Seneca Waterways Council, BSA

Camp Babcock-Hovey

2016 Leaders Guide

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Changes for 2016

1) Babcock-Hovey will NO LONGER REQUIRE "permission to shoot" forms for any Scout

interested in Rifle, Archery, or Shotgun activities. Age requirements imposed by the state are

still in effect, however individual permission forms are no longer required. If a parent does not

want their son to participate in BSA Shooting Sports activities, then it is the responsibility of

the parent and scoutmaster to ensure the boy is not signed up for those activities (including

MBs and other activities)

2) New Merit Badges: Photography, Journalism, Music, Computers, and Signs / Signals and

Codes will be offered on Monday / Tuesday night (need to attend both nights) or during

morning MBs.

3) The “Coupon” System we started week 2 in 2015 will continue. Leaders will get a complete

list of Monday / Tuesday events at the Sunday night meeting after dinner. They will then

select coupons for each Scout’s activities for Monday / Tuesday night at the 9:30 AM Leaders

meeting Monday morning and again Tuesday morning.

4) During the Friday Night Chicken BBQ, Area Directors will all be on the porch of Penn Yan

Lodge during the meal to answer any questions you may have about Blue Cards.

5) The new renovation of the Personal Fitness area is expected to include a sand volleyball court,

a “tough mudder” style activity, as well as several new games and activities.

6) Daily SPL Meetings will be after lunch at Penn Yan Lodge instead of Eagle Lodge.

7) We have gone online to Tentaroo for registration / fees:

○ Registration payments will be taken online

○ Merit Badge related fees will be included when individuals register online

○ Pre-order 2016 Camp Shirts will be available to order before June 3rd

○ Pre-order Friday night chicken BBQ tickets will available for units

*** Note: In 2012 SWC Aquatics Committee established the policy that “pre-camp swim

checks” will be accepted by all SWC camps for SWC troops, except in the case of Scouts taking

Aquatics merit badges. Anyone taking an Aquatics MB must take a swim check at the camp.

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The Boy Scouts of America Mission Statement

It is the mission of the Boy Scouts of America to prepare young people to make ethical choices over

their lifetimes by instilling in them the values of the Scout Oath and Law.

Contacts

The “2016 Guide for Unit Leaders” and all forms are available online at the Seneca Waterways Council website camping page at www.senecawaterways.org

Seneca Waterways Council 2320 Brighton-Henrietta Town Line Road, Rochester, NY 14623

Camp Operations Director: Don DeClerck, 585-374-5770

Email: don.declerck@scouting.org

Director of Support Services: Christopher Guarniere

Email: chris.guarniere@scouting.org

Council Executive: Stephen Hoitt, 585-241-8550

Camp Babcock-Hovey

Before Camp Opens: Camping Season: June 23-Aug. 5

Seneca Waterways Council Camp Babcock-Hovey, BSA

585-244-4210/Fax 585-244-9403 7294 County Rd. #132

Email: camping@senecawaterways.org Ovid, New York 14521

Website: www.senecawaterways.org Telephone (607) 869-3841

Fax (607) 869-5341

Mission Statement

It is the mission of the Seneca Waterways Council Boy Scout summer camping

program to provide each Scout with an outdoor experience through which he has

opportunities to: be challenged; work toward advancement; be active with his

troop, patrol and others; achieve while learning; develop as a person; enjoy the

Outdoors; and have fun. This booklet outlines the possibilities toward mission

fulfillment.

Questions? Call the Seneca Waterways Council Camping Department at 585-241-8545

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Babcock-Hovey…...our traditions continue

“Scouting At Its Best”

Dear Unit Leader:

As Camp Director, it is my goal to provide your troop with the best summer camp

experience available. The goal of the camp staff is clear: to accommodate your

Scouting needs here in every possible way. If there is something you need that we can

help provide for you, please do not hesitate to ask.

To help with your pre-camp preparation, please review the information in the leader

guide. If you encounter a question that the leader guide does not answer, please feel

free to contact me at any time.

Please check with your Scouts and their parents to make sure you know any issues they

may have at camp, and communicate those with us. We can facilitate almost any need,

from dietary to merit badge and program, as long as we know about it.

In 2015, our area directors had a wealth of experience. Three directors each had over

20 years of staff experience (including my 25th summer on camp staff); three others

had 15 years of staff experience and many more had at least 7 years experience. Please

let us know any needs you have. I am confident we can work with you to enhance each

boy’s summer camp experience.

Yours in Scouting,

Spinner Trotsky

Jay Laitenberger Michael Chapin Camp Director Program Director Jlaitenberger@gmail.com mac492@cornell.edu 585-727-9196

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Table of Contents

Mission & Goals 20 Camp Facilities 3 General Information Outdoor Code

Scouting: A Program for Everyone Environmental Statement Administration Summary Council & Camp Directory

4 Camp Administration’s Letter 21 Unit Service

Camp Leaders Orientation Camp Director’s Mug Up 6 2016 Camping Opportunities Senior Patrol Leaders Meeting

The Three types of Scout Camping Training 2016 Camp Sessions, Reservations Tour Permit: Out of Council Units

8 2016 Camp Fees 22 Daily Schedule Camping Fees Payment Incentives-Paid in full by May 21 23 The Program Camperships 2016 Camping Fee Schedule 24-26 Program Areas Leaders Fees, Refund Policy Aquatics, Field Sports,

Nature, the AC, Scoutcraft, Shooting Sports, 9 - 10 Be Prepared For Camp Health Lodge, Trading Post, & Chapel Required Medical Forms Accommodating Special Needs 28 Footsteps of Hiawatha Food Service The First Year Scout Program Friday Night BBQ Boy Scout Uniform The Trading Post Contacting Scouts & Leaders 29 - 31 Special Programs

Hiawatha’s Warriors 11 Leadership and Conduct Baden Powell Patrol A Word about You & the Camp Staff Hovey’s Heroes Troop Leadership Camp Wide Events The Senior Patrol Leader @ Camp Wednesday Lunch

Camp T-Shirt Day 12 - 13 Emergency Procedures 14 Wildlife In Camp 32-38 Merit Badge Information Animal Bites & Scratches Insects Wildlife Encounters Guidelines for Animal Safety

39-48 Camp Forms 15 Camp Policies 16 - 17 Youth Protection @ Camp 49 Paperwork Flow at Check In Child Abuse Intrusion of Unauthorized Persons Release of Minors Verification of No-Shows 18 - 19 Check-In & Check-Out

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Timeline of information specific for leaders:

Sunday:

12:00 - Camp opens for troops to move in, staff coordinators take troops on a tour of camp

(including the dining hall, trading post, health lodge then the pool for swim checks).

After Dinner - Scoutmaster Meeting: after dinner there is a scoutmaster meeting in Eagle

Lodge. Assistant scoutmasters should take the troop back to the campsite. This is the opportunity to

talk to directors about merit badge changes or any other questions.

After Dinner - SPL Meeting: After dinner there is a senior patrol leader meeting on the porch of Eagle

Lodge. This is where SPLs will set up the afternoon patrol activities for each patrol. These activities

are based on age-group appropriate programs that each patrol is interested in,

Each weekday:

9:30 AM - Scoutmaster Meeting: Each morning, a leader should attend about a 60 minute

meeting with the Camp Director in the dining hall. This provides information for the next 48 hours

worth of activities in camp. This is the opportunity to get everything you need to make each day as

smooth as possible. (This is the format used starting with week 2 in 2015)

After lunch: SPL Meeting: After lunch there will be a SPL meeting on the porch of Penn Yan Lodge

to answer any questions and go over any activities troops / patrols need to prepare for.

Friday:

5:00 - Campfire at the stage.

6:00 - Chicken BBQ at the dining hall.

6:00 - Blue Cards and other accomplishments are available in envelopes at Penn Yan Lodge.

❖ Staff coordinators are available to do campsite checkouts anytime after 4:00. Please arrange

your inspection time with your site coordinator that checked you in Sunday.

❖ Area directors will all be on the porch of Penn Yan Lodge during the BBQ to answer any

questions you may have about each Scout’s accomplishments.

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2016 Camping Opportunities

Traditional Camping Three weeks of Traditional Camp are offered (7/10/15, 7/17/15, 7/15/15). Campers are housed in two-man

canvas tents on wooden platforms or four-man wooden lean-tos. All are furnished with a bed and mattress for

each camper and leader. All meals are prepared by the food service staff and are served in the camp’s dining

hall. Wednesday evening troops will eat in site. Hot dogs will be provided or troops can provide their own

food. Some troops opt to order food from a local venue. Latrines are provided in each site, and centralized hot

shower facilities and flush toilets are available for campers and leaders.

Provisional Camping For Scouts who cannot attend with their troop or are just looking for another week at camp, a week of

provisional camp can be accommodated. These individuals will stay under the guidance / supervision of

another troop or the leadership of the camp staff.

2016 Camp Season

Session 1: Eagle Flight and LDS-Friendly Week - July 3-9 Session 2: Traditional Camp - July 10-15 Session 3: Traditional Camp - July 17-22 Session 4: Traditional Camp - July 24-29 Session 5: Expedition Camps - July 31- August 5 → Aquatics Camp, Shooting Sports Camp, Sci-Tech Camp, Scoutcraft Camp, Explorer EMS First

Responder Camp, Venturer Camp, and High School Cross Country Camp. *All traditional camp weeks begin at noon on Sunday and end by 8:00 pm on Friday Troops should not plan

to arrive on Saturday or before 12:00 noon on Sunday. Requests for special arrangements must be made

in writing with advance notice to the Camp Director.

CAMPSITE POLICY Troops made campsite reservations when they turned in their deposit. We reserve the right to make changes

necessary to best accommodate campers.

Tour Plan / Council Membership Report - Out of Council Units All out of council units must provide a properly completed tour plan on arrival at camp. In addition, the unit

must acquire a unit roster print out from their home council that lists currently registered youth and adults.

This ensures that participants are covered by their home council’s accident and sickness policy.. Please see

your local council service center for forms and information.

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2016 Camp Fees

Early Bird Registration Not Early Bird Registration

$100 Site Deposit before 12/18 $100 Site Deposit after 12/18

March 11, 2016 $100 per Scout / Adult to hold number of youth attending.

$100 per Scout / Adult to hold number of youth attending.

April 28 – Early Bird Payment Deadline

$335 total paid per Scout $180 total paid per Adult

$365 total paid per Scout $200 total paid per Adult

May 18 – Regular Registration Deadline

$365 total paid per Scout $200 total paid per Adult

$365 total paid per Scout $200 total paid per Adult

After May 18 – Late Registration $380 total paid per Scout $200 total paid per Adult

$380 total paid per Scout $200 total paid per Adult

Brother Discount (first week only) $25 per sibling attending $25 per sibling attending

Additional Weeks of Camp In council rate only – OOC = $250

$190 total paid per Scout paid by 4/28

$235 total paid per Scout after 4/28

Adult Discounts (5 Scouts = 1 Free Adults) (10 Scouts = 2 Free Adults) – No discounts beyond 2 free adults

Scouts that join between May 1 and the start of camp will receive early bird prices Early Bird Pricing – Plan ahead for Great Savings!

Early bird pricing is a significant discount for Scouts and Adults attending camp. In order for a unit to qualify for early bird pricing three steps

must be completed. Early bird is earned by the Scout or the Adult that is attending based on meeting the deposit and payment deadlines.

1) Turn in the campsite reservation form by 12/18 with estimated number of youth and adults attending. This step should be completed with

the paper Campsite Reservation form and include site deposit

2) Make a deposit payment of $100 for each Scout and Adult that is attending camp. Your campsite bunk count is based on this deposit

number. This step should be completed online.

