september 16,1999 subject: revised mta records retention...

Metropolitan

Transportation

Authority

One Gateway Plaza

LosAngeles, CA

90012-2952

EXECUTIVE MANAGEMENT COMMITTEESEPTEMBER 16,1999

SUBJECT:

ACTION:

REVISED MTA RECORDS RETENTION SCHEDULE

APPROVE THE LATEST REVISION OF THE MTA RECORDSRETENTION SCHEDULE

RECOMMENDATION

Approve revisions to the MTA Records Retention Schedule (Attachment B).

ISSUE

The Public Utilities Code, Section 130051.23, states that the LACMTA must maintainrecords that are used for operational, financial, and legal reasons. In order to complywith this Code, the MTA Board originally approved the MTA Records RetentionSchedule on May 24, 1995. Subsequent revisions have been approved by the Board,with the latest revision approved on September 28, 1998.

POLICY IMPLICATIONS

The revised schedule has been approved by General Counsel and appropriateDeparmaent Heads. This schedule is the instrument for complying with the PublicUtilities Code, as well as for satisfying the MTA’s basic records management needs. I~Ishould be emphasized that, in accordance with the Public Utilities Code, no significantMTA records have been destroyed without first being copied to durable and legible

media.

For this schedule to remain a valid, living document, it must be continually revised toreflect current law and administrative needs. Although this year there were no changesin the law necessitating a revision of the schedule, several departments have requestedmodifications for administrative purposes. Several records series were consolidated tostreamline the schedule and eliminate unnecessm3r categories. In addition, severalchanges were requested because functions have been reorganized. Attachment A reflectsa detailed explanation of the changes. The proposed modifications are categorized intothose that will affect the retention period, of which there are five, and those that will notaffect the retention period. This latter group includes such modifications as

consolidations of records series that contain duplicate information. There are eleven changes whichfail into this latter category.

OPTIONS

Not revise the schedule. This is not recommended because the schedule would not reflect theadministrative requirements prompting this revision.

FINANCIAL IMPACT

Although severai of the recommended revisions will lengthen retention periods, the additional off.-site storage cost will be nominal.

DISCUSSION

The revised schedule will benefit the MTA in three ways:

Avoiding the cost to maintain records with no further vaiue by disposing of those that areobsolete while moving those that are inactive to less expensive off-site storage.

¯ Increasing staff productivity by reducing the impediment of maintaining outdated, irrelevantmaterials and by ensuring that records are maintained as long as they are needed for operationalpurposes.

¯ Identifying and safeguarding "vital records" (those required for the resumption and continuationof business in the event of a disaster).

NEXT STEPS

If the Public Utilities Code is changed, or if legal or administrative requirements necessitaterevisions to the Records Retention Schedule, staffwill seek appropriate Board approval.

Revised MTA Records Retention Schedule of 3

ATTACHMENTS

A. Explanation of ChangesB. Revised Records Retention Schedule with changes indicated by shadingC. Resolution authorizing revision of the Records Retention Schedule

Prepared by: Brian SotoDirector of General Services

Executive Officer, Administration Office of the Chief Executive Officer

Revised MTA Records Retention Schedule of 3

Attachment AExplanation of Changes

CHANGES AFFECTING RETENTION PERIODConsolidate EMPLOYEE PERSONNEL FILE (OPDW/NON-MEDICAL)/I-ILrM3001 withEMPLOYEE PERSONNEL FILE/HIYM3000

Current retention = 5 years total.

Revised retention = Term of employment plus 5years

Decrease retention period for EMPLOYEEPERSONNEL FILE/HUM3000:

Current retention = Term of employment + 6 years

Revised retention = Term of employment + 5 years

Consolidate PROTEST FILE/CON3000 withCONTRACT PAYMENT/PERF/ADMIN (PRE- POST-AWARD)/CON2000

Cttrrent retention = While Active + 3 years

Revised retention = Indefinite

Change Series Title from CONTRACTOR INFOSTATEMENT/CON4000 to CONTRACTOR PRE-QUALIFICATION RECORDS/CON4000 andchange Office of Record to MASD. Increaseretention period:

Current retention = While Active

Revised retention = 5 years

Increase retention period for BUDGET SUPPORTDOCUMENTS/FIN9001:

Current retention = While Active + 2 years

Revised retention = While Active + 6 years

Transportation Department requested that theretention period for personnel files maintained atthe operating divisions be increased to the sameperiod as that of all other personnel files -- lengthof employment plus 5 years. Currently, theapproved retention period requires the files to bepurged every 5 years. Maintaining personnel filesfor only 5 years does not allow for sufficientemployee history, especially in cases wheredisciplinary action is required. Increasing theretention period alleviates this problem.

