shining waters council meeting sep 23, 2017shin.scouts.ca/sites/default/files/files/2017-09-23 sw...
TRANSCRIPT
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Shining Waters Council
Meeting
Sep 23, 2017
This deck has links to external
content like YouTube
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10:00 Start
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Agenda
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AgendaTime Topic Presenter
10:00 Open & Welcome Wayne
10:05 Safety Minute Hans
10:10 Minutes from Apr 29, 2017 meeting Bob
10:12 Key 3 model at all levels
Order of the Silver Key
Lotus
10:20 Five Priorities Update – last year review Jay
10:35 Learning & Development Update Scott
10:50 Recognition Update Humaid
11:00 Coffee/Tea Break – Recognition Presentations
11:15 WJ 19 Update Barry
11:35 Program Update Allan
12:00 Lunch & Break Out Sessions
- CK3 & AK3
- Learning & Development
- Recognition
- Membership & Growth
- Program
DCC’s
1:15 Council Communications Plan
- Newsletter
- Google Groups
- MailChimp
- SWC & Area ScoutsTracker calendars
Nikki
1:30 ScoutsTracker renewal Wayne
1:35 Council All-Section Year End Camp Allan
1:40 Group Service Visit Reporting Kristy
1:45 Financial Policies for SWC Jenn
1:55 ScoutCon 2018 Lotus
2:05 Compliance Timelines (90 days, Fundamentals, WB1,
RIS, OSS)
Kristy
2:15 Membership & Growth Update Joseph
2:30 Camp Committee Update Scott Gallinger for
Craig/Paul
2:45 Questions / Wrap Up All
3:00 Adjournment / Next Meeting Bob
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Welcome
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Welcome
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Welcome
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Welcome
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Welcome - Presentation
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Scott Gingrich, DCC L&D, presented with Council necker
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Safety Minute - Hans
• Forward the Weekly Safety Reports to your Groups and Section Scouters
• Encourage discussion.
• Make the link between safety plans and incidents
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Minutes from Last Meeting
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Motion to amend or accept minutes from April
29, 2017 SWC meeting.
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Lotus Chong, CYC
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Key 3 Model in use at all Levels
National
Council
Area
Group
Section
Shining Waters Council Youth Network (SWCYN)
has adopted this meaningful youth award, to
honour those who significantly contributed to the
Movement and the spirit of Scouting through their
dedication to their Area, Group, and Community.
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Jay Hoffman, ED
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In order for Scouting in Canada to be as impactful as possible, we
have identified Five Key Priorities for Success that will guide our work
over as one Scouts Canada:
1. Membership Growth
2. Safety Leadership
3. Program Quality
4. Volunteer Support and
5. Group Capacity.
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Scott Gingrich, DCC L&D
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Learning & Development Update
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Humaid Razool, DCC Recognition
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Recognition Update
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Humaid Razool, DCC Recognition
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Special Award Presentation
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Coffee/Tea Break
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Stretch!
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Barry Mitchell, International Liason
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World Jamboree 2019 Update
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Allan Bray, DCC Program
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Program Update
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SWC DCC Program23 September 2017
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Council Camp
• June 1-3, 2018
• Plan is to hold at Orangeville Fairgrounds (to be confirmed)
• Call for youth and adult volunteers to support:• Event planning committee leadership
• Program planning and delivery
• Facility support
• Book keeping
• Communications
• Please share to all groups the request for volunteers. Interested persons can e-mail Allan Bray at [email protected], by October 8.
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PQS
• For 2016/2017 Scouting Year:• Only 38% of sections in area have completed seasonal PQA
assessments
• Comparable participation level to Bob Edwards
• ~60% of sections do not participate in Program Quality Assessments
• History suggests the primary problem is not technical (don’t know how to do); it is a viewpoint (choose not to do)
• PQA participation is a base expectation for every section. Request to all AC’s: Please ensure that this message is consistently communicated to all GC’s
• Path forward: DCC Program will reach out to GC’s council-wide seeking feedback on why they do not participate. Action plan will be shared at November council meeting.
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Council GC Wood Badge 1 Training
• November 4-5, Grace United Church, Barrie
• Required for new Group Commissioners, recommended for Group Administrators
• Cost per participant is $75, food included except Sunday breakfast
• Billeting will be made available, sleeping in hall is also an option
• Prerequisites for participants:• Must be fully registered and active, and in good standing with Scouts
Canada
• Must complete “Volunteer Screening – it’s our duty” training via David Huestis Learning Centre prior to training – we will be expanding on this, not training fundamentals
• Must complete Canadian Path Fundamentals OR have a Canadian Path WB1 completed prior to training – understanding of current program is expected
• Registration form will be available on the SWC Calendar by September 29
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Lunch!
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Thanksgiving Lunch
Courtesy of Judi & Co.
