in having a close collaboration with the industries

in which its graduates will eventually gain recognition from industry players locally and

abroad. This internship programme is a prime example of the University-Industry

collaboration.

Currently, UTP offers five engineering programmes namely Chemical, Civil, Electrical &

Electronics, Mechanical and Petroleum Engineering, and three technological programmes

namely Information & Communication Technology, Business Information Systems and

Petroleum Geosciences at Bachelor degree level.

2. PURPOSE OF STUDENT INDUSTRIAL PROJECT (SIP)

The purpose of the SIP is to expose UTP students to the real working environment so that

they can relate theoretical knowledge with application in the industry. From the SIP, the

students will also develop skills in safety practices, work ethics, communication,

management, etc. Furthermore, SIP will establish close relationship between the industries

and UTP.

SIP will provide opportunity to UTP’s students to build a solid understanding of the

fundamentals of business and organization performance such as economic models of

business, competitive positioning and strategy execution. With this real life environment,

students develop their ability to assess performance, interpret trends, explore the

consequences of change and make better decisions.

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3. COURSE LEARNING OUTCOMES

At the end of the industrial internship, student will be able to:

3.1. Investigate theoretical knowledge in the industry.

3.2. Analyse complex engineering/technical projects or problems.

3.3. Evaluate and propose solutions for given complex project or problems.

3.4. Communicate effectively on complex engineering/technical activities

4. TRAINING APPROACH

SIP should have the following features:

4.1. Hands-on training

4.2. Real project-based assignments

4.3. Research-based activities

4.4. Team-work activities

4.5. Leadership and management skills

4.6. Safety awareness

The suggested training areas (but not limited to) for the respective programmes can be

found in Appendix I.

5. BENEFITS TO THE INDUSTRY

5.1. Provides opportunity for the industry to assess the capabilities of potential employee.

5.2. Recognizes the industry’s support to the education sector.

5.3. Facilitates and strengthens university-industry partnership and linkages.

5.4. Receives fresh, energetic, enthusiastic and productive employees.

5.5. Enhances the company’s reputation amongst graduates.

6. STUDENT ELIGIBILITY

Student is eligible to register Student Industrial Project upon meeting the following

requirements:

6.1. Obtained a PASS for IBB/ICB3037

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7. STUDENT INDUSTRIAL PROJECT PROCESS

7.1. PRE-STUDENT INDUSTRIAL PROJECT

7.1.1. Students are to submit Proposed Project Title to CSIMAL between week TWO

(2) and THREE (3) during Student Industrial Training (SIT).

7.1.2. Internship Coordinator from respective department will review and approve

the proposed Project Title.

7.1.3. The approved project title is not final and students can change the title upon

the company’s request.

7.1.4. Students that have been approved to change Host Company must secure new

placement ONE (1) month before completing Student Industrial Training. If

students fail to secure placement within TWO (2) weeks before SIP start date,

student has to proceed registering for courses that does not require SIT & SIP

as pre-requisite for the following semester. CSIMAL will follow the official

academic add & drop deadline.

7.1.5. Students shall submit new offer letter to CSIMAL TWO (2) weeks before SIP

start date.

7.2. DURING INTERNSHIP

7.2.1. Students are to perform course registration for SIP in PRISM. CSIMAL will

follow the official academic add & drop deadline.

7.2.2. Students that have changed to new host company shall submit Report Duty

Confirmation during the first week of SIP.

7.2.3. Students are to submit the SIP report to UTP SV on week THIRTEEN (13).

7.2.4. UTP SV is to evaluate the SIP Report and complete the SIP-B form.

7.2.5. UTP SV shall conduct assessment visit to the company between week

TWELVE (12) and FOURTEEN (14). The assessment are follow:

7.2.5.1. Oral Presentation by students and completion of SIP-A Form (Oral

Presentation Evaluation Form) by HC SV and UTP SV.

7.2.6. HC SV is to submit all SIP’s assessment form to UTP SV at the end of the

assessment visit.

7.2.7. Students are to submit A COPY of the Logbook Weekly Report scores to UTP

SV (as of the visit week).

7.2.8. Students are to submit the Summary of the Logbook weekly report scores from

week 1 - 14 to CSIMAL on week FOURTEEN (14).

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7.2.9. UTP SV shall key in the assessment scores and submit all the SIP evaluation

forms to CSIMAL upon returning from assessment visit.

7.3. POST-INTERNSHIP

7.3.1. Students shall submit hardcopy of Logbook, SIT and SIP Report to CSIMAL

(for official stamping) upon returning to UTP (on the first week of the

semester).

7.3.2. CSIMAL’s Course Evaluation Form is to be filled up and submitted by

students upon submission of hardcopy Logbook, SIT and SIP Report.

7.3.3. Consolidation of marks for SIP-A, SIP-Band Logbook is conducted two weeks

after the end of internship.

7.3.4. The final marks and grades are endorsed by University Examination

committee.

7.3.5. The Final marks and grades are approved during Senate meeting.

7.3.6. SIP’s official result will be announced by the Registration and Examination

Unit.

8. DETAILS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME

8.1. HOST COMPANIES

8.1.1 Students are only allowed to undergo SIP at companies which have been

recognized by CSIMAL.

8.1.2 New host companies shall apply for in-house evaluation by CSIMAL.

8.1.3 CSIMAL’s Guidelines will be given to the host Company Supervisors for

their reference.

8.2. DURATION AND PERIOD OF INTERNSHIP

The minimum duration of the SIP shall be for a period of 14 weeks.

8.3. TRANSFER OF INTERNSHIP PLACEMENT

Students are not encouraged to transfer or change to another Host Company without

prior approval from CSIMAL and agreement from the Host Company. For any

application to transfer, the following procedures shall be followed:

8.3.1 Submit request to change host using Form SIIP-05: Change of Host Company

to CSIMAL.(Appendix II)

8.3.2 Evaluation of submission will be carried out after getting recommendation from

programme coordinator. Submission also shall include offer letter from new

host and obtain consent of leaving from current host.

8.3.3 Student can only change Host Company after getting approval from CSIMAL.

5

8.3.4. Upon approval, students must secure new placement ONE (1) month before

completing Student Industrial Training (SIT). If students fail to secure

placement within TWO (2) weeks before SIP start date, student has to register

for the following semester. CSIMAL will follow the official academic add &

drop deadline.

8.3.5. Students shall submit new offer letter to CSIMAL TWO (2) weeks before SIP

start date.

8.4. LEAVE

Entitlement of annual leave is based on the host company policy. In the event that

the student has to take leave due to emergency, student shall seek prior approval

from the Host Company. In the case of prolonged leave (exceeding 7 days) due to

hospitalization, student shall notify both CSIMAL and host company in writing and

provides necessary documents as evidence. Please note that the minimum duration

of SIP is as per 8.2.