Decreasing the retention period by one year is acost-savings change to mitigate increasing theretention period for operating division personnelfiles. It is anticipated that records from several ofthe operating divisions will be sent to off-sitestorage. Human Resources management hasdetermined that decreasing the total retentionperiod from 6 years after termination to 5 yearsafter termination will have no negative impact.

The Procurement Policies & Procedures DeskInstructions specifies that the protest file ismaintained as part of the official contract file andnot as a separate document type with a differentretention period.

Contractor information statements, previouslymaintained by Procurement, have been replacedfunctionally by Contractor Pre-Qualificationrecords. Management Audit Services Department(MASD) has replaced Procurement as the Office Record. MASD requested a 5 year retentionperiod.

During the past year it was noted that Budgetsupport documents have reference value for alonger period than previously demonstrated.

Attachment A Page 2 of 2

CHANGES NOT AFFECTING RETENTION PERIODSConsolidate ACCT INFORMATION There are currently two series that serve the sameRPTS/ACC3000 with ACCTING GEN/ACC1000 function - one series is being eliminated.

Add "PRE- & POST-AWARD" to CONTRACT Clarifies contents of official contract file consistentPAYMENT/PERF/ADMIN/CON2000 with Procurement Policies & Procedures Desk

Instructions

Consolidate PURCHASING/FIN7000 with Clarifies contents of official contract file consistentCON2000 with Procurement Policies & Procedures Desk

Instructions

Change Retention Category & Office of Record:

Current = PURCHASING (UNSUCCESSFUL BIDS& PROPOSALS)/FIN7000 under Procurement

Revised = CO~CT LOSINGPROPOSALS/BIDS/CON2001 under ContractsChange Retention Category & Office of Record:

Current = PURCHASE ORDERS/FIN7002 underProcurement

Revised = PURCHASE ORDERS/CON2002 underContractsConsolidate BANK STATEMENTS/FIN1002 withBANKING/FIN 1001

Consolidate LIQUIDATED PROPERTY FILES/LEG2001 and PROPERTY ACQUISITION/LEG2002 with REAL ESTATE/LEG2000

Revise Years Active & Years Inactive forBANKING/FIN1001:

Current Years Active = 3; Years Inactive = 3

Revised Years Active = 2; Years Inactive = 4

This is to clarify and correct inconsistency in thecurrent schedule in naming the category and officeof record for contractual documents

This is to clarify and correct inconsistency in thecurrent schedule in naming the category and officeof record for contractual documents.

Since all banking records are maintained for thesame period, there is no need for a separate seriesfor bank statements.

Since all real estate records have the sameretention period, there is no need for separateseries for individual types of real estate records.

Finance department does not have sufficient on-site storage space so records are being transferredoff-site one year earlier. The total retentionremains at 6 years

Change Office of Record for CONSTRUCTION DIG Function was reorganized.ALERTS/ENG 1001 from ROS to Constn~cfionChange Office of Record for LOBBYIST Function was reorganized.REPORTS/LEG5004 and CONFLICT OFINTEREST/LEG5005 to Ethics DepartmentDelete "area teams" from Series Title and change Function was reorganized.Office of Record to Planning & Programming forPLANNING & ALLOCATION/PPA 1001

