SERPENTI NE JARRAHDALE TRAILS INC.

MINUTES OF GENERAL COMMITTEE MEETING

Date: Tuesday 24th November 2015

Time: 7.12 pm – 8.34 pm

Location: Byford Town Hall

Serpentine Jarrahdale Shire

1. Attendance and Apologies

Attendance:

Vanessa Slater Serpentine Jarrahdale Shire Natural Reserves Coordinator

Anna Sheehan Community member and ATHRA –Central WA Regional

Manager- WA Horse Trekkers Club

Robert Shaw Community member

Tina Larcombe-Day ATHRA member, ARC member, Community member

Belinda Lewis Community member

Carole Indriolo Community member

Keith Ellis Darling Downs Residents Association (arrived 8.10pm)

Apologies:

Miriam Connor Community member

Helen Davey Community member

Kerryn Willing Community member

Joy Lockhart Jarrahdale Heritage Walks

2. Review of previous meeting minutes

2.1 That the minutes of the meeting held on 22nd September 2015 were true and

correct.

Moved – Anna Sheehan

Seconded- Tina Larcombe-Day

Carried

2.2 Discussion regarding actions

2.2.1 Give DPaW dates and locations for when the skip bins are required.

2.2.1.1 Dates were selected for the project to take place (23 -24th

November 2015) and sent to DPaW to organise the skip

bins.

2.2.2 Fill out forms for the Karnet Prisoners Section 95 project team for

the rubbish project

2.2.2.1 Tina has filled out the forms and submitted them to the

Karnet prison for approval.

2.2.2.2 The project was approved and then postponed until

further notice due to the team having to assist in fighting

fires in the State Forest.

OCM030.5/02/16

2.2.2.3 WAMBA were also interesting in assisting with this

project, however the dates had already been set. But the

invitation was still open should members be interested in

assisting the Karnet prisoners on the Monday and Tuesday

of the 23-24th November 2015.

2.2.3 Get brochures designed for Oakford Trails

2.2.3.1 The funding for this will be discussed at the meeting with

DSR in December.

2.2.4 Investigate the tenure of land identified for float parking in Oakford

(Attachment 1)

2.2.4.1 The parcel of land of (L1519) Reserve 45956 Rustic Place

in Oakford is under the vesting of the Water Corporation

for the purpose of drainage.

2.2.4.2 As the area is 4.63 ha the group thought it would be a great

idea to place a picnic table, float parking and tie up area.

ACTION

Task Responsible Date

Approach a Water Corporation person

about gaining permission to use this area

Keith 02/02/2016

2.2.5 Approach DSR for funding for all brochures

2.2.5.1 A meeting has been organised with Jo Gibellini on Monday

7th December 2015 to look at the potential funding projects

within the Shire.

2.2.6 Finish collecting data (distances for loops),(Attachment 2)

2.2.6.1 Anna has mapped most of the loops in the Oakford area.

2.2.6.2 It was discussed that there needs to be specific loops

identified for the brochure.

2.2.6.3 Some of the loops can be found on the Everytrails website,

with some loops being;

Craighill Road – Peters Way Loop

Thomas road- Kargotich Road Loop

Tonkin Highway/ Cunningham/ Meadows Way Loop

Trail to Forrestdale Lake Bridle trail

There is a 10 km Cardup Loop that Kerryn uses.

Along the Water Corporation drain along Orton Road.

2.2.6.4 Discussion about the fact that there is no room for riding

along Kargotich Road.

ACTION

Task Responsible Date

Send Anna Sheehan details of the meeting

with the DSR officer

Vanessa 02/02/2016

OCM030.5/02/16

2.2.7 Find out further details for approvals process in the Shire regarding

placement of flashing signs along the bridle trails on Masters Road

2.2.7.1 A traffic study will be conducted after Christmas and will

include horse movements. The Shire will be working with

Main Roads and safety experts to assess the traffic on this

road and what signage may be required.

2.2.8 Write a letter to Main Roads once a contact has been determined

2.2.8.1 This would be on hold to see what the recommendations

of the traffic management report are.

