second meeting of the management committee of cost-action ...€¦ · second meeting of the...

Action FP0802

Second Meeting of the Management Committee of COST-Action FP0802

Vienna, Austria May 13, 2009

Action FP0802

Agenda 0. Welcome to participants 1. Adoption of agenda 2. Minutes of last meeting 3. Matters arising 4. Report from the COST Office 5. Progress report of working groups 6. Action planning

6.1 Annual Progress Conference (preparation and/or feedback from DC) 6.2 Action Budget Planning 6.3 Action Planning (including meetings)

7. STSM status, applications 8. Publications, dissemination and outreach activities 9. Request for new members 10. Promotion of gender balance and of Early Stage Researchers (ESR) 11. Non-COST country participations 12. Web news 13. AOB 14. Closing

2nd MC Meeting, Vienna, Austria May13, 2009

Action FP0802

3. Matters arising

Decisions of Management Committee by circular email:

- application of SCION (New Zealand) to join Action as non-COST country approved (email of January 14th, 2009)

- reimbursement of Martina Pöll (TU Wien, Action Secretary) for the Steering Committee Meeting in Potsdam on February 16th, 2009 approved (email of January 8th, 2009)

- support grant for Spring School on 'Wood at the microscale: structural and mechanical fundamentals‘ in Vienna in May 2009 amounting to € 3000 approved (email of February 2nd, 2009)

Request for future meetings: include Martina Pöll in her role as secretary in reimbursement list whenever required without individual approval by MC


Action FP0802

Report from COST


Action FP0802

4. Report from Science Officer Melae Langbein

News from COST Office

Status of Action, including participating countries

Budget status, budget planing and allocation process

Introduction of Rapporteur Martin Greimel


Action FP0802

5. Progress report of working groups

WP1: Wood microstructure Short note by WG leader Lisbeth Thygesen WP2: (Hygro-)Mechanical properties Short note by WG leader Michaela Eder WP3: Modelling of the material behaviour Short note by WG leader Kristofer Gamstedt


Action FP0802

Short summary of Spring School

32 (+ 7) participants from 17 countries

11 lecturers (from 6 countries) talking on wood anatomy, solid mechanics, numerical and analytical techniques, and experimental techniques

ECTS points for Spring School

2 or 3 ECTS points (introductory literature, attendance of lectures, report of 3-4 or 8-10 pages)


Action FP0802

Short summary of Spring School

Evaluation of Spring School by students:

content of Spring School was very relevant to student’s own needs

Spring School contributed very well to get in touch with new scientists (Think Tank/ networking)

Evaluation of lecturers:

content/ quality of presentations were rated as good/ very good

lectures/ materials were clear and easy to understand

numerical part should have been after experimental part


Action FP0802

Spring School – final budget

(1) Room and technical equipment rental € 1,000

(2) Photocopying, printing of programme, Lecture Notes € 1,200

(3) Phone, fax, mailing costs, letters of confirmation € 0

(4) Personnel € 0

(5) Local transport € 0

(6) Coffee breaks and light refreshment € 1,800

(7) Meals / dinner € 2,000

(8) Others € 100

TOTAL EXPENDITURE € 6,100

Registration Fees € 1,600

COST € 3,000

Vienna University of Technology / IMWS € 1,500

TOTAL INCOME € 6,100


MC approval needed!

Action FP0802

Short summary of Workshop

56 abstracts submitted from 18 different countries

reviewing of abstracts by WG Leaders & Deputy Leaders

final scientific program consists of

4 keynote lectures

28 oral presentations

24 poster presentations

publication of all abstracts in a Book of Abstracts

95 registered participants from 21 different countries

56 Early Stage Researchers (incl. 31 PhD students)

59 % of all participants

43 WG-Members, 22 MC-Members


Action FP0802

Workshop – final budget

(1) Room and technical equipment rental € 3,300

(2) Photocopying, printing of programme, Book of Abstracts € 1,500

(3) Phone, fax, mailing costs, letters of confirmation € 0

(4) Personnel € 0

(5) Local transport € 550

(6) Coffee breaks and light refreshment € 4,000

(7) Meals / dinner € 11,500

(8) Others € 850


Registration Fees € 13,500

COST € 3,000

Mayor of Vienna € 2,700

Federal Ministry for Science and Research € 2,500

TOTAL INCOME € 21,700


MC approval needed!