8.5. INSURANCE

Students are covered by group personal insurance throughout SIP(Appendix III).

8.6. TRAINING ALLOWANCE

Training allowance entitlement is solely at the host company’s discretion. Although

the training allowance is not a requirement, substantial numbers of host companies

provide training allowance in order to make its internship programme attractive and

competitive.

8.7. SAFETY TRAINING

Student shall abide to safety as students are encouraged to attend safety training as

deem fit by the Host Company.

8.7.1 Basic Offshore Safety Induction & Emergency Training(BOSIET) AND

National Institute of Occupational Safety and Health (NIOSH) Safety

Passport. Procedure for BOSIET/NIOSH are as follows:

8.7.1.1 Submit the Requisition for BOSIET /NIOSH Form SIIP-07(Appendix IV)

a month before the training to CSIMAL.

8.7.1.2 Upon approval student can attend the training.

8.7.1.3 Host Company shall use their own fund to pay for the total cost of training

and medical check-up.

8.7.1.4 CSIMAL will pay 50% of the cost based on the invoice sent to CSIMAL

after completion of the training.

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8.7.1.5 CSIMAL will not cover the cost for travelling, lodging and meals

throughout the training.

8.7.2 Green Card (special requirement for Civil Engineering Programme)

Green Card is an integrated program that involves the registration and

accreditation of Construction Personnel to enhance safety levels at

Construction Sites. Students who have been issued the Green Card by CIDB

are automatically covered by Insurance Scheme that insures the students

against death and accidents.

Green Card is mandatory for all Civil Engineering students before going for

internship. Training is organized by Civil Engineering Department every

semester.

8.8. VISITS BY THE UTP (ACADEMIC) SUPERVISORS

SIP assessment visit will be conducted at the Host Company tentatively between

week ELEVEN (11) to FOURTEEN (14).

9. RESPONSIBILITIES

9.1. RESPONSIBILITIES OF THE HOST COMPANIES

9.1.1. HOST COMPANY SUPERVISOR (HCS)

Host Companies plays an important role in ensuring the success of the

industrial internship programme. They are expected to provide the following

support:

9.1.1.1 Plans and schedules the overall internship programme to ensure

that it provides maximum opportunity for students to obtain

useful experience related to their field of study (Section A of

Appendix V).

9.1.1.2 Selects and assigns qualified engineering/technology staff to be

students’ Host Company Supervisor.

9.1.1.3 Assists students to find accommodation and transportation (if

necessary).

9.1.1.4 Provides briefing on the background of the project.

9.1.1.5 Discusses with the students the details of their internship

programme’s expected outcomes.

9.1.1.6 Supervises and guides students in their industrial project.

9.1.1.7 Provides the necessary facilities, equipment, tools and guidance to

students.

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9.1.1.8 Provides necessary recommendations to improve the programme.

9.1.1.9 Assess logbook (Section B of Apendix V) fortnightly and checks

their detailed of logbook reports (Section C of Appendix V).

9.1.1.10 Provides weekly report scores using Summary of the Weekly

Report Scores (Logbook) Form (Appendix VI)

9.1.1.11 Evaluates students’ oral presentation during assessment visit

using Form SIP-A(Appendix VII)

9.2. RESPONSIBILITIES OF UTP

9.2.1. CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND

ADJUNCT LECTURESHIP (CSIMAL)

9.2.1.1 Facilitate the internship programme so that it can complement the

learning outcomes.

9.2.1.2 Provides list of approved companies to students for selection.

9.2.1.3 Confirms the placement of students with the Host

Companies.Sends students’ resume to the Host Companies (if

necessary).

9.2.1.4 Assists students on visa/work permit application for internship ( if

necessary)

9.2.1.5 Coordinates the following visits by UTP supervisors:

9.2.1.5.1 Pre-Visit and briefing to the Host Company’s

management (if necessary).

9.2.1.5.2 Organize and arrange the assessment visit for UTP

Supervisors to Host Companies.

9.2.1.6 Reviews the industrial internship matters and schedule with the

students before, during and after SIP.

9.2.1.7 Finalizes students’ grading in Internship Committee Meeting.

9.2.1.8 Organizes special assignments such as UTP –Industry Dialogue,

Forum or Sharing Session.

9.2.2 DEPARTMENT INTERNSHIP COORDINATOR

9.2.2.1 Addresses internship matters/updates at respective departments.

9.2.2.2 Compiles students’ scores using Form SIP-A, SIP-B and Logbook.

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9.2.2.3 Promotes and establishes UTP-Industry relationship via internship.

9.2.2.4 Assigning of UTP SVs from respective departments.

9.2.2.5 Review and endorse application for new host company’s

registration.

9.2.2.6 Reviewproposed project title submitted by students.

9.2.2.7 Encourages contribution of industrial projects towards final year

project.

9.2.3 UTP SUPERVISORS

9.2.3.1 Establish and maintain communicationwith students and Host

Company Supervisor throughout the duration of the internship

period.

9.2.3.2 Develop and maintain good rapport with the Host Companies.

9.2.3.3 Visit the Host Companies and review the industrial project

schedules with Host Company Supervisor.

9.2.3.4 Evaluate the students’ oral presentation at the Host Company using

Form SIP-A.

9.2.3.5 Evaluate IndustrialProject Report using Form SIP-B.

9.2.3.6 Complete the Industrial Training Visit Report form after the

assessment visit using Form SIT-C (Appendix IX)

9.2.3.7 Complete and collect all the assessment forms from Host Company

SV at the end of the assessment visit.

9.2.3.8 Key in assessment scores and submit both Host Company and UTP

SV’s assessment forms to CSIMAL.

9.2.3.9 Provide necessary recommendations to improve the programme.

9.2.4 UTP STUDENTS

9.2.4.1 To confirm and proposed Industrial Internship Project title to

CSIMAL between week TWO (2) and THREE (3) after SIT starts.

9.2.4.2 Adhere to the UTP and Host Company’s rules and regulation

(Appendix X : General Plant Rules and Regulations)

9.2.4.3 Follow the Host Company’s safety procedures.

9.2.4.4 Maintain good discipline and personal conduct.

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9.2.4.5 Listen to and follow supervisor’s instruction.

9.2.4.6 Meet work schedules (Appendix V: Section A:) on time.

9.2.4.7 Discuss with supervisor on the training schedule (if necessary)

9.2.4.8 Update logbook regularly and present it to the Host Company

Supervisor for weekly review and endorsement.

9.2.4.9 Be responsible and committed in acquiring as much knowledge and

skills as possible during the internship

9.2.4.10 Perform oral presentation to the Host Company and UTP

supervisors during the assessment visit.

9.2.4.11 Complete and submit the hardcopy of logbook and industrial

project report to CSIMAL upon returning to UTP (on the first week

of the beginning semester)

9.2.4.12 Make the necessary recommendations to improve the

programme.