2.2.9 Organise a meeting with DSR regarding trails funding

2.2.9.1 See 2.2.5 for details.

2.2.10 Send conference details around to all members

2.2.10.1 This has been completed.

2.2.11 Put in a request for the bridle trail behind Stockmans Close be

burnt.

2.2.11.1 This request was sent into the Fire and Emergency

Department and unfortunately it would be unlikely to

occur this year due to the weather.

2.2.12.2 It was suggested that this could be a project for the

Section 95 team to tidy up the leaves and debris.

ACTION

Task Responsible Date

Investigate whether the Section 95 could use

this as a clean-up project.

Vanessa 02/02/2016

2.2.12 Send picture of failing bridle trail to the Shire near Orton Road.

2.2.12.1 This was completed and given to Engineering Officers to

take to the developer for repairs.

2.2.13 Put an action request to operations to widen the gap and prune the

over-hanging branch.

2.2.13.1 Not yet actioned.

2.2.13.2 Clarification was sought as to the exact location of gate

that needs widened and pruned. Along Orton Road

between Northerly Lane and Bullock Drive there is one

branch that needs pruning.

2.2.13.3 An additional area along Orton road itself was identified

for when vehicles and horses are turning from Northerly

Lane where the line of sight down the road is poor and dangerous. The trees need uplifting for safety reasons.

ACTION

Task Responsible Date

Put in an action request for Operations to

widen the gap at the gate of Florence Place

Vanessa 02/02/2016

OCM030.5/02/16

Put in an action request to Operations to

prune back trees/ bushes from the road along

Orton Road between Northerly Lane and Bullock Drive

Vanessa 02/02/2016

2.2.14 Contact landowner to find out why the drain access is being blocked

2.2.14.1 The Emergency Services Department will be working with

the Water Corporation in the near future to survey all drains in the SJ Shire regarding their access for

emergencies. This action can be addressed with this issue,

as can the issue of access to other potential Water

Corporation drains for public use. Hopefully this opens a

discussion with Water Corporation regarding further

trails along their drains.

2.2.14.2 Discussion about the Water Corporation drain from

Northerly Lane to Hopkinson Road.

3. Progress of projects

3.1 Serpentine Sports Reserve

3.1.1 Not discussed.

3.2 Clean-up the State Forest project

3.2.1 As discussed in 2.2.1 and 2.2.2.

3.3 Trails Brochures

3.3.1 As discussed in 2.2.3, 2.2.5 and 2.2.6

4. General business

4.1 Volunteer grants (Attachment 3)

4.1.1 Currently there are Volunteer grants open from the Australian

Government for amounts between $1000- $5000, closing on the

9th December 2015.

4.2 Lot 33 Hopkinson Road

4.2.1 Members were advised to keep an eye on the Shire Website to

comment on an MRS amendment for the area to become urban,

and then a Local Structure Plan will be submitted and open to public

comment in the New Year.

4.3 Wetlands Walk- Jarrahdale

4.3.1 A site visit was conducted on 20th October 2015 with Jamie Ridley

to have a look at the wetlands experience walk in Jarrahdale. This

area is experiencing a large amount of illegal motorbike activity and

the visitation to this site is quite low.

4.3.2 It was discussed that the Section 95 team could be used to fix up

the boardwalks that have deteriorated overtime and has been

vandalised.

OCM030.5/02/16

4.3.3 It was decided that the wetlands experience should be re-badged

to something like a birdwatching experience because the wetlands

no longer exist and people expect to see wetlands when they visit

the walk.

4.3.4 The SJ Trails group could be used as a body/community group for

DPaW to gain funding to fix and improve the walk, including signage.

4.4 Jarrahdale Bridle Trail hub concept

4.4.1 Anna had a meeting with Steve Pretzel from PX2 to discuss the

potential of a bridle trail hub using the Jarrahdale Oval.

4.4.2 This could be developed up as a project brief for DSR funding for

the trail head. It would include a sign posted easy trail and a sign

posted longer trail.

4.4.3 The project would be a pilot for the new Horse Trail Strategy.

4.4.4 Discussion about the Trails hub in Dwellingup going ahead and being

community driven rather than Shire driven. A comment was made

that the Les Cousins Bridle Trial has been shortened.

