session 7 bhutan final 241111

8/3/2019 Session 7 Bhutan Final 241111

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Asia and the Pacific Regional Conferenceon

Electronic Government Procurement

22 24 November 2011, Bali, Indonesia

Public Procurement Policy Division (PPPD)

Ministry of Finance

Royal Government of Bhutan


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Overview Brief history and rationale for reform

Components of procurement reform

e-GP Road map (plan)


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History of Procurement System &

rational for Reforms

Procurement as part of financial manual

Creation of separate manual in 1998

Initiation of latest reforms in 2005 (harmonization)


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Components of Procurement Reform

1. Legal framework

2. Creation of a Public Procurement Policy Division

(PPPD)

3. Institutional and Individual Capacity Building

4. Creation of an Independent Review Mechanism

(IRM)

5. Assessing the readiness for adopting e-GP


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Schematic representation of e-GP

Systems

ELECTRONIC GOVERNMENT PROCUREMENT

e-TenderingOnline Public Tendering

e-PurchasingOnline Purchasing

e-Contract ManagementOnline Contract Management

Supporting Administrative Systems

Data Warehouse

B

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TUnderlying Components of e-GPGovernment Leadership, Human Resource Management,Planning & Management, Policy, Legislation & Regulation

Infrastructure & Web Services,Standards, Private Sector Integration, Systems


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Reform objectives for e-GP

GOVERNANCE

AccountabilityIntegrity

Public Confidence

GOVERNANCE

Accountability

Integrity

Public Confidence

EFFECTIVENESS

Efficiency

Informed ManagementValue-for-money

EFFECTIVENESSEfficiency

Informed Management

Value-for-money

ECONOMIC DEVELOPMENT

Business development

Competitiveness

Technological Enablement

ECONOMIC DEVELOPMENTBusiness development

CompetitivenessTechnological Enablement

GOVERNANCE

AccountabilityIntegrity

Public Confidence

GOVERNANCE

Accountability

Integrity

Public Confidence

EFFECTIVENESS

Efficiency

Informed ManagementValue-for-money

EFFECTIVENESSEfficiency

Informed Management

Value-for-money

ECONOMIC DEVELOPMENT

Business development

Competitiveness

Technological Enablement

ECONOMIC DEVELOPMENTBusiness development

CompetitivenessTechnological Enablement

E GP

Objectives

E- GOVERNMENT DRIVERModernisation of Management

ArchitectureService Design


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e-GP Implementation Stage

PPPDs web portal to be the center of e-GP

http://pppdbt.org/

electronic

advertisement

on-line bidding

documents

on-line procurement

legislations

on-line registry system result disclosure

e-ProcurementManagement

Information System (e-

PMIS)

electronic submission

of bids

electronic bid

evaluation

e-contract

development

e-contractmanagement

e-payment

Phase I Phase II Phase III
http://pppdbt.org/http://pppdbt.org/


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Implementation phase of e-GP

E-Tendering

E-Purchasing, e-Reverse Auctions

E-Contract Management

E-Contract Development

PMIS

Phase 1 Information ServiceTender Advertising

Document Down-Loads

Results DisclosureBid Qualification

Bid Up-Loads

Bid Processing

Concurrent Contract Management

Development Contract Development

Phase 2 Catalogue PurchasingOnline Transactions

Online Workflow

Request for Quotations

Reverse Auctions


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Information sub-system for e-GP

e-PMIS

(enhanced

development)

e-PMIS

(existing development)

Portal

Registries

ETL

E-Tendering System (ETS)

E-Tender Document Construction (ETDC)

Bid Workflow and Data Management

Bid Advertising and Award Contract Management Information and Registers

Contract Management System

Works Management System

Government Procurement Portal (GPP)

Procurement legislation, regulations & policies

Bid Advertising & Procurement Plans

Bids Awarded, Archived Tender Information

Bid Search Capabilities by Industry and Location

Bid Process Tracking

Documents Download

Drawings Download

Supplier Registry and Bid Registration

Bid Lodgement System (BLS)


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Components of an e-GP implementation Roadmap

CPTU Strategy andImplementation


Systems Design,Functionality & Standards

Systems Design,

Functionality & Standards

Infrastructure & Web

Services


Services

Private Sector

Activation

Private Sector

Activation

Management, HR

Regulation & Policy

Management, HR

Regulation & Policy

Develop Access Policies

Ensure Narrowband Compatibility

Ensure Parallel Processes

Accommodate Reliability Issues

Implement Business Awareness Strategy

Include SME and Regional Rollout

Establish e-GP Management Policies

Management Protocols, Fees, Complaints

Establish Support Centre

Review Regulations

Develop and Drive HR Strategy


PPMO Strategy andImplementation

Systems Design,Functionality & Standards

Systems Design,

Functionality & Standards


Services


Services

Private Sector

Activation

Private Sector

Activation

Management, HR

Regulation & Policy

Management, HR

Regulation & Policy

Define Implementation Phases

Define Standards Policy

Address Systems, Security

Develop Service Level Agreements if anyAddress Business Continuity & Ownership

Develop User Access Policies

Ensure Narrowband Compatibility

Consider Parallel Processes

Address Reliability Issues

Implement Business Awareness Strategy

Include SME and Regional Rollout

Ensure Business Value Proposition

Consider E-Commerce Compatibility

Establish e-GP Implementation TeamReview Management Processes & Policies

Review Regulations and draft legislation if necessary

Develop HR Development Strategy


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Challenges

Capacity issues

Legal issues

infrastructure issues


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Thank you