REVISION 3~

RECORD SERIES TITLE

Attachment B

LACMTA RECORDS RETENTION SCHEDULE

RETENTION YEARS YEARS WHEN TOCATEGORY ACTIVE INACTIVE FILM/SCANOFFICE OFRECORD

YEARS TO TOTALKEEP COPIES RETENTION COMMENT

ACCTING GEN (CONTROL/INPUT DOCS, ETC.)ACCl000 3

ACCTS PAYABLE & RECEIV VOUCHERS/INVOICESACC1001 2

ACCT JOURNALS/LEDGERS (ON PAPER)ACC1002 2

CASH RECEIPT LEDGERACCl003 2

ACCT JOURNALS/LEDGERS (ON MICROFICHE)ACC1004 WU

PASS SELLERS RECORDSACClO05 2

EQUIPMENT PURCHASE & SALES RECORDSACC2000 ACT

ADMIN GENERAL (DEPARTMENT FILES)ADM1000 3

GENERAL SVCS (MAIL/SUPPLIES/GRAPHICS)ADM1001 3

PLANNING/FORECASTING (5-YPJ30-YR, ETC.) ADM1002 ACT+01

GENERAL CORRESPONDENCE (SIGNIFICANT)ADM1003 2

WORKING PAPERS & DRAFTSADM 1004 ACT

RECORDS RETENTION SCHEDULEADM1005 ACT

E-MAIL MESSAGES ON INDIVIDUAL COMPUTERSADM1006 WU

E-MAlL MESSAGES ON SERVERSADM1007 01 MO

NA NA

4 NA

8 NA

4 NA

IND WC

2 NA

3 NA

NA NA

NA NA

IND WC

IND WC

NA NA

IND WC

NA NA

NA NA

ACCTG NA 3

ACCTG/REV 1 6

ACCTG NA 10

ACCTG NA 6

ACCTG WU IND

REV NA 4

ACCTG NA ACT+03

MULTIPLE NA 3

MULTIPLE 1 3

PLNG ACT IND

MULTIPLE 2 IND

MULTIPLE NA ACT

RMC ACT

MULTIPLE NA WU

ITS NA 01 MO

GR

V, GR

PA

REVISION 34

RECORD SERIES TITLE

Attachment B


RETENTION YEARS YEARS WHEN TOCATEGORY ACTIVE INACTIVE FILM/SCAN

OFFICE OFRECORD


E-MAIL SYSTEM BACKUPS

EQUIPMENT/PROPERTY INVENTORIES/LOGS

ADMIN POLICIES/PROCEDURES

INTERNAL AUDITS

INVESTIGATION FILES (INSPECTOR GENERAL)

PROJECT FILES

GRANT RECORDS (GRANT-FUNDED PROJECTS)

GRANT MANAGEMENT FILES

CONTRACTS/AGREEMENTS (EXECUTED)

CONTRACT PAYMENT/PERF/ADMIN

WORK ORDER FILE (CONSTRUCTION)

WARRANTIES

CONTRACT COMPL!ANCE F!LES

ADMI008 01 MO NA NA

ADM2000 3 NA NA

ADM3000 ACT IND WC

ADM3001 3 IND WC

ADM3002 ACT+02 IND UC

ADM4000 ACT+01 2 NA

ADM5000 ACT+01 2 NA

ADM5001 ACT+01 2 NA

CONI000 ACT+01 IND WC

CON2000 ACT+01 IND NA

CON4000 NA NA

CON5000 ACT+01 2 NA

CON6000 ACT tND WC

.............. 2 NA

ITS

MULTIPLE

ADMIN

OIA

OIG

MULTIPLE

MULTIPLE

GRANTS

CONTRACT

CONTRACT

CONTRACT

MULTIPLE

NA 01 MO

NA 3

ACT IND

ACT IND

NA IND

NA ACT+03 PA, GR

NA ACT+03 GR

NA ACT+03 GR

ACT IND V

ACT IND

GR

NA

NA ACT+03 GR

ACT IND

NA ACT+ 03 GR

Attachment B

REVISION 34

RECORD SERIES TITLEENGINEERING/CONSTRUCTION TECH DOCS



OFFICE OFRECORD

ENG1000 ACT+03 LOS+10 WC CONSTRU

YEARS TO TOTALKEEP COPIES RETENTIONACT LOS+10

COMMENT

CONSTRUCTION DIG ALERTS

ENVIRON TESTING/EXPOSURE/MONITORING

HAZARDOUS MAT CHEM INV FORMS (HCS-88)

HAZARDOUS WASTE MANIFEST FORMS

UNDERGROUND STORAGE TANK O&M

FINANCE GENERAL

BANKING (DEPOSITS/CANCELLED CHECKS, ETC.)

WIRE TRANSFER BOOKS

PENSION FUND INVESTMENT RECORDS

BOND/DEBENTURE/INVESTMENT RECORDS

LOAN/CREDIT RECORDS

BAD DEBTS/UNCOLLECTABLE ACCT RECORDS

FINANCIAL STATEMENTS (ANNUAL)

FINANCIAL AUDITS (EXTERNAL)

