sharepoint taxonomy introduction
DESCRIPTION
Introduction to SharePoint taxonomy concepts such as content types, metadata, site columns, managed metadata, etc.TRANSCRIPT
SharePoint TaxonomyIntroduction
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What is Metadata? Metadata is information that describes, classifies or identifies a piece of information. Metadata is typically described as a set of attributes that help to describe or classify an object.
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This is Metadata…
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This is Metadata…
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This is Metadata…
Governance/Standards/NameVersionStandard_v01_20090416.doc
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Advanced Metadata – Synonyms
Blue = Bleu = Blau =
Each of these terms point to the same concept…
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Advanced Metadata - Hierarchies
United States
Colorado Denver
New York Albany
Canada
OntarioToronto
Barrie
Alberta Calgary
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What is a Taxonomy? The science dealing with the description, identification, naming, and classification of organisms.
A classification into ordered categories.
Kingdom
Phylum
Class
Order
Family
Genus
Species
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Why is Metadata Important? Identification of unique records Aggregating content based on common attributes or types Search indexes metadata Filtered views Browse Security and permissions Workflow and Document Lifecycle
Taxonomy Tools in SharePoint…Which Ones Do We Use?
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Content Types
Site Hierarchy
Security
Term Trees
Collaboration
Folksonomy / Social
Search
Publishing
Social / Personal
Site Templates
Site Collections
Structure
Consumption
Views
Browse
Taxonomy Lifecycle
Records Managemen
t
Classification
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Content Types•Reusable collection of settings that you want to apply to a certain category of content
•Content types are “inherited”
•Content type defines:• Metadata• New, edit and display forms• Workflows• Document template
• Content types are scoped to a site and then available to sub-sites and child lists• Updating content types push changes down to the children• Content types drive information management policies for retention and document routing• Content types live in Site Collections but can be syndicated
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Site Columns•Can be added to Lists, Document Libraries or Content Types•Site columns scoped to a site and then available to sub-sites and child lists•Site Column type can be Managed Metadata
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Managed Metadata•Collections of centrally managed terms (term sets)
•Shared across site collections and web applications
•Terms Sets are:• Hierarchical sets of terms• Local to Site Collection or global• Open (users can add terms) or Closed (users cannot add terms)
• Terms support synonyms• Enterprise keywords used for folksonomy
Document Lifecycle
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Create Review Revise Publish
Update
Delete
Declare as
RecordDispose
Archive