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10. REPORT DUTY CONFIRMATION

Studentsthat have changed to new host are required to submit Report Duty Confirmation

to CSIMAL between week ONE (1) and TWO (2) of industrial project.

11. OFFENCES & PENALTIES DURING STUDENT INDUSTRIAL PROJECT

Students undergoing Industrial Internship Programme must adhere to the rules and

regulations, as specified by the respective host company/industry and also comply with

the Students’ Disciplinary Rules & Regulations of UniversitiTeknologi PETRONAS

and Academic Policies and Procedures.

Internship students committing inappropriate conduct during the course of soliciting

internship placement and during the period of undergoing industrial internship programme

will be subjected to the following penalties as per Table 1.

Table 1: Types of Offence and Penalty on Final Internship Grade

Major offences – Final Grade F Minor Offence – Lower one grade

for Final Grade

1. Termination of internship by host company

due to student’s fault.

Accepting more than 1 internship

offer OR failure to decline internship

offer officially OR last minute

rejection of internship offer.

2. Any act of academic misconduct will

subject a student to disciplinary action.

Academic misconduct includes but not

limited to:

a. Cheating

b. Plagiarism

c. False information and representation,

fabrication or alteration of information

d. Theft or damaged of intellectual

property

Failure to report at host company on

official reporting day without a valid

reason.

3. Non-submission of SIP Report within the

duration of assessment period will be given

an F grade for Student Industrial Project

(SIP)

Change of host company during the

course of internship program without

prior approval by CSIMAL

4. Conduct of Ethics

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12. ASSESSMENT OF STUDENT INDUSTRIAL PROJECT

The students will be evaluated on following aspects:

12.1. Investigate theoretical knowledge in the industry.

12.2. Analyse complex engineering/technical projects or problems.

12.3. Evaluate and propose solutions for given complex project or problems.

12.4. Communicate effectively on complex engineering/technical activities

No. Item

Percentage (%)

Host Company

Supervisor UTP Examiner

1. Log Book 20 -

2. Presentation 10 20

3. Industrial Project Report - 50

Total 30 70

13. LOGBOOK

The logbook contains weekly and detailed reports prepared by the students and endorsed

by the Host Company Supervisor (Appendix V: Section B and Section C). The students

should describe the tasks that they are undertaking, how these tasks contribute towards

achieving the Host Company's objectives, the problems and challenges they face, the

lessons learn from the experience, and provide any comments or recommendations they

wish to make. The logbook should also record any points discussed with the Host

Company Supervisor in relation to the industrialproject. Student must submit summary of

weekly scores of the logbook (in soft copy format) to UTP SV and CSIMAL in week 14.

The hardbound copy is to be submitted to CSIMAL after completion of both SIT & SIP (

on the first week of beginning semester).

14. STUDENT INDUSTRIAL PROJECT (SIP) PRESENTATION

Students are required to present an oral presentation describing the gist of their industrial

project, experience gained and any significant contribution that they have given to the

host company. The UTP and Host Company Supervisor will jointly evaluate the oral

presentation. The evaluation will be based on the following criteria in the SIP-A

Form(Appendix VII):

14.1. Visual and Non-Verbal Communication

14.2. Content

14.3. Clarity of presentation

14.4. Questions and Answers

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15. STUDENT INDUSTRIAL PROJECT (SIP) REPORT

The purpose of the report is to record all the relevant activities that contribute towards

developing the students' cognitive and practical skills. Students will have the opportunity

to exercise their writing skills and to clearly communicate their ideas and experience. It is

compulsory for students to prepare and submit the Industrial Project report. Student must

submit the soft copy report to UTP SV and cc to CSIMALin week THIRTEEN (13). The

hardbound copy is to be submitted to CSIMAL after completion of both SIT & SIP (on

the first week of beginning semester). Marks will be deducted as follows for late

submission:

15.1. 20% will be deducted immediately upon late submission.

15.2 50% will be deducted a week after submission deadline.

15.3. 0 mark will be given after third week of submission deadline.

15.4. Non-submission will be given an F grade for Industrial Internship program.

15.5. STUDENT INDUSTRIAL PROJECT REPORT OUTLINE

The report consists of many parts arranged in a certain order. It is recommended

that the contents are in the following order:

15.5.1. Host Company’s Verification Statement (Appendix XI)

15.5.2. Non-Confidentiality Statement (If any)

15.5.3. Endorsement by the Host Company Supervisor

15.5.4. Acknowledgements

15.5.5. Table of Contents

15.5.6. List of Figures

15.5.7. List of Tables

15.5.8. Industrial Project Report

15.5.8.1. Abstract & Introduction

15.5.8.1.1. Objectives

15.5.8.1.2. Scope of study

15.5.8.1.3. Problem statement

15.5.8.1.4. The relevancy of the project

15.5.8.2. Background and Literature Review

15.5.8.2.1. Feasibility of the Project within the Scope and Time

frame

15.5.8.2.2. Critical analysis literature

15.5.8.2.3. Citation and cross referencing

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15.5.8.2.4. Relevancy and recentness of the literature

15.5.8.3. Methodology

15.5.8.3.1. Research Methodology

15.5.8.3.2. Key Milestone

15.5.8.3.3. Gantt Chart

15.5.8.3.4. Tools (eg. Equipment, hardware, etc) required

15.5.8.4. Results and Discussion

15.5.8.4.1. Findings

15.5.8.4.2. Data Gathering / Data Analysis

15.5.8.4.3. Experimentation/ Modelling/ Prototype/ Project

Deliverables

15.5.8.5. Conclusion and Recommendations

15.5.8.5.1. Impact

15.5.8.5.2. Relevancy to the Objectives

15.5.8.5.3. Suggested Future Work for Expansion and

Continuation

15.5.8.6. Safety training and value of the practical experience

15.5.8.6.1. Lesson Learnt and Experience gained

15.5.8.6.2. Leadership, team work and individual activities

15.5.8.6.3. Business values, ethics and management skills

15.5.8.6.4. Problems or challenges faced and solutions to

overcome them

15.5.9. References

15.5.10. Appendices

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16. GENERAL WRITING FORMAT

16.2.1. Language

The Industrial project report must be written in acceptable and formal

English.

16.2.2. Font and Spacing

All text should be 1.5 lines spacing between paragraphs (Times New Roman

regular font-style, size 12) written on white A4 paper on one side of each

sheet.

16.2.3. Length

The minimum length of the report, excluding appendices is 50 pages.

16.2.4. Pagination

All pages must be numbered in proper sequences from Introduction to the

end of the report including pages on figures, tables and appendices. All front

materials are numbered in small Roman Numerals (e.g. i, ii, iii). Page

numbers appear by themselves and are not to be enclosed in parenthesis,

hyphens or other decorative symbols. Page number must be positioned at

the bottom and centered.