ENG1001 1 2 NA

ENV1000 1 29 WC

ENV2000 ACT IND WC

ENV3000 3 IND WC

ENV4000 ACT IND WC

FIN1000 3 NA NA

FIN1001 ~/~ ~’~! NA

FIN1003 2 2 NA

FIN2000 ACT+03 IND WC



FIN5000 ACT+03 3 NA

FIN6000 10 IND WC

FIN6001 10 IND WC

3

SFTY NA

SFTY ACT

MULTIPLE NA

FACILIT NA

FINANCE NA

TREASURY NA

TREASURY NA

TREASURY NA

TREASURY NA

ACCTG NA

ACCTG/REV NA

ACCTG NA

ACCTG NA

3

30

IND

IND

IND

3

6

4

IND

~ND

ACT+06

IND

IND

V

V

V

REVISION 34

RECORD SERIES TITLEBUDGET (ANNUAL)

Attachment B



OFFICE OFRECORD

YEARS TO TOTALKEEP COPIES RETENTION

FIN9000 ACT+01 IND WC BUDGET 2 INDCOMMENT

PA

BUDGET (ANNUAL) SUPPORT DOCUMENTS FIN9001 ACT+02

HUMAN RESOURCES GENERAL HUM1000 ACT+3

BENEFITS/INSURANCE PLANS, CONTRIBUTIONS HUM2000 ACT+03

PENSION PLAN RPT (IRS FORM 5500) HUM2001 3

PENSION SUMMARY INFORMATION HUM2002 ACT

EMPLOYEE PERSONNEL FILE (NON-MED) HUM3000 ACT+ 01

IMMGRATiON & NATURALIZATION SVC FRM I-9 HUM3002 ACT+01***

EMPLOYEE MEDICAL RECORDS - GENERAL HUM4000 ACT

EMPLOYEE MEDICAL RECORDS-HAZARD EXPOS HUM4001 ACT

EMPLOYEE ACCtD/INJURY (WORKERS COMP) HUM4002 ACT+02

OSHA 200 LOG AND SUMMARY (MONTHLY) HUM4003 6

MATERIAL SAFETY DATA SHEETS HUM4004 ACT

NOISE EXPOSURE/AUDIOMETRIC TESTING HUM4005 2

DRUG PROGRAM COLLECTION & TRNG RECDS HUM4006 2

DRUG PROGRAM POSITIVE TEST RESULTS HUM4007 2

DRUG PROGRAM NEGATIVE TEST RESULTS HUM4008 1

ALCOHOL PROG COLLECTION & TRNG RECORD HUM4009 2

~ NA BUDGET 2

NA NA HR NA ACT+3

3 NA HR NA ACT+06

3 NA HR NA 6

6 NA HR NA ACT+06

@~ NA MULTIPLE NA

NA NA HR NA ACT+01***

6 NA MULTIPLE NA ACT+ 06

IND WC SAFETY NA IND

4 NA SAFETY NA ACT+06

NA NA SAFETY ACT 6

IND WC SAFETY ACT IND

iND 2 SAFETY NA IND

NA NA HR NA 2

3 NA HR NA 5

NA NA HR NA 1

NA NA HR NA 2

*Separation +1 orHire + 3

Attachment

REVISION 3_4

RECORD SERIES TITLEALCOHOL PROGRAM POSITIVE TEST RESULTS



OFFICE OFRECORD


HUM4010 2 3 NA HR NA 5COMMENT

ALCOHOL PROG NEGATIVE TEST A258 RESULTS HUM4011

INJURY/ILLNESS PROGRAM FILES HUM4012

TRAINING/EMPLOYEE DEVELOPMENT FILES HUM5000

SALARY ADMINISTRATION RECORDS HUM6000

PAYROLL RECORDS (TIME SHEETS, W-2, W-4) HUM6001

OPERATORS DAILY PAY PACKAGE HUM6002

SCHEDULE CHECKERS ASSIGN/CALL-IN SHEETS HUM6003

EMPLOYEE PAYROLL DATA (ON MICROFICHE) HUM6004

EMPLOYEE SELECTION FILES HUM7000

TRIP REDUCTION PLAN (SCAQMD) HUM8000

HOME TO WORK SURVEY HUM8001

BUSINESS ORGANIZATION LEG1000

BOARD OF DIRECTOR MEETING RECORDS LEG1001

MEETING AGENDAS/MINUTES (NON-BOARD) LEG1002

UNION STATION GATEWAY RECORDS LEG1003

REAL ESTATE GENERAL FILES LEG2000

1 NA NA HR

ACT+02 3 NA SAFETY

ACT 3 NA HR

3 3 NA HR

2 4 NA PAYROLL

1 5 NA OPS

1 5 NA PLNG

ACT IND WC PAYROLL

3 7 NA HR

1 IND WC HR

ACT 3 NA HR

10 IND WC BD SEC

06 MO IND 06 MO BD SEC

3 IND WC MULTIPLE

ACT+03 IND UC BD SEC

ACT+01 IND WC RE

NA

NA

NA

NA

1

NA

NA

ACT

NA

NA

NA

NA

1

1

ACT

NA

1

ACT+05

ACT+03

6

6

6

6

IND

10

IND

4

IND

IND

IND

IND

IND

GR

V, PA

PA

PA

Attachment B

REVISION ~

RECORD SERIES TITLELEASE FILES (INCLUDES PROPERTY MGMT)