Action FP0802

Action planning


Action FP0802

6.1 Annual progress conference

Short presentation at DC FPS meeting on March 5th, 2009

Evaluation statement by DC:

“The DC commended the Action’s dynamism and exceptional early progress. The early involvement of participants from non-COST countries was commended as was the Action’s attention to ensuring gender balance. The DC commended the Chair’s commitment to dissemination.”

• Action’s objectives and scientific program

• members, participants, share of ESR

• use of COST instruments

Contact to other Action Chairs established, plans/ ideas for common activities in the future


Action FP0802

6.2 Action budget planning (by May 2009)

A. SUMMARY BUDGET

(1a) Travel/hotel costs for SC Meeting (Feb 09, Potsdam) € 961

(1b) Travel/hotel costs for Spring School (May 09, Vienna) € 22,000

(1c) Travel/hotel costs for Workshop/MC-Meeting (May 09, Vienna) € 60,000

(2) Workshop support grant € 3,000

(3) Short-term scientific missions € 0

(4) Spring School support grant € 3,000

(5) Dissemination – publications € 0

(6) Others (GASG) € 2,000



Action FP0802

6.2 Action budget planning (June 2009 – May 2010)

A. SUMMARY BUDGET

(1a) Travel/hotel for SC Meeting (Nov 09, Stockholm) € 500

(1b) Travel/hotel for WG-Meeting/WS fibre testing (Nov 09, Stockholm) € 40,000

(1c) Travel/hotel for Training School € 15,000

(1d) Travel/hotel for annual Workshop/MC-Meeting € 40,000

(2) Workshop support grant € 3,000

(3) Short-term scientific missions € 9,000

(4) Training School support grant € 3,000

(5) Dissemination – publications € 2,000

TOTAL SCIENCE EXPENDITURE € 112,500

B. SECRETARIAL SUPPORT

15 % of total science expenditure € 16,875

C. TOTAL EXPENDITURE € 129,375


Action FP0802

6.3 Action planning

Workshop on single fibre testing and modelling in cooperation with Paper Mechanics Cluster at Innventia (STFi):

November 4-5 in Stockholm

in the framework of a large project with industrial participants from the papermaking industry organized by Paper Mechanics Cluster @ Innventia (formerly STFi) (local organizer: Petri Mäkelä)

objective: collect knowledge and identify state-of-the-art on micromechanical testing, particularly fibre testing

scientific programme:

- day 1: 6-8 invited lectures of 45-60 min. (members of FP0802 & external experts)

- day 2: WG meetings, involvement of lecturers, poster presentations by Action members


Action FP0802

6.3 Action planning

possible invited speakers:

- Ingo Burgert/ Michaela Eder (MPI Potsdam, Germany): single fibre testing

- Leslie H. Grooms (USDA, USA): ‘FibreBuster’

- Bo Madsen (RISO-DTU, Denmark): tensile testing of spider silk - too old data?, tests done before 2000

- H. Daniel Wagner (Weizmann Institute, Israel): "nano-acrobatics" use of AFM to do three-point bending of single-walled carbon nanotubes

- presentation about importance of conditioning/ risk of fibrr damage

SC meeting in conjunction with workshop on day before workshop (Nov. 3)


Action FP0802

6.3 Action planning

MC meetings 2009/10:

further MC meeting in 2009? proposal: no further meeting but written update on activities will be

delivered in Nov 2009

next MC meeting in conjunction with annual workshop 2010


Annual Workshop 2010:

possibly Biel (local organizer Parviz Navi) or Hamburg (local organizer Uwe Schmitt)

date?

Annual Workshop 2011:

possibly Helsinki (local organizers Pekka Saranpää, Ritva Serimaa)

for following years in countries new in this community (candidates?)

Action FP0802

6.3 Action planning

Training Schools

in future not in conjunction with annual workshop (??)

suggestion for Training School 2010: Potsdam, experimental methods, focus on practical training, limited number of (ESR) participants (competitive) (Michaela Eder)

suggestion for Training School 2010: Edinburgh, wood anatomy and properties, practical training on experimental techniques used to measure anatomical and mechanical properties (Berry Gardiner / John Moore)

Training School in Stockholm at KTH possible (there is a series of summer schools, where we could connect to), topic to be defined

possible Training School for Post docs focussing on new methods not applied to wood micromechanics yet, invitation of external experts as lecturers


Action FP0802

6.3 Action planning


Action FP0802

6.3 Action planning

Tutorials??

organize tutorials dedicated to particular methods at the afternoons preceding the workshops in order to

give a generous introduction into a method,

specify advantages and disadvantages of a method, also beyond the focus of the own research work,

contribute to knowledge transfer and dissemination within the group

Opinions? Concrete ideas?


