SeefinDM with technology partners DCS – Financial Solution Services
Integration with Financial Systems – Life can get easier
Seefin Data Management
EXECUTIVE SUMMARY
Seefin Data Management Ltd will act as an outsource facility, providing a
complete data management service to our clients. Our services will add value
to our clients existing set up working to pre-determined schedules deadlines
and costs without compromising quality or accuracy
DCS Company Overview Mission Statement
Develop technology which enables our customers to evolve from the use of paper documents to electronic transactions and gain the full benefit of E-Commerce.
Applications Receivables
Digitising Sales Delivery Dockets Payables
Digitise Purchase Invoices and Electronically Approve them to company rules
Purchasing E-Procurement tool with requisitioning rules
Sales Invoicing Low volume ad-hoc
Contracts and RFQ’s In-tend relationship and Simple RFQ
User’s of DCS P to P Applications
Schroders Leeds Bradford Airport TG4 Ofgem Regional Education
Authorities Ireland(250 Schools/Colleges)
UK Colleges Housing Associations Greenstar Readymix Spring Grove Services Greenstar NA Talbot Underwriting
Some of our customers…
Over 70 Sites implemented and over 250 Locations using the DCS Portal Solution.
DCS Value Add
Experience Proven Solution with Scalable platform Seamless Integration with all existing financial
Software applications Structured Implementation Best Practice Model Industry Knowledge No upfront cost – Pay per unit processed
Product Overview
DCS Purchase To Pay Applications
AccountingSystem
DCS Purchase Management DCS Invoice Management
Requisition
Approval
Order
Delivery Confirmation
Delivery
• Invoice Scan/ OCR
Invoice Review, & Matching
Invoice Approval
Accounts Payable
• Data Loader
Envi
ronment
Purchase Order(XML,Fax,E-mail,Print)
(XML, CSV,Spreadsheets, EDI)
Payment Approvals
Reporting Module
Requistion To Issue Elapsed Time
0.0
5.0
10.0
15.0
1 2 3 4 5
Week Number
Ela
pse
d D
ays
Maximum
Average
Minimum
Orders Raised By Type Of Supplier
050
100150200250
1 2 3 4 5
Week Number
To
tal O
rders
Off-Catalogue
TotalSourced
ApprovedSuppliers
PreferredSuppliers
ContractedSuppliers
Invoices Matching Successfully
0
200
400
600
800
1000
1200
1400
1600
1 2 3 4
Week Number
To
ta
l In
vo
ic
es
No P.O. No.On Invoice
CodeMissing
AuthorityMissing
PriceMismatch
QuantityMismatch
OrderMissing
MatchedFirst Time
Percentage of Orders Requiring Further Approvals
0%
50%
100%
1 2 3 4 5
Week Number
Purchasing-Approved
Line-Approved
Self-Approved
Spend By Supplier Category
-
20,000
40,000
1 2 3 4 5
Week Number
To
tal S
pen
d
in £
Contracted
Preferred
Approved
Other
Off-Catalogue
Integration to Accounting Systems
• Integration through additional option that is easy to use and keeps audit trail
• Integration Points
Accounting Ledger FilesOrder/Invoice Processing Steps Actual
Hard Commitment
Soft Commitment
Requisition RaisedRequisition ApprovedPurchase Order Placed PostedDispatch Note Rec'dGRN Raised Posted ReversedInvoice EnteredInvoice MatchedInvoice Approved Posted Reversed
Posted
OPTIONAL
OPTIONAL
Benefits enjoyed by our Customers currently using the DCS Solutions
• Local visibility of spend enabling Manager control budgets more effectively• Improved visibility and Audit control • Significant reduction in the time taken to prepare accounts • A single consistent approval process has been implemented the entire Purchase to
Pay process that everyone understands• The removal of paper between the offices/sites and the Head Office• Reduction in the time it takes to process orders and invoices• Paperwork no longer gets lost or delayed Commitment Accounting• No lost invoices = reduction in late payments
Serv Centric Hosting Centre
Office/Sites
DSL orISDN orPhone
- Web Browser- FOB Authentication
Users
Head Office
DSL or ISDN
VPN (Virtual Private Network)
Hosted Solution
Invoice Process Benefits Over head reduction – Pay per Invoice
Processed only. Fixed licence Fee No lost invoices = reduction in late
payments Auditable Approval Process Reduction in Data Entry & Duplication
Process Benefits
Faster processes - process step reduction: 10%-40% - cycle time reduction: 40% - 80%
Better processes - Manager friendly - Accurate & Timely Reports
Purchasing Benefits
Harder on Costs - Eliminate Maverick Buying - Improved Discounting
Process cost reduction Hidden factory Costs Compliance with Purchasing Guidelines Catalogues
Reporting/Control Benefits Commitment Accounting = Visibility Automatic Accruals Transparent Control – System Manages
Process Steps Traceability Request through to Payment Ability to answer queries quickly Speed = Accuracy
Other Seefin Services Expenses in a bag – post us your expenses and you
receive back a file with associated scanned images – ready for approval.
Non Standard Payroll – SeefinDM process your time sheets and return your payment file and exception report – in 36 hours.
Data Capture – from Application forms, Questionnaires, Stock control sheets etc.