shifting the network share paradigm leveraging sharepoint as a business solutions platform

Shifting the Network Share Paradigm

Leveraging SharePoint as a Business Solutions Platform

Dux Raymond Sy, PMP, MVPMark Miller, SharePoint Community Evangelist

Twitter: @meetdux @eusp

Presentation Objectives

Gaining executive buy-in for SharePoint projects Proper planning and appropriately managing

expectations Engaging the business for better adoption Defining organizational SharePoint readiness Iterative release of SharePoint solutions

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http://www.innovative-e.com/

http://www.global360.com/


Agenda

Can’t We Just Focus on the Technology?

Raising Executive Awareness is Necessary

Collaboratively Engineer a Solution

Assess Organizational Readiness

Iterative Release of SharePoint Solutions

Summary and Resources





Look Familiar?Click icon to add picture



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What a ConceptClick icon to add picture

“Technology provides no benefits of its own; it is the application of technology to business opportunities that produces ROI. ”

—Robert McDowell, In Search of Business Value




Typical Implementation Scenarios

Pilot deployment for IT then magically it becomes an enterprise production deployment No planning Everything is ad-hoc No budget earmarked

Heavily customized implementation by techies lacking SharePoint skills

SharePoint is nothing buta glorified network share





Agenda











Executive SharePoint Ignorance is Not Bliss

Isn’t SharePoint about empowering End Users? Who’s paying the bills?

Execs ordered SharePoint to be deployed Do they REALLY understand the value of SharePoint to the

organization? Is the budget realistic?

As the enlightened ones, it’s our responsibility to raise executive awareness about SharePoint

Read “5 Reasons Why Executive SharePoint Ignorance is Not Bliss” http://go.meetdux.com/393b


http://go.meetdux.com/393b




It’s All About the Benjamins

Executives are primarily interested on how SharePoint can affect an organization’s bottom line

Tip: Look for existing inefficiencies, measure it and prove how SharePoint can be a lifesaver Inefficiencies of meeting collaboration Business process automation Single platform vs multiple tools

How much is the investment?





Agenda











Educate and Engage the Business

SharePoint is more than just a glorified network share Stress that SharePoint is a platform on which to build

solutions

Tip: Address their pain points Provide high-level technology overview Discuss business challenges Map it to a SharePoint Solution




Don’t Call It SharePoint!

Enterprise-Wide Solutions Corporate Intranet Content Management

Talk about Specific Solutions, not Technology Employee Onboarding System for Human Resources Loan or Claims Processing Conference Room Scheduling System for Facilities Project Management Information System for PMs

System Integration

Custom Application Development





Agenda












Keep Priorities In Order

You can’t do it all! What business need should you solve first? What are common features that can be deployed?

Project scope must be limited and specific What’s important? Time? Budget? Functionality?

Tip: Involve decision makers in planning and prioritization

Read “How to Prioritize Business Needs When Implementing SharePoint” http://go.meetdux.com/sbyv

http://go.meetdux.com/sbyv

http://go.meetdux.com/sbyv





The SharePoint Maturity Model

http://www.sharepointmaturity.com/home.aspx

http://www.sharepointmaturity.com/home.aspx




IT, Can You Handle This?

Implementation Do you have the relevant skillsets to plan, engage with the

business, deploy SharePoint? Are key processes for release management, disaster

recovery, auditing in place?

Support and Maintenance What does the support structure

look like? Resources available for maintaining

related technologies?

Future Releases






Change Management Strategy

Collaboration culture

Governance plan Business Technology

Adoption plan Training

Process Technology

Self-help Feedback




Agenda




Educate and Collaboratively Engineer a Solution








Do You Have a SharePoint Roadmap?

A SharePoint roadmap can help organizations Quantify the budget, resources and effectiveness of

SharePoint Allows priorities to be set Specifies what solutions are going to be deployed

Iterative releases can provide immediate visibility Lower risk compared to big bang approach

Tip: Successful delivery of high profile solution gets you brownie points Quick wins are essential for better buy-in and adoption





Example Release Schedule

Phase 1: Proof of concept or Pilot

Phase 2: Replace intranet and file shares to improve collaboration

Phase 3: Deploy value point solutions for HR, Operations and Finance

Phase 4: Train users to build their own SharePoint solutions

Phase 5: Integrate CRM and third party reporting platform

See how EasyJet did it: http://bit.ly/74XwKH

http://bit.ly/74XwKH




How EasyJet Deployed SharePoint




Agenda











Key Points to Takeaway

Focus on a Business Solution, not a Technology

Raise Executive Awareness








Resources




http://global360.com/resource-center/library


Thank You

Dux Raymond SyPMP, MVP@MeetDux

Mark MillerSharePoint Community Evangelist@eusp




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