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TRANSCRIPT
issue 5
volume 4June 2008
inside This issue:
www.sgmpcentralflorida.orgwww.sgmp.org
SE Regional Education Conference pg. 1SGMP National Education Conference pg. 3May Meeting: Installation of Officers pg. 3Update on National Green Meeting Standards pg. 4Coping with Change pg. 7Newsletter Advertising Info pg. 7Board of Directors pg. 9What is a CMP and Why Do I Need Those Letters…? pg. 10
No More Downsized Conferences pg. 11Committee Reports pg. 132nd Annual Amateur Golf Tournament pg. 15Calendar of Meetings & Events pg. 15Committee Chairs pg. 15President’s Message pg. 16Member Spotlight pg. 16
In support of the SGMP mission, the Central Florida Chapter, along with support from the Atlanta Chapter, is proud to host this year’s SE Regional Education Conference, which provides numerous opportunities for participants to share up-to-date information and the latest methods being used in the industry, and to discuss common concerns with colleagues from throughout the southeast. So mark your calendar and make plans to join us for this exclusive educational event.
Who Should Attend?
Whether your job involves organizing one meeting a year to 50, if you are involved in planning meetings for the government, you should attend this conference. If you are an industry supplier who furnishes services and products to government meeting professionals, you should attend this conference. If you are an independent contract meeting planner and outsource your planning services to government agencies, you should attend this conference. You do not have to be a member of SGMP to register and attend, so take advantage of this opportunity to network within an organization that spans the nation with 26 chapters and more than 4,000 members.
SE Regional Education Conference Aug. 3-6, 2008Hyatt Regency Jacksonville Riverfront Jacksonville, FL
Building Bridges... One Meeting at a Time
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sGmP 2008 SE Regional Education Conference Building Bridges... One Meeting at a Time continued...
Meeting Planning Attendees Will Include:• Federal,state,countyandcitygovernment• Associationsofgovernmentalemployeesandgovernmentagencies• Universityemployeeswhoplanmeetingsforfacultysuchascontinuing
education and conference planning divisions • Professionalswhoconducttrainingforlicensedoccupationsincluding
governmental employees
Industry Supplier Attendees Will Include Professionals from:• HotelSales&Marketing• PrintingCompanies• ConventionandVisitorsBureaus• ExhibitServices&AudioVisualCompanies Benefits of AttendingMeetings and conferences are essential venues for individuals within specialized functions to meet and network with each other. The role of meeting planners to facilitate these events inanefficient,organizedmannercannotbeoverstated. These factors combined lend further credence to the importance of expanding our knowledge, honing our skills and increasing our efficiencytoremaintopleadersinthemeetingplanning industry.
Visitthewebsiteforfurtherinformation,registration and hotel accommodations: http://conferences.dce.ufl.edu/SGMP/
What goes on in Gainesville when it’s not Gameday?
It becomes the place to meet!The Visitors and Convention Bureau Spring
Conference Grant Cycle opens April 1st. Contact Nancy Fischer, CMP, for more details.
www.VisitGainesville.com 1-866-778-5002
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SGMP National Education ConferenceJune 11-14, DallasCongratulations to the following members who were recipients of Central Florida Chapter Scholarships to attend the SGMP National Education Conference: Jenean Chavey of the Four Points by Sheraton-Chateau Elan,NicoleChesserofSpringHillSuitesbyMarriott,BarbaraJoneswithUFContinuingMedicalEducation,RossanaPassanitiwithUFPURC,andJenniferTuckerwithUFMaterialsScience&Engineering.
These Chapter members had the opportunity to attend sessions on topics intheareasofMeetingPlanningTipsandBestPractices,CurrentandEmerging Technology, Leadership, Supplier Selling Skills, Professional Survival Skills, and Chapter Operations Programs. Future issues of the Newsletter will feature reports on the educational sessions they attended, so stay tuned.
May Meeting: Installation of OfficersTheSGMPCentralFloridaChapterispleasedtoannouncetheappointmentofthe2008-2009BoardofDirectors.TheBODismadeupofbothmeetingplannersandsupplierswithinthechapter.Pleasewelcomeandcongratulateournewofficers!TheInstallationofOfficerswasthefeaturedeventattheMay meeting, held on Thursday, May 15th, at the Paramount Plaza in Gainesville.
