self development models

7/24/2019 Self Development Models

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MODELS

Eisenhower Matrix

Rubber Band Theory

Pareto Principle

Parkinsons Law


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WHO IS EISENHOWER?

34th

President of USA

Considered the Master of Time Management

Ability to do the tasks as and when needed

Had ability to sustain his productivity not just for

weeks or months, but for decades.

Steven covey made this model popular


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WHY SHOULD YOU KNOW THIS?

With the help of this matrix you will be able to

distinguish between what is important and what is

urgent.

You will be able to use time better Manage tasks

Stress Productivity


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Using the decision matrix below, you will separate your

actions based on four possibilities.

Urgent and important (tasks you will do immediately).

Important, but not urgent (tasks you will schedule to do

later).

Urgent, but not important (tasks you will delegate to

someone else).

Neither urgent nor important (tasks that you will

eliminate).

This can be used for broad productivity plans (How should I

spend my time each week?) and for smaller, daily plans

(hat should I do today?)


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HOW THIS HELPS?

When consciously filtering all incoming distractions based

on their importance, you end up doing less of the notimportant ones and thus become more productive in yourwork.

TheImportant and Not Urgentquadrant is where you

want to spend most of you time.

Only doing tasks that are important. Second,planning ahead.If you look ahead and take control ofthe way you spend your time, you can finish all your tasksbefore they become urgent.

This way you will become more focused and moreproductive in all the things you do!


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PARETO'S PRINCIPLE - THE 80-20

RULE


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PARETO'S PRINCIPLE - THE 80-20

RULE

In 1906, Italian economist Vilfredo Pareto created a

mathematical formula to describe the unequal

distribution of wealth in his country.

After Pareto made his observation and created his

formula, many others observed similar phenomena in

their own areas of expertise.

Quality Management pioneer, Dr. Joseph Juran,

working in the US in the 1930s and 40s recognized a

universal principle he called the"vital few and

trivial many".


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WHAT IT MEANS

The 80/20 Rule means that in anything a few (20

percent) are vital and many(80 percent) aretrivial.

20 percent of the people owned 80 percent of the

wealth

Juran's initial work he identified20 percent of thed efects causing 80 percent of the problems.

Project Managers know that 20 percent of the

work (the first 10 percent and the last 10 percent)

consume 80 percent of your time and resources

vital few and trivial many"

.


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80% of the traffic in town travels over 20% of the roads

80% of what we produce is generated during 20% of our

working hours

80% of your annual sales come from 20% of your sales force80% of your future business comes from 20% of your

customers

80% of your growth comes from 20% of your products

80% of your innovation comes from 20% of your employees

or customers80% of your profits come from 20% of your customers

80% of your staff headaches come from 20% of our

employees

80% of your success comes from 20% of your efforts

80% of your website traffic comes from 20% of your pages



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HOW IT CAN HELP YOU

The value of the Pareto Principle for a manager isthat it reminds you to focus on the 20 percent

that matters. Of the things you do during your

day, only 20 percent really matter.

If something in the schedule has to slip, if

something isn't going to get done, make sure it's

not part of that 20 percent.

Put your effort where it can make a difference

Focus on the activities that produces the best

outcomes- professionally and personally



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80/20 In A Nutshell

You dont need to do everything. You only need to

do the things that get results.


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RUBBER BAND THEORY


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When faced with a dilemma "The Rubber Band

Model" is designed to help a person choose between

two options.

One rubber band is holding you from moving away,

whileWhile in reality both rubber bands are equally

holding or pulling, the exercise is to ask your self,

"What is holding me?" and "What is pulling me? the

other is trying to pull you closer.

The model is most effective when the dilemma or

problem is between making a change or staying with

the way things are currently


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The resolution to this kind of dilemma is to

identify what is pulling you (where do you want

to go, what do you want to do), versus what is

holding you back (fear, security, comfort zone)


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This interesting statement was made by Cyril

Northcote Parkinson, the famous British

historian and author, in 1955 first appearing as

the opening line in an article forThe

Economistand later becoming the focus of one ofParkinsons books,Parkinsons Law


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Expenditures rise to meet income.


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if you give yourself a week to complete a two

hour task, then (psychologically speaking) the

task will increase in complexity and become more

daunting so as to fill that week

t may not even fill the extra time with more work,

but just stress and tension about having to get it

done. By assigning the right amount of time to a

task, we gain back more time and the task will

reduce in complexity to its natural state.


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Lets look at a few ways you can apply

Parkinsons Law to your life, get your to-do list

checked off quicker and spend less of the work

day filling in time just to look busy. This is

relevant whether you work in an office or athome, since work harder, not smarter is a

cultural idea that many individuals fall prey to

even when nobodys supervising their work.


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Running Against the Clock

Make a list of your tasks, and divide them up by the amount of time it takes to

complete them. Then give yourselfhalfthat time to complete each task. You have

to see making the time limit ascrucial. Treat it like any other deadline. Part of

reversing what weve been indoctrinated with (work harder, not smarter) is to seethe deadlines you set for yourself as unbreakable just like the deadlines your

boss or clients set.

Use that human, instinctual longing for competition that fuels such industries as

sports and gaming to make this work for you. You have to win against the clock;

strive to beat it as if it were your opponent, without taking shortcuts and

producing low-quality output. This is particularly helpful if youre having trouble

taking your own deadlines seriously.At first, this will be partially an exercise in determining how accurate your time

projections for tasks are. Some may be spot on to begin with, and some may be

inflated. Those that are spot on may be the ones that you are unable to beat the

clock with when you halve the time allotment, so experiment with longer times.

Dont jump straight back to the original time allotment because there may be an

optimum period in between.

If you work at a computer, a digital timer is going to be very useful when you

start doing this. Itll also save you a bit of time, because a timer allows you to see

at a glance how much longer you have. Using your clock involves some addition

and subtraction! There are free utilities available forOS X,Linux, and Windows.
http://www.chimoosoft.com/products/chimootimer/http://www.chimoosoft.com/products/chimootimer/


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