3) Make final early bird payments for Scouts and Adults by the camp’s Early Bird Payment Deadline. This step should be completed online.

Adult Discounts: New in 2016…. Bring five Scouts to camp and one adult camps free. Bring ten Scouts to camp and two adults camp free.

You take the time out of work to make camp happen for your Scouts and we thank you!

Bring a Troop Bonus: If a troop that has not camped at Massawepie Scout Camps or Camp Babcock Hovey in the 2014 or 2015 camping

seasons attends camp in 2016 with at least ten Scouts, and identifies you or your troop as a reference, your unit will receive $200 in your unit

account at the Scout Service Center. Excludes new units started after January 2015. Camp is more fun with friends, bring them to camp with

you!

Refund Policy: Boy Scout and Leader deposits are nonrefundable and are linked to an individual scout name,

therefore early bird deposits may be transferred to another scout, but the cost to attend for the replacement

scout would be the regular price of $365 if paid after the early bird deadline. PARTIAL REFUNDS will only be

considered for cancellations due to medical reasons or summer school. Medical cancellations will require a doctor’s note;

summer school cancellations will require a note from a guidance counselor or other school official. $50.00 of all fees paid

will not be refunded regardless of the reason for the cancellation. Request for partial refunds must be made no later than

August 31st. Requests made after that date will NOT be considered.

Camperships: The Seneca Waterways Council believes that all Scouts should be able to attend summer resident camp,

regardless of their financial situation. Campership funds are available from the council to assist local Scouts who may

have difficulty affording the full camp fee. Applications are available at the Council Service Center (585-244-4210).

Deadline for Campership Application submissions is April 15, 2016.

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“Be Prepared” at Babcock-Hovey

Required Medical Forms Upon entering camp, each leader, scout, and staff member will undergo a recheck of their doctor’s physical.

Any physical limitations or conditions are to be noted and followed. Medical examination forms are available

from the council office. Each camper must have a current BSA Annual Medical Form including the New York

State required addendum (see form section). All forms must be signed by a doctor and filled out

completely (including month & year of inoculations). All participants must have had a physical in the past

year. While we prefer the standard medical form, adults who are camping less than 72 hours may substitute a

“Health Survey and Waiver”.

Accommodating Special Needs The staff of Babcock-Hovey is committed to fully including all Scouts in all aspects of the summer camp

program. Often, meeting the needs of all campers requires minor adaptations of our facilities, staffing, and

instructional plans. Special menus, one-on-one instruction, accessible campsites, individual counseling, and

other provisions can be made for Scouts or leaders because of physical disabilities, learning disabilities,

diagnosed psychological or social difficulties, severe medical conditions, particular dietary requirements,

religious practices, or other special needs. Whenever possible, unit leaders should contact the camp director

well in advance to outline the specific needs of Scouts and leaders in their troop.

Food Service Camp Babcock-Hovey employs qualified food service personnel to provide high-quality food for all campers

and leaders. Three meals per day are served in the central dining hall, beginning with Sunday dinner and

ending with Friday dinner. A licensed dietitian has reviewed the menus for balanced nutrition. If Scouts or

leaders have special dietary needs, please contact the camp office two weeks prior to your troop’s arrival.

Requests made at the time of arrival may not be accommodated. We want your stay at camp to be

enjoyable; please communicate your needs as soon as possible.

Friday Night Picnic Each Friday night after the campfire we host a Picnic for all the scouts and their families. Everyone should

attend. This is a wonderful opportunity for scouts, staff, and parents to meet each other. The cost for adults

(and children 11 and older) is $8.00, children 4 to 10 is $5.00, and no charge for under 4. Scouts and leaders

who have attended camp do not need to pay an additional fee. We request that all Picnic tickets be purchased on Sunday when checking in or previously on Tentaroo,

however they may be purchased throughout the week at the trading post.

Boy Scout Uniforms at Camp The official Boy Scout Uniform or Field Uniform (Class “A”) consists of the official shirt, belt, shorts, and

socks. This uniform is worn each day for evening retreat and dinner, as well as for Vespers. It is also

appropriate for opening and closing campfires. The Activities Uniform (Class “B”) consists of Boy Scout shorts and a Boy Scout T-shirt with belt and socks

and is appropriate at all other times. The content of all clothing and hats should be consistent with the

principles of the Boy Scouts of America.

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Trading Post A full service trading post is operated at camp. It is stocked with Camp Babcock-Hovey custom items,

including patches and T-shirts, Official Boy Scouts of America gear, merit badge pamphlets, handicraft kits,

and an assortment of soda, ice cream, and snacks. Regular business hours are posted at the Trading Post.

Generally, the Trading Post is closed during meals, camp-wide campfires, and vespers services. Scouts and

units tell us they typically bring around $50 per person (or $10 a day) spending money. CASH, CREDIT CARDS, AND CHECKS ARE ACCEPTED.

Contacting Scouts and Leaders by US Mail Parents may wish to send mail or packages to their child at Babcock-Hovey. Please realize that sometimes

letters may cause homesickness. Excessive letters and packages may become problematic. Mail should be

addressed in the following manner; Camp Babcock-Hovey, BSA Scout’s Name Troop # 7294 County Rd. #132 Ovid, NY 14521 An out-going mailbox is provided in camp for use by Scouts and leaders. Postage stamps are available at the

Trading Post. United Parcel Service (UPS) makes daily deliveries.

Concerning Telephone Usage The Camp Business Telephone is: 607-869-3841 Please use the camp telephone number for business and emergency calls only. The camp clerk will take a

message and deliver it to the camper or leader at the next meal. Individuals will be summoned to the phone

only in cases of emergency. Babcock-Hovey has fax capabilities if the urgent need arises. Wifi is available for

the convenience of leaders attending camp.

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Leadership and Conduct

A Word About You and the Camp Staff The camp staff is here to assist you, the troop leaders, in making possible a truly great camping experience for

your troop. But please remember one thing as you go into this big adventure of camp: the staff will help, assist, and

accommodate you in every way they can, but they will not take over your troop. In working together for the welfare

of your Scouts, you will find a strong bond of friendship. You are the leader; you are the person your boys know and

respect. You give them understanding and leadership, maintain discipline, and you give them the adult direction and

counsel needed in camp. Do this, and the boys will look back many years hence and recall with fond memories their

association with you in camp.

Troop Leadership All troops must have at least two adult leaders in camp at all times, one of whom must be 21 or older. The New York

State Department of Health requires Seneca Waterways Council to maintain records at camp of the qualifications of all

adult leaders.

All adults in camp must be registered members of BSA (i.e. have submitted a properly filled out BSA Adult Registration

Application, with all required approval signatures, and been accepted). Registration in the BSA satisfies the background

check requirement of the NYS DOH.

All leaders must bring with them to camp verification that they have completed youth protection training. All

adults in camp must have completed Youth Protection Training prior to attending camp. Youth Protection Training can be

taken in a class format through your district or council or can be taken online by visiting www.senecawaterways.org or

http://olc.scouting.org.

All adults in camp must complete the Adult Camp Leader Roster Form, which can be found in this guide or at

www.senecawaterways.org.

If troops are going to use “Rotating Leaders, i.e. if the same two adults will not be present all week, a leadership roster

indicating anticipated arrival and departure times must be filed with the camp office at registration. At no time may a

troop be left without two-deep leadership in place.

The Senior Patrol Leader Check-List

The SPL can best do his job by:

Attending the daily SPL meetings starting on Monday at 1:00 (after lunch) and making announcements about upcoming

camp activities.

Being responsible for the troop bulletin board: fireguard chart, waiter schedule, and troop duty roster.

Coordinating your troop’s participation in all camp-wide events.

Make sure that Scouts in your troop observe Taps and are respectful of other units.

Maintain the health and cleanliness of your troop campsite, delegating leadership as appropriate. Conduct an inspection

before the Camp Commissioner visit each day.

Complete a youth leader evaluation form and return it to the camp office before departure.

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Emergency Procedures

When the Emergency Alarm Sounds All areas are linked to the camp office via cell phones. When an emergency alarm sounds, directors will take charge

immediately and close all program activities. Unless instructed otherwise by the area director, all campers and adult leaders

are to return to their campsites and take a head count. The campsite will send two runners to the camp office to report that

everyone is accounted for. Campers will be able to resume activity when the all clear has been given.

Missing Persons If a person is believed to be missing, the following steps should be taken. 1. The nearest staff member should be notified immediately. 2. The camp office will immediately be informed. 3. The missing person will be paged over the public address system. 4. All information about the last whereabouts will be gathered. 5. Runners will be sent to program areas and other likely places the person may be found. These include special

activities, a friend’s campsite and their own tent. Do not venture into ravines or heavily wooded areas looking for

the person. 6. If the person has not been found after the initial check, the Lost Person Procedure will begin.

The Lost Person/Swimmer Procedure 1. The emergency alarm will be sounded. All staff are to close their areas and report to the Camp Office. The

lakefront staff will remain at the lakefront. Campers and leaders will return to their campsites, take a head count,

and send two runners to report the status of their unit at the Camp Office.

2. Staff will be given instructions upon arrival to the office. The Aquatics staff will begin a Lost Bathers Search at

the lakefront.

3. If the person has not been found in a reasonable amount of time, the Seneca County Sheriffs Dept. will be notified.

SERIOUS INJURY OR DEATH The Camp Director should be notified as quickly as possible after the accident or discovery of the situation. Medical help

will be dispatched.

CHILD ABUSE Notify the Camp Director immediately upon suspicion. The report is to be kept confidential. Give the Camp Director as

much information as you know. Don't conduct a personal investigation yourself; protect the dignity and privacy of all

involved.

CHEMICAL SPILLS The Camp Director should be notified as quickly as possible after the spill or discovery of the spill. The Camp Ranger

will direct correcting the situation.

Fire Safety Plan If a fire should occur in your campsite, follow these steps: 1. Immediately alert the staff. The alarm will be sounded.

2. Clear everyone away from the fire. Do not risk injury in order to fight the fire.

3. The staff will arrive to fight the fire.

4. The fire dept. will be alerted if the fire cannot be easily controlled.

Be sure to use your Troop Fireguard Plan.

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Emergency Procedures (con’t)

WEATHER RELATED EMERGENCIES

Troops will be instructed as necessary depending on conditions.

1. Flood a. See general procedures.

b. When storm is over, resume activities. c. Camp staff should be prepared to act at any time during flood danger.

2. Lightning Storm a. Take cover and stay low. b. Fire fighting teams should be prepared to act at any time during the storm.

c. No aquatics or showers during thunderstorms.

3. Tornado a. Take immediate cover in any nearby ravine or low area. b. See general procedures in effect after the storm has passed.

4. Hurricane/High Winds a. Take immediate cover in a building or ravine. b. See general procedures in effect after the storm has passed.

5. Hailstorm a. Take immediate cover in the nearest shelter or tent and let the storm run its course. b. See general procedures in effect after the storm has passed.

6. Earthquake a. See general procedures.

Evacuation Plan If at any time while camp is in session it is deemed necessary to evacuate the camp, follow theses steps: 1. The emergency alarm will be sounded.

2. The Camp Director will contact the South Seneca School Bus Garage by agreement with the local school system.

Shelter will be sought at the South Seneca High School.