2008-2009BoardofDirectorsPresident Ann Koralewski, CMP1stVP LaurieBrown2ndVP BettyAnnLewis,CMPTreasurer Scott SchroederSecretary Farrah Morrone, CMPPlanner Director Cathy Gentilman, CMPSupplier Director Sandy NoreenSupplierDirector BarbaraTemesImmediatePastPresidentBethMiller-Tipton,CMP TheSGMPCentralFloridaChapterwouldliketoofferaheartfeltthankstoouroutgoingBoardofDirectors.Theirtirelessworkandsupporthavebeenappreciated!
2006-2007BoardofDirectorsPresident BethMiller-Tipton,CMP1stVP AnnKoralewski,CMP2ndVP KateZiemak,CMPTreasurer Nancy Fischer, CMP Secretary Cathy Gentilman, CMP Planner Director Kathy Murphey SupplierDirector BillFoleySupplier Director Rebecca Neville Immediate Past President Stephanie West, CMP
MAY MEETING SPONSORS:Many thanks to the following for sponsoring
ourMaymeeting!NaplesMarcoIslandEvergladesCVB
NaplesHiltonGreenlinks Golf Resort-Naples
HiltonMarcoIslandBeachResort
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Update on National Green Meeting StandardsbyCarolHinton
SincetheUSEnvironmentalProtectionAgency(USEPA)announcedtheirgreen procurement rule at the SGMP 2007 National Education Conference inAtlanticBeachlastMay,alotofactivityhastakenplace.InOctoberthefirstmeetingofnationalgreenmeetingexpertsmetinWashington,DCtostartthestandardsettingprocessforgreenmeetings.USEPAisrequiredby law to use a voluntary consensus based process when developing standards with industry. The meeting was attended by representatives of theindustryincludinghoteliers,meetingplanners,non-profitorganizationsand convention and visitors bureau representatives. Also in attendance was thelargestindustry-wideorganization,ConventionIndustryCouncil(CIC).ThemeetingwasfacilitatedbytheASTM,theUSEPAstandardssettingorganization. ASTM is one of the largest voluntary standards development organizationsintheworld.TheCICstartedtalkswithUSEPAandASTMtojointly develop the green meetings under the Accepted Practices Exchange
(APEX)panel.APEX,aprojectoftheConventionIndustryCouncil,hascreatedaCorporateSocialResponsibility(CSR)taskforce.APEX’sGreenMeetingPracticesPanelis one of the green projects overseen by this task force.
TheruleforgreenmeetingsdevelopedbytheUSEPAforconsideringmeetingspaceevaluates venues according to a 14-point checklist, asking whether a facility has:• Arecyclingprogram• Alinen/towelreuseoptionthatiscommunicatedtoguests• Easyaccesstopublictransportationorshuttleservices• Apolicytoturnofflightingandairconditioningwhenroomsarenotinuse• Bulkdispensersorreusablecontainersforbeverages,foodandcondiments• Reusableservingutensils,napkinsandtableclothswhenfoodandbeveragesare
served • Anenergyefficiencyprogram• Awater-conservationprogram• Paperlesscheck-in&check-outforguests• Useofrecycledorrecyclableproducts• Employeetrainingonthesegreenactivities• Other“green”environmentalinitiativessuchasreceivingenvironment-related
certifications,participatinginEPAvoluntarypartnerships,supportingagreensuppliersnetwork, etc.
• Foodsourcesfromlocalgrowersorapolicytoconsiderthegrowingpracticesoffarmers who provide the food
• Apolicytousebiobasedorbiodegradableproducts,includingbiobasedcafeteria-ware
TheUSEPAseekstoprocuremeetingproductsandservicesusingclearenvironmentalcriteria that use established programs such as WaterSense, WasteWise and Energy Star.
InFebruary2008,asecondmeetingwasheldinVancouver,BCtocontinuethestandards setting process. The group looked at the following items: Context for Standards Development-AlthoughtheUSEPAisfocusedonenvironmentalaspectsitwillconsidercommunity and economic aspects as part of a standard. Several different terms were identifiedwhentalkingaboutgreenmeetings.
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Sustainability: The practice of fully considering the economic, social and environmental aspects of meetings so that we can meet the needs of the present without compromising the ability of future generations to meet their own needs.
Corporate Responsibility: Our obligation to consider the interests of customers, employees, shareholders, communities and the environment as an aspect of meeting planning and evaluation so that sustainability can be achieved. According to Meeting Professionals International Corporate Social Responsibility is a considerationofPeople,Planet&Profit,undertheUNGlobalCompact.
Green Meetings: Incorporate environmental considerations throughout all stages of the meeting process in order to minimize the negative impact on the environment and make a positive impact to host communities in terms of environmental and social legacies.