16.2.5. Mathematical Equations

Mathematical equations must be spaced out; superscript and subscript must be

clearly shown and numbered.

16.2.6. Documenting Sources

Students are required to cite the sources from which ideas they are using. Please

refer The documentation system to be used is American Psychological

Association (APA).

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16.2.6. Margin

The top, bottom and right margin are 25 mm except the left margin which is

40 mm. All paragraphs should start from the left margin.

16.2.7. Number of Copies

Student must submit ONE (1) soft copy (in CD) of the Student Industrial

Internship Programme documents (as per below) after completion of both SIT

& SIP (on the first week of the beginning semester).

16.2.7.1. SIT Report Folder

a. Cover Page for SIT Report

b. Host Company Verification Statement

c. SIT Report

d. SIT Logbook – Summary of Weekly Logbook Scores and

Logbook Weekly Evaluation (Scanned)

e. SIT Logbook – Details Report (Soft copy if typed or scanned

for hand written)

16.2.7.2. SIP Report Folder

a. Cover Page for SIP Report

b. Host Company Verification Statement

c. SIP Report

d. SIP Logbook – Summary of Weekly Logbook Scores and

Logbook Weekly Evaluation (Scanned)

e. SIP Logbook – Details Report (Soft copy if typed or scanned for

hand written)

25mm

25mm

25mm

40mm

m

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16.2.8. CD Casing Format

The Student Industrial Internship Programme documents must be properly burn

in a CD encased in a hard case CD.

16.2.9. Labels

The spine of the hard case should include students’ name and ID number and

duration of internship (month and year only). The color of the spine is as per

Table 3.

Table 3: Spine Color

Department Color

Chemical Engineering Dark Green

(olive green, accent 3,darker 50%)

Electrical Engineering Dark Brown

(orange, accent 6, darker50%)

Mechanical Engineering Maroon

(red accent 2, darker 25%)

Civil Engineering Black

Petroleum Engineering/Geoscience Dark Red

Computer Information Science Dark Blue

17

16.2.10 Front Hard Case CD Cover Format

Format on front hard cover should include the phrase ‘Student Industrial

Internship Programme Reports’, duration of internship (month & year only),

Host Company’s name SIT, Host Company’s name SIP, student’s name, ID

number and programme.

STUDENT INDUSTRIAL INTERNSHIP PROGRAMME

REPORTS

DURATION OF INTERNSHIP (MONTH AND YEAR ONLY)

HOST COMPANY’S NAME (SIT)

HOST COMPANY’S NAME (SIP)

STUDENT’S NAME

ID NUMBER

PROGRAMME

NA

ME

DU

RA

TIO

N O

F I

NT

ER

NS

HIP

(M

ON

TH

AN

D Y

EA

R

ON

LY

)

18

16.2.11 SIT and SIP Content Page (Refer to Appendices XII)

Ensure that the report are divided into two parts: SIT and SIP.

16.2.11.1 The SIT cover page should include ‘Student Industrial Training

Report’ duration of internship (month & year only), Host

Company’s name, student’s name, ID number and programme.

16.2.11.2 The SIP cover page should include ‘Student Industrial Project

Report’ duration of internship (month & year only), Host

Company’s name, student’s name, ID number and programme.

17. STUDENTS’ FINAL GRADING

The Internship Sub-Committee which consists of Head of Student Industrial Internship

Programme (Chairman) and respective Department Internship Coordinators will verify

and certify the status of the SIP undertaken by the students. The final grades will be given

as per Table 4 below:

Table 4: Grading Scheme

Score Grade Point

85.0 - 100 A 4.0

80.0 – 84.9 A- 3.75

75.0 – 79.9 B+ 3.5

65.0 – 74.9 B 3.0

55.0 – 64.9 C+ 2.5

50.0 – 54.9 C 2.0

45.0 – 49.9 D+ 1.5

40.0 – 44.9 D 1.0

00.0 – 39.9 F 0.0

19

18. APPEAL FOR RE-ASSESSMENT

If a student is dissatisfied with the SIT results, an appeal for re-ASSESSMENT may be made

within three (3) days after the results are released. The appeal shall be forwarded to CSIMAL.

Procedures of re-assessment are:

18.1 Students who intend to apply for a re-assessment of SIT result must fill in an

application form (Appendix XII) which can be obtained from CSIMAL

18.2 Students are required to make a payment of RM200.00 (Ringgit Malaysia Two

Hundred Only) to the Finance and Fund Management Department.

18.3 Students are then required to submit the application form together with the receipt

of payment to CSIMAL.

18.4 The re-assessment of SIT result will be reviewed by a group of panels and will be

brought to the Examination Committee for consideration.

18.5 Students will be informed on the status of the re-assessment and if there are

changes to the marks, a new result slip will be issued to the students.

18.6 All decisions are final and re-appeal will not be allowed.

20

APPENDICES

Appendix I : List of Training Areas

Appendix II : Form SIIP-05:Change of Host Company

Appendix III : Health Insurance

Appendix IV : FORM SIIP-07: Requisition For Bosiet/NIOSH

Appendix V : Logbook (Section A, Section B, Section C)

Appendix VI : Summary of the Weekly Report Scores (Log Book) Form

Appendix VII : Form SIP-A : Oral Presentation Evaluation

Appendix VIII : Form SIP-B :Student Industrial Project Report

Appendix IX : Form SIP-C : Student Industrial Project Visit Report

Appendix X : General Plant Rules And Regulations

Appendix XI :Host Company’s Verification Statement

Appendix XII : SIT and SIP Content Page

Appendix XIII :Student Industrial Project Process Flow

21

APPENDIX I

List Of Training Areas

22

LIST OF TRAINING AREAS B. Eng. (Hons) Chemical Engineering ♦ Research and Development ♦ Health, Safety and Environment ♦ Statistical Process Control ♦ Process Design & Unit Operation ♦ Process & Instrumentation Control ♦ Plant Process/Maintenance ♦ Process Analysis ♦ Thermal System Design ♦ Management & Administration ♦ Production Planning ♦ Computer Application

B. Eng. (Hons) Civil Engineering ♦ Research and Development ♦ Health, Safety and Environment ♦ Transportation ♦ Design & Construction of Infrastructures ♦ Geotechnical Engineering ♦ Structure Integrity ♦ Waste Water Treatment & Operation ♦ Toxic & Hazardous Waste Management ♦ Environmental Impact Assessment ♦ Hydrology ♦ Project Management ♦ Marine Pollution & Control ♦ Computer Application

B. Eng. (Hons) Electrical & Electronics Engineering ♦ Research And Development ♦ Health, Safety And Environment ♦ Devices &Instrument Manufacturing ♦ Repair & Maintenance Of Machine ♦ Installation Of Devices/Equipment ♦ Testing & Troubleshooting ♦ Calibration & Interconnection Of