Action FP0802

6.3 Action planning

Joint activities/ interactions with other Actions

- IE0601 ‘Wood Science for conservation of cultural heritage’ – contact Michal Lukomski (Krakow):

joint workshop on computer modelling, proposal presented at WG3 meeting

- E54 ‘Characterisation of fine structure and properties of papermaking fibres using new technologies’ – contact Pasio Kallio (Tampere):

invitation of key experts to meetings of other (e.g. at fibre testing workshop), possibly joint meetings in the future if reasonable

- FP0602 'Biotechnology for lignocellulose biorefineries‘ – contact Liisa Viikari (Helsinki):

much involved in modification techniques –> invited speakers at future workshops or schools or in framework of a joint meeting with WG1 in 2010?


Action FP0802

Administrative issues


Action FP0802

7. STSM status, applications

No applications yet

Advertisement measures:

- information sheet in workshop bags and spring school documents

- in WG meetings: short introduction of involved persons and institutes, stimulation of finding possible STSM topics and targets

- information and encouragement of participants at spring school

Further ideas for promotion activities?


Action FP0802

8. Publications, dissemination and outreach activities

Action Folder – proposal (available in workshop bags)

print of 2500 folders (€ 200) – MC approval!

distribution at relevant conferences and workshops please contact the Action Chair if you would like to have some

folders!

forwarding to colleagues who might be interested in the Action


Action FP0802



Information on: Action‘s activities Chair, Vice-Chair WG Leaders Rapporteur Science Officer COST


Action FP0802



Information on: objectives scientific

programme Working Groups text to be

shortened, pictures to be included


Action FP0802


Short presentation of COST Action

short presentation of the COST Action at meetings by the Action members a master presentation of 2-3 slides will be available for download at the

Action’s webpage National COST representatives contact to national COST representatives of countries not yet signed the

MoU asking for contact details of scientists who might be interested

Final publication special issue of renowned international journal (e.g. Holzforschung) papers on state-of-knowledge / achievements in the framework of the

Action approval by MC


Action FP0802

9. Request for new members

Currently activities for joining Action in Romania and Croatia

Countries not active yet:

Belgium Bulgaria Cyprus Czech Republic Estonia Greece Iceland Ireland

Latvia Luxembourg Malta Slovakia Slovenia Turkey Former Yugoslav Republic of

Macedonia

Any personal contacts?


Action FP0802

10. Promotion of gender balance and of Early Stage Researchers

Gender balance

Steering Committee – 60 % women

Management Committee – 25 % women

Working Groups – 23 % women

Workshop – 28 % women

Early Stage Researchers

Steering Committee – 40 %

Management Committee – 16 %

Working Groups – 41 %

Workshop – 59 %


Action FP0802

10. Promotion of gender balance and of Early Stage Researchers

Training Schools

Short Term Scientific Missions

STSMs of early age researchers expanded to beyond 3 months

info sheet on STSM in workshop bags

Action Think Tank

Conference Grant (applications?!)


Action FP0802

11. Non-COST country participations

Hydro-Quebec, Canada (contact Louis Gastonguay):

utility company; research programme dedicated to wood poles, interested in wood microstructure characterization , strength determination

Scion, New Zealand (contact Chris Lenth):

research institute in forestry science; strong background in growing and utilisation of plantation tress and wood drying, interested in all three working groups


University of Canterbury, New Zealand (contact Clemens Altener)

application to be submitted

Forest Products Laboratory, Madison, USA (contact Edwin Nagy)

application to be submitted

Action FP0802

12. Web news

Public area information on MC- & WG-members STSM-information minutes/presentations of MC- & SC-meetings lecture notes of Spring School to be included presentations of Workshop to be included

Internal area user name, password: to be requested from Action Chair literature for Spring School STSM reports to be included documents of coordinated research efforts to be included

Database for scientific publications written in the framework of the Action (based on collaborations

launched within the Action or on STSMs) could also be extended to publications by WG members in general –

WG2 2nd MC Meeting, Vienna, Austria May13, 2009

Action FP0802

13. AOB 14. Closing


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