OFFICE OFRECORD


LEG2003 ACT+01 2 NA RE NA ACT+03COMMENT

JOINT DEVELOPMENT PROJECT FILES

INSURANCE (POLICIES/AMENDMENTS, ETC.)

CLAIM/LITIGATION CASE FILES

CLAIM/LITIGATION FILES (LANDMARK CASES)

GRIEVANCE/ARBITRATION (1ST/2ND LEVEL)

GRIEVANCE/ARBITRATION (LANDMARK CASES)

EO COMPLAINT FILES

LEGAL COMPLIANCE DOCS (FTA, EEOC, ETC.)

TAX RETURNS

LICENSES/PERMITS

COURT ORDER/AGENCY COMPLIANCE DOCS

LOBBYIST REPORTS (QUARTERLY)

CONFLICT OF INTEREST (BOARD/STAFF)

DBE CERTIFICATION RECORDS - APPROVED

DBE CERTIFICATION RECORDS - DENIED

LEGAL PROJECT FILES

LEGAL OPINIONS

COPYRIGHT/TRADEMARK/PATENT RECORDS

LEG2004 ACT+01 IND UC JT DEV NA

LEG3000 ACT+01 IND WC RISK MGMT NA

LEG4000 ACT+01 5 NA MULTIPLE NA

LEG4001 ACT+01 IND UC MULTIPLE NA

LEG4002 ACT+02 8 NA MULTIPLE NA

LEG4003 ACT+02 IND UC EMP REL NA

LEG4004 ACT+02 3 NA EO NA

LEGS000 6 IND WC MULTIPLE NA

LEG5001 10 NA NA ACCTG NA

LEG5002 ACT 3 NA MULTIPLE NA

LEG5003 ACT 3 NA MULTIPLE NA

LEG5004 2 5 NA ~ ~!~A

LEGS005 2 5 NA ~ ~H|~ NA

LEG5006 ACT+02 1 NA EO NA

LEG5007 2 1 NA EO NA

LEG6000 ACT+10 NA NA LEGAL NA

LEG6001 IND IND WC LEGAL NA

LEG7000 ACT+01 IND WC BD SEC NA

IND

IND

ACT+06

IND

ACT+ 10

IND

ACT+05

IND

10

ACT+03

ACT+03

7

7

ACT+03

3

ACT+10

IND

IND

Attachment B

REVISION 3_4

RECORD SERIES TITLELABOR RELATIONS NEGOTIATION FILES


RETENTION YEARS YEARS WHEN TOCATEGORY ACTIVE INACTIVE FILM/SCANLEGS000 ACT+03 IND UC

OFFICE OFRECORD


LABOR REL NA INDCOMMENT

LEGAL SERVICE COPIES (SUBPOENAS, ETC)

MARKETING ACTIVITY RECORDS

OPERATIONS & MAINTENANCE GENERAL

OPERATIONS SCHEDULING RECORDS

OPERATIONS PULLOUT SHEETS

OPERATIONS PLANNING LINE FILES

OPERATIONS SAFETY & TRAINING RECORDS

VEHICLE ACCIDENT/INCIDENT REPORTS

VEHICLE ACCIDENT SUMMARY SHEETS

OPERATIONS CONTROL CENTER TAPES

OPERS CTRL CTR TAPES (MAJOR INCDNT)

OPERATIONS CTRL CTR DIV TELEPHONE TAPES

OPS CTRL CTR DIV TELEPHONE TAPES (MAJOR)