Instrument ♦ Electronic & Control ♦ Electromechanical Systems ♦ Cathodic Protection ♦ Power Generation ♦ Electrical Distribution Equipment &

Systems ♦ Management & Administration

♦ Computer Application B. Eng. (Hons) Petroleum Engineering ♦ Research and Development ♦ Health, Safety and Environment ♦ Oil & Gas Exploration ♦ Drilling & Well Construction ♦ Production Operation & Maintenance ♦ Well Completion ♦ Field Abandonment ♦ Project Management ♦ Reservoir Engineering ♦ Management & Administration ♦ Computer Application

B. Tech. (Hons) Petroleum Geosciences ♦ Research and Development ♦ Health, Safety and Environment ♦ Oil & Gas Exploration ♦ Geophysical Exploration ♦ Reservoir Geosciences ♦ Basin studies ♦ Seismic Imaging ♦ Hydrocarbon Prediction & Assessment ♦ Rock Physics ♦ Geomechanics in Earth Science ♦ Reservoir characterization

B. Eng. (Hons) Mechanical Engineering ♦ Research and Development ♦ Health, Safety and Environment ♦ Design & Construction Drawing ♦ Assembly & Fabrication Tasks ♦ Thermal System Design ♦ Structural Engineering ♦ Condition Monitoring ♦ Installation, Testing, Repair &

Maintenance of Machine/Devices ♦ Quality Control/Assurance ♦ Petroleum Production, Transportation and

Processing ♦ Management & Administration ♦ Production Planning ♦ Computer Application

B. Tech. (Hons) Business Information System

a. Database Development b. Web & E-Commerce c. Information Systems Analysis d. Knowledge Management e. Investment & Portfolio Management f. Information System Administration &

Maintenance g. Business Analysis h. Corporate Management i. Business & Cyber Law

B. Tech. (Hons) Information & Communication Technology

j. ICT Solution Development k. Web Development l. Systems Analysis& Design m. Network Management n. Software Development & Maintenance o. System Security & Management p. Video Production & Media Streaming q. Database Management r. Strategic Management s. Multimedia & Virtual Reality

23

APPENDIX II

FORM SIIP-05

Change of Host Company

24

Part A : TO BE COMPLETED BY STUDENT

Current Host

Company

New Host Company If yes please state HC name &

enclose offer letter:

Yes / No.

Reason/s Recommendation

by UTP Supervisor

Signature Signature & Official Stamp

Date Date

Part B : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE FROM HOST

COMPANY

Request

approve/ Not approve (please justify)

Name

Signature& Stamp

Date

Part B : TO BE COMPLETED BY CSIMAL

Request

approve/ Not approve

Name

Signature & stamp

Date

Note : -

1. Request shall be made after the first visit. 2. The form must be completed and approved 2 weeks before transfer of internship placement 3.Please return the form to 605-3688386

REQUISITION TO CHANGE HOST COMPANY

Student’s Name: __________________________ Student’s ID no: _________________ Programme: _____________________ _______ Period of Training: ________________

SIIP-05

25

APPENDIX III

Health Insurance

26

LOCAL STUDENTS INSURANCE – SCHEDULE OF BENEFITS.

GROUP FAMILY TAKAFUL (TKG 1151) – RM 14.00/student GROUP HOSPITALIZATION AND SURGERY TAKAFUL (TKH 0398)

– RM 22.00/student

SCOPE OF COVERAGE

BENEFIT

Hospitalization

(room and board)

*As charged of overall annual limit

- Ward 1st class of government hospitals only

Miscellaneous

(maximum per disability)


ICU /

Daily Cash Allowance


RM 20/day max 30 days

Surgical Fees

(maximum per disability)


Outpatient Accidental Treatment

(maximum per injury)


Hospital Cash Benefit RM 20/day max 120 days

NOTE:

*as charged of overall annual limit is every student is subject to max. claim yearly RM

5,000.00

* this policy is subject to the terms and conditions governed by Etiqa Takaful and

Insurance

* the policy is inclusive the offshore activities.

SCOPE OF COVERAGE

BENEFIT

Natural Death RM 10,000.00

Accidental Death RM 20,000.00

Permanent Total Disability RM 10,000.00

Permanent Total Disability due to

Accident

RM 20,000.00

Funeral Expenses RM 1,000.00

Hospital Benefit due to Accident RM 30/day max 25 days

27

APPENDIX IV

FORM SIIP-07

Requisition For BOSIET/NIOSH

28

Details of Training

Date: Venue:

Details of Medical Check-up

Date: Clinic:

Part A : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE

JUSTIFICATION (please attach training

schedule)

STUDENT’S

SIGNATURE:

HOST COMPANY SUPERVISOR

SIGNATURE & STAMP:

NAME &

IC NUMBER:

NAME:

DATE: DATE:

Part B : APPROVAL BY CSIMAL

APPROVE: (please justify)

NOT APPROVE : (please justify)

SIGNATURE & STAMP:

NAME :

DATE:

Note : - 1. Request shall be made upon recommendation from host company supervisor. 2. This form must be completed and approved 2 weeks before training. 3. Please return the completed form to CSIMAL (email [email protected] [email protected] fax: 605-36883860

Student’s Name: ____________________________________ Student’s ID no: _______ Programme: _____

Place of Training : ______________________ Period of Training: ________________

REQUISITION FOR BOSIET/NIOSH TRAINING

FORM SIIP-07

mailto:[email protected]

mailto:[email protected]

29

REQUISITION FOR BOSIET TRAINING: PROCESS FLOW

Responsibility / Action

Document Process

Students

Internship

Coordinators

&CSIMAL

CSIMAL

SIIP-03

SIIP-03

START

Application

&Recommendation from HC SV

Letter of Undertaking to

HC

Approval by CSIMAL

Letter of Undertaking

Medical Check up& Training

Host Company

Host Company

Payment by HC

to clinic & training provider

Payment to HC

Invoice

CSIMAL

Issue invoice to CSIMAL

Student Medical Report & certificate

END

YES

NO

30

APPENDIX V

LOGBOOK

SECTION A : SIP TRAINING SCHEDULE

SECTION B : SIP WEEKLY REPORT SECTION C : DETAILED REPORT

31

SECTION A : SIPTRAINING SCHEDULE

Department Training activities

Week No/ Date

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28

(please return this form to CSIMAL within three weeks after student’s registration) (Make copies if necessary )

Host Company Supervisor Signature &stamp:

Name:

Designation:

Date:

Student’s Name: __________________________ Student no: _______ Programme: _____ Place of Training : _________________________ Period of Training: ______________________________________

32

SECTION B: SIP WEEKLY REPORT

LOGBOOK WEEK NO. 1-2

WEEK NO DATE

BRIEF DESCRIPTION OF DAILY ACTIVITIES

Logbook Weekly Evaluation by HOST COMPANY SUPERVISOR

Instruction to Host Company Supervisor: Please refer to the student’s detailed report for that particular week before assessing his/her performance. Please mark in the appropriate box based on the following score : [1] Unsatisfactory [2] Below Average [3] Average [4] Good [5] Excellent

Student’s

Score 1 2 3 4 5

Initiative

1 Incomplete work 2 3 Completes required work as

requested. 4

5 Completes required work,

identifies and pursues opportunities to expand

knowledge, skills, and abilities.