4.5 Darling Downs Residents Association

4.5.1 Keith is interested in engaging the community in Oakford to become

part of the Darling Downs Residents Association to encompass the

Oakford trails area.

4.5.2 Currently the Oakford Locality Funding pot from the Shire is sitting

at around $90 000, and it was suggested that this could be used for

funding works in and around trails.

4.5.3 It was brought to the meeting that the picnic tables in the Darling

Downs area were disintegrating and needed replacing. It was also

suggested that funding would be needed to replace these items. It was also suggested that mounting blocks should be added to the

picnic areas.

4.5.4 It was suggested that SJ Trails could assist the Darling Downs

Residents Association with this matter.

4.6 Thomas Road crossing need

4.6.1 Discussion about the requirement for a safe crossing across Thomas

Road for both kids and horses.

4.6.2 Discussion about how there was originally a bridle trail proposed for

the MUC in Red Gum Brook estate, which was removed.

4.7 Email from WAMBA

4.7.1 It was suggested that an event could be run and organised between

Mountain bikers and Horse riders, with a possibility of a cross

country style race against each other.

4.7.2 The suggestion was made that it could be run as a charity event,

where both disciplines have a similar route and distance on marked

trails on different tracks.

4.7.3 It was suggested that we talk to Kerryn Willing as she has been

involved in organising something similar in the past.

OCM030.5/02/16

4.7.4 Something similar has been done along the Kep Track into Northam

in the past.

4.7.5 It could be a walk, run, rider, bike event. The more inclusive, the

better.

4.7.6 Suggestion of using time trials, having everyone use the same track

but on different days.

4.7.7 Ride to Conquer Cancer was an example given that already has a

large coverage.

4.7.8 Apparently in 2003, there was a 12 day trek to Kalgoorlie which

included both mountain bikes and horses in the event. This was

more about the distance, not the time.

4.7.9 Discussion about the Blackwood race, with mixed teams which

would help to educate both sides about each other.

4.7.10 Jarrahdale oval was suggested as an option for a location and

Tumblegum farm could also be used.

4.7.11 It was suggested that the 100 model where corporates sponsor the

event for $100.

4.7.12 It was suggested that the surrounding Pony Clubs could be

approached to participate in the event.

4.7.13 To organise such an event there needs to be lead agency. Events

also need to be approved by the Shire and/or DPaW (if on their

land).

4.7.14 Discussion about RWWA who have donated lots of money to

events of between $5000 – $10 000 and is high profile.

4.7.15 Members already have contacts with Hoofbeats, WA Horse

Council and ATHRA that could help to advertise and/or sponsor

events.

ACTION

Task Responsible Date

Respond to Louise (WAMBA) group’s email Vanessa 02/02/2016

5. Set date for next meeting

Next meeting will be held at 7 pm at the Byford Hall on Tuesday the 2nd February

2015.

6. Meeting Closed

The meeting was closed at 8.34 pm.

OCM030.5/02/16

Attachment 1

Reserve information – 45956

RESERVE: 45956 O.G.PAGE: of CURRENT LGA: SERPENTINE-

JARRAHDALE, SHIRE OF

CLASS: C of 18/11/1999 METRIC AREA: 4.6308 LAST

CHANGE: 06/09/2000

Current Area 01/01/0001 DOC H543866 4.6308

Class 18/11/1999 GAZ C

Current Purpose 01/01/0001 DOC H283418 DRAINAGE

Current Vesting 01/01/0001 DOC H283419 VEST: WATER

CORPORATION

Correspondence File Number 01/01/0001 DOC H283418 00498-1999-

01RO

Historical Area 01/01/0001 DOC H283418 2.1868

Lot/Town Lot 01/01/0001 DOC H543866 PEEL ESTATE LOTS

1482, 1483, 1487, 1519 & 1520

Previous Lot/Locations 18/11/1999 GAZ PEEL ESTATE LOTS

1482, 1483 & 1487

Public Plan 01/01/0001 DOC H283418 BG33 (10) 4.8

Survey Number 01/01/0001 DOC H543866 LTO:PLAN 22730,

22300 & 100046

OCM030.5/02/16

Attachment 2

OCM030.5/02/16

Attachment 3

OCM030.5/02/16

OCM030.5/02/16