SeefinDM with technology partners DCS – Financial Solution Services

Integration with Financial Systems – Life can get easier

Seefin Data Management

EXECUTIVE SUMMARY

Seefin Data Management Ltd will act as an outsource facility, providing a

complete data management service to our clients. Our services will add value

to our clients existing set up working to pre-determined schedules deadlines

and costs without compromising quality or accuracy

DCS Company Overview Mission Statement

Develop technology which enables our customers to evolve from the use of paper documents to electronic transactions and gain the full benefit of E-Commerce.

Applications Receivables

Digitising Sales Delivery Dockets Payables

Digitise Purchase Invoices and Electronically Approve them to company rules

Purchasing E-Procurement tool with requisitioning rules

Sales Invoicing Low volume ad-hoc

Contracts and RFQ’s In-tend relationship and Simple RFQ

User’s of DCS P to P Applications

Schroders Leeds Bradford Airport TG4 Ofgem Regional Education

Authorities Ireland(250 Schools/Colleges)

UK Colleges Housing Associations Greenstar Readymix Spring Grove Services Greenstar NA Talbot Underwriting

Some of our customers…

Over 70 Sites implemented and over 250 Locations using the DCS Portal Solution.

DCS Value Add

Experience Proven Solution with Scalable platform Seamless Integration with all existing financial

Software applications Structured Implementation Best Practice Model Industry Knowledge No upfront cost – Pay per unit processed

Product Overview

DCS Purchase To Pay Applications

AccountingSystem

DCS Purchase Management DCS Invoice Management

Requisition

Approval

Order

Delivery Confirmation

Delivery

• Invoice Scan/ OCR

Invoice Review, & Matching

Invoice Approval

Accounts Payable

• Data Loader

Envi

ronment

Purchase Order(XML,Fax,E-mail,Print)

(XML, CSV,Spreadsheets, EDI)

Payment Approvals

Reporting Module

Requistion To Issue Elapsed Time

0.0

5.0

10.0

15.0

1 2 3 4 5

Week Number

Ela

pse

d D

ays

Maximum

Average

Minimum

Orders Raised By Type Of Supplier

050

100150200250

1 2 3 4 5

Week Number

To

tal O

rders

Off-Catalogue

TotalSourced

ApprovedSuppliers

PreferredSuppliers

ContractedSuppliers

Invoices Matching Successfully

0

200

400

600

800

1000

1200

1400

1600

1 2 3 4

Week Number

To

ta

l In

vo

ic

es

No P.O. No.On Invoice

CodeMissing

AuthorityMissing

PriceMismatch

QuantityMismatch

OrderMissing

MatchedFirst Time

Percentage of Orders Requiring Further Approvals

0%

50%

100%

1 2 3 4 5

Week Number

Purchasing-Approved

Line-Approved

Self-Approved

Spend By Supplier Category

-

20,000

40,000

1 2 3 4 5

Week Number

To

tal S

pen

d

in £

Contracted

Preferred

Approved

Other

Off-Catalogue

Integration to Accounting Systems

• Integration through additional option that is easy to use and keeps audit trail

• Integration Points

Accounting Ledger FilesOrder/Invoice Processing Steps Actual

Hard Commitment

Soft Commitment

Requisition RaisedRequisition ApprovedPurchase Order Placed PostedDispatch Note Rec'dGRN Raised Posted ReversedInvoice EnteredInvoice MatchedInvoice Approved Posted Reversed

Posted

OPTIONAL

OPTIONAL

Benefits enjoyed by our Customers currently using the DCS Solutions

• Local visibility of spend enabling Manager control budgets more effectively• Improved visibility and Audit control • Significant reduction in the time taken to prepare accounts • A single consistent approval process has been implemented the entire Purchase to

Pay process that everyone understands• The removal of paper between the offices/sites and the Head Office• Reduction in the time it takes to process orders and invoices• Paperwork no longer gets lost or delayed Commitment Accounting• No lost invoices = reduction in late payments

Serv Centric Hosting Centre

Office/Sites

DSL orISDN orPhone

- Web Browser- FOB Authentication

Users

Head Office

DSL or ISDN

VPN (Virtual Private Network)

Hosted Solution

Invoice Process Benefits Over head reduction – Pay per Invoice

Processed only. Fixed licence Fee No lost invoices = reduction in late

payments Auditable Approval Process Reduction in Data Entry & Duplication

Process Benefits

Faster processes - process step reduction: 10%-40% - cycle time reduction: 40% - 80%

Better processes - Manager friendly - Accurate & Timely Reports

Purchasing Benefits

Harder on Costs - Eliminate Maverick Buying - Improved Discounting

Process cost reduction Hidden factory Costs Compliance with Purchasing Guidelines Catalogues

Reporting/Control Benefits Commitment Accounting = Visibility Automatic Accruals Transparent Control – System Manages

Process Steps Traceability Request through to Payment Ability to answer queries quickly Speed = Accuracy

Other Seefin Services Expenses in a bag – post us your expenses and you

receive back a file with associated scanned images – ready for approval.

Non Standard Payroll – SeefinDM process your time sheets and return your payment file and exception report – in 36 hours.

Data Capture – from Application forms, Questionnaires, Stock control sheets etc.