Independence Too dependent on

others.

Independent in pursuing knowledge

Very independent and

pursues substantial, additional knowledge.

Reflection

Minimum review

prior learning

Occasionally review prior learning

(past experiences inside and outside of the work environment).

o

o Always reviews prior learning (past experiences inside and outside of the

work environment) and indicating broader

perspective.

Curiosity

Minimum curiosity

Explores a topic in depth

Explores a topic in depth yielding a rich awareness

Total Score : ______ / 20

Comments :

Host Company Supervisor’s Signature & stamp:

Name:

Designation:

Host Company’s name:

Date:

(Make copies if necessary )

33

SECTION C : DETAIL REPORT

DETAIL REPORT WEEK NO. 1

Objective(s) of the activities :

Contents :

Verified by (Host Company Supervisor)

Initial & stamp :

(Make copies if necessary)

34

APPENDIX VI

Summary Of The Weekly Report Scores (Log Book)

Form

35

SUMMARY OF THE WEEKLY REPORT SCORES (LOG BOOK) FORM

WEEK SCORE

1-2

3-4

5 - 6

7 - 8

9 – 10

11 - 12

13 - 14

TOTAL SCORE

KINDLY SUBMIT THIS FORM WITH SCORES (*to the completed weeks) TO UTP SUPERVISOR DURING THE INDUSTRIAL PROJECT TRAINING ORAL

PRESENTATION.

Host Company Supervisor’s Signature & stamp:

Name:

Designation:

Host Company’s name:

Date:

*Note :Summary of the Weekly Report Scores Form to be submitted toUTP SV and cc to CSIMAL by week 14 .

Student’s Name: ________________________ Student no: _______ Programme: _____ Place of Training : _______________________ Period of Training: ___________

36

APPENDIX VII

FORM SIP-A

Oral Presentation Evaluation

37

ORAL PRESENTATION EVALUATION (To be completed by HC and UTPSupervisor)

Comments : Please justify your reasons for assigning the overall grade in the highest (5) or lowest (1) category

HC/UTP SupervisorSignature& stamp Name Date

CATEGORY

Criteria for Judging Quality

P l e a s e t i c k o r c i r c l e t h e a p p r o p r i a t e g r a d e f o r e a c h c a t e g o r y

Gra

de

Aw

ard

ed

Mu

ltip

lica

tio

n

Fa

cto

r

To

tal

Ma

rks

(%)

5 [Excellent]

4 [Good]

3 [Average]

2 [Below Average]

1 [Unsatisfactory]

Visual (Non-Verbal Communication)

(10 %)

Appearance; Facial expression;

Confidence Gestures; Eye contact

Excellent eye contact, very

confident throughout the presentation and well

groomed

Good eye contact, confident with the speech throughout

the presentation and

pleasantly groomed

Some eye contact, fairly confident throughout the

presentation and adequately

groomed

Little eye contact, lack confidence with the speech throughout the presentation

and fairly groomed

No eye contact, no confidence with the speech throughout the presentation and poorly

groomed

2

Content (40%)

Clear and concise background, objectives, continuity of content

The background and

objectives are well prepared and extremely organized

The background and

objectives are well prepared and well organized

The background and

objectives are implied and organized fairly well

Unclear background and objectives but showed some

organization

Failed to explain the background or objectives and

unorganized 2

Analysis and Evaluationof which is at

the forefront of the professional discipline and based on engineering

fundamentals

In depth analysis and

evaluation of industrial based problems on various possible

solution

Good analysis and evaluation of industrial based problems on various possible solution

Superficial analysis and


solution

Minimal analysis and


solution

Poor analysis and evaluation of industrial based problems on various possible solution

4

Conclusions and recommendations

Adequacy of key ideas pertinent to objectives

Acceptable recommendations

Conclusion effectively summarizes the presentation

with extensive recommendations

Conclusion adequately

summarizes the presentation with reasonable

recommendations

Conclusion mostly summarizes the presentation with

acceptable recommendations

Conclusion minimally

summarizes the presentation with the least

recommendations

Conclusion are either absent

or fails to summarize the presentation with no

recommendations

2

Clarity of presentation (20%)

Fluency and choice of words

Tone of voice (monotonous,

intonation)

Articulation is well, uses

appropriate word choice and speaks with great enthusiasm

Articulation is good, uses appropriate word choice and speaks with high enthusiasm

Articulation is moderate, uses appropriate word choices and

speaks with enthusiasm

Articulation is fair, uses inappropriate word choice and speaks with lack enthusiasm

Articulation is poor, uses

inappropriate word choices and speaks with no

enthusiasm

2

Pace and continuity

Use of aids

Rate of speech is appropriate and uses impressive selection

of audio and/or visual aids

Rate of speech is good and uses suitable selection of

audio and/or visual aids

Rate of speech is fairly appropriate and uses some

selection of audio and/or visual aids

Rate of speech is inappropriate and uses

minimum selection of audio and/or visual aids

Rate of speech is inappropriate and uses the

least audio and/or visual aids 2

Questions and

Answers (30%)

Ability to listen, attitude towards

person asking the question (defensive, respect)

Fully understand the questions

given and respect the evaluators

Understand the questions given and respect the

evaluators

Fairly understand the questions given and respect

the evaluators

Fairly understand the questions given and defensive

towards the evaluators

Unable to understand the questions given and disrespect

towards the evaluators 2

Technical and factual accuracy; Grasp

of subject Creativity and ability to handle

question – use of example

Impressive understanding of the subject matter and

answered all questions fluently and confidently

Well understanding of the

subject matter and answered all questions fluently and

confidently

Average understanding of the

subject matter and answered most questions fairly confident

Fairly understanding of the

subject matter and answered some questions unconfidently

Poor understanding of the

subject matter and unable to answer some questions and

unprepared.

4

TOTAL SCORE /100

FORM SIP-A

Student’s Name: Student ID: Programme: Place of Training: _______________________ Period of Training: ___________

38

APPENDIX VIII

FORM SIP-B

Student Industrial Project Report (HC SV & UTP SV’s Copy)

39

STUDENT INDUSTRIAL PROJECT REPORT EVALUATION

Instruction:To be completed by UTP Supervisor. Please make copies if necessary.

