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Sikshana Annual Update, Budget Request
Project Steward: Sudhi Gulur
12/16/2015
Profile, Vision, Mission
Annual Report
Sikshana’s Organization Structure Showing Key Leaders
Board of Directors
CEO, Prasanna Vadyar
COO, Chalam Plachikkat
Operations
Director,
Karnataka
Raj Kumar
Operations
Director,
Maharashtra
Dipika Gupta
Manager,
Accounting
Ranga Swami
Director, BI
and
Technology
Smitha
Venkatesh
Communi-
cations
Consultant
Aparna Achar
Sikshana Confidential 2015
Primary Schools – Impact of Program
Annual Report
Annual Report
High Schools – Impact of Program
Program Feedback
Budget Request for 2015-2016
Taluk Half of Hoskote Primary Schools
Total Project Budget 1,250,028
No. of Primary Schools 51
No. of Children - Class 1-3 0
No. of Children - Class 4-8 2,815
Sikshana Program Items Estimated Cost/year
Description in Rupee in %
Booklets to practice Arithmetic & Language programme ₹ 197,050.00 16%
Booklets for kids to develop and practice necessary arithmetic skills, and to improve their writing skills; In 14-15, we supplied writing sheets. This year, we are providing writing booklets and also math workbooklets so that students can take a more structured approach. In 14-15, we covered part of the cost with local funds (this brought the writing sheet budget to 15). We are showing the full budget of 50 here for better reference.
Motivation mechanisms, including prizes and rewards, student clubs, etc ₹ 42,225.00 3%
- Appreciation awards to children in the classroom to encourage active participation in the learning process. - Educational trip for Sikshana Quiz winners - Also includes the cost of running and encouraging student clubs with badges, meeting
Diaries ₹ 56,300.00 5% Given to students for follow-up and evaluation of homework, monitoring their learning progress and writing sheets usage
Training and Events ₹ 28,150.00 2% Workshop or events to engage children, teachers, CRP, BEO, parents, SDMC, etc.
Exams / Assessments ₹ 56,300.00 5% Periodic assessment of the impact of the program
Total School Expenses ₹ 380,025.00
School and Student Mentoring ₹ 720,000.00 58% - Team of mentors to help children, teachers, community and department to optimize on available resources and focus on achieving learning targets
Total Program Expenses ₹ 1,100,025.00
Admin Expenses ₹ 150,003.41 12% General Administration cost of running the Sikshana program
Total ₹ 1,250,028.41 Previous budget request approval (May 2015) was for 1, 216,000
Summary
Taluk/ Block Half of Hoskote Primary Schools Total no. HPS schools 51 Total cost per child per year 444
Total no. of children in project (4 to 7) 2815 Total no. of children in class (1 to 3) 0 Total estimated budget in Rs. ₹ 1,250,028
School expense item Cost/ child/ yr Description/ Comments
Rs. 2014-15
Booklets to practice Arithmetic & Language programme
₹ 70 ₹ 50
Booklets for kids to develop and practice necessary arithmetic skills, and to improve their writing skills; In 14-15, we supplied writing sheets. This year, we are providing writing booklets and also math workbooklets so that students can take a more structured approach. In 14-15, we covered part of the cost with local funds (this brought the writing sheet budget to 15). We are showing the full budget of 50 here for better reference.
Motivation mechanisms, including prizes and rewards, student clubs, etc ₹ 15 ₹ 25
- Appreciation awards to children in the classroom to encourage active participation in the learning process. - Educational trip for Sikshana Quiz winners - Also includes the cost of running and encouraging student clubs with badges, meeting
Diaries ₹ 20 ₹ 25
Given to students for follow-up and evaluation of homework, monitoring their learning progress and writing sheets usage
Training and Events ₹ 10 ₹ 20
Workshop or events to engage children, teachers, CRP, BEO, parents, SDMC, etc.
Exams / Assessments ₹ 20 ₹ 25 Periodic assessment of the impact of the program
Parateachers ₹ 0 ₹ 20
We will not be supplying parateachers in Hoskote based on our needs assessment
School Specific Expenses
₹ 0 ₹ 30
We have made a policy decision to not allocate for discretionary spending this year. If any arise, Sikshana will account for it under administrative expenses.