Existing Standards - The Green Meeting Standard recognizes and builds onworkcompletedunderotherinitiativesincludingBSI8901Standard.BSIispresentlylookingfortrailprojectsinNorthAmericathroughISO.The standard was developed using a two year process, tapping into a panelofindustryprofessionalsandstandardsexperts(technicalpanel).A draft rule was created and the standard was reworked following comments received. The standard was launched in Nov. 2007 following testing and is based on a philosophy of continual improvement: setting yourobjectivesandimprovingperformance.CertificationtrialsarepresentlytakingplaceinNorthAmericaandtheUK.Thestandardincludesoptionsforself-certificationorthird-partycertification.Althoughthe standard focuses on process, a gap may exist in the area of practice checklists for different areas of meeting management. Other standards being looked at include the Florida Green Lodging Program.
Scope - The purpose of the standard is not to re-invent standards for buildings.However,thepurposeistohelpdecisionmakersasktherightquestionspertainingtoexistingstandardsforbuildingssuchaLeadershipinEnergyandEnvironmentalDesign(LEED),EnergyStarorstateprogramcertificationsordesignations.
Thestandardistoenableusasmeetingprofessionalstoasktherightquestions,rewardsuccessandencourageimprovement,outlinetheperformancestandard,definewhatpracticeisneeded,helppeoplemakedecisions,setupasystemformeasurement,enablecertificationofthestandard,fitwithinthewayofdoingbusiness by the industry, recognize the global nature of the meeting industry and identify a minimum standard to be called green.
The committee will work within the current CIC categories: Destination Selection, Accommodations, Meeting Venue,Exhibits,Food&Beverage,Transportation,Communications,andOnsiteofficetodevelopthestandards.
Update on National Green Meeting Standardscontinued...
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“Thiscollaborationbetweengovernmentandourindustryisafairlynewconcept--atleastinmylimitedexperience,commentedAmySpatrisano,CMP,APEXGreenMeetingPanelChair.Theresponsefromindustryprofessionals wanting to participate in this process has been phenomenal which a good thing for developing standards the majority will embrace. The standards will be created by a volunteer, consensus-based process. This means you, your friends and your colleagues can weigh in on them. You’ll be given lots of opportunities to do thisonline,inselectcityvenuesandasapartofindustrymeetings.”(ThePretentiousMusingsofaGreenMartyrblog,http://blog.meetingstrategiesworldwide.com).Toparticipateintheconsensusbuildingprocess,contactAmy
Florida has been ahead of the green lodging curve for several years. The Florida Green Lodging Program was established in 2004 by the FloridaDepartmentofEnvironmentalProtection(DEP)withtheintentofrecognizing and rewarding environmentally conscientious lodging facilities in the state. Through this rapidly growing program DEP encourages the lodging industry to conserve and protect Florida’s natural resources. TheFloridaGreenLodgingProgramisuniqueinthatitcoversanall-inclusivelistofenvironmentalinitiativesthatarespecifictotheFloridaenvironment. This program got a major boost after Governor Crist’s ExecutiveOrder07-126requiringstateagenciestocontractmeetingand conference space with facilities that have the DEP Green Lodging Designation.
VisitGainesvilleandUF/TREEOarehostingtheinauguralFloridaGreenLodgingConferencefromNovember10-12,2008.Entitled“Being
Green,SavingGreen&MakingGreen,”theFloridaGreenLodgingConferenceprovidesmuchneedededucationto hoteliers who are concerned with rising operational costs and lower occupancy due to the current economic downturn.Emphasiswillbeontheeconomicbenefitsof“goinggreen”forthelodgingindustry.Experiencedprofessionals will talk about what changes can be made to the hotel building and processes that give the greatest ReturnonInvestment(ROI).TheconferencewillbeheldattheHiltonUniversityofFloridaConferenceCenter,oneofthefirsthotelstobecomeaFloridaGreenLodgingdesignatedhotel.TheconferencewillbeatrialBSI8901event.
For more information on the conference visit: www.treeo.ufl.edu/conferences/GreenLodging/.
Congratulations To the following recipients of recent Florida Green Lodging Program designations:The TradeWinds Island Grand and the TradeWinds SandPiper just received a Second Palm designation from Florida Green Lodging.
TheEmbassySuitesLakeBuenaVistaReceivedFloridaGreenLodgingProgramdesignation.
For more information on the Green Lodging Program and to review the press releases for these and other designated properties, go to website: www.dep.state.fl.us/greenlodging
Update on National Green Meeting Standardscontinued...