CATEGORY Criteria for Judging Quality

P l e a s e t i c k o r c i r c l e t h e a p p r o p r i a t e g r a d e f o r e a c h c a t e g o r y

Gra

de

Aw

ard

ed

Mu

ltip

lica

tio

n F

acto

r

To

tal

Ma

rks

(%)

5 [Excellent]

4 [Good]

3 [Average]

2 [Below Average]

1 [Unsatisfactory]

Abstract and

Introduction (10) (CO1)

Objective(s)

Scope of Study Problem Statement

o Problem Identification o Significance of the Project

The Relevancy of the Project

Very clear and detailed objective(s), scope of study,

problem statement which relates to the project

Clear and detailed objective(s), scope of study, problem

statement which relates to the project

Moderately clear and detailed objective(s), scope of study,


Fairly and not detailed objective(s), scope of study,


Failed to provide suitable objective(s), scope of study,


2

Background and Literature review

(20) (CO2)

Feasibility of the Project within the Scope

and Time frame Critical analysis literature

Citation and cross referencing Relevancy and recentness of the literature

In depth and up to date critical analysis of literature review.

Made precise citation and cross

referencing according to the format

Up-to-date critical analysis of literature review.Madeproper

citation and cross referencing according to the format.

Superficial analysis of literature review.Madesome citation and

cross referencing.

Minimal analysis of literature review.Madea few citations and

cross referencing.

Poor analysis of literature review. Hardly made noticeable

citation and cross referencing. 4

Methodology (20)

(CO2)

Key Milestone Gantt Chart

Tools (eg. Equipment, hardware, etc) required

Has scheduled project activities that are highly achievable with

appropriate methods and high relevancy to the objectives

Has scheduled project activities that are achievable with

appropriate methods and relevant to the objectives

Has scheduled project activities that are moderately achievable with appropriate methods and

average relevancy to the objectives

Has scheduled project activities that are fairly achievable with

appropriate methods and low relevancy to the objectives

Has scheduled project activities that are unachievable with

inappropriate methods and low relevancy to the objectives

4

Result and

Discussion (40) (CO3)

Findings

Data Gathering / Data Analysis

Results are critically analyzed,

thoroughly discussed and extremely relevant to findings

and study objectives.

Results are analyzed, discussed

and relevant to findings and study objectives.

Results are moderately

analyzed, discussed and relevant to findings and study

objectives.

Results are fairly analyzed,

discussed and relevant to findings and study objectives.

Results are poorly analyzed,

discussed and relevant to findings and study objectives.

4

Experimentation/ Modelling/ Prototype/ project Deliverables

Experimentation done with accurate data modelling.

Experimentation done with substantial data modelling.

Experimentation done with sufficient data modelling.

Experimentation done with insufficient data modelling.

Experimentation done with few or no data modelling.

4

Conclusion and

Recommendations (10)

(CO3)

Impact

Relevancy to the Objectives Suggested Future Work for Expansion and

Continuation

Conclusion effectively reflects

the objectives and present highly credible project to the

company. Provide highly

relevant recommendations

Conclusion reflects the

objectives and present credible project to the company.

Provide relevant

recommendations

Conclusion moderately reflects

the objectives and present reasonably credible project to the company. Provide relevant

recommendations

Conclusion fairly reflects the

objectives and present less credible project to the

company. Provide somewhat

relevant recommendations

Conclusion poorly reflects the

objectives and present project that is not credible to the company. Provide weak

recommendations

2

TOTAL SCORE /100

Comments : Please justify your reasons for assigning the overall grade in the highest (A) or lowest (F) category

UTPSupervisorSignature& stamp Name Date

Student’s Name: Student ID: Programme: Place of Training: _______________________ Period of Training: ___________

FORM SIP-B

40

APPENDIX IX

FORM SIIP – 13

Appeal for Reassessment of Student Industrial Internship Program (SIIP)

Result

41

APPEAL FOR REASSESSMENT OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME (SIIP)

RESULT

TERMS AND CONDITIONS:

Student who is dissatisfied with the result of SIIP is required to submit a formal application of appeal to CSIMAL

Student to submit the appeal for reassessment form with proof of payment to CSIMAL within three (3) working days after the results are released

Appeals received after the deadline will not be entertained

The appeal for reassessment fee of RM200 (non-refundable) shall be made to the UTP Finance Department/online payment to UTP CIMB account 8004852703

Application for appeals must be in writing containing the ground(s) for the appeal

All DECISIONS are FINAL and RE-APPEAL will not be allowed

SECTION A: (Student must read and fill this section)

1. Name : ……………………………………………………………………

Student ID : ……………………….

I/C Number : ………………………... Programme : ….……………………

2. I, name stated above appeal for the reassessment of the following courses as stated below for Semester

…... Academic Year …………………..

No Course Name Grade Obtained

1 Student Industrial Training (SIT)

2 Student Industrial Project (SIP)

(Please tick in the appropriate box)

3. Reason/s for my appeal is/are

(Complete the following section and/or attach a Letter of Appeal together with supporting document):

……………………………………………………………………………………………………..

……………………………………………………………………………………………………..

……………………………………………………………………………………………………..

……………………………………………………………………………………………………..

4. I acknowledge that I have read and agree to the above terms and conditions

Signature: ………………………….. Date: …………………………

42

APPENDIX X

General Plant Rules and Regulations

43

GENERAL PLANT RULES AND REGULATIONS FOR STUDENTS INTRODUCTION These rules and regulations form part of the conditions of studentsinternship. Students should read them carefully and make sure they understand them. 9 Any student who contravenes the Plant Rules will be reported immediately by his immediate

Supervisor to the respective Manager or other Authorized Executive. 10 Where a serious offence is alleged, the student may be suspended from internship without

allowance pending investigation. Where the offence is found to be not proven, the student will be reinstated and the period of suspension will be counted with the allowance (wherever applicable).

11 The Human Resource (HR) Training Executive together with the Industrial Relation Executive

will investigate the circumstances of the offence and relevant witnesses will be called up to give evidence. The student concerned will have the right to give his/her version of the incident.

12 Where the HR Training Executive, in conjunction with the Industrial Relation Executive

confers that the offence is proven,disciplinary action will be taken as follows, either : a) Verbal warning

Written warning Suspension without allowance Dismissal with or without notice

13 On a case to case basis, the gravity of the offence and the previous record of the students

will determine the measure of the disciplinary action to be taken but as a guide for student, the offences liable for immediate dismissal with or without notice are pointed out in the text. However, it is not possible to cover all circumstances but there will be other serious offences which similarly may lead to immediate dismissal with or without notice. Such dismissal will not in any way prejudice the possibility of subsequent legal proceedings.

14 Apart from disciplinary offence, inefficiency and negligence will lead to a verbal warning,

written warning or dismissal depending on the seriousness of the offence and the record of the student.