3. The Program Director shall be in charge of the evacuation. Area Directors will serve as assistants.

4. The bus drivers will transport everyone to the school.

5. The Camp Director and Ranger will remain behind to secure the camp.

Illness and Injury Reporting It is important that ALL illness or incidents get reported to the Health Officer immediately. The Health Officer and Camp

Director shall determine if any further reporting needs to be done. Reporting procedures require that any accident or illness

that results in death, requires resuscitation, admission to a hospital, injuries such as broken bones, lacerations/cuts requiring

stitches, and other injuries and illnesses as defined by the Seneca County Health Department, be reported to the Seneca

County Health Department at (315) 539-1945 within 24 hours.

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Wildlife In Camp

Animal Bites and Scratches In the event of a wild animal bite or scratch, notify the Health Lodge immediately. This is especially important

when raccoons, skunks, and bats are involved. Any contact with a wild animal should be reported, no matter

how minor. If you are bitten, get help immediately. Someone should try to watch the animal from a safe distance. After the

Ranger arrives, an attempt will be made to capture the animal. The Seneca County Health Office will be notified

immediately. Please keep clear of all animals. Under no circumstances is the baiting of animals allowed. Any animal that

is overly tame or aggressive will be suspect. Daytime activity is also an indication that an animal may be rabid.

Notify the nearest staff member if you see any animal that you suspect is rabid.

Insects Due to concerns of mosquito bites, individuals are encouraged to use DEET or other insect repellent in liquid or

cream form. Use only as directed. NO AEROSOL CANS

Wildlife Encounters It is recognized that in a summer camp facility there can be encounters with a variety of wildlife. Staff, leaders

and all campers should adhere to the following procedures. All wildlife that might be encountered (in campsites,

program areas, or on the road/trails) should be avoided. Campers should be removed from the area until the

animal leaves or the Ranger dispatches the animal. (The exception would be merit badge classes where Scouts

are working on observations: Environmental Science, Mammal Study, etc.). If an animal is acting strange

(aggressive or friendly), contact the Ranger to remove the animal. In most cases if people leave the wild animal

alone, it will leave them alone. This pertains to all mammals, especially bears, deer, raccoons, skunks,

woodchucks, squirrels, bats, and wild cats and dogs. All avian species (birds) should be avoided also. This

includes dead, dying and live animals and birds. No one (without authorization of the Ranger) should pick up a

dead animal or bird. If anyone should come across a dead animal or bird contact the Ranger or the main office

at Penn Yan Lodge.

General Guidelines For Animal Safety Keep a clean campsite

Keep food and smellables out of your tent

At night lock food and smellables up tight

Never approach or follow wild animals

Do not feed wild animals

Do not mistake a passive animal as a sign of safety

Never tease or attempt to pick up wildlife

Leave young animals alone; a protective mother is usually nearby

Notify Camp Ranger or Camp Director of strange animal behavior

Never act aggressively toward wild animals

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Camp Policies

Smoking policy It is the responsibility of the BSA to protect the health and safety of the boys in our program. It is the policy of the BSA

that leaders should not use tobacco products in any form in the presence of youth members. Extreme care should be

exercised to provide a smoke-free environment for all Scouting participants. To that end: - No smoking will be allowed in any structure owned by Seneca Waterways Council. - No smoking will be allowed in tents on Seneca Waterways Council property. - Smoking will be prohibited near the entrances/exits of council owned structures. - All Scouting functions will be conducted on a smoke-free basis. - Smokers will use discretion when selecting a time and place to smoke.

Motor Vehicles and Parking Parking is restricted to the upper parking lot. Handicapped persons may park in designated spots near Penn Yan Lodge.

Please see the Camp Director or Camp Ranger to make handicapped parking arrangements. Please drive slowly and

carefully at all times. The camp speed limit is 10 mph. This applies to all roads in camp. Under no circumstances are

Scouts or leaders to ride in the back of a pick-up truck. This is BSA policy. One vehicle from each unit can be driven

into campsites to unload and load as needed. Except for Seneca & Cayuga, units must unload at designated areas. This is weather permitting so all units should be prepared to transport heavy equipment with hand trucks or wagons.

Pets

No pets, except service animals, are allowed in camp. For the safety of all, please leave your pets at home. Please

inform parents and visitors of this policy!!!

General Safety Rules 1. Staves (walking sticks) may only be used in the manner for which they were intended. 2. No liquid fuels are allowed on council property. 3. No sheath knives are allowed. 4. No Projectile Launching (Shooting Devices) shall be brought to camp unless prior arrangements are made with

the Camp Director, Shooting Sports Director, and Program director. 5. The ravines are off-limits unless accompanied by staff. 6. Camouflage clothing is NOT allowed. 7. Scouts or leaders should not enter another unit’s campsite unless granted permission. 8. Bare feet are not allowed in camp with the exception of the pool and the shower houses. 9. Lake shoes or sneakers must be worn at all lakefront activities. 10. Fires are to be built in designated areas only. Do not cut live or dead standing trees unless it is part of an approved

conservation project. 11. The COPE area is closed at all times unless the proper personnel are staffing it and permission to enter has been

granted. 12. Scouts must be in their campsites by call to quarters (9:45 pm). 13. The golf course is off-limits. 14. Driving off the main roads is not permitted unless the Camp Director, Camp Ranger, or Campmaster has granted

permission to do so. 15. Everyone must conform to the health and safety regulations of the BSA and the New York State Health Dept.

(The Camp Director, Camp Ranger, or Campmaster in charge at that particular time holds final authority.)

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Youth Protection at Camp

Troop Scoutmasters should review youth protection guidelines with all adults who will be serving as

leaders in camp.

The following barriers to abuse within Scouting are used at camp to ensure the safety of our youth

campers. We expect adult leaders to follow these guidelines at all times:

➢ Two deep leadership is required at all times.

➢ No one-on-one contact: Personal conferences must take place in plain view of others.

➢ Respect of privacy: Separate shower facilities are provided for youth (under 18) and adults

(18 and older). Adults may intrude only as required for health and safety.

➢ Separate accommodations: Youth Scouts may not share a tent with an adult unless the adult

is a parent. Male and female leaders may not share a tent unless they are married.

➢ Proper preparation for high-adventure activities: Activities with elements of risk should

only be undertaken with proper equipment, clothing, supervision, and safety measures.

➢ No secret organizations are recognized by the Boy Scouts of America. All aspects of the

Scouting programs are open to observation by parents and leaders.

➢ Appropriate attire: Proper clothing is always required

➢ Constructive discipline: Discipline should be constructive and reflect Scouting’s values.

Corporal punishment is never permitted.

➢ Hazing prohibited: Physical hazing and initiations of any type are prohibited and may not be

included as part of any Scouting activity.

➢ Junior leader training and supervision: Adult leaders must monitor and guide the

leadership techniques used by junior leaders to ensure that Boy Scouts of America policies are

followed.

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Youth Protection at Camp (con’t)

Child Abuse If at any time you suspect a scout has been mistreated, neglected, or physically or emotionally abused notify the Camp

Director immediately. If the Camp Director is not available, report the situation to the Program Director, Business

Manager, or Scout Executive. Do not investigate any situations that may occur. Keep information confidential and share

only with the appropriate authorities.

Procedures for Intrusion of Unauthorized Persons All participants and visitors must check into camp by signing in the camp office. They will be issued a wristband, the color

of which will identify their purpose in camp. Someone who does not have an ID wristband should be directed to sign in at

the camp office. The following procedures have been established for the safety of the campers. It is important that everyone,

campers, leaders and staff work together to insure camp safety. 1. If an unauthorized person is suspected, please notify the closest program area director or staff member. The staff

member will direct them to sign in at the camp office.

2. If the individual resists this directive, the Camp Director will immediately question the person as to their purpose

in camp.

3. If the person flees camp, the Camp Director will file the designated report regarding unauthorized persons.

4. If the Camp Director determines it is necessary to account for all campers, leaders, and staff, the siren will be

sounded.

5. The Scout Executive will immediately be notified of the situation. The Scout Executive will determine if it is

necessary to notify the Seneca County Sheriff’s Dept.

Procedures for the Release of Minors from Camp All participants must sign out at the camp office. The following steps have been established to protect the child. 1. If a parent or legal guardian wishes to pick up their child during camp they must inform their troop leader prior to

the pick up. The parent or legal guardian must take their child to the camp office to sign out.

2. If a person other than a parent or legal guardian wishes to pick up a child during camp they must also inform the

troop leader. The troop leader, child, and person picking up the child must sign out at the camp office. A Camper

Release Verification form (shown in the Forms section) needs to be completed before the child is released. Proper

identification must be furnished. The Camp Director reserves the right to call and confirm with the parent or legal

guardian regarding their child’s release from camp.

Absentee or No Show Verification When units arrive at camp they are to check in at the camp office immediately. The troop leader will present a current

roster of boys attending camp. Any camper whose name is on the roster and who is not present will be verified. The

Absentees/No Shows Verification Form (included in the Forms section) will be used. A parent may use the bottom portion

of this form to provide the camp with signed permission for their child’s absence. The troop leader upon check in should

present the signed form. The following steps have been established to protect the child. 1. If a reason is not known for the camper’s absence, the Camp Director or a designee will make a phone call to

determine the camper’s whereabouts.

2. If contact has not been made within 24 hours of the start of this process, the Camp Director will notify the Scout

Executive. The Scout executive will determine if it is necessary to notify the Seneca County Sheriff’s Dept. Leaders are encouraged to read their “Guide to Safe Scouting” for additional information.

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Check-In and Check-Out

Please do not arrive at camp for any reason prior to 12:00 pm on Sunday. The designated arrival time for units is

between 12:00-3:00 pm on the Sunday beginning each week. Please do not instruct parents to arrive any earlier than 12:00 pm. Scouts will not be admitted beyond the parking lot until

their unit leadership has arrived and the troop officially checks in. Please instruct all Scouts to arrive at one time, as a unit. Troops will be checked in as a troop, not as individuals. All vehicles should park in the main parking lot. Please do not walk or drive into camp until your unit coordinator meets

you. While you are waiting, you should consolidate troop and personal equipment into one vehicle. One vehicle from each

unit will be allowed to make one trip into their campsites, except for Seneca. Units in Seneca may unload at the Family

Cabins. All other vehicles must unload in the parking lots. All units should be prepared to transport heavy equipment

with hand trucks or wagons. Friday BBQ tickets for guests (non-camper / leader) may be purchased at the Trading Post or previously on Tentaroo. Promptly at 12:00 pm, a unit coordinator will be in the main parking lot to meet you and guide the troop through the

check-in process. The unit leader must proceed directly to the Camp Office to check-in. You should bring a revised roster,

program changes, and any information concerning additional leadership or scouts that will be late or leaving camp. Also

bring copies of receipts for camp fees paid, camperships awards, and other financial transactions that may have a bearing

on balance of camp fees. The rest of the troop will go to the campsite to unload and change into swimsuits. There will be medical rechecks,

followed by swim checks, a dining hall orientation, and a camp tour. Scouts and leaders should bring medical forms and

any prescription medication with them at this time.

Physical Exams and Re-Checks A physical re-check is given to each person to make sure he or she can participate in all camp activities. All prescription

and non-prescription drugs must be brought to the Health Officer at this time. Troops will be assigned a lockable medical

box to store their medications in. Each medicine will be logged and a copy of the log sheet will be kept by the health

officer and the scoutmaster.

Swim Checks Each person will be given a swim check at the pool. This check will allow the staff to determine the appropriate

swim level for each person. IF a troop does pre-camp swim checks, then the following Council Aquatics

Committee policies apply: ● Pre-Camp swim checks will be allowed for IN COUNCIL troops, but not for merit badges.