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SGMP is now accepting a limited number of ads in each newsletter issue.
Ads will be placed in the •order they are received and payment is made. Ads must be in digital •format, such as JPG, TIF,GIF,EPS(atleast300dpi)E-mail your digitally •formatted ads to Jennifer M. Tucker, [email protected] for receipt of •the Ad is not later than the third day of the newsletter distribution month. Payment is due within •one-week of submission of the ad.Checks should be •made payable to SGMP Central Florida Chapter and sent to Scott Schroeder, SGMP Treasurer,c/oTargetCopy of Gainesville, Inc,POBox13955,Gainesville FL 32604
Advertise in the newsletter!
Ad RatesQuarter Pg: 4 x 5.25 $50Bus.Card: 2.5x3 $35
Coping With ChangebyLaurieBrown
Thereisapopularandanonymousquotethatseemstogetcirculatedeverynowandagaininemails,itstates:“Rememberifyoualwaysdowhat you have always done, you will get what you have always got-ten.”ThisagreatquotetousetointroducethesubjectofChange,change is inevitable, it has always been and always will be a neces-sary aspect of life and work. It is a guarantee that we all will have to cope with a host of changes in the course of our lives. Our success andfulfillment-emotional,mental,spiritualandphysicalwell-being-depend on how well we adapt to change.
Change is a constant, in order to grow, let alone survive in the work-place and in the world, organizations and especially the individuals in them must learn to cope with change. When a change occurs we are affected; in fact there are six stages that we pass through, known as the Change Cycle. The Change Cycle can be found on the internet at: http://www.changecycle.com/changecycle.htm.
TheChangeCyclemodelidentifiesthethoughts,feelingsandbe-haviors associated with each stage of change. Knowing these stages provides an effective map to assist in navigating through the changes in our lives.
Stage 1–Loss(fear,cautious,paralyzed)In Stage 1 you admit to yourself that regardless of whether or not you perceivethechangetobegoodor‘bad,”therewillbeasenseoflossofwhat“was.”Thefamiliarreportingprogramisgone,yourofficeismoved,anemployeeretires/leaves.
Stage 2-Doubt(resentment,skeptical,resistant)In this stage, you doubt the facts, doubt your doubts and struggle tofindinformationaboutthechangethatyoubelieveisvalid.Lookto place blame, if not much information has been relayed about the change,youwillbe‘ad-libbing’tofillthegapstoyourdesire,thisin-creasethedoubtandquestions.
Stage 3–Discomfort(anxiety,confusion,unproductive)You will recognize Stage 3 by the discomfort it brings. The change and all it means has now become clear and you learn to assimilate this new information in a meaningful way. We admit the change is happen-ing and we will have to learn ‘a new way’ We have to admit that our comfortable and familiar ways will have to go, we wonder if we can keep up with the new changes—we wonder if we want to if it is worth our time.
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The Danger ZoneTheDangerZonerepresentsthepivotalplacewhereyoumakethechoiceeithertomoveontoStage4 and discover the opportunities the change has presented or to choose fear and return to Stage 1. You may seek counsel from co-workers and peers, you may start looking for a new job; just to see if it is greener on the other side…
Stage 4–Discovery(anticipation,creative,energized)Stage4representsthe“lightattheendofthetunnel.”Younowcanseetheoptionsyouhaveandthepossibilities this change has presented. You are optimistic about a good outcome because you have choices.
Stage 5-Understanding(confidence,pragmatic,productive)In Stage 5, you understand the change and are involved in it. You can iden-tifyitsbenefitsandacknowledgeitsusefulness.
Stage 6–Integration(satisfaction,focused,generous)BythetimeyoureachStage6youhavestoppedlookingat“thechange”as something different because you have integrated it’s challenges and victories into your life.
As we come to recognize this cycle in our lives we increase our chances of pulling through the change successfully, this is particularly important when those changes can have an impact on our employment.
John Maxwell, a motivational speaker, business leader, and author developed a template we can fol-lowtohelpuscopewithchangeinasatisfyingandsuccessfulmanner.BelowarehisSixStepstoSuccessful Personal Change.
Ifwewanttoseechangeinourorganizations,(orhomes,orpersonallife)thenwefirstneedtochangeourself.Herearethesixstepsforsuccessfulpersonalchange.
1. When you change your thinking, you change your beliefs: The things we think about moment by moment, each day, ultimately become our beliefs. Our beliefs
are our fundamental thoughts about what is and isn’t true about life, work, relationships, etc. So by changing what we think about, we slowly change what we believe.