15 The management reserves the right to amend the existing rules or introduce new rules to

meet the changing circumstances.

44

GENERAL RULES AND REGULATIONS

RULE 1: GENERAL CONDUCT ON PLANT PREMISES YOU MUST NOT :-

Smoke in any place where signs prohibits you from doing so. Sleep whilst on training/duty. Commit any immoral act on the premises. Commit any criminal offence. Fight with or strike any other employee. Adopt an insubordinate attitude to any Supervisor or Executive. Fail to obey any order given by the trainer or any Authorized Executive.

Incite or aid another student to commit any of the above offences. PENALTY - If you commit any of the above offences, you are liable to dismissal with or without notice. RULE 2: HOUR OF TRAINING WORK Training/working hours will be in accordance to the times of office hours/shift duty as determined by the OPU/subsidiary from time to time for specified jobs. YOU MUST:- Observe the office working hours which specified for your training. Work shift as required.

Be ready to start training/work at your appointed place and time in your work dress. Be prepared to work overtime when the job requires it. Report immediately to your Line Trainer/Supervisor if you are late for work. YOU MUST NOT:- (i) Arrive late for training/work. (ii) Stop training/work before the normal finishing time. (iii) Leave your assigned training/work until relieved where you are undergoing continuous or

semi-continuous shift. PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or without notice.

45

RULE 3: TIME RECORDING YOU MUST:- (i) Clock “IN” at the beginning and “OUT” at the end of each training day or shift. (ii) Report immediately to your Line Trainer/Supervisor if you accidentally clock the wrong

card or if you find that someone has clocked yours. YOU MUST NOT:- Clock other person’s card.

Allow anybody else to clock your card. Make any entry on or deletion in your or any others student’s time card. Tamper with the time clocks in any way. PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or without notice. RULE 4: ENTERING AND LEAVING THE PLANT AND SECURITY CHECK YOU MUST:- Only enter or leave the Office or Plant through an authorized gate. Produce your entry pass when required to do so to anyone appointed by the Management. Accept the right of the Security Guards to search you when entering or leaving the Plant

or during working hours in the presence of a responsible person authorized by the OPU/subsidiary.

Be only in the specified places as indicated in your security pass card. Accept the right of access of an authorized official of the OPU/subsidiary to inspect any

locker provided. YOU MUST NOT:- Leave the plant other than at the normal stopping time without a leave slip or permission

from your trainer/supervisor or a Medical card from Medical Officer authorizing the Security to pass you out.

Take any material out of the Plant unless you have an official note giving you permission to do so.

Bring any vehicle, bag, basket, tin, parcel or other container into the premises, if deemed against the OPU’s/subsidiary’s rules and regulations.

PENALTY - You are liable to immediate dismissal with or without notice if you commit an offence. RULE 5: LEAVE, ABSENCE AND HOLIDAYS

46

YOU MUST:- (i) Observe the gazetted holidays of the OPU/subsidiary or host company. YOU MUST NOT:- (i) Take any leave. However, in the case of emergency, obtain prior permission from your

Line Trainer/Supervisor and if this is not possible you must telephone your Line Trainer/Supervisor immediately to give your reason.

PENALTY - If you are absent without prior permission or valid reason or proof, you are liable to immediate dismissal with or without notice. RULE 6: MEDICAL LEAVE YOU MUST:- Inform you the Line Trainer/Supervisor immediately if you are sick and unable to work. Inform the Line Trainer/Supervisor before 5.00 p.m. if you are on night shift and cannot

attend.

Notify the Line Trainer/Supervisor 24 hours before returning to training/work if you are on shift.

Report immediately to your Line Trainer/Supervisor on returning to training/work after absence by reason of sickness or other cause.

A certificate must be obtained from any registered medical practitioner to cover the period of sickness. The certificate has to be submitted to the Head of Training through your Line Trainer/Supervisor.

PENALTY - If you are absent without leave, you are liable to immediate dismissal. RULE 7: PANTRY AND AMENITIES YOU MUST:-

Take your meals only during the recognised meal breaks and in the OPU’s/subsidiary’s premises either in the canteen, pantry or mess rooms provided, unless otherwise authorised.

Take care of the pantry or mess room furniture and facilities and dispose of rubbish in the trays or bins provided.

YOU MUST NOT:-

i. Eat your meals in any part of the Plant premises other than the canteen, pantry or mess room or otherwise without prior permission of the management.

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ii. Leave your training/job to take a meal where you are in charge of a continuous or semi-continuous process without the permission of your Supervisor.

PENALTY - If you commit any of the above offences, you are liable to suspension without allowance. RULE 8: USE OF PLANT AND EQUIPMENT YOU MUST:-

Use or operate any OPU’s/subsidiary’s property, buildings, fittings, plant, goods, machinery, tools, stores, materials in any stage of their use or manufacture unless it is in the course of your training/duty.

Do private work either for yourself or other people on the OPU’s/subsidiary’s premises. PENALTY - If you cause deliberate damage to the OPU’s/subsidiary’s property or guilty of a gross negligence resulting in damage to the OPU’s/subsidiary’s property or financial loss, you are liable to immediate dismissal with or without notice.

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APPENDIX XI

Host Company’s Verification Statement

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VERIFICATON STATEMENT

I hereby verify that this report was written by ___________________________________

(Student’s Name)

and all information regarding this company and the projects involved are NOT confidential.

Host Company Supervisor’s Signature &

Stamp

Name:

Designation:

Host Company’s:

Date:

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APPENDIX XII

SIT AND SIP CONTENT PAGE

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APPENDIX XIII

Student Industrial Project Process

Flow

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Stage Action DocumentProcess Flow Timeline

Result

SIP Report (softcopy)

IBB

/IC

B 3

04

7 -

SIP

IBB/ICB3047 Assessment visit & Oral Presentation

Assessment & Marks Submission

Verification of IBB/ICB3047 assessment

Start of IBB/ICB 3047- Student Industrial Project

Submission of Student Industrial Project (SIP) Report to UTP SV

Submission of Summary of the Logbook Weekly Report to CSIMAL (week 1 to 14)

FailPass

Week 13

Week 12 -14

Week 14

Students

StudentsHC SV UTP SV

CSIMALCoordinator

UTP SV

UEC endorsement

and Senate approval

Evaluate SIP Report UTP SV

Week 14 onwards (within 4

week)

Week 13-14

Students CSIMAL

Form SIP-A

Weekly logbook

score form softcopy)

PROCESS FLOW OF STUDENT INDUSTRIAL PROJECT (SIP)

Form SIP-B)

Form SIT-A, SIT-B, SIT-C

REU, UEC & Senate

REU

Project Title Confirmation

Po

st S

IPP

re S

IP

List of Project Title (softcopy)

CSIMAL2 Weeks before SIP

sip guidelines utp

Documents