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Breakout Sessions
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Lunch & Break Out Sessions
- CK3 & AK3
- Learning & Development
- Recognition
- Membership & Growth
- Program
1:15pm Resume Regular Program
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Breakout Sessions
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1:15pm Resume Regular Program
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Nikki (Nicole) Donadio, ASM
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Council
Communications Plan
SWC
Communications
Plan
September 2017
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• An annual plan aligning our 5 Priorities to the communications efforts of staff and volunteers.
• Goal-driven
• Comprehensive
What Is It?
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Why a Plan?
• Tie in the existing efforts to track and evaluate them
• Allows new efforts and projects to complement the efforts already in place and fill in gaps
• Everyone working from the same plan together
• Every group in every area is afforded the same communications support.
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What are the Goals?
Communication plan goals should align with
the Five Priorities and support Scouts
Canada’s Strategic Plan.
While there are goals we would like to reach
relative to the execution of the
communications plan, the ultimate end goal is
to support our Strategic Plan through
communications.
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First, an inventory of our current communication and marketing efforts
– Social media
– Advertising
– Events
– Use of email communications
• i.e. Google Groups, MailChimp
How Will It Work?
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Once inventory is complete, gaps can be filled.
Evaluation methods will be implemented once baselines are established (surveys, analytics, qualitative measures).
How Will It Work?
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Inventory to be completed.
Social media accounts to be activated or reactivated (i.e. Twitter, Facebook).
Baseline metrics measured followed by goals setting.
Next Steps
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Thank You!
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Wayne Morrison, ScoutsTracker
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• All SWC Licenses expire end of Nov
• Cost is $25 per section
• New Commissioner Edition (Group)
license
• Send an email to
indicating group and # licenses
• Include invoice number on your cheque
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Allan Bray, DCC Program
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Shining Waters Council All-Section Year End Camp
Proposed Date: June 1-3, 2018
Location: TBD
Committee: TBD
Cost: TBD
Deadline: TBD
OOS: TBD
Theme: TBD
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Kristy Carthew, ASM
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Group Service Visit Reporting
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Jennifer Gingrich, Financial
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Lotus Chong, CYC
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Shining Waters Council Scouting Conference
Proposed Date: TBD
Location: TBD
Committee: TBD
Cost: TBD
Deadline: TBD
OOS: TBD
Theme: TBD
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Kristy/Wayne - Compliance Timelines
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90 days, Fundamentals, WB1, RIS, OSS
Module 1 is now being referred to as “Scouting Fundamentals” and is a
prerequisite for Wood Badge I. This will be less confusing for new Scouters
trying to discern the difference between ‘Module 1’ and ‘Wood Badge I’.
Volunteers must complete Scouting Fundamentals to participate in Scouting
programs and wear the Scouts Canada uniform. Scouters are required to
complete Wood Badge I before August 31st of their first year in that role.
http://internal.voyageur.scouts.ca/heritage/Documents/Guide_to_My_Learning_Path.pdf
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Kristy/Wayne - Compliance Timelines
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CYS = Child & Youth Safety- Filled by completing Safe Scouting for Parents (if they are a parent
overnight helper) and for all other Scouters Respect in Sport for Activity Leaders- Part of "Scouting
Fundamentals"
ACC = Accessibility Training (AODA) - Part of "Scouting Fundamentals"
WB1 = Scouting Fundamentals (previously named Woodbadge 1 Module 1)
MS1 = Milestone in Wood Badge training (either Canadian Path Wood Badge 1, or older section-
specific Wood Badge 1).
Note: First year volunteers can be activated whilst still having the MS1 requirement outstanding.
However, please note that in accordance with the Volunteer Screening Policy the Wood Badge
Milestone should be completed by 31st August of the volunteer's first year. Volunteers cannot count for
ratio until MS1 requirement is filled.
CoC = Agreement to the Code of Conduct (can be recorded electronically or on paper)
Int = Interview information
Ref = Reference Check
PRC = Police Records Check
Note: Although required upon expiration of existing PRC, a volunteer may remain Active during the
current registration period if awaiting a renewed PRC to be completed. At the end of the registration
period (August 31st), the Volunteer must have a new PRC to be designated as Active.
VSS = Vulnerable Sector Screening
App = Approval by Council Executive Director for new volunteers.
This is confusing!
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Joseph Li, DCC Membership & Growth
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Following table summarizes SWC’s past 5 years membership by Area.
Participant count by Shining Waters Council as of 8/31/17 was 4,416 and 6/13/17 was 4,393
Volunteers count by Shining Waters Council as of 8/31/17 was 1,262 and 9/18/17 was 1,045, which are way less than June 13, 2017 at 1,574. As
per Scouter Andrew Price, it’s believed that lack of Council approval currently is the largest gap holding back volunteers.
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Joseph Li, DCC Membership & Growth
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Following screen shot shows membership retention by area for the 2017-2018 Scouting Year as of Sept 19, 2017.
Average SWC participant loss is 44.8%.
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Joseph Li, DCC Membership & Growth
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Joseph Li, DCC Membership & Growth
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Scott Gallinger, Camp Committee Update
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Questions / Wrap Up
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Next Meeting:
Nov 25th, 2017 – Annual Review Meeting, Grace United Church