2. When you change your beliefs, you change your expectations: What you believe to be true about life will determine what you expect from it. If you believe that hard
work produces rewards, then you will expect that your hard work will eventually pay off.
Coping With Changecontinued...
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Board of DirectorsPresident, Ann Koralewski, CMP
First Vice-President, LaurelBrown
Second Vice-President, BettyAnnLewis
Treasurer, Scott [email protected]
Secretary, Farrah Morrone, [email protected]
Planner Director, Cathy Gentilman, [email protected]
Supplier Director, Sandy [email protected]
Supplier Director,[email protected]
Past President, BethMiller-Tipton,CMP
SGMP Central Florida 2209 NW 13th St., Suite E, Gainesville FL 32609-3498
Sun Central is published quarterly by the Communications
Committee: Please submit news entries or commentstoLaurieBrown
Design & Layout: April Schroeder, of Marketing Mud
Contributors:LaurieBrown,BarbaraJones,VirginiaHessels,Rhonda Rogers, Maryann Edge,
Jennifer Tucker
Photography credits: Rhonda Rogers, Stephanie West CMP,
NiccoleHaschak
3. When you change your expectations, you change your attitude: What we expect deep down from life and work will determine to a
large degree what our attitudes are. If you truly believe things are going poorly, imagine what your attitude is going to be. On the other hand, if you think things will go well, your attitude will be much bet-ter.
4. When you change your attitude, you change your behavior: Your attitude determines how you feel about yourself, life, and oth-
ers.Howyoufeelaboutthosethingswilldetermineyourbehavior.
5. When you change your behavior, you change your performance: Our behaviors – what we do – will determine our performance at
many levels. There are obviously some behaviors that will cause you to perform at lower levels and others that will cause you to per-form at higher levels.
6. When you change your performance, you change your life: The fact is that the results we live with are determined by what we
do. Cause and effect is a powerful force, either for good or for ill. When you get your performance up, your life will look up too.
The organization is an outgrowth of the leader who leads it. If you wanttoleadthechangeoftheorganization,youmustfirstleadthechangingofyourself.AsMaxDePreesays,”Wecannotbecomewhatweneedtobe,remainingwhatweare.”
Coping With Changecontinued...
SGMP National Education
ConferenceJune 11-14, Dallas
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What is a CMP and Why Do I Need Those Letters after my Name?by Farrah Morrone, CMP, M.Ed.
CMPstandsforCertifiedMeetingProfessionalandisadesignationofferedbytheConventionIndustryCouncil(CIC).InordertobebecomeaCMP,candidatesmusthave3yearsoffull-timemeetingmanagementexperience,must accumulate 90 experience, continuing education, etc. points for the application, and must pass the CMP exam which is administered several times throughout each year. There are several reasons to become a CMP but the CIC recommends that meeting professionals strive for this designation for the following reasons: 1.Recognition:Asthepremierindustrycertification,theCMPdistinguishesholdersas
career professionals who have demonstrated a high level of experience, skill and knowledge.
2. Competitive Advantage: The designation conveys credibility to a meeting profession-al’s opinions and ideas, both at work, and in the greater meetings, conventions and exhibitions industry.
3. Peer Acceptance: CMPs are immediately recognized by other CMPs as fellow profes-sionals committed to the advancement of the profession.
4.SalaryEnhancement:CMPscanusethecertificationasacompetitiveadvantagewhenitcomestonegotiatingsalaries and other business.
5. Personal Achievement: After passing a rigorous application and examination process, CMPs express a profound senseofpersonalachievementatfinallybeingregardedastheexceptionallyskilledprofessionaltheyare.
6.Commitment:Successfulcompletionofthecertificationprocessconveysthatthecertifiedmeetingprofessionalis committed and goal driven in their career.
If this sounds appealing to you and you are interested in working toward your CMP take the following steps:1.VisittheCICwebsite(http://www.conventionindustry.org/cmp/tips.htm<http://www.conventionindustry.org/cmp/tips.htm>)andreadabouttherequirements,applicationprocess,deadlinesandfees,andexampreparation.
2.EducateyourbossaboutwhattheCMPisandwhyitwillbenefityouandyourorganizationforyoutobecomeaCertifiedMeetingProfessionalsothatheorshecanadvocateforyourmaterialsandfeestobepaidfor.
3.UsingtheapplicationontheCICwebsite,determinewhereyouareatintermsofpