seha service procurement user guide

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SEHA SERVICE PROCUREMENT USER GUIDE

SEHA

User Manual for SEHA

Service Procurement

Author : Evosys Team

Creation Date : 01-FEB-2012

Last Updated : 01-FEB-2012

Document :

Ref : 105477165.doc

Version : 1.0

105477165.doc SEHA/Evosys Confidential1 of 11



Contents

Introduction.......................................................................................................3

Buyer Login.......................................................................................................4




Introduction

The SEHA Service Procurement is an application used for dealing with service

contracts. The organization deals with many service contracts with multiple

suppliers. It is very difficult manually to keep track of each and every service

contracts, its milestones and other related data. Service procurement helps to

create new contracts, decide and maintain the receiving of services, receiving

of orders and methods of payment.

Objectives

The objective of this manual is to ensure that how a receiver as well as the

buyer will use this application to perform the following things:

Creation of service purchased orders

Creation of work confirmation

View and approve work confirmation

Keep track of work completion




Buyer Login

In Oracle Applications – Version R12, each user logs in to Oracle Applications through

the E-Business Suite i.e. http://oracleerp.seha.ae:8000 .Home Page on a desktopclient web browser.

Enter the user name and password.

Main Page (Oracle Application Home Page)

The E-Business Suite Home Page provides a single point of access to HTML-basedapplications

Purchasing:

Select the SEHA Purchasing Buyer responsibility from the list of responsibilitiespresent.

In the displayed forms select “Orders” for creating new service Purchase Order. Onceone will click on the link a new JSP page will open.


http://oracleerp.seha.ae:8000/





Creating Service Purchase OrderOne the Buyer will log in to one’s responsibility, can start creating a Service Purchase

order. One has to follow the following steps to create the service Purchase Order.

Purchase Order:1. On the home page select option “SEHA_Service Agreement” drop down of

option Create and click on Go.




2. on header tab buyer will fill the essential data which is either required or

informatory in context with Service Purchase Order such as Supplier, Supplier

site, Payment terms etc.

3. In the details part the buyer will have to select option “Service Procurement”

from the context list of values. Here Buyer will have to select the department

and respective employee which will be served and who will approve the Work

Confirmation created. The buyer can also add attachments to PO by clicking on

Add Attachment button.




4. On line level the buyer fill the basic data related to Service such as description

related to Service, Price paid, Need-by date etc.

5. Now to update the other details related to PO line buyer will have to click on

Pencil icon on the PO line level. in the detail part of this buyer will enter the“Service Item Code” on the basis of which the charge account will be

generated automatically. Rest non mandatory informatory details buyer may or

may not enter.




6. In case of services the payment can be of many types such as ‘Lump-sum’,

‘Milestone’ or ‘Rate’. So the buyer can select any of the above type as

payment type and even can also mention need-by date of particular milestone

here separately.

7. The buyer can also specify number of distributions separately if one wants to,

under distribution tab.

8. Once the PO is ready the buyer will select ‘Submit’ to Submit the PO for

Approval or will select among the Approval Options.

9. The Purchase order follows the Purchase Order hierarchy to be get approved.




This completes the creation of the Service Purchase Order. The next step is creation

of Work confirmation which they will create one they will receive or consume the

services.




Creation of Work Confirmation

Work confirmation signifies receiving or consumption of services. Supplier will be ableto claim one’s remuneration against the work confirmation. The step by step processof work confirmation is as follows:

Steps:

1. Select “Orders” from Buyer Work centre of Purchasing responsibility.

2. The buyer can search the service PO through Search option. There are multiplesearch options through which Buyer can search the Purchase Order. One canalso add more criteria for searching Purchase order.

3. Once the Service PO is found the buyer will have to select the action “CreateWork Confirmation” from the drop down options.




4. Here the Buyer will have to select the service delivered or consumed and clickon next. On next screen the Buyer will enter the Work confirmation name andother required details. After this the work confirmation to be submitted forapproval.

5. Once it is submitted for approval, it will follow the work confirmation hierarchyfor Work confirmation approval.


seha service procurement user guide

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