utp internship guidelines 2008 rev11v2
TRANSCRIPT
GUIDELINES FOR STUDENT INDUSTRIAL INTERNSHIP
PROGRAMME (SIIP)
Doc. Ref. No.: UTP-ACA-SIIU -01 Issue Version: 11 Date: August 2010
Student Industrial Internship Unit UNIVERSITI TEKNOLOGI PETRONAS
Bandar Seri Iskandar, 31750 Tronoh, Perak Darul Ridzuan Tel : +6 (05) 3688380 / 8382/ 8385 / 8387/ 8388 Fax : +6 (05) 368 8386
Email : [email protected]
This Guidelines For Student Industrial Internship Programme is only available to UTP students and companies participating in the practical training programme of UTP students. The guidelines shall be kept in a secure place, where access is available only to those authorized to see them. Reproduction by any means, including storage on an electronic system, is prohibited.
©Student Industrial Internship Unit 2010
Table of Contents
1. INTRODUCTION _________________________________________________ 1
2. PURPOSE OF INDUSTRIAL INTERNSHIP______________________________ 1
3. OBJECTIVES OF INDUSTRIAL INTERNSHIP ___________________________ 2
4. STUDENT ELIGIBILITY _______________________________________________ 2
5. TRAINING APPROACH ____________________________________________ 2
6. BENEFITS TO THE INDUSTRY ______________________________________ 2
7. INTERNSHIP PROCESS ____________________________________________ 3
7.1 PRE-INTERNSHIP………………………………...……………………………..3
7.2 DURING INTERNSHIP…………………………………...……………………..3
7.3 POST-INTERNSHIP……...……………………………………..……………….4
8. DETAILS OF INDUSTRIAL INTERNSHIP PROGRAMME __________________ 4
8.1 VENUE ......................................................................................................... 4
8.2 PROGRAMME .............................................................................................. 4
8.3 DURATION AND PERIOD OF INTERNSHIP................................................ 4
8.4 CONFIRMATION LETTER ........................................................................... 5
8.5 TRANSFER OF INTERNSHIP PLACEMENT ................................................ 5
8.6 LEAVE.......................................................................................................... 5
8.7 INSURANCE................................................................................................. 5
8.8 TRAINING ALLOWANCE ............................................................................ 5
8.9 SAFETY TRAINING (BOSIET) ..................................................................... 5
8.10 VISITS BY UTP ACADEMIC SUPERVISORS .............................................. 5
9. RESPONSIBILITIES _______________________________________________ 6
9.1 RESPONSIBILITIES OF THE HOST COMPANIES ....................................... 6 9.1.1 Plant Supervisor (PS) .......................................................................... 6
9.2 RESPONSIBILITIES OF UTP ........................................................................ 7 9.2.1 Student Industrial Internship Unit (SIIU).............................................. 7 9.2.2 Department Internship Coordinators .................................................... 7 9.2.3 UTP Supervisors ................................................................................ 7 9.2.4 Students ............................................................................................. 8
10. OFFENCES & PENALTIES DURING INDUSTRIAL INTERNSHIP ____________ 9
11. ASSESSMENTS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME ____ 9
11.1 FORM ITC-C (ASSESSMENT OF STUDENTS’ PERFORMANCE)……...…10
11.2 LOG BOOK……………………………………………………………………..10
11.3 ORAL PRESENTATION……………………………………………………….10
11.4 FINAL REPORT .......................................................................................... 11 11.4.1 Final Report Outline…………………………………..………………...11 11.4.2 Report Format..…………………………………………….…………...12
12. STUDENTS’ FINAL GRADING _____________________________________ 13
APPENDICES
Appendix I : List of Training Areas Appendix II : Health Insurance Appendix III : Form ITC – A : Confirmation of Registration at the Host
Company Appendix IV : Log Book (Section A, Section B & Section C) Appendix V : Summary of the Weekly Report Scores (Log Book) Form Appendix VI : Form ITC– B : 1st Industrial Internship Visit Report Appendix VII : Form ITC-C: Assessment Of Student’s Performance Appendix VIII : Form ITC-D: Oral Presentation Evaluation Appendix VIV : Form ITC-E: Final Report Score Sheet Appendix X : Form ITC-F : Student’s Score Sheet Appendix XI : Form ITC-G : Student Industrial Internship Programme
Evaluation by Student Appendix XI I: Host Company’s Verification Statement Appendix XIII : Form ITC-G : Student Industrial Internship Programme
Evaluation by Student Appendix XIV : General Plant Rules And Regulations
1. INTRODUCTION
Universiti Teknologi PETRONAS (UTP) was established with the objective to produce well- rounded graduates who are not only technically competent but also possess other traits such as lifetime learning capacity, critical thinking, communication and behavioral skills, business acumen, practical aptitude and solution synthesis ability.
In line with the vision to close the industry gap, UTP has made it compulsory for its undergraduate students to undergo practical works in the form of an eight-month industrial attachment prior to their completion of studies at UTP. The industrial internship carries fourteen (14) credit hours and lasts for thirty-two (32) weeks. The Industrial Internship Programme is coordinated by the Student Industrial Internship Unit (SIIU) who is responsible in ensur ing the success of the Industrial Internship Programme. With an average of 500 interns per semester, SIIU has successfully secured the placements for all students with various host companies such as PETRONAS subsidiaries, government-linked companies (GLC), multi-national companies (MNC), as well as major overseas corporation i.e. in US, Germany, France, Austria, Singapore, UAE, Italy and UK.
UTP has always placed great emphasis in having a close collaboration with the industries in which its graduates will eventually gain recognition from industry players locally and abroad. This internship programme is a prime example of the University-Industry collaboration.
Currently, UTP offers five engineering programmes namely Chemical, Civil, Electrical & Electronics, Mechanical and Petroleum Engineering, and three technological programmes namely Information & Communication Technology, Business Information Systems and Petroleum Goescience at Bachelor degree level.
2. PURPOSE OF INDUSTRIAL INTERNSHIP
The purpose of the industrial internship is to expose UTP students to the real working environment so that they can relate theoretical knowledge with application in industry. From the Industrial Internship Programme, the students will also develop skills in safety practices, work ethics, communication, management, etc. Furthermore, this Industrial Internship Programme will establish close relationship between industries and UTP.
The industrial internship programme will provide opportunity to UTP’s students to build a solid understanding of the fundamentals of business and organization performance such as economic models of business, competitive positioning and strategy execution. With this real life environment, students develop their ability to assess performance, interpret trends, explore the consequences of change and make better decisions.
3. OBJECTIVES OF INDUSTRIAL INTERNSHIP
At the end of the industrial internship, student will be able to:
1. To integrate theory with practice
2. To introduce students to work culture and industrial practices
3. To give opportunity to students to work with industrial practitioners
4. To expose students to potential employers
5. To acquaint UTP students with the industry.
4. STUDENT ELIGIBILITY
Student is eligible to undergo internship upon meeting the following requirements:
4.1 Obtained minimum CGPA of 2.00/4.00 AND,
4.2 Earned a minimum of 62 credit hours (Engineering and Petroleum Geoscience) or 45 credit hours (Business Information Systems and Information & Communication Technology) AND,
4.3 Undergone Health, Safety & Environment (HSE) course.
5. TRAINING APPROACH
The Industrial Internship should have the following features:
• Hands-on training • Real project-based assignments • Research-based activities • Team-work activities • Leadership and management skills
• Safety awareness
The suggested training areas (but not limited to) for the respective programmes can be found in Appendix I.
6. BENEFITS TO THE INDUSTRY 6.1 Provides opportunity for the industry to assess the capabilities of potential
employee. 6.2 Recognizes the industry support to the education sector. 6.3 Facilitates and strengthens university- industry partnership and linkages. 6.4 Receives fresh, energetic, enthusiastic and productive employees. 6.5 Enhance company’s reputation amongst graduates.
7. INTERNSHIP PROCESS
7.1 PRE-INTERNSHIP
• 1st Industrial Internship Briefing is given to students by 2nd week of the semester prior to the training by Student Industrial Internship Unit (SIIU).
• List of Internship Eligibility is announced by SIIU by 2nd week of semester prior to the training.
• Internship placement registration is done by submitting Personal Data Info (PDI) and Resume/CV to SIIU by the 4th week of semester prior to the training.
• UTP Cover Letter & Reply form is issued by Industrial Internship Unit.
• Internship placement is secured for students one (1) month before internship commencement date by Industrial Internship Unit.
• For overseas placement, student is assisted in visa/work permit application and travel arrangement.
• 2nd Industrial Internship Briefing is given during Academic Study Week by Industrial Internship Unit.
• Pre-internship briefing is given by Health Safety & Environment (HSE) department and Education Sponsorship Unit (ESU) on last day of semester.
7.2 DURING INTERNSHIP
• Confirmation of Registration at Host Company (ITC-A) form is received by Industrial Internship Unit within first week of internship commencement date.
• Host company information is compiled and distributed to the students and to respective internship coordinators by SIIU.
• First Visit is conducted by UTP Supervisor between 2nd and 3rd month of internship period at local host company.
• 1st Industrial Internship Visit Report (ITC-B) is submitted to SIIU by UTP Supervisor.
• The ITC-B form is reviewed and analyzed by SIIU before necessary action can be taken.
• Second Visit is conducted by UTP Supervisor during the last month of training for student’s internship evaluation.
• Internship evaluation forms (forms ITC-C & ITC-D) are compiled and distributed to respective internship coordinators by UTP supervisors.
7.3 POST-INTERNSHIP
• Logbook and Final Report is submitted to Industrial Internship Unit (for official stamping) and UTP Supervisor (for evaluation) by returning intern in 1st week of new semester.
• Student Industrial Internship Programme Evaluation form is submitted by returning intern to Industrial Internship Unit (form ITC-G). Form is only available at SIIU.
• Debriefing and sharing session is conducted by respective Department Internship Coordinators.
• Consolidation of marks for ITC-C, ITC-D, Logbook and Final Report is conducted by 4th week of the new semester.
• Moderation of total marks is done during Exam Sub-Committee meeting in the 5th week of new semester.
• Final marks and grades are endorsed during Special Exam Committee meeting in the 5th week of the new semester.
• Final marks and grades are approved during Special Senate meeting before mid-semester break of the new semester.
• SIIP grades are announced by Exam Unit.
8. DETAILS OF INDUSTRIAL INTERNSHIP PROGRAMME
8.1 VENUE
Industrial Internship Programme will be undertaken at Host Companies which are approved by SIIU.
8.2 PROGRAMME
The SIIU and UTP supervisors will provide the Student Industrial Internship Programme Guidelines to the host companies’ Plant Supervisor for their reference. The Plant Supervisor will plan and then come up with the training schedule based on the List of Training Areas provided in Appendix I. The training schedule should be agreed by both the UTP supervisors and Plant Supervisor.
8.3 DURATION AND PERIOD OF INTERNSHIP
The duration of the Industrial Internship will be for a total period of 32 weeks. For the third year Information Communication Technology and Business Information Systems (ICT/BIS) students, their internship is in the first semester. As for the third year Engineering and Petroleum Geoscience students, their internship will be in the second semester.
8.4 CONFIRMATION LETTER
A confirmation letter will be issued by the Host Company to the students once the internship placement has been accepted.
8.5 TRANSFER OF INTERNSHIP PLACEMENT
Students are not allowed to transfer or change to another internship site without prior approval from the SIIU and agreement of the Plant Supervisor. On limited circumstances, student may be considered for transfer and he/she must submit an appeal letter supported by Plant Supervisor and offer letter from the new host company to SIIU.
8.6 LEAVE
Students are not entitled for any annual leave throughout the internship period. In the event that the student has to take leave due to emergency, he/she must seek prior approval from the Host Company. In the case of prolonged leave (exceeding 7 days) due to hospitalization, student must notify both SIIU and host company in writing and provides necessary documents as evidences.
8.7 INSURANCE
Students are covered by group personal insurance throughout the industrial internship period (Appendix II).
8.8 TRAINING ALLOWANCE
Training allowance entitlement is solely at the host company’s discretion. Although the training allowance is not a requirement, substantial numbers of host companies provide training allowance in order to make its internship programme attractive and competitive.
8.9 SAFETY TRAINING (BOSIET)
8.9.1. BOSIET AND NIOSH
A provision for safety training (BOSIET and NIOSH) and medical check-up as request by any student is subject to recommendation and approval by both Host Company and Industrial Internship Unit. Upon approval, Industrial Internship Unit will bear 50% of the cost of BOSIET / NIOSH and medical check-up only. Cost of travel, lodging and meals throughout the training/site visit shall be borne by student.
8.9.2 Green Card
Green Card is mandatory for all Civil Engineering students before going for internship. Training is conducted by Civil Engineering Department every semester.
8.10 VISITS BY THE UTP (ACADEMIC) SUPERVISORS
• UTP Supervisor will visit the Plant Supervisors and students at the training site twice during each industrial internship session (within Malaysia). For overseas attachments, the visit by the UTP Supervisor will be during the internship evaluation period.
• UTP Supervisor is responsible to establish communication with the students and host company throughout the internship period.
• A first visit report (form ITC-B) must be submitted by UTP Supervisor to SIIU upon first visit completion.
• Student’s Score Sheet (form ITC-F) must be submitted by UTP Supervisor to respective Internship Coordinators by academic week 3 of the following semester (upon internship completion).
9. RESPONSIBILITIES
9.1 RESPONSIBILITIES OF THE HOST COMPANIES
Host Companies play important roles in ensuring the success of the industrial internship programme. They are expected to provide the following support:
9.1.1 Plant Supervisor (PS)
• Issues FORM ITC-A (Appendix III) to the Industrial Internship Unit within one (1) week after students’ registration at the Host Company.
• Plans and schedules the overall internship programme to ensure that it provides maximum opportunity for students to obtain useful experience related to their field of study (Section A of Appendix IV).
• Selects and assigns the Host Company’s staff to be students’ Plant Supervisors.
• Assists students to find accommodation and transportation (if necessary).
• Provides briefing on the background of the organization/company. • Discusses with the students the details of their internship programme
and what are expected from them. • Coordinates the following visits by UTP supervisors: - Pre-Visit and briefing to the Host Company’s management (if
necessary).
- First Visit (monitoring the student and discussion with supervisor on the training plans/schedule).
- Second Visit (evaluate student assessment and oral presentation). • Identifies students who are entitled to receive company’s training
allowance to the management. • Supervises and guides students in their projects. • Assesses student’s logbook (Section B of Appendix IV) and checks
their detailed reports (Section C of Appendix IV). • Evaluates students' performance using FORM ITC–C (Appendix VII). • Evaluates students’ oral presentation at the end of the Industrial
Internship programme using FORM ITC-D (Appendix VIII). • Provides the necessary facilities, equipment, tools and guidance to
students. • Provides necessary recommendations to improve the programme.
9.2 RESPONSIBILITIES OF UTP
9.2.1 Student Industrial Internship Unit (SIIU)
• Designs the industrial internship programme so that it may complement students' learning objectives.
• Provides list of companies to students for selection. • Confirms the placement of students with the Host Companies. • Sends students’ resume to the Host Companies. • Assists students on visa/work permit application for internship
overseas. • Coordinates the following visits by UTP supervisors: - Pre-Visit and briefing to the Host Company’s management (if
necessary). - Organize and arrange for First Visit of UTP Supervisors to Host
Companies. - Second Visit.
• Reviews the industrial internship matter and schedule with the students before, during and after the industrial internship programme.
• Finalizes students’ grading in Sub Exam Committee meeting. 9.2.2 Department Internship Coordinators
• Address internship matters/updates at respective departments.
• Conduct debriefing session for returning interns every semester begin.
• Compile students’ scores from the FORM ITC-C, oral presentation, Logbook and Final Report.
• Promotes and establish UTP-Industry relationship via internship.
• Organizes special assignment such as UTP-Industry Dialogue, Forum or Sharing session.
9.2.3 UTP Supervisors
• Establish and maintain communication with students and Plant Supervisors throughout the duration of the internship period.
• Assess students’ performance during their Industrial Internship programme.
• Develop and maintain good rapport with the Host Companies.
• Visit the Host Companies and review the training schedules (Section A: Appendix IV) with Plant Supervisor.
• Complete the 1st Industrial Internship Visit Report form after the first visit using FORM ITC-B (Appendix VI).
• Review the students' performance with the Host Company supervisors (FORM ITC-C).
• Evaluate the students’ oral presentation at the Host Companies using FORM ITC-D (Appendix VIII).
• Assess the final reports submitted by students at the end of the internship programme and submit the results to the Internship Coordinator using FORM ITC-E (Appendix VIV).
• Provides necessary recommendations to improve the programme.
9.2.4 Students
• Send the training schedules to the Industrial Internship Unit within three (3) weeks after the programme starts.
• Adhere to the UTP and Host Company’s rules and regulation (please refer General Plant Rules and Regulations in Appendix XIII).
• Follow the Host Company’s safety procedures.
• Maintain good discipline and personal conduct.
• Listen to and follow their supervisor’s instruction.
• Meet work schedules (Section A: Appendix IV) on time.
• Discuss with supervisor on the training schedule (if necessary )
• Update their logbook regularly and present it to the Plant Supervisor for weekly review and endorsement.
• Be responsible and committed in acquiring as much knowledge and skills as possible during the internship.
• Complete and submit the logbook and final report to the SIIU at the end of the internship programme.
• Perform oral presentation to the Host Company and UTP supervisors during the second visit.
• Make the necessary recommendations to improve the programme.
10. OFFENCES & PENALTIES DURING INDUSTRIAL INTERNSHIP
Students undergoing Industrial Internship programme must adhere to the rules and regulations, as specified by the respective host company/indus try and also comply with the Students’ Disciplinary Rules & Regulations of Universiti Teknologi PETRONAS and Academic Policies and Procedures. Internship students committing inappropriate conduct during the course of soliciting internship placement and dur ing the period of undergoing industrial internship programme will be subjected to the following penalties.
Types of Offence and Penalty on Final Internship Grade
No. Offence Penalty on Final Internship Grade
1. Accepting more than 1 internship offer OR Failure to decline internship offer officially OR Last minute rejection of internship offer.
Final Grade F
2. Failure to report at host company on official reporting day without valid reason.
Final Grade F
3. Change of host company during the course of internship program without prior approval by SIIU.
Final Grade F
4. Termination of internship by host company due to student’s fault.
Final Grade F
11. ASSESSMENTS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME
Students will be assessed on their general attitude and receptivity to the working environment in addition to being assessed for performing specific technical tasks. Assessments will be based on the following:
• Evaluation of the weekly reports (Appendix V) by the Plant Supervisor - (30%).
• Evaluation of students’ performance using FORM ITC – C (Appendix VII) by the Plant Supervisor - (30%).
• Joint evaluation on the student’s oral presentation using FORM ITC-D (Appendix VIII) by both UTP Supervisor and the Plant Supervisor - (20%).
• Assessment of the Final Report using FORM ITC-E (Appendix VIV) by UTP Supervisor - (20 %).
11.1 FORM ITC-C (ASSESSMENT OF STUDENTS’ PERFORMANCE)
This form contains the assessment of students’ performance during the Industrial Internship Programme. The nineteen (19) attributes are eva luated based on the students’ performance, task completion and competencies. Please refer to Appendix VII for more details.
11.2 LOG BOOK
The logbook contains weekly and detailed reports prepared by the students and endorsed by the Plant Supervisor (Section B and Section C: Appendix IV). The students should describe the tasks or projects they are undertaking, how these tasks contribute towards achieving the Host Company's objectives, the problems and challenges they face, the lessons learned from the experience, and provide any comments or recommendations they wish to make. The logbook should also record any points discussed with the Plant Supervisor in relation to the internship programme.
11.3 ORAL PRESENTATION
Students are required to make an oral presentation describing the gist of their industrial internship, experience gained during the training and significant contribution that they have given to the host company. The UTP and Plant Supervisors will jointly evaluate the oral presentation. The evaluation will be based on the following criteria (Appendix VIII):
• Visual and Non-Verbal Communication - Appearance, facial expression, confidence. - Gestures and Eyes contact.
• Content - Clear and concise background, objectives, continuity of content. - Analysis and Results i.e. has performed suitable analysis of proposed
design and presented thoughtful interpretation of results. - Conclusions and recommendations i.e. adequacy of key ideas
pertinent to objectives, acceptable recommendations. • Clarity of Presentation - Fluency and choice of words. - Tone of voice (monotonous, intonation). - Pace and continuity. - Use of aids.
• Questions and Answers - Ability to listen, attitude towards person asking the question
(defensive, respect). - Technical and factual accuracy, Grasp of subject. - Creativity and ability to handle question. - Ability to respond if cannot answer question.
11.4 FINAL REPORT
The purpose of the report is to record all the relevant activities that contribute towards developing the students' cognitive and practical skills. Students will have the opportunity to exercise their writing skill and to clearly communicate their ideas and experience. The report should be written in not more than fifty (50) pages, exclusive of the Appendices.
It is compulsory for students to prepare and submit the Final Report. It must be submitted to SIIU within 2 weeks after the official industrial internship date ends. Late submission will result in a 50% deduction of marks specifically for the Final Report. However, students who submit the Final Report two weeks after the two weeks due date (1 month late), no mark will be given for their Final Report. No matter how late, students must submit the Final Report before the new semester begins. Should a student fail to submit the Final Report until the new semester begins, the whole industrial internship exercise will be considered incomplete.
11.4.1 Final Report Outline
The report consists of many parts arranged in a certain order. It is recommended that the contents are in the following order:
a) Host Company’s Verification Statement - Non-Confidentiality Statement - Endorsement by the Plant Supervisor
b) Executive Summary c) Acknowledgements d) Table of Contents e) List of Figures f) List of Tables g) Introduction
- Brief description of the host company - Objectives of the industrial internship - Scope of work, tasks or projects undertaken during internship
h) Industrial Internship Projects and Main Activities i) Lesson Learned and Experience gained
- Leadership, team work and individual activities - Business values, ethics and management skills - Safety training and value of the practical experience - Problems or challenges faced and solutions to overcome them
j) Discussion and recommendations to be made to the Host Company and UTP
k) Conclusion
l) References m) Appendices
11.4.2 Report Format
a) Language The Final Report must be written in acceptable and formal English.
b) Font and Spacing All text should use Times New Roman regular font-style size 12 with 1.5
line spacing.
c) Numbering All pages must be numbered in proper sequences from Introduction to
the end of the report including pages on figures and tables. Page number must be positioned at the bottom and centered.
d) Margin The top, bottom and right margin are 25 mm except the left margin
which is 40 mm. All paragraphs should start from the left margin.
e) Number of copies Student must submit one (1) hard cover copy & one (1) CD of the Final
Report to UTP Supervisor within two (2) weeks of the new semester. Upon marking the Final Report, the hard copy and the CD will be kept in the UTP’s Resource Centre.
f) Hard bound copy
The Final Report must be properly bound with hard cover. The hard cover color for each Programme is as follows:
Department Color
Chemical Engineering Dark Green
Electrical Engineering Dark Brown
Mechanical Engineering Maroon
Civil Engineering Black
Petroleum Engineering/Geoscience Dark Red
Computer Information Science Dark Blue
g) Labels
The spine of the Final Report should include students’ name and ID number, duration of internship and the phrase ‘Indus trial Internship Final Report’.
h) Front hard cover format
Format on front hard cover should include the phrase ‘Industrial Internship Final Report’, duration of internship (month & year only), host company’s name, student’s name, ID number and programme.
12. STUDENTS’ FINAL GRADING
The Exam Sub-Committee which consists of Head of Industrial Internship Programme (Chairman) and respective Department Internship Coordinators will verify and certify the status of the Industrial Internship Programme undertaken by the students using FORM ITC-F (Appendix X). The final grades will be given as below:
Score Grade Point
85.0 - 100 A 4.0 80.0 – 84.9 A- 3.75 75.0 – 79.9 B+ 3.5 65.0 – 74.9 B 3.0 55.0 – 64.9 C+ 2.5 50.0 – 54.9 C 2.0 45.0 – 49.9 D+ 1.5 40.0 – 44.9 D 1.0 00.0 – 39.9 F 0.0
APPENDICES APPENDIX I : LIST OF TRAINING AREAS APPENDIX II : HEALTH INSURANCE APPENDIX III : FORM ITC – A : CONFIRMATION OF REGISTRATION
AT THE HOST COMPANY APPENDIX IV : LOG BOOK (SECTION A, SECTION B & SECTION C) APPENDIX V : SUMMARY OF THE WEEKLY REPORT SCORES (LOG
BOOK) FORM APPENDIX VI : FORM ITC – B : 1st INDUSTRIAL INTERNSHIP VISIT
REPORT APPENDIX VII : FORM ITC-C: ASSESSMENT OF STUDENT’S
PERFORMANCE APPENDIX VIII : FORM ITC-D: ORAL PRESENTATION EVALUATION APPENDIX VIV : FORM ITC-E: FINAL REPORT SCORE SHEET APPENDIX X : FORM ITC-F : STUDENT’S SCORE SHEET APPENDIX XI : HOST COMPANY’S VERIFICATION STATEMENT APPENDIX XII : GENERAL PLANT RULES AND REGULATIONS
APPENDIX I
LIST OF TRAINING AREAS
LIST OF TRAINING AREAS
B. Eng. (Hons) Chemical Engineering ? Research and Development ? Health, Safety and Environment ? Statistical Process Control ? Process Design & Unit Operation ? Process & Instrumentation Control ? Plant Process/Maintenance ? Process Analysis ? Thermal System Design ? Management & Administration ? Production Planning ? Computer Application
B. Eng. (Hons) Civil Engineering
? Research and Development ? Health, Safety and Environment ? Transportation ? Design & Construction of
Infrastructures ? Geotechnical Engineering ? Structure Integrity ? Waste Water Treatment & Operation ? Toxic & Hazardous Waste
Management ? Environmental Impact Assessment ? Hydrology ? Project Management ? Marine Pollution & Control ? Computer Application
B. Eng. (Hons) Electrical & Electronics Engineering ? Research And Development ? Health, Safety And Environment ? Devices & Instrument Manufacturing ? Repair & Maintenance Of Machine ? Installation Of Devices/Equipment ? Testing & Troubleshooting ? Calibration & Interconnection Of
Instrument ? Electronic & Control ? Electromechanical Systems ? Cathodic Protection ? Power Generation ? Electrical Distribution Equipment &
Systems ? Management & Administration ? Computer Application
B. Eng. (Hons) Petroleum Engineering ? Research and Development ? Health, Safety and Environment
? Oil & Gas Exploration ? Drilling & Well Construction ? Production Operation & Maintenance ? Well Completion ? Field Abandonment ? Project Management ? Reservoir Engineering ? Management & Administration ? Computer Application
B. Eng. (Hons) Mechanical Engineering
? Research and Development ? Health, Safety and Environment ? Design & Construction Drawing ? Assembly & Fabrication Tasks ? Thermal System Design ? Structural Engineering ? Condition Monitoring ? Installation, Testing, Repair &
Maintenance of Machine/Devices ? Quality Control/Assurance ? Petroleum Production, Transportation
and Processing ? Management & Administration ? Production Planning ? Computer Application
B. Tech. (Hons) Business Information System ? Database Development ? Web & E-Commerce ? Information Systems Analysis ? Knowledge Management ? Investment & Portfolio Management ? Information System Administration &
Maintenance ? Business Analysis ? Corporate Management ? Business & Cyber Law
B. Tech. (Hons) Information & Communication Technology ? ICT Solution Development ? Web Development ? Systems Analysis & Design ? Network Management ? Software Development &
Maintenance ? System Security & Management ? Video Production & Media Streaming ? Database Management ? Strategic Management ? Multimedia & Virtual Reality
APPENDIX II
HEALTH INSURANCE
Health Insurance
It is compulsory for all UTP students to have at least one health insurance policy. With the increasing costs of medical expenses, students will definitely benefit from the health insurance plan. The insurance plan selected was carefully created for students and encompasses two categories:
i) Group Family Takaful Plan - Annual Contribution RM 23.50
Scope of Coverage Takaful Benefit
Natural Death RM 10,000.00
Accident Death RM 10,000.00
Permanent Total Disability (PTD) RM 10,000.00
Permanent Disablement Due to Acc. RM 10,000.00
Funeral Expenses RM 500.00
Hospitalization Due to Acc. (Warded) RM 30.00/day max of 25 days ii) Personal Accident Insurance - Annual Contribution RM 12.50
Scope of Coverage Takaful Benefit
In-Hospital Treatment – max Class 2A In Government Hospital Only. RM 20.00/day with max 60 days
ICU RM 40.00/day with max 60days
Surgery and Other Hospital Expenses RM 1,000.00
Out-Patient Accidental Treatment, in any Hospital, Max. per Disability RM 500.00
Out-patient Surgery – the max. limit shall be applicable by applying the % Surgical Schedule of Fees, Max per Disability
RM 1, 500.00
APPENDIX III
FORM ITC – A
CONFIRMATION OF REGISTRATION AT THE
HOST COMPANY
FORM ITC-A ___________________________________________________________________________________ CONFIRMATION OF REGISTRATION AT HOST COMPANY
SECTION 1 - To be completed by student
Name :
I/C No :
Programme :
Student No :
Home Address
Host Company :
Tel :
Tel : Fax :
Signature :
Date :
Supervisor’s e-mail address : Remaining semester(s) in UTP after SIIP :
SECTION II - To be completed by the Plant Supervisor
This is to confirm that ___________________________________________________________
(Student Name) Has registered for industrial internship placement starting on ____________________________ (Date of Registration) at____________________________________________________________________________ _____________________________________________________________________________
(Host Company Name & Address) Thank you. Name: Date : Position : Signature :
Please return this form within one week after student’s registration to: Student Industrial Internship Unit UNIVERSITI TEKNOLOGI PETRONAS Bandar Seri Iskandar, 31750 Tronoh, Perak - MALAYSIA. Fax: 6 05 368 8386 (Attn : Mr. Azrul Hasyimi / Ms. Wan Normanizah)
APPENDIX IV
LOGBOOK
SECTION A : TRAINING SCHEDULE SECTION B : WEEKLY REPORT SECTION C : DETAILED REPORT
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SECTION B : LOG BOOK STUDENT’S NAME & NO : _______________________ WEEK NO : __________ DATE BRIEF DESCRIPTION OF DAILY ACTIVITIES
FROM TO
Weekly Evaluation by Plant Supervisor Instruction to Plant Supervisor: Please refer to the student’s detailed report in Section C for that particular week before assessing his/her performance. Please mark in the appropriate box based on the following score : [1] Unsatisfactory [2] Below Average [3] Average [4] Good [5] Excellent
Student’s Score 1
2
3
4
5
Comments : ________________________________________________________________ ___________________________________________________________________________ Plant Supervisor’s Signature : ___________________________ Name : _____________________________________________ Designation : ________________________________________ Host Company’s Name : _______________________________ Date : ___________________ (Make copies if necessary )
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SECTION C : DETAIL REPORT STUDENT’S NAME & NO : _____________________ WEEK NO : ____________ Objective(s) of the activities : Contents : Verified by (Plant Supervisor), Initial : (Make copies if necessary)
25
APPENDIX V
SUMMARY OF THE WEEKLY REPORT SCORES (LOG BOOK)
FORM
26
SUMMARY OF THE WEEKLY REPORT SCORES (LOG BOOK) FORM Name : Student ID : Programme :
WEEK SCORE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32
KINDLY SUBMIT THIS FORM WITH SCORES (*to the completed weeks) TO THE UTP SUPERVISOR DURING THE INTERNSHIP PRESENTATION. Plant Supervisor’s Signature : Plant Supervisor’s Official Stamp & Date : *Note : The remaining scores of any outstanding weeks will be filled up by UTP Supervisor upon the student submission of complete log book at UTP.
27
APPENDIX VI
FORM ITC-B
1st INDUSTRIAL INTERNSHIP VISIT REPORT
28
FORM ITC-B
1ST INDUSTRIAL INTERNSHIP VISIT REPORT
1) PARTICULARS Student: _________________________________
ID: ________________________________Programme:
________________________________ Company: _______________________________ Date of visit:
________________________________ UTP Supervisor: __________________________
2) HOST COMPANY/ PLANT Supervisor: _________________________________
Position: _______________________________ Contact no:
_________________________________ Email: _________________________________
PLANT SUPERVISOR (S) FEEDBACK /COMMENT Yes No
1. Supervisor is aware of the training schedule
2. Supervisor has a copy of the industrial Internship Guidelines
3. Supervisor knows about UTP and its program
4. HC has previously taken UTP students as interns
Please tick (ü) on a scale from 1 to 4 as follows: (4) Outstanding (3) Good. (2) Fair. (1) Poor (N/A) Not applicable
STUDENT(S) FEEDBACK / COMMENT 4 3 2 1 N/A
Appropriateness of training plans and schedule
Supervision
Working environment (facilities co-workers, security, safety)
Allowance/ Benefits (will be kept confidential)
Housing/Accommodation Provided Own Rent
Transportation Provided Own Public
Students remarks: (please state issues/ concerns raised by student)
29
UTP SUPERVISOR FEEDBACK 4 3 2 1 N/A
Appropriateness of training plans and schedule
Suitability of Host Company to provide internship
Working environment (facilities, co-workers, safety, security)
Allowance/ benefits
Able to meet the HC HR officer YES NO
Provide information about UTP to HC YES NO
Comment:
UTP Supervisor’s Signature Name: Date: **Please attach a copy of the student training schedule (Gantt Chart)
30
APPENDIX VII
FORM ITC – C
ASSESSMENT OF STUDENT’S
PERFORMANCE
31
FORM ITC - C
ASSESSMENT OF STUDENT’S PERFORMANCE _____________________________________________________________________
PRIVATE & CONFIDENTIAL 1.Student’s Name : _____________________________________________________ 2. Programme : _____________________________________________________ 3. Student’s No : _____________________________________________________ 4. Place of Internship :___________________________________________________ 5. Period of Internship :__________________________________________________
Attention : 1. This report should be completed by the Plant Supervisor and agreed to by
the UTP Supervisor. DO NOT DISCLOSED THIS REPORT TO STUDENT 2. If the student has more than one supervisor then all supervisor should assess the
student by specifying the period of training using separate ITC-C forms. 3. The plant supervisor need not complete any of the nineteen attributes that are not
relevant to the student’s performance. 4. UTP Supervisor should collect and submit this form to :
Student Industrial Internship Unit UNIVERSITI TEKNOLOGI PETRONAS
31750 Bandar Seri Iskandar, Tronoh, PERAK. Tel : +6 (05) 3688380 /8387 /8388; Fax : +6 (05) 368 8386
(Attn : Ir .Idris Ismail / Azrul Hasyimi / Wan Normanizah)
32
FORM ITC – C (cont’d)
Assessment of Student’s Performance during Industrial Internship Section 1 : Performance and Tasks Completion 1. Knowledge about Workplace
Understanding of general function and purpose of Department or Section.
2. Understanding the Job Ability to understand the instruction or the requirement of the job. 3. Job Performance Ability to perform the assigned job. 4. Quality of Work Accuracy or acceptability of the work done. 5. Job Timeliness Ability to complete the tasks within a given time. Section II : Student’s Competencies 6. Initiative Ability to work independently and resourcefulness in performing. 7. Leadership Ability to lead others. 8. Adaptability Ability to adapt to a new working environment.
Instruction: The UTP and Plant Supervisors should discuss and agree on the following assessment. The score is as follows: [1] Unsatisfactory [2] Below Average [(3] Average [4] Good [5] Excellent
1 2 3 4 5
1 2 3 4 5
1 2 3 4 5
1 2 3 4 5
1 2 3 4 5
1 2 3 4 5
1 2 3 4 5
1 2 3 4 5
33
FORM ITC – C (cont’d) 9. Dedication Motivated to perform his/her job assignment 10. Commitment Focus his/her energy and attention on the assignment given. 11. Teamwork
Ability to work with others in order to achieve common goal.
12. Discipline
Punctual and comply with the Host company’s rules & regula tion.
13. Responsibility
Willingness to accept & perform any given tasks.
14. Integrity Honesty, sincerity & trustworthiness. 15. Interaction
Ability to interact/work with others. 16. Communication Skills
Ability to express (and/or listen to others) ideas and views.
17. Safety Consciousness
Adherence to the Host Company’s Safety procedures & Safety precaution to ensure safety.
18. Inquisitiveness & Desire to Learn
Willingness to learn, acquire and apply new knowledge.
19. Decision Making Ability
Able to make decisions in the execution of the given task.
1 2 3 4 5
1 2 3 4 5
1 2 3 4 5
1 2 3 4 5
1 2 3 4 5
1 2 3 4 5
1 2 3 4 5
1 2 3 4 5
1 2 3 4 5
1 2 3 4 5
1 2 3 4 5
34
FORM ITC – C (cont’d) Section III : Comment on the Student’s Performance (This section is to be filled by the Plant Supervisor. Please provide comments on the student’s performance and attributes which are assessed above and other related matters).
…………………………. ………………………….. Plant Supervisor’s Signature UTP Supervisor’s Signature Name : Name : Designation : Designation : Date : Date :
35
APPENDIX VIII
FORM ITC – D
ORAL PRESENTATION EVALUATION
36
ORAL PRESENTATION EVALUATION (To be completed by both UTP and Plant Supervisor. Please make copies if necessary)
CATEGORY Criteria for Judging Quality
P l e a s e c i r c l e t h e a p p r o p r i a t e g r a d e f o r e a c h c a t e g o r y
(Mar
ks A
war
ded)
Exc
elle
nt
Ver
y G
ood
Goo
d
Abo
ve
Ave
rage
Ave
rage
Bel
ow
Ave
rage
Poo
r
Mar
gina
l Pas
s
Fai
lure
Visual (Non-Verbal Communication) (10 %)
• Appearance; Facial expression; Confidence • Gestures; Eye contact
A (10-8.5)
A- (8)
B+ (7.5)
B (6.5-7)
C+ (5.5-6)
C (5)
D+ (4.5)
D (4)
F (0-3.5)
Clear and concise background, objectives, continuity of content
A (10-8.5)
A- (8)
B+ (7.5)
B (6.5-7)
C+ (5.5-6)
C (5)
D+ (4.5)
D (4)
F (0-3.5)
Content (40%)
Analysis and Results Has performed suitable analysis of proposed design and presented thoughtful interpretation of results
A (20-17)
A- (16.5-16)
B+ (15.5-15)
B (14.5-13)
C+ (12.5-11)
C (10.5-10)
D+ (9.5-9)
D (8.5-8)
F (0-7.5)
Conclusions and recommendations • Adequacy of key ideas pertinent to objectives • Acceptable recommendations
A (10-8.5)
A- (8)
B+ (7.5)
B (6.5-7)
C+ (5.5-6)
C (5)
D+ (4.5)
D (4)
F (0-3.5)
• Fluency and choice of words • Tone of voice (monotonous, intonation) A
(10-8.5) A- (8)
B+ (7.5)
B (6.5-7)
C+ (5.5-6)
C (5)
D+ (4.5)
D (4)
F (0-3.5)
Clarity of presentation (20%)
• Pace and continuity • Use of aids A
(10-8.5) A- (8)
B+ (7.5)
B (6.5-7)
C+ (5.5-6)
C (5)
D+ (4.5)
D (4)
F (0-3.5)
• Ability to listen, attitude towards person asking the question (defensive, respect) A
(10-8.5) A- (8)
B+ (7.5)
B (6.5-7)
C+ (5.5-6)
C (5)
D+ (4.5)
D (4)
F (0-3.5)
Questions and Answers (30%)
• Technical and factual accuracy; Grasp of subject • Creativity and ability to handle question – use of example • Ability to respond if cannot answer question
A (20-17)
A- (16.5-16)
B+ (15.5-15)
B (14.5-13)
C+ (12.5-11)
C (10.5-10)
D+ (9.5-9)
D (8.5-8)
F (0-7.5)
TOTAL SCORE
OVERALL GRADE (refer to UTP Grading Scheme below)
Comments : Please explain very briefly, your reasons for assigning the overall grade in the highest (A or A-) or lowest (F) category. ………………………………. UTP / Plant Supervisor’ Signature Name : _________________________________ Date : _________________
Score Grade Point
85 – 100 A 4.0
80 – 84.9 A- 3.75
75 – 79.9 B+ 3.5
65 -74.9 B 3.0
55 – 64.9 C+ 2.5
50 – 54.9 C 2.0
45 – 49.9 D+ 1.5
40 – 44.9 D 1.0
0 - 39.9 F 0.0
FORM ITC-D
Student’s Name : Student No: Programme: Place of Training : Period of Training:
37
APPENDIX VIV
FORM ITC – E
FINAL REPORT SCORE SHEET
38
FORM ITC-E
FINAL REPORT SCORE SHEET 1. Students : ____________________________________ 2. Programme : ____________________________________ 3. Student No : ____________________________________ 4. Place of Internship : ____________________________________ 5. Period of Internship : ____________________________________
ASPECTS Percentage (allocated)
Percentage (obtained)
1 Executive Summary 5
2 Acknowledgement & Table of Contents 5
3 Introduction 10
4 Industrial Internship Projects & Main Activities (Technical Content, Industry-based Problem solving, Originality)
35
5 Lesson learned & Experience Gained 15
6 Discussion & Recommendations 20
7 Conclusion & References 10
TOTAL 100 Other comments : …………………………….. UTP Supervisor’s Signature
Name :
Date :
39
APPENDIX X
FORM ITC – F
STUDENT’S SCORE SHEET
40
FORM ITC –F
STUDENT’S SCORE Student Industrial Internship Committee UNIVERSITI TEKNOLOGI PETRONAS Bandar Seri Iskandar 31750 Tronoh, Perak MALAYSIA. Sir, Student’s Score on the Industrial Internship Programme Student’s Name : __________________________________________________ Student’s No: ___________________________________________________ Place of Internship : ___________________________________________________ In referring to the above, after assessing his/her performance with respect to the prescribed methods, I would like to certify that the scores of his/her Industrial Internship are as follow : FORM ITC – C
Logbook
Final Report
FORM ITC - D TOTAL SCORE Please find enclosed, the forms as indicated above for your record. Thank you. Yours sincerely, ……………………………… UTP Supervisor’s Signature
Name: ________________________________
Date : _______________
41
(Attachment to FORM ITC - F) ASSESSMENT GUIDES 1.0 Assessment of Student’s Performance (30%) There are 19 attributes evaluated in FORM ITC - C. The sum of all scores gained is Σa. The maximum score is 95 points. [5 (max. score point) x 19 attributes]
Score (1)
No of Points Gained (2)
Sub Total (1) x (2)
5 4 3 2 1
Σa
30% X )Attributes of (No x 5
a Gained ∑=%
If more than one Plant Supervisor is assessing the student, then for each supervisor:
30% X weeks32
Weeksof No X
)Attributes of (No x 5a
Gained ∑=%
Total % Gains = Sum of the % Gained by all supervisors. Note : This is the total score for form ITC – C . 2.0 Assessment of Log Book (30 %) • Sum of marks acquired each week is Σb • Max Score is 160 points. (5 (max score points) X 32 (training weeks) )
Week No. Score
1 2
32 Σb
30% X weeks32 x 5b
Gained ∑=%
42
3.0 Assessment of Final Report (20 %)
Aspects Percentage (Allocated)
Percentage (Obtained)
1 Executive Summary 5 2 Acknowledgement & Table of Contents 5 3 Introduction 10 4 Industrial Internship Project and Main
Activities 35
5 Lesson Learned and Experience Gained 15 6 Discussion & Recommendations 20 7 Conclusion and References 10
Total 100 Σc
20% X 100
c Gained ∑=%
4.0 Oral Presentation (20%) Aspects Percentage
(Allocated) Percentage (Obtained)
1 Visual 10 2 Content 40 3 Clarity 20 4 Questions & Answers 30
Total 100 Σd
20% X 100
d Gained ∑=%
The final score will be the average value of the sum of % gained given by all evaluators.
43
APPENDIX XI
HOST COMPANY’S VERIFICATION STATEMENT
44
_____________________________________ VERIFICATION STATEMENT
I hereby verify that this report was written by ________________________________ (Student’s Name) and all information regarding this company and the projects involved are NOT confidential. ………………………. (Plant Supervisor’s Signature) Name : ____________________________________________ Designation : ____________________________________________ Host Company’s : ____________________________________________ Name : ____________________________________________ Date : ______________
45
APPENDIX XII
FORM ITC-G
STUDENT INDUSTRIAL INTERNSHIP
PROGRAMME EVALUATION BY STUDENT
46
FORM ITC-G
47
APPENDIX XIII
GENERAL PLANT RULES AND REGULATIONS
48
GENERAL PLANT RULES AND REGULATIONS FOR STUDENTS INTRODUCTION These rules and regulations form part of the conditions of students internship. Students should read them carefully and make sure they understand them. (i) Any student who contravenes the Plant Rules will be reported immediately by
his immediate Supervisor to the respective Manager or other Authorized Executive.
(ii) Where a serious offence is alleged, the student may be suspended from
internship without allowance pending investigation. Where the offence is found to be not proven, the student will be reinstated and the period of suspens ion will be counted with the allowance (wherever applicable).
(iii) The Human Resource (HR) Training Executive together with the Industrial
Relation Executive will investigate the circumstances of the offence and relevant witnesses will be called up to give evidence. The student concerned will have the right to give his/her version of the incident.
(iv) Where the HR Training Executive, in conjunction with the Industrial Relation
Executive confers that the offence is proven, disciplinary action will be taken as follows, either :
a) Verbal warning
b) Written warning c) Suspension without allowance d) Dismissal with or without notice
(v) On a case to case basis, the gravity of the offence and the previous record of the
students will determine the measure of the disciplinary action to be taken but as a guide for student, the offences liable for immediate dismissal with or without notice are pointed out in the text. However, it is not possible to cover all circumstances but there will be other serious offences which similarly may lead to immediate dismissal with or without notice. Such dismissal will not in any way prejudice the possibility of subsequent legal proceedings.
(vi) Apart from disciplinary offence, inefficiency and negligence will lead to a
verbal warning, written warning or dismissal depending on the seriousness of the offence and the record of the student.
(vii) The management reserves the right to amend the existing rules or introduce new
rules to meet the changing circumstances.
49
GENERAL RULES AND REGULATIONS RULE 1 : GENERAL CONDUCT ON PLANT PREMISES YOU MUST NOT :- (i) Smoke in any place where signs prohibits you from doing so.
(ii) Sleep whilst on training/duty.
(iii) Commit any immoral act on the premises.
(iv) Commit any criminal offence.
(v) Fight with or strike any other employee.
(vi) Adopt an insubordinate attitude to any Supervisor or Executive.
(vii) Fail to obey any order given by the trainer or any Authorized Executive.
(viii) Incite or aid another student to commit any of the above offences.
PENALTY - If you commit any of the above offences, you are liable to dismissal with or without notice. RULE 2 : HOUR OF TRAINING WORK Training/working hours will be in accordance to the times of office hours/shift duty as determined by the OPU/subsidiary from time to time for specified jobs. YOU MUST :- (i) Observe the office working hours which specified for your training.
(ii) Work shift as required.
(iii) Be ready to start training/work at your appointed place and time in your work dress.
(iv) Be prepared to work overtime when the job requires it.
(v) Report immediately to your Line Trainer/Supervisor if you are late for work.
YOU MUST NOT :- (i) Arrive late for training/work.
(ii) Stop training/work before the normal finishing time.
(iii) Leave your assigned training/work until relieved where you are undergoing continuous or semi-continuous shift.
PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or without notice.
50
RULE 3 : TIME RECORDING YOU MUST :- (i) Clock “IN” at the beginning and “OUT” at the end of each training day or
shift.
(ii) Report immediately to your Line Trainer/Supervisor if you accidentally clock the wrong card or if you find that someone has clocked yours.
YOU MUST NOT :-
(i) Clock other person’s card.
(ii) Allow anybody else to clock your card.
(iii) Make any entry on or deletion in your or any others student’s time card.
(iv) Tamper with the time clocks in any way.
PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or without notice. RULE 4 : ENTERING AND LEAVING THE PLANT AND SECURITY
CHECK YOU MUST :- (i) Only enter or leave the Office or Plant through an authorized gate.
(ii) Produce your entry pass when required to do so to anyone appointed by the Management.
(iii) Accept the right of the Security Guards to search you when entering or leaving the Plant or during working hours in the presence of a responsible person authorized by the OPU/subsidiary.
(iv) Be only in the specified places as indicated in your security pass card.
(v) Accept the right of access of an authorized official of the OPU/subsidiary to inspect any locker provided.
YOU MUST NOT :- (i) Leave the plant other than at the normal stopping time without a leave slip or
permission from your trainer/supervisor or a Medical card from Medical Officer authorizing the Security to pass you out.
(ii) Take any material out of the Plant unless you have an official note giving you permission to do so.
(iii) Bring any vehicle, bag, basket, tin, parcel or other container into the premises, if deemed against the OPU’s/subsidiary’s rules and regulations.
PENALTY - You are liable to immedia te dismissal with or without notice if you commit an offence.
51
RULE 5 : LEAVE, ABSENCE AND HOLIDAYS YOU MUST :- (i) Observe the gazetted holidays of the OPU/subsidiary or host company. YOU MUST NOT :- (i) Take any leave. However, in the case of emergency, obtain prior permission
from your Line Trainer/Supervisor and if this is not possible you must telephone your Line Trainer/Supervisor immediately to give your reason.
PENALTY - If you are absent without prior permission or valid reason or proof, you are liable to immediate dismissal with or without notice. RULE 6 : MEDICAL LEAVE YOU MUST :- (i) Inform you the Line Trainer/Supervisor immediately if you are sick and
unable to work.
(ii) Inform the Line Trainer/Supervisor before 5.00 p.m. if you are on night shift and cannot attend.
(iii) Notify the Line Trainer/Supervisor 24 hours before returning to training/work if you are on shift.
(iv) Report immediately to your Line Trainer/Supervisor on returning to training/work after absence by reason of sickness or other cause.
(v) A certificate must be obtained from any registered medical practitioner to cover the period of sickness. The certificate has to be submitted to the Head of Training through your Line Trainer/Supervisor.
PENALTY - If you are absent without leave, you are liable to immediate dismissal. RULE 7 : PANTRY AND AMENITIES YOU MUST :- (i) Take your meals only during the recognised meal breaks and in the
OPU’s/subsidiary’s premises either in the canteen, pantry or mess rooms provided, unless otherwise authorised.
(ii) Take care of the pantry or mess room furniture and facilities and dispose of rubbish in the trays or bins provided.
YOU MUST NOT :- (i) Eat your meals in any part of the Plant premises other than the canteen, pantry
or mess room or otherwise without prior permission of the management.
52
(ii) Leave your training/job to take a meal where you are in charge of a continuous or semi-continuous process without the permission of your Supervisor.
PENALTY - If you commit any of the above offences, you are liable to suspension without allowance. RULE 8 : USE OF PLANT AND EQUIPMENT YOU MUST :- (i) Use or operate any OPU’s/subsidiary’s property, buildings, fittings, plant,
goods, machinery, tools, stores, materials in any stage of their use or manufacture unless it is in the course of your training/duty.
(ii) Do private work either for yourself or other people on the OPU’s/subsidiary’s premises.
PENALTY - If you cause deliberate damage to the OPU’s/subsidiary’s property or guilty of a gross negligence resulting in damage to the OPU’s/subsidiary’s property or financial loss, you are liable to immediate dismissal with or without notice.