● Pre-Camp swim checks will not be allowed for Out of Council troops or for IN COUNCIL Scouts taking

Aquatics Merit Badges.

Leaders/SPL Meeting An opening leaders meeting will be conducted in the Eagle Lodge immediately after dinner. We will preview

the week and address any concerns as well as an introduction to key staff. This is also an opportunity to address

any merit badge or program changes. SPLs will meet with the Program director at the same time to set their

afternoon schedule and go over other issues.

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Friday Check-Out & Departure

A Family Picnic will be served after the campfire on Friday. The Program Director and Area Directors will be

available at Penn Yan Lodge after the campfire, to answer any program or advancement questions and clear up

issues related to merit badges before you leave camp. Blue Cards will be available for pick up AFTER

the campfire. (depending on the new online system) Troops may leave after the Friday campfire as soon as they are able to pack up and clean their site. Your unit

coordinator will be available after 4:00 for unit check-out, but may be detained until after campfire. Unit

leaders must bring that inspection form to the camp office before departure and meet with the business

manager to settle any fees and make next-year’s reservations.

You may pick up Medical Health Forms at the health office AFTER lunch. Units staying until

Saturday must notify the Camp Director in advance.

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Camp Facilities

Good Stewardship Camp Babcock-Hovey is a year-round camping facility maintained by the Seneca Waterways Council, Boy Scouts of

America. The Camp Ranger, Council Camping Committee, and volunteer Campmasters work to maintain and improve

the facilities. The continued existence and improvement of the Boy Scout summer camp program is dependent on the care

of our camp facilities. Scouts and Leaders must be good stewards of the facilities of Babcock-Hovey so that they may

remain for others to enjoy them in future years.

Campsite Equipment Each site is equipped with canvas tents, platforms, cots and mattresses or lean-tos, bunks, and mattresses based on the

recommended capacity for your site. In addition, sites contain a picnic table, dining fly, bulletin board, fire buckets, and a

latrine. In each latrine will be a 5 buckets, broom, hose, toilet brush, and toilet paper. It is the responsibility of each Troop

to keep foreign material out of the latrine (this includes feminine hygiene products). Additional supplies for the latrine

are available from the quartermaster. Equipment such as rakes and shovels may be signed-out from the quartermaster and

must be returned prior to departure. Unit leaders are responsible for proper use and care of all equipment in your site.

Your staff host will inspect the site at the beginning of the week for damage and determine if any special arrangements or

repairs need to be made. The site will also be inspected at the end of the week. Units will be charged for repair or

replacement of property and equipment damaged due to misuse. Please inform the camp office of accidental damage

as soon as it occurs.

Tent Care In order to maintain the quality and durability of our tents, please follow the guidelines below: ○ Loosen tent ropes when it rains (Canvas shrinks when drying and will tear if the ropes are too tight).

○ Do not put clothes hangers over ridgepoles; it causes tears and leaks (Hang a clothesline or improvise a method

that will not damage tents).

○ Do not put nails in tents poles or platforms.

○ Aerosol sprays damage waterproofing and are not permitted in camp.

○ No flames of any kind are allowed in tents (battery-powered flashlights and lamps should be used).

○ Tent platforms may not be moved.

○ No staples, electrical staples, fence staples, or any type of screws or nails will be put into lean-tos or any of the

latrines without the Camp Ranger’s authorization.

○ Units violating this policy will be charged a fee for this infraction.

○ Please notify the Camp Office if a tent is leaking or has a hole it it. To make it easier for repairs please use a

sharpie marker and mark the hole once the canvas is dry.

○ Do not use any duct tape to make any repairs to the tents. The glue on duct tape makes it harder to repair a tent

properly and much more effort has to go into fixing the tent properly.

Environmental Statement The Boy Scouts of America cares about our environment. All Scouts and Leaders are charged to protect and nurture our

environment, especially when at camp. Help us keep your camp clean by: Recycling: Reduce the use of all paper, Styrofoam, and plastic. Reuse containers and recycle aluminum cans. Do not bring glass containers to camp. Low Impact Camping: Be gentle to your campsite. Dispose of trash properly. Outdoor Code: Respect the wildlife of Camp Babcock-Hovey. Follow the Outdoor Code at all times. The Outdoor Code: As an American, I will do my best to: ❖ Be clean in my outdoor manners

❖ Be careful with fire

❖ Be considerate in the outdoors

❖ Be conservation minded

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Unit Service

The camp staff exists to supplement and support – (not to replace) – your troop camping program. We will seek

to meet your needs in all areas of programming. A strong working relationship between the staff and the troop

leaders is essential. Camp Babcock-Hovey employs a highly qualified staff of instructors to present a well-rounded camp program. Merit

badge and rank instruction is a key part of the summer resident camp experience. Three afternoon sessions are offered

each day, from 2:00 pm to 5:00 pm. Each program area is open for Scouts to attend special programs, work on additional

requirements, or just enjoy the fun aspects of camp. Campers are strongly encouraged to take advantage of the full camp

experience, including hiking, fishing, swimming, boating, shooting sports, and fellowship with other Scouts and leaders.

Camp Leaders Orientation

On Sunday after dinner, all Scoutmasters are Required to attend an important camp orientation meeting at the Eagle

Lodge. Information about camp policies and procedures and new program offerings will be presented, and announcements

about the weekly schedule will be made. It is also a chance to meet the key camp staff and leaders from other units.

Assistant Scoutmasters should report with the troop back to the campsite until it is time to assemble for the campfire.

Camp Director’s Mug Up Each morning at 9:30, Scoutmasters should send at least one adult representative to a leaders meeting in the dining hall.

This meeting has an agenda to go over the program of the next 48 hours. This meeting runs for about an hour and gives

out all of the information the troop needs.

Senior Patrol Leader Meetings Every day at 1:00pm, immediately after lunch Senior Patrol Leaders are invited to meet with the Program Director and

Camp Commissioners to receive important information and plan camp-wide activities. These meeting will conclude

quickly so Senior Patrol Leaders can meet their units back at their campsites and share this information before afternoon

program begins.

Camp Commissioners The Babcock-Hovey Camp Commissioners are your troop’s primary connection to the camp staff and your front-line

troubleshooter. A commissioner will visit your site each day to perform a health, safety and cleanliness check and talk

with campers and leaders. Please use the commissioners as a resource to obtain equipment or supplies; schedule special

activities, cookouts, or outposts; and solve problems or answer any questions about camp.

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Daily Schedule at Babcock-Hovey

Day Time Program Sunday 12:00-3:00 pm Unit Arrival 5:45 pm Flag Retreat 6:00 pm Dinner Program

7:00 pm Camp Leaders Orientation 8:00 pm Welcome Campfire 9:45 pm Call to Quarters 10:00 pm Taps Weekdays 7:00 am Reville

7:45 am Flag Rising 8:00 am Breakfast Program 9:15 am First Merit Badge Session

9:30 am Camp Directors Mug-Up 10:15 am Second Merit Badge Session 11:15 am Third Merit Badge Session and Swim Lessons 12:30 pm Lunch Program 1:00 pm SPL Meeting at Penn Yan Lodge

1:00 pm Siesta 2:00 pm First Afternoon Program Session 3:00 pm Second Afternoon Program Session 4:00 pm Third Afternoon Program Session 5:45 pm Flag Retreat 6:00 pm Dinner Program 7:15 pm Evening Programs 9:45 pm Call to Quarters 10:00 pm Taps (Wednesday Only) 7:15-9:00pm Camp Wide Event (Thursday Only) 7:15-8:00pm Scouts Own Service Friday 7:00 am Reville

7:45 am Flag Rising 8:00 am Breakfast Program 9:15 am First Merit Badge Session

9:30 am Camp Directors Mug-Up 10:15 am Second Merit Badge Session 11:15 am Third Merit Badge Session and Swim Lessons 12:30 pm Lunch Program 1:00 pm SPL Meeting at Penn Yan Lodge

1:00 pm Siesta 2:00-4:00 pm Merit Badge Makeup

2:00 pm First Afternoon Program Session 3:00 pm Second Afternoon Program Session

5:00 pm Closing Campfire 6:00 pm Flag Retreat 6:15 pm Family Picnic 7:00 pm Troops Check-Out & Pick up Blue Cards 9:00 pm Camp Closes

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The Program

Experience Tells Us Over the last few years, comments made by Scoutmasters in their evaluations have suggested the need for a

section of helpful hints based on previous experiences at camp. This is a collection of what experience has

taught us regarding merit badges and advancements:

1. Summer camp is not a merit badge mill, where you pay a fee and get three badges automatically. Instead, camp

offers merit badges as one portion of the overall program.

2. You should plan on a maximum of three merit badges per week per boy.

3. The most difficult badges to earn are those requiring a great deal of physical skill, coordination and stamina, i.e.

Lifesaving, Archery, Rifle Shooting, and Shotgun Shooting.

4. Complete advance written work at home; camp is not the ideal classroom for written work. The prepared Scout

comes to camp with all written work already done.

5. Boys should try doing something new at camp and get a well-rounded experience. Try a Handicraft badge, an

Ecology/Conservation badge, an Aquatics badge, and Outdoor Skills badge combination.

6. Scouts should keep in mind the physical layout of camp when scheduling classes. For example, at Camp

Babcock-Hovey it is not a good idea to schedule Lakefront and Shooting Sports merit badges back-to-back

because of the demanding walk between those program areas.

7. You should come to camp prepared. Have patrols already organized. Elect patrol leaders. Work on ideas as

patrols and have the patrol leaders represent the group at camp.

8. Your campsite is your home for the week, so work at making it comfortable by bringing banners and flags to

dress it up.

9. You should schedule time for rest! That's right. Too often, you don't take time to sit and enjoy the beauty at camp

around you. Don't keep such a pace that you miss the trees, the nature, and the clean, fresh air.

10. Top troops show spirit. The troop that comes to camp with ideas and spirit and challenges make the rest of camp

come alive. Bring your troop cheer to camp and show everyone that you're number one.

11. Be flexible. Each week nearly 200 boys attend camp and while staff is there to meet everyone's needs, a Scout is

friendly, cheerful, and courteous. We need to practice the Scout law in camp when dealing with others.

12. Communicate: If you have a special need or want to do something spectacular, tell us about it and we'll give it

our best shot.

13. In the event a situation requires you or one of your Scouts to go to the hospital, experience tells us that it would

be wise to have a photocopy of each troop member's insurance card for more efficient processing and faster

service. 14. For your benefit, it would be advisable to have no less than 2 copies of each camper's and leader's health forms

while at camp. One for your unit's file and one for the Health Lodge file.

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Aquatics Program

Merit Badges Babcock-Hovey has a wonderful lakefront program on Seneca Lake. Scouts can take advantage of five different merit

badges at the lakefront: Canoeing, Small Boat Sailing, Water Sports, and Kayaking merit badges. Each merit badge

requires that a Scout be classified by camp as a swimmer before undertaking the merit badge. Babcock-Hovey also has a pool centrally located in camp that offers Swimming and Lifesaving Merit Badges; these

merit badges also require that a Scout be classified by camp as a swimmer before undertaking the merit badge. Swim

lessons are also offered at the pool during morning merit badge sessions.

Extra Programs The Aquatics program at Babcock-Hovey has programs that start early in the morning and end late in the day. In addition

to traditional boating activities (kayaks, canoes, paddle-boards, sunfish), Babcock Hovey offers wake-boarding, water-

skiing, knee boarding, tubing and motorboat tours, as well as water trampolining in the free swim area. Polar Bear Each morning at 6:30, there is the opportunity to join the “Polar Bears” for an early dip in the lake. Scouts and Leaders of

all swimming levels can go one day or all five and earn their way up to the “Ursa Major” the best of all polar bears. Open

to all swimming abilities. Mile Swim BSA The Mile Swim is a rugged swimming challenge for all Scouts or Leaders who want to test their endurance. Upon

successful completion of this challenge Scouts will be awarded the BSA Mile Swim Certificate. Mandatory qualification

sessions are Monday, Tuesday and Wednesday and the mile swim is on Thursday. Must be Swimmer Level. Second & First Class Requirements The aquatic requirements for these rank advancements are offered to all Scouts that need them on Tuesday and Thursday

at 2:00 pm.

Nature Program (Ecology and Conservation)

Merit Badges Environmental Science, Plant Science, Geology, Fish & Wildlife Management, Reptile & Amphibian

Study, Weather, Forestry, Mammal Study, Nature, Soil & Water Conservation, Fishing, and Bird Study

merit badges are offered in this area. Some of these merit badges have prerequisites that need to be completed

before arriving at camp or a partial will be issued. For a list of prerequisite information refer to the

Advancement Registration Form.

Extra Programs The environment and the need to conserve it is an important part of the Boy Scout program. Taking advantage

of the many programs in the Nature area is an excellent way for Scouts to get the full scouting experience.

Scouts can participate in a night hike or a “blind” hike to allow them to experience nature in a vastly different

way.

Hiking Trails The Owl, The Beaver, The Turtle, The Raccoon and The Turkey trails are all wonderful trails to see the true

beauty that is in nature. Or ask the Nature staff to guide you on a Ravine Hike, along the cool shadows of this

natural wonder. Study the formations, follow in Bigfoot’s footsteps, and see the waterfalls and more.

Conservation Projects A Conservation Project gives you a chance to put your spirit into the beauty of our camp. These two-hour

projects include anything from trail maintenance to developing wildlife habitats as well as meeting award

requirements.

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World Conservation Award Take Environmental Science and either Soil & Water Conservation or Fish & Wildlife Management merit

badges in the Nature area, and already have earned Citizenship in the World merit badge. Then you can earn

the World Conservation Award.

Leave No Trace Learn to camp keeping your natural surroundings in mind. Learn the necessary tools and techniques to have a

great campout while minimizing the effect on the environment. “Take only pictures leave only footprints.”

Native American Culture Center

Merit Badges Basketry, Indian Lore, Leatherwork, Art, Sculpture, American Heritage, and Fishing are all merit badges

offered in the Native American Culture (NAC)/Footsteps of Hiawatha program area located on the main road

across from Archery.

Extra Programs The strength and majesty of the Native American is a symbol used throughout Boy Scouts. The NAC program

allows Scouts to perform tasks similar to those performed by tribes while adding a modern twist to keep the

Scouts interested and wanting more

Scoutcraft Program

Merit Badges Wilderness Survival, Camping, Cooking, Orienteering, Pioneering, Geocaching, and Fire Safety are all

merit badges offered in the Scoutcraft area. Some of these merit badges have prerequisites that need to be

completed before arriving at camp or a partial will be issued. For a list of prerequisite information refer to the

Advancement Registration Form.

Extra Programs The Scoutcraft area teaches the skills that make a Scout a Scout. Programs offered in the Scoutcraft area are

designed to make Scouts and Patrols skilled in the outdoors.

Totin’ Chip & Firem’n Chit Learn the skills to properly use and care for a knife, bow saw, and axe. This allows them to carry and properly

use wood tools. Become proficient in all the safety rules of fire. Learn how to start and build different kinds of

fire, prepare a safe fire area, and use fire properly.

Paul Bunyan Award If you like axemanship this award is for you. You must hold Totin’ Chip and show your skill with a three-

quarter axe. You must also teach other Scouts how to use an axe safely and complete a conservation project.

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Shooting Sports Program

Merit Badges Archery, Rifle Shooting, and Shotgun Shooting are the merit badges offered at the Shooting Sports area. Scouts must be

12 years or older with parental permission to take part in rifle and 13 years of age to take part in shotgun shooting.

Archery is open to all ages. Extra Programs The Shooting Sports program is well developed at our camp. There is a .22 caliber rifle range, a .20 gauge shotgun range,

BB Gun range, and an archery range. Safety is emphasized at all the ranges. The programs are designed to build confidence

and foster the enjoyment of participating in shooting sports. This year we will again offer the Bikeathlon shooting challenge. This program is designed for Scouts

who really enjoy shooting sports. Archery The Archery range gives an opportunity for archers of all ages to hone their skills. Scouts will learn all aspects of the sport

of Archery. Thursday night after vespers there is an opportunity to continue your efforts to qualify for the merit badge. Rifle Scouts and Leaders use .22 caliber rifles on our range, as they work toward merit badges or in the afternoon program.

Scouts NO LONGER need to have the “Permission to Shoot” form to shoot. It is the Leader / Parents responsibility

to not sign Scouts up for any program the parents do not want the Scout taking part in. Thursday night after vespers

there is a Leaders Only Shoot. Come test your skill and see how you do. Shotgun Scouts and Leaders will use .20-gauge shotguns at a state of the art shotgun range. The Shotgun can be physically

demanding for some Scouts; please be sure you can handle a Shotgun before signing up. Scouts NO LONGER need to

have the “Permission to Shoot” form to shoot. It is the Leader / Parents responsibility to not sign Scouts up for any

program the parents do not want the Scout taking part in. Thursday night after vespers there is a Leaders Only

Shoot. Come test your skill and see how you do. BB Gun The BB Gun range is for all Scouts younger then 12 years old. Scouts can shoot targets and qualify for Jr. NRA awards.

Scouts NO LONGER need to have the “Permission to Shoot” form to shoot. It is the Leader / Parents

responsibility to not sign Scouts up for any program the parents do not want the Scout taking part in. Black Powder Scouts or Leaders interested in Muzzle loading black powder rifles can test their skills with these unique rifles. Scouts

NO LONGER need to have the “Permission to Shoot” form to shoot. It is the Leader / Parents responsibility to not

sign Scouts up for any program the parents do not want the Scout taking part in. This is part of the Monday and

Tuesday evening program opportunities.

Sci/Tech Program

Merit Badges: Robotics, Space Exploration, Astronomy, Movie Making, Game Design, and Electronics are the

merit badges offered at the Sci/Tech area. Some of these merit badges have prerequisites that need to be

completed before arriving at camp or a partial will be issued. For a list of prerequisite information refer to the

Advancement Registration Form.

Extra Programs: Sci-Tech offers many activities that allow Scouts to explore alternative energy, electricity, the

principles of engineering, and more about the world around them.

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NOVA Program: This year, Sci-Tech will be offering 2 of the NOVA Awards, "Shoot!" and "Start Your

Engines!" These programs let Scouts learn deeply about the subject matter, and engage him in the topic even

more than the associated merit badges do. There are 4 total NOVA Awards for Boy Scouting, and a

SuperNOVA award available to those who complete all 4. This program is offered Monday and Tuesday

evening (you must attend both). For "Shoot!", Scouts must be registered in Astronomy, Space Exploration,

Robotics, Archery, Rifle, Shotgun, or Weather Merit Badge. For "Start Your Engines!", they must be in Space

Exploration, Small-Boat Sailing, Motorboating, or Canoeing Merit Badge. Participants in the NOVA program

may only take one Award, but will still be free to take Astronomy in the Evenings.

Monday & Tuesday Night

Each Monday and Tuesday night, Scouts have the opportunity to participate in one of several activities. These

are both Merit Badge and Non-Merit Badge style activities. Leaders will be given a complete list of activities

at the Sunday night leaders meeting. Then at the morning “Mug Up”, leaders will select “coupons” for each

Scout to bring to the Monday / Tuesday night activity. This way, the leaders have control over where each

scout goes and can help guide them to the best activity for their age / ability / interest.

The Chapel

A Scout is Reverent: Babcock-Hovey has a beautiful outdoor chapel and it is available at any time during the

week. We will have a chaplain to serve the camp each week. There will be a non-denominational service each

Thursday night after dinner, which all Scouts and Leaders are encouraged to attend. Offerings made at the

service go toward the Camp Babcock-Hovey Bible Fund started decades ago to provide Holy Books from all

faiths for any Scout that can not afford one of their own. Chaplain Aides are an important but often overlooked part of a troop. Chaplain Aides are able to assist the

Chaplain with the Thursday night service.

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Footsteps of Hiawatha

(The First Year Camper Program)

The Footsteps of Hiawatha is Babcock-Hovey’s first-year camper program. The Footsteps of

Hiawatha has two distinct yet complementary aspects. First, the Footsteps of Hiawatha is Babcock-

Hovey’s main resource for first year campers. The program introduces the campers with a “Get

Acquainted” Tour as they go to different program areas through the week, while also offering a

survey of Camp Babcock-Hovey’s Flora and Fauna, those new to camp will benefit from the

Footsteps of Hiawatha. Secondly, the Footsteps of Hiawatha program is designed to add rank

advancement along with merit badge achievement. Most of the skills needed for Tenderfoot, Second

Class, and First Class are taught in this program. New Scouts can be instructed in everything from

first aid to orienteering to knot tying.

The Footsteps of Hiawatha will run in the afternoon program time and will be administered in the

new Footsteps of Hiawatha area ( combined with Native American Culture) across the road from

Archery), by a staff that is dedicated solely to that area. Scouts will be put into Footsteps of Hiawatha

patrols. Each Troop that has six or more Scouts in the program must have a Scout Leader help out

with their patrol. The first afternoon session will include separating the Scouts into patrols so they

can work on Patrol names, flags, and yells. After the first afternoon session, patrols will move to

different program areas in camp as a Footsteps of Hiawatha patrol, and enjoy activities in these areas.

Scouts will participate in programs in the Scoutcraft, Personal Fitness, Nature, and Aquatics areas.

While the Scouts are trekking along and are at the Footsteps of Hiawatha area, they are able to work

on earning points by completing requirements, these points can be used whenever they are in the

Footsteps of Hiawatha program area to play games for a designated length of time, or they can be

saved through the week to spend on higher rewards such as visits to our BB gun range, an afternoon

session at the Bouldering Wall, a session of fishing at Pooler’s pond, or the opportunity to throw a

designated object, (ie. water balloons, whip cream pies, etc) at a beloved staff member during our

closing ceremony.

We think this program is exciting and challenging for the new boys. It is the responsibility of the unit

to sign the Scouts handbook. Upon checkout you will be provided an attendance report and a listing

of skills covered to use in evaluating a Scout’s skills.

Scouts who only need to work on certain requirements can visit in the afternoon to work on only

those requirements. Please consult the area staff for more information.

All aquatic requirements will be done with the Footsteps of Hiawatha patrols Tuesday and Thursday

at the pool during the first afternoon session, this will be revised in the case of a storm.

Woodcarving and First-Aid Merit Badges will be taught at the Footsteps Program area (recently

combined with Native American Culture) located across the road from Archery.

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Special Programs

Hiawatha’s Warriors (Honor Scout) This year we unveil our new camper program Hiawatha’s Warriors. This program is for individual scouts

and leaders to challenge themselves every time they come to camp. The program will have certain criteria that

each year will be more challenging then the first. First year campers and leaders can start with the 1st set of

criteria and third year campers and leaders can work on the 3rd set of criteria. No matter if it is your first time

or your third time to camp this program will be fun and rewarding. A sample of these requirements is at the

end of this manual.

Baden Powell Patrol (Honor Patrol) In 1995, we began a program to encourage patrols to work together. By meeting certain criteria, patrols will be

eligible to earn the Baden Powell Patrol segment to wear on their uniform. The requirements are listed on the

score sheet that is included in the Forms section of this manual. All members of the patrol who meet those

requirements will receive a certificate and the Baden Powell Patrol segment. If you are in need of materials to

complete any of the requirements, please see the Program Director. A sample of these requirements is at end

of this manual.

Babcock’s Best (Honor Troop) Troops who go “above and beyond” in their camp program are eligible to be one of Babcock’s Best. This new

honor goes to troops who really come to camp with a lot of Scout Spirit. Certain requirements must be met to

earn this honor, one being that all of your patrols earn the Baden Powell Patrol award. Troops completing all

the requirements will receive a special Honor Ribbon and will be recognized at the Friday night campfire. A

sample of these requirements is at end of this manual.

Scoutmasters Challenge Summer camp is not just for the Scouts, Leaders should have fun as well. The Scoutmasters Challenge allows

Leaders just that chance. Like the Baden Powell Patrol, Leaders will have to meet certain criteria to be eligible

for this award. This is a chance for Leaders to show their Scouts that they can do more then just drink coffee

and sit around camp. A sample of these requirements is at end of this manual.

Hovey’s Heroes This honor is given to Leaders who have given exemplary service to Scouts while at Babcock-Hovey. Leaders

are selected by the youth of their Troop. Scouts may choose one Leader from their Troop to receive this honor.

Each Leader that receives the Hovey’s Heroes award will be recognized at the Friday night campfire. The

names of all Leaders that are to receive the award must be submitted to the Camp Director or Program Director

by Friday lunch.

Campfires Two camp wide campfires will be held during the week. The Sunday evening campfire is an introductory one,

to meet the staff. All campers must attend. In order to highlight the Scouts’ achievements, the Friday campfire

will be held at 5 pm. The Staff has worked hard to present a program for the week and as a special highlight they

have planned an exciting finale. Each Troop has the opportunity to collect any awards received and to participate

by performing a skit or a song at campfire. All parents who can make the campfire are encouraged to attend.

Following the campfire and after retreat a barbecue is held. Parents should be encouraged to attend.

Troop Activities The evening program hour is designed to promote troop activities. Competitions between troops are

encouraged. If a troop has a special activity or project that they would like to do, please let the Program

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Director or Area Director know so that they may fit it in to the schedule. The staff is willing to work with you

to design a program to meet the needs of your unit. This time is ideal for campsite improvements, counseling,

and bonding with your scouts.

Campsite Visitations Each day the Camp Commissioner staff will visit your Troop site. The need to keep your campsite neat and

clean is important but, it is twice as important to show your Scout Spirit while you do it. The Camp

Commissioner staff will use the Campsite Visitation score sheet (sample located in the Forms section) to

determine the points you earn each day. The Camp Commissioner for extra fun and extra credit will suggest

additional projects. Each day the site with the most points will be recognized. This is designed to encourage

troops to work together to build an ideal campsite. Remember the campsite visitation is only part of it; Scout

“Spirit” is a contributing factor in determining this recognition. The chosen site will conduct the evening flag

retreat ceremony. Make sure your Scouts are ready and able to conduct a proper flag ceremony. Practice time

is available after lunch at the flagpole. Receiving a 75 or better four out of five days is also required to be

eligible for the Babcock’s Best award.

Wednesday Dinner On Wednesday Troops prepare and eat dinner in their campsite. Troops are encouraged to invite staff to eat

with them as well. Troops can make arrangements with the dining hall for storage or ice to keep your food safe

until Wednesday. Make arrangements with the Camp Cook as to when you may pick up your supplies or any

other items you may need. Hot dogs are also available at your request. This will also be a good time to practice

your skit or song for the Friday campfire. It also gives the Kitchen staff a break and allows time for a staff

meeting. Please feel free to contact the Camp Director or Program Director for more information.

Camp Good Turns / Conservation Projects One of the ways Scouts can help take care of the camp is by participating in Troop “Camp Good Turns.” This

helps to build a better camp and lets a Scout Do A Good Turn Daily. Good turns will teach a Scout how to

take care of property. The Camp Ranger or Nature Director can authorize conservation projects. Doing a

camp good turn or conservation project is one of the requirements to earn the Baden-Powell Patrol,

Scoutmasters Challenge and Babcock’s Best Awards.

Camp T-shirt Day At camp we would like to encourage a sense of unity among all the Scouts at camp. An easy way for us to

achieve this is through uniform appearance. So each day of the week we will feature a different t-shirt as part

of the activity uniform. Monday will be unit shirt day. Tuesday will be current camp shirt day.

Wednesday will be oldest camp shirt day. Thursday will be OA or High Adventure shirt day. Friday will

be the cleanest dirty camp shirt that you can still wear day.

Service Patrol of the Day Each day two patrols will be in charge of cleaning the camper’s side of the two shower houses. Normally the

patrols on the south side of camp will be in charge of the main shower house, and patrols on the north side will

be in charge of the shower house by the pool. If it is your day, you should clean the assigned shower house

after lunch and recheck periodically throughout the day. All materials and supplies you will need to complete

the task will be located at the shower house. Clean up includes making sure all toilets are flushed, sweeping,

emptying the garbage, and hosing the floor. Service Patrols are also responsible for trash pick up throughout

the camp and any other jobs assigned by the Camp Director on their day. Please report problems to Penn Yan

Lodge immediately. Scout Spirit even in the “midst of irksome tasks” is a sign of a true Scout.

Expedition Camps:

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2016 will feature 7 different Expedition Camps available to Scouts / Venturers / Explorers from July 31 to

August 5. The camps will allow participants to immerse themselves into a specific theme where they will

spend about 90% of their time, while being able to enjoy other aspects of camp as well. Participants will arrive

at camp as individuals as opposed to traditional summer camp where they are part of a troop. They will stay in

campsites under the supervision of the Hovey staff and engage in a wide variety of activities led by Hovey staff

as well as outside specialists. Meals will be provided in the dining hall.

Online Merit Badge Class Scheduling

Camp Babcock-Hovey uses an online system to manage payments and schedule merit badges. In order

to register a Scout for Merit Badge Classes there must be enough funds paid to register a Scout in full

for camp. Merit Badge classes open for registration on the day that Early Bird payments are due. We

will provide more exact information as the date draws near. The next two forms are the 2016 Merit Badge Schedule and prerequisites. The unit can only register Scouts for Merit Badge Classes after they are paid in full. Do you have

enough money paid to register all of your Scouts for merit badges? Multiply the number of Scouts

attending times the registration rate the Scouts qualified for (either early bird, regular or late). You can

only register Scouts for classes if there are enough funds paid at the time of scheduling. You can always

go online and make payments for camp through the system and classes can be selected and modified

anytime up until a few weeks before camp.

****** Please Note: You will sign up for evening merit badges at camp ******

Please don’t hesitate to contact me if there is anything that I can do for

you. I can be reached at 585-727-9196 or Jlaitenberger@gmail.com

Camp Babcock-Hovey

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Merit Badge Schedule 2016 Please note: you must be 12 years old to shoot Rifles and 13 years old to shoot Shotguns; you must achieve Swimmer level at camp to take a Pool or Lakefront Merit Badge.

Session 1: 9:15-10:05

Nature The NAC/Footsteps Scoutcraft Sci/Tech Environmental Science Basketry Wilderness Survival Electronics Soil and Water Conservation Indian Lore Pioneering (2 sessions) Film -making Plant Science Leatherwork Geocaching Game Design Fish & Wildlife Management First Aid Cooking Wood Carving

Lakefront Pool Shooting Sports Canoeing Swimming Shotgun Water Sports (2 sessions) Lifesaving (2 sessions) Archery Rifle Session 2: 10:15-11:05

Nature TheNAC/ Footsteps Scoutcraft Sci/Tech Bird Study Basketry Camping Robotics Fish & Wildlife Management Indian Lore Cooking Game Design Geology Leatherwork Pioneering (cont.) Space Exploration Environmental Science First Aid Wilderness Survival Chess

Sculpture / Art

Lakefront Pool Shooting Sports Water Sports (Continued) Swimming Shotgun Small Boat Sailing (2 sessions) Lifesaving (cont.) Archery Rifle Session 3: 11:15 to 12:05

Nature The NAC/Footsteps Scoutcraft Sci/Tech Forestry American Heritage Wilderness Survival Robotics Reptile Study Leatherwork Cooking Electronics Nature Sculpture/Art Orienteering Space Exploration Environmental Science First Aid Camping Computers Wood Carving

Lakefront Pool Shooting Sports Canoeing Swimming Shotgun Small Boat Sailing (cont.) Swim Lessons Archery Rifle Evening Program: Monday & Tuesday

****** Please Note: You will sign up for evening Merit Badges at camp ******

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Merit Badge Class

Size

Recomended

Age

Rank

Prerequisites Comments

American Heritage 16 Req 3.c Extra time required

Archery 16 None Practice, Extra range time

might be needed Art 16 None Taken with sculpture MB

Astronomy 16 13 Req. 8 Mon. & Tue. Evening Basketry 16 None $12.00 for a project

Extra time required Bird Study 16 13 Req. 5, Extra time required Camping 16 12 First Req. 4b, 5e, 9a&9b Extra time required Canoeing 16 12 None Must be a swimmer Cooking 16 Req. 5& 7 Extra time required

Computers 16 Disabilities Awareness -- offered Wednesday afternoon

Electronics 8 $8 electronics project

Environmental Science 16 13 First Extra time required

Fire Safety 16 Req. 6a Mon. & Tue. Evening

First Aid 16 Req. 2b Bring 1st aid kit to camp

Fishing 16 Req. 9 Mon. & Tue. Evening

Fish & Wildlife 16 12 Extra time required

Forestry 16 12 Req. 3b, 5 & 7 Extra time required Game Design 8 12 Geocaching 16 Req. 9 Extra time required

Geology 16 12 Extra time required

Indian Lore 16 None Journalism 16 Mon. & Tues Evening

Kayaking 12 13 First None Must be a swimmer Leatherwork 16 None $$$$8.00 for a project $$$$$

Lifesaving 8 13 First Req. 1a Must be a swimmer 2 sessions Mammal Study 16 None Mon. & Tue. Evening

Moviemaking 8 14 None A scout may use his own

personal device for the badge Music 16 Mon. & Tues. Evening

Nature 16 Req. 4 Mon. & Tue. Evening

Orienteering 16 12 Req. 7,8a,8b,&9 Bring a Compass Photography 16 Mon. & Tues. Evening

Pioneering 16 13 First Req. 2a Practice Knots Plant Science 16 12 Req. 3 Extra time required Reptile & Amphib. 16 Req. 8 Extra time required

Rifle Shooting 16 Required 12 years old Practice

Robotics 16 Req. 6a None

Rowing 16 12 None Must be a swimmer Sculpture 16 None None

Shotgun Shooting 8 Required 12 years old Practice

Small Boat Sailing 16 12 None Must be a swimmer 2 sessions

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Signs, Signals & Codes 16 Mon. & Tues Evening

Soil & Water Con. 16 Req. 7 Extra time required

Space Exploration 16 None $$$$10.00 for a project $$$$$

Swimming 16 Req. 3 Must be a swimmer

Water Sports 8 13 Must be a swimmer Weather 16 Mon. & Tue. Evening

Wilderness Survival 16 Req. 5 Extra time required

Woodcarving 16 Totin Chit $$$$8.00 for a project $$$$$

Prerequisite Merit Badge Requirements:

At Camp Babcock-Hovey we strive to cover as many requirements at camp as we possibly can. But

some Merit Badges require additional time, resources, or work. Here is a list some of the things that

will be required beyond the daily class time to complete Merit Badges at Camp.

If an entire requirement cannot be completed during camp the scout has three options. 1: To do as

much the merit badge as we can offer in camp and leave with a partial merit badge blue card, then

complete the other requirement after camp and find a counselor to sign off the remaining

requirement. 2: The scout may complete the requirement before camp and bring either a partial blue

card initialed by a Merit Badge Counselor for the Merit Badge. 3: do the requirement before camp

and bring a signed note from the scoutmaster. Our Merit Badge Counselors reserve the right not to

sign off a requirement done in this way with an explanation if they believe the Scouts work did not

adequately fulfill the requirement.

Aquatics: All Aquatic (Lake or Pool) Merit badges require the participant to achieve the level of swimmer when

we check swimming ability Sunday Afternoon.

Swimming: Requirement 3 overlaps with the First and Second class Aquatic requirements these are

not offered during the Merit Badge Class. They are offered Tuesday and Thursday at 2:00 at the pool

or the participant may bring a signed handbook or proof of rank to the Merit Badge Class. Participant

must be a swimmer. A moderate amount of work will need to be completed outside of class.

Lifesaving: Participants should be First class and at least 13 years of age for this Merit Badge due to

the coordination and the physical and mental strength required completing the Merit Badge.

Swimming Merit Badge is not required but experience tells us participants who have it do better in

this class. Requirement 1 overlaps with the First and Second class Aquatic requirements; these are not

offered during the Merit Badge Class. They are offered Tuesday and Thursday at 2:00 at the pool or

the participant may bring a signed handbook or proof of rank to the Merit Badge Class. Participant

must be a swimmer. A small amount of work will need to be completed outside of class in camp.

Canoeing: Participant must be a Swimmer.

Rowing: Participant must be a Swimmer.

Watersports: Participant must be a Swimmer. Experience tells us that older scouts are more likely

the strength and coordination to stand up on water skis.

Small-boat Sailing: Participant must be a Swimmer.

Kayaking: Participant must be a Swimmer.

Footsteps of Hiawatha/ NAC:

35

Woodcarving: They need to have a Totin’ Chit to do this Merit Badge. If they do not have their

Totin’ chit when they show up to camp they will need to earn it before Tuesday in class. They may

do it at the Footsteps area Monday night as part of the evening Program or schedule an appointment

with a member of the Scout craft or Footsteps staff work on it, or do it as a part of your troop time. It

is best if they have their Totin’ Chit before they come to camp. They may need to work on them

outside of class time in a supervised environment.

First Aid: Scouts should have a good knowledge of the first class requirements in first aid before

they arrive. 2.d.Prepare a first-aid kit for your home. Display and discuss its contents with your

counselor.

Basketry, Leatherwork, Indian Lore MB’s: work may need to be done outside of class time.

American Heritage: A moderate amount of work will be needed to be done outside of class.

3.c. Research your family’s history. Find out how various events and situations in American history

affected your family. If your family immigrated to America, tell the reasons why. Share what you find

with your counselor. Family history is most easily researched with a discussion with family

members at home. The more that is done before they arrive at camp the better, the at camp

experience will be.

Fishing: Prerequisite requirement 9. Catch at least one fish and identify it. If regulations and health

concerns permit, clean and cook a fish you have caught. Otherwise, acquire a fish and cook it.

Sci/Tech: Electronics: A small amount of work maybe required outside of class.

Space Exploration: A small amount of work will be needed to be done outside of class. Course fee

includes rocket engines used for requirements.

Robotics: Participants may need to show up for an extra session later in the week.

Astronomy: Prerequisite requirement: Requirement 8: With your counselor’s approval and

guidance, do ONE of the following:

a. Visit a planetarium or astronomical observatory. Submit a written report, a scrapbook, or a video

presentation afterward to your counselor that includes the following information:

1. Activities occurring there

2. Exhibits and displays you saw

3. Telescopes and other instruments being used

4. Celestial objects you observed

b. Plan and participate in a three-hour observation session that includes using binoculars or a

telescope. List the celestial objects you want to observe, and find each on a star chart or in a

guidebook. Prepare an observing log or notebook. Show your plan, charts, and log or notebook to

your counselor before making your observations. Review your log or notebook with your counselor

afterward.

c. Plan and host a star party for your Scout troop or other group such as your class at school. Use

binoculars or a telescope to show and explain celestial objects to the group.

d. Help an astronomy club in your community hold a star party that is open to the public.

e. Personally take a series of photographs or digital images of the movement of the Moon, a planet,

an asteroid, meteor, or a comet. In your visual display, label each image and include the date and

time it was taken. Show all positions on a star chart or map. Show your display at school or at a

troop meeting. Explain the changes you observed.

Shooting Sports:

36

Rifle: You must be at least 12 years old and have parental permission to fire a rifle in Seneca County.

Shotgun: You must be at least 12 years old and have parental permission to fire a rifle in Seneca

County. We only allow Scout 13 years old or older to take this Merit Badge, because of the weight

and recoil of the firearms and the maturity needed in the area.

Scoutcraft:

Wilderness Survival: We hold a Survival Campout Thursday night and scouts will need to bring a

survival kit to class.

Camping: Prerequisite requirements:

9. Show experience in camping by doing the following:

a. Camp a total of at least 20 nights at designated Scouting activities or events.* One long-term

camping experience of up to six consecutive nights may be applied toward this requirement. Sleep

each night under the sky or in a tent you have pitched. If the camp provides a tent that has already

been pitched, you need not pitch your own tent.

b. On any of these camping experiences, you must do TWO of the following, only with proper

preparation and under qualified supervision.

1. Hike up a mountain, gaining at least 1,000 vertical feet.

2. Backpack, snowshoe, or cross-country ski for at least 4 miles.

3. Take a bike trip of at least 15 miles or at least four hours.

4. Take a nonmotorized trip on the water of at least four hours or 5 miles.

5. Plan and carry out an overnight snow camping experience.

6. Rappel down a rappel route of 30 feet or more.

There will be moderate amount of work that needs to be done outside of class

Pioneering: Scouts should be First Class to take this Merit Badge and have some experience with

knots and lashings.

Geocaching: Prerequisite requirement 9. Plan a geohunt for a youth group such as your troop or a

neighboring pack, at school, or your place of worship. Choose a theme, set up a course with at least

four waypoints, teach the players how to use a GPS unit, and play the game. Tell your counselor

about your experience, and share the materials you used and developed for this event.

Cooking: Two meals during the week they will be cooking in the Scoutcraft Area.

Prerequisite requirements:

5. Using the MyPlate food guide or the current USDA nutrition model, plan a menu for three

full days of meals (three breakfasts, three lunches, and three dinners) plus one dessert. Your menu

should include enough to feed yourself and at least one adult, keeping in mind any special needs

(such as food allergies) of those to be served. List the equipment and utensils needed to prepare and

serve these meals. Then do the following:

a. Create a shopping list for your meals showing the amount of food needed to prepare and

serve each meal, and the cost for each meal.

b. Share and discuss your meal plan and shopping list with your counselor.

c. Using at least five of the seven cooking methods from requirement 4, prepare and serve

yourself and at least one adult (parent, family member, guardian, or other responsible adult) one

breakfast, one lunch, one dinner, and one dessert from the meals you planned.*

d. Time your cooking to have each meal ready to serve at the proper time. Have an adult verify

the preparation of the meal to your counselor.

37

e. After each meal, ask a person you served to evaluate the meal on presentation and taste, then

evaluate your own meal. Discuss what you learned with your counselor, including any adjustments

that could have improved or enhanced your meals. Tell how better planning and preparation help

ensure a successful meal.

f. Explain how you kept foods safe and free from cross-contamination.

7. Using the MyPlate food guide or the current USDA nutrition model, plan a menu for trail

hiking or backpacking that includes one breakfast, one lunch, one dinner, and one snack. These

meals must not require refrigeration and are to be consumed by three to five people (including you).

List the equipment and utensils needed to prepare and serve these meals. Then do the following:

a. Create a shopping list for your meals, showing the amount of food needed to prepare and

serve each meal, and the cost for each meal.

b. Share and discuss your meal plan and shopping list with your counselor. Your plan must

include how to repackage foods for your hike or backpacking trip to eliminate as much bulk, weight,

and garbage as possible.

c. While on a trail hike or backpacking trip, prepare and serve two meals and a snack from the

menu planned for requirement 7. At least one of those meals must be cooked over a fire, or an

approved trail stove (with proper supervision).**

d. For each meal prepared in requirement 7c, use safe foodhandling practices. Explain how you

kept foods safe and free from cross-contamination. Clean up equipment, utensils, and the site

thoroughly after each meal. Properly dispose of dishwater, and pack out all garbage.

e. After each meal, have those you served evaluate the meal on presentation and taste, then

evaluate your own meal. Discuss what you learned with your counselor, including any adjustments

that could have improved or enhanced your meals. Tell

how better planning and preparation help ensure successful trail hiking or backpacking meals.

Orienteering: Prerequisite Requirements:

7. Do the following:

a. Take part in three orienteering events. One of these must be a cross-country course.*

Note to the Counselor: While orienteering is primarily an individual sport, BSA Youth Protection

procedures call for using the buddy system. Requirement 7a can be completed by pairs or groups of

Scouts.

b. After each event, write a report with (1) a copy of the master map and control description sheet, (2)

a copy of the route you took on the course, (3) a discussion of how you could improve your time

between control points, and (4) a list of your major weaknesses on this course . Describe what you

could do to improve.

9. Act as an official during an orienteering event. This may be during the running of the course you

set up for requirement 8.

Fire Safety: Prerequisite requirement 7 a. Draw a home fire-escape plan, create a home fire-drill

schedule, and conduct a home fire drill.

38

Nature: Bird Study: Some extra time out of class may be required. Prerequisite Requirements: (these should

at the very least be started before camp starts. )

5. Observe and be able to identify at least 20 species of wild birds. Prepare a field notebook, making

a separate entry for each species, and record the following information from your field observations

and other references.

a. Note the date and time.

b. Note the location and habitat.

c. Describe the bird's main feeding habitat and list two types of food that the bird is likely to eat.

d. Note whether the bird is a migrant or a summer, winter, or year-round resident of your area.

6.Explain the function of a bird's song. Be able to identify five of the 20 species in your field notebook

by song or call alone. For each of these five species enter a description of the song or call, and note

the behavior of the bird making the sound. Note why you think the bird was making the call or song

that you heard.

Fish and Wildlife Management: Some extra time out of class may be required.

Forestry: Some extra time out of class may be required.

Reptile and Amphibian Study: A very light amount of work may be needed outside of class time.

8. Do ONE of the following:

a. Maintain one or more reptiles or amphibians for at least a month. Record food accepted, eating

methods, changes in coloration, shedding of skins, and general habits; or keep the eggs of a reptile

from the time of laying until hatching; or keep the eggs of an amphibian from the time of laying until

their transformation into tadpoles (frogs) or larvae (salamanders).

b. Choose a reptile or amphibian that you can observe at a local zoo, aquarium, nature center, or

other such exhibit (such as your classroom or school). Study the specimen weekly for a period of

three months. At each visit, sketch the specimen in its captive habitat and note any changes in its

coloration, shedding of skins, and general habits and behavior. Find out, either from information you

locate on your own or by talking to the caretaker, what this species eats and what are its native

habitat and home range, preferred climate, average life expectancy, and natural predators. Also

identify any human caused threats to its population and any laws that protect the species and its

habitat. After the observation period, share what you have learned with your counselor.

Environmental Science: Will require a very large amount of work outside of class.

39

Food Allergy and Religious Dietary Information

The foodservice departments at the Seneca Waterways Council Scout Camps are committed to ensuring that all participants have the best meals that we could provide. We understand that many people are allergic to foods that we use every day in our kitchens. A scout should always be reverent, so we are also work to accommodate those participants that must follow dietary guidelines of religious reasons. If you have any allergies to food, please complete the form below. This form is very important to the foodservice department. We want everyone to have enough food. In order for you to have adequate food, we need to know if there are any allergies we need to work around. It is also very important for us to know if you have a severe allergy, so that we may ensure that you do not come into contact with that particular food.

Participant’s name: ____________________________________________Unit:______________________

Council:___________________________________ District:___________________________

Home contact person:_______________________ Phone:___________________________

Please select the camp being attended: Massawepie Scout Camps: ____ Camp Babcock-Hovey: ____ Cub Scout Adventure Camp: ______ Dates attending camp: _______________________________

Food Allergies: ⬜ Yes ⬜ No Describe:____________________________________________________

________________________________________________________________________________________

How severe is the allergy? ⬜ Moderate ⬜ Strong ⬜ Severe

Suggested food replacements: _____________________________________________________________

_______________________________________________________________________________________

Any other information that we need to know? _________________________________________________

________________________________________________________________________________________

Religious Needs: ⬜ Yes ⬜ No

What can we do to help accommodate your needs?: _____________________________________________

________________________________________________________________________________________

Please return this form no later than two weeks prior to your arrival at camp.

Mail or E-Mail Completed Form to: Camping Desk; Attn: Camping Support desk

Seneca Waterways Council, BSA 2320 Brighton-Henrietta TL Rd.

Rochester, NY 14623 Phone: 585-241-8545

Email camping@senecawaterways.org

40

Checklist - Countdown to Camp

The following is a list of things that should have been accomplished before camp: ____ You have reserved your week at camp: Dates______to______ ____ The Troop Committee has selected Leadership. ____ The Scout Troop has identified camperships needed. ____ A Troop parents’ night has been held regarding camp information. ____ Camp brochures were handed out and all scouts received letter for camp. ____ Staff and CIT application forms were handed out to prospective staff. ____ Medical Forms were handed out for boys to get a Physician/or PA signature ____ Troop Committee has contacted boys who have not turned in $100 deposit. ____ Troop Treasurer cuts a check for $100 per boy and is submitted by March deadline. ____ Graduated Webelos are invited to camp. ____ Leader has discussed equipment list to Scouts. It is clear what not to bring. ____ Leadership has reviewed Scout Leaders manual thoroughly. ____ Pre-program planning forms are handed out and discussed. (April) Age appropriate merit badges are reviewed. New Scouts get signed up to take First year camper

Program. ____ Patrol Leader’s Council inventories troop supplies needed (Check MB books for current requirements). ____ ABC fire extinguisher. ____ Camp leaders complete youth protection. ____ Units attend Camp Leader Orientation in April. New Leader orientation to follow main session. (Time and LocationTBA) ___ Final payment, Revised Roster, and Pre-program planning are turned in. ____ Final fees paid via mail (if not at orientation) by May deadline. ____ Signed Medical forms are collected. Finalized roster is prepared & sent to Council. ____ Senior patrol leader is provided a copy of the roster. ____ (Out of Council) - Certificate of insurance and tour permit is completed. ____ Parents are reminded to not bring Scouts before noon check-in.

The following is a list of things done at Camp: ____ Family Picnic money is collected from parents (See fees in manual). ____ Unit reports to coordinator immediately on arrival in parking lot ____ Unit & gear are taken to the campsite by coordinator while….. ____ Unit Leader checks in at Penn Yan Lodge with roster, absentee “no show” forms are complete, and reviews finances, and pick up wrist bands. ____ Medical rechecks are conducted. BRING ALL MEDS in original containers! ____ Swim checks are completed at pool. ____ Coordinator completes check-in procedures and orientation ____ A great week of camp begins...

Now you are ready for a fun-filled week of adventure at Camp Babcock-Hovey!!!

Please see the council website for forms referred to in this manual

www.senecawaterways.org

41

Seneca Waterways Council

Absentees/No Shows Verification Week _____Date ___________ Camp ____________________ Pack/Troop___________________ Camper Name ____________________________________________

Phone # (Camper) ______________________ Pack/Troop Leader Name ________________________________ Time/Date of Call to Scout Household _________________________ Contact Person _________________________________________ Reason for not attending camp _________________________________________________________

_________________________________________________________________________________

Camp Director Signature __________________________________

The Scout is attending camp but will be attending late: If for any reason the Scout cannot make check-in on time whether it be a game, family obligation, or other reason a

parent/legal guardian’s signature will put a hold on the verification process. If the Scout does not arrive in camp on the

time specified verification of the Scout’s whereabouts would be initiated. Please complete the information below. Reason for being late: _______________________________________________________________ _________________________________________________________________________________

Person accompanying Scout at check in: ________________________________________________

Expected time of arrival in camp: ______________________________________________________

Parent’s Signature _________________________________________________________________

42

Seneca Waterways Council

Camper Release Verification

Week_______________Pack/Troop________________Date_____________________

Camper's Name _______________________________

Return Time/Date_______________________

Person Picking up Camper________________________ If pick up by person other than parent / guardian, Camp Director may only sign out a Scout to adults identified on the

health and medical form or have verbal or specific written permission from the parent / guardian that acknowledges that

Scout is leaving camp. Camp Director certification of non-parent / guardian pickup: Adult authorized on medical form Parental permission obtained in writing (attach copy) Parental permission obtained over phone Time: _______ Date: _______ Verbal Instructions: __________________________

Driver's License Number of Person Picking up Camper: __________________________

Reason/Destination________________________________________________________

Returning to Camp: Yes / No

Estimated Time of Return and Date: ___/___/____ ___:_____

Pack/Troop Leader Signature__________________________________________________

Camp Director Signature______________________________________________________

The Unit Leader, Adult Picking up the Scout and the Scout must be present at the

Camp Office in order to sign out a Scout. Adults that are picking up a Scout must

be listed on the Scout’s Health and Medical record as approved by the parent /

guardian. Parental verification may be required by the Camp Director so please

leave plenty of time for sign-out.

Please remember to sign in upon returning to Camp

Thank You!!!

43

Medication Permission Form

Needed to dispense Over-the-Counter Medications

Scout’sName__________________________________DOB____________________Unit_______

Camp Attending: Massawepie Scout Camps Camp Babcock-Hovey Cub Scout Adventure Camp

Dates Attending Camp: ____________________________________________________________________

Please note that you must bring all medication in ORIGINAL BOTTLES with specific directions.

Drug Name Route Dosage Schedule &

Indications

Comments

The following is a list of over-the-counter medications available for dispensing at camp. Please

indicate with a check mark if this patient may receive these medications.

• Caldecott/Cortisone cream to affected area PRN minor skin irritation.

• Acetaminophen 15mg/kg Q4hr PRN temp < 101 F, minor pain or discomfort.

• Ibuprofen 200mg-400mg Q4-6hr PRN minor pain or discomfort.

• Robitussin 1-2 Tsp PO Q6-8hr PRN coughing.

• Benadryl Elixir/Tab 12.5-25mg PO Q6-8hr (5mg/kg/24hr) PRN not to exceed 300mg/24 hr, minor

allergic reaction.

• Chloraseptic Spray PO Q2-4 hr PRN minor throat discomfort.

• Neosporin/Bacitracin Antibiotic Ointment apply topically to affected area PRN minor cuts/

abrasions.

• Caladryl/Calahist lotions apply topically to affected area PRN minor itching.

• Kaopectate 30-60 ml PO PRN after each loose BM, not to exceed 6 doses/day or a period of 48hrs.

• After Bite@ (Ammonium Hydroxide) apply topically to insect bites PRN itching.

• A & D Ointment to affected area PRN minor skin irritation. *NOTE: If there are any changes in medications or other medical information after this form is submitted,

please notify the camp in writing. --------------------------------------------------------------------------------------------------------------------------

Physicians/Practitioners Signature:__________________________________Date:_______________

Name: _______________________________________________License #____________________

Address: ________________________________________________Phone:___________________

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CAMP BABCOCK-HOVEY

ADULT CAMP LEADER REGISTRATION FORM

IMPORTANT! National BSA regulations require all Camp Leaders to be registered adult members of

BSA. An Adult Registration Application (No. 524-501A) must be completed, signed, submitted, approved

and on file with his/her home council, before this form is submitted. Any adult who will be in camp with

your unit for more than 24 hours shall be considered a Camp Leader. Note: At least two (2) leaders are required to attend with each unit. Unit Leaders must be 21 years old or older.

Assistant Leaders must be 18 years old or older. There must be a Unit Leader 21 years old or older at camp

with the unit at all times. I will be at camp with Unit/Troop/Crew/Team# _________ from ____________ to _______________. I will be a: (_) Camp Unit Leader (21 or older) (_) Camp Assistant Leader/Counselor (18 or older) NAME ______________________________________________ D.O.B. ______________ STREET ______________________________________________ Home Phone (____) ________ CITY _______________________ STATE ______ ZIP ________ Work Phone (____) _________ E-mail Address: _________________________________________________________ My primary registration is with (check ONE only): (_) Pack# ________ (_) Troop # ________ (_) Crew # ________ (_) Team # _________ (_) District: _________________________ (_) Council: ___________________________ My Scouting Position: ___________________________ Eagle Scout? (Y N) Order of the Arrow? (Y N) Merit Badge Counselor? (Y N) Willing to counsel at camp if needed? (Y N) Badges I counsel: ___________________________________________________________________ I have other skills I would be willing to use if there is a need. Please list: (ex.: M.D., RTE, Lifeguard, certified trainer (Chemical Fuels, BSA Lifeguard, etc.), building trades, etc.) _________________________________________________________________________________________ OTHER QUALIFICATIONS TO BE A CAMP LEADER OR ASSISTANT (Counselor) Have you ever been convicted of child abuse? (Y N) (If yes, you are not eligible.) Experience in camping (explain) _____________________________________________________________ _________________________________________________________________________________________ Experience in supervision of children (explain) ___________________________________________________ BSA Leader Training (list courses) ____________________________________________________________ Viewed (or will view)”Fast Start” video Y N Attended Here’s How? Y N The above information is true and I have read and will abide by the rules and regulations governing the

safety of young people as outlined in the Camp Guide for Unit Leaders. Signed: _______________________________________________ Date: ______________________ UNIT APPROVAL (Scoutmaster; Committee Chair if applicant is Scoutmaster) I attest to the character and

leadership qualifications of this adult, and approve him/her as a camp leader. Signed: ______________________________________________ Date: _____________________ Name (printed) ________________________________________

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Paperwork Flow at Check In:

Office:

Troop Roster

Adult Registration Forms for all adults staying in camp (regardless of the number of

nights they are staying).

Proof of Youth Protection Training

Health Lodge:

All medical forms and medications.

Pool:

Any Pre-Camp Swim Check forms. Remember IF a troop does pre-camp swim checks,

then the following Council Aquatics Committee policies apply:

● Pre-Camp swim checks will be allowed for IN COUNCIL troops, but not

for merit badges.

● Pre-Camp swim checks will not be allowed for Out of Council troops or for

IN COUNCIL Scouts taking Aquatics Merit Badges.

Dining Hall:

Dietary Restriction Forms

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