VEHICLE MAINTENANCE RECORDS

OPERATIONS EQUIPMENT DAMAGE RPT

TRANSIT POLICE RECORDS

TRANSIT POLICE DISPATCH TAPES

SAFE/FREEWAY SERVICE PATROL RECORDS

LEG9000 1 NA NA BD SEC

MAR1000 3 NA NA MKTG

OPM1000 2 3 NA OPS

OPM2000 2 8 NA SCHED

OPM2001 01 MO 10 NA OPS

OPM2002 ACT AR WC OPS PLNG

OPM3000 5 NA NA OPS

OPM3001 01MO 10 NA OPS

OPM3002 2 1 NA OPS

OPM4000 1 NA NA OPS

OPM4001 1 IND NA OPS

OPM4002 06 MO NA NA OPS

OPM4003 3 IND NA OPS

OPM5000 1 LOV+02 NA OPS

OPM5001 1 5 NA OPS

OPM6000 2 4 NA TP

OPM6001 04 MO NA NA TP

OPMT000 2 1 NA SAFE

NA 1

NA 3

NA 5

NA 10

NA 10

NA AR

NA 5

5 10

NA 3

NA 1

NA IND

NA 06 MO

NA IND

NA LOV+03

NA 6

NA 6

NA 04 MO

NA 3

REVISION 34

RECORD SERIES TITLEMOTORIST ASSIST FORMS - SCANNED

Attachment B


RETENTION YEARS YEARS WHEN TO OFFICE OF YEARS TO TOTALCATEGORY ACTIVE INACTIVE FILM/SCAN RECORD KEEP COPIES RETENTION

OPM7001 06 MO 06 MO NA SAFE NA 1COMMENT

SCAG OVERALL WORK PROJECT

PLANNING & ALLOCATION ~I~!~,S~

BENEFIT ASSESSMENT ADMIN FILES

PUBLIC AFFAIRS/COMMUNITY RELATIONS

PUBLIC MEETING FILES

PUBLIC COMMENT LETTERS

GOVERNMENT RELATIONS RECORDS

PUBLIC AFFAIRS (PRESS RELEASES, PHOTOS)

EMPLOYEE NEWSLETTERS/ALL STAFF MEMOS

SUBJECT AND REFERENCE MATERIALS

CODES:AR=ANNUAL REVIEWACT = WHILE ACTIVEGR = IF GRANT-FUNDED, SEEADM5000IND = INDEFINITELOS = LIFE OF SYSTEMLOV = LIFE OF VEHICLEMO = MONTHPA = POTENTIALLY ARCHIVALUC = UPON COMPLETIONV = VITAL RECORDWC = WHEN CREATEDWU = WHILE USEFUL

PPA1000 3 NA

PPA1001 3 3

PPA2000 ACT+01 IND

PUB1000 3 IND

PUB1001 1 IND

PUB1002 1 IND

PUB2000 5 NA

PUB3000 5 IND

PUB4000 3 IND

REF1000 ACT NA

NA PP NA

NA AREA PP NA

WC BA NA

WC MULTIPLE NA

WC MULTIPLE NA

WC MULTIPLE NA

NA GOVT REL NA

WC PUBLIC NA

WC MULTIPLE 1

NA MULTIPLE NA

3

6

IND

IND

IND

IND

5

IND

IND

ACT

PA

PA, GR

PA, GR

PA, GR

PA, GR

PA

REVISION 34

RECORD SERIES TITLENOTES:

Attachment B



OFFICE OFRECORD


* ORIGINAL TO THIRD PARTYCLAIM ADMINISTRATORAND/OR LEGAL COUNSEL FORDISPOSITION** IF SIGNIFICANT, COPY TOHARD DRIVE OR DISK ANDMAINTAIN AS ADM1003***MAINTAIN 1 YEAR AFTERSEPARATION OR 3 YEARSAFTER HIRE DATE, WHICHEVRIS LATER.REV. 1 APPROVED BY THE 5/24/96BOARD OF DIRECTORS ONREV. 2 APPROVED BY THE 6/25/97BOARD OF DIRECTORSREV. 3 APPROVED BY BOARD9/28/98OF DIRECTORSREV. 4 TO BOARD OFDIRECTORS FOR APPROVAL

PART OF LEG4000

Attachment C

RESOLUTION

Resolved that the Board of the Los Angeles County Metropolitan TransportationAuthority does hereby authorize the revision of the Los Angeles County MetropolitanTransportation Authority Records Retention Schedule as indicated on the attached schedule.

CERTIFICATION

The undersigned, duly qualified and acting as Board Secretary of the Los Angeles CountyMetropolitan Transportation Authority, certifies that the attached is a tree and correct copy of aResolution adopted at a legally convened meeting of the Board of Directors of the Los AngelesCounty Metropolitan Transportation Authority held on September 23, 1999.

Michelle JacksonInterim Board Secretary

DATED:

september 16,1999 subject: revised mta records retention...

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