Mentor cost ₹ 256 ₹ 120
Mentors are assigned per school and not per student. Last year, we had 39 schools and 5557 students. So the per school mentoring cost was 17K. This year, we have 51 schools and 2815 students (lower school density in south vs. north karnataka). The per school cost is 14K - lower because we are asking mentors to stretch and cover more schools.
Admininstrative and program monitoring costs ₹ 53 ₹ 20
Sikshana will incur more fixed overhead costs this year: addition of local senior management, development of product (i.e. workbook, tablet program), fixed heads for fundraising, accounting, reporting, BI, etc. This cost increase will be almost entirely offset by removing provisions for discretionary spending (Rs. 30 in 14-15).
Total ₹ 444 ₹ 335 Total school expense per child per year
Primary School Inputs
Taluk / Block : Half of Hoskote Primary Schools
Cost Units Months Grand Total
Number of Schools 51
Total number of Students 2815
Primary School Junior Mentor
Primary School Junior Mentor Salary ₹ 12,000 3.5 12 ₹ 504,000
Primary School Junior Mentor Trans&Comm ₹ 1,000 3.5 12 ₹ 42,000
Primary School Mentor
Primary School Mentor Salary ₹ 15,000 0 12 ₹ 0
Primary School Mentor Trans&Comm ₹ 2,000 0 12 ₹ 0
BlockMentor
Block Mentor Salary ₹ 20,000 0.5 12 ₹ 120,000
Block Mentor Trans&Comm ₹ 2,500 0.5 12 ₹ 15,000
Ops and Program Manager Allocation
Ops and Program Manager Salary ₹ 130,000 0.03 12 ₹ 39,000
Ops and Program Manager Trans&Comm ₹ 0 0.03 12 ₹ 0
Total Mentor cost per year ₹ 720,000
Mentoring cost per child 256
Mentor Expenses
Asha, Seattle Involvement
Asha, Seattle Involvement
Sl. No.
Item
1 How is Asha, Seattle planning to support the overall mission and objectives of the organization? – Monetary support and project stewardship
2 Since when is the project with Asha, Seattle? - 2006
3 Were/are other Asha chapters involved in the project? If yes, in what capacity and for how long? – Boston/MIT, Yale (last support from Boston/MIT was in 2010)
4 Key project contacts and how the fit into the overall org. structure. Project stewards: Sudhi Gulur
Asha, Seattle Involvement Contd.
• Checklist contd.
Sl. No.
Item
5 If the organization runs out of multiple locations, which locations does Asha, Seattle support? - Karnataka
6 List all the activities supported by Asha, Seattle. –See details on slide 21
7 Relate all the activities supported by Asha, Seattle to the overall activities of the organization. - Sikshana uses Asha, Seattle funds to support the activities at the 51 schools
8 If individuals are supported, how many are supported? 2815 students and mentors
9 Annual budget (amount only) that has been approved by Asha, Seattle. $19,387.00 (2014-2015)
10 Percentage of orgs total budget which is supported by Asha, Seattle 5% (2015-2016)
Asha Funding History
Sikshana Confidential 2015 7
Programs are expected to be fully funded for 15-16
Budget item Budget (Lac ₹)
Donor Expected (Lac ₹)
Received (Lac ₹)
Balance (Lac ₹)
Core programs in Karnataka, including primary schools and high schools in South and North Karnataka
221 Dell 41 41 0
Vibha 36 36 0
Mindtree 32 32 0
IGate 33 0 33
Target 16 16 0
TE 16 16 0
Asha for Ed 13 0 13
Other 14 14 0
Core programs in Maharashtra, viz. 40 schools in Pune
27 Volkart 17 17 0
IGate 10 0 10
Total 248 248 192 56
Partner & Donor Contributions
Sikshana Confidential 2015 8
Including special programs, the total budget for 15-16 is 3Cr.
(pending further grants later in the year)
Notes
* Sikshana-administered
Budget item Budget (Lac ₹)
Donor Expected (Lac ₹)
Received (Lac ₹)
Balance (Lac ₹)
Special programs (IGate Asha, Udaan, Dell Girl Child, Dell water filters, etc.)
55 IGate Asha 34 0 34
Narayana Hrudayalaya
2 2 0
Other 19 19 0
Total 303 303 213 90
Financials from Sikshana
Annual Report
Balance Sheet– March 2015
Annual Report
Income & Expenses – March 2015
Annual Report
Receipt & Payments – March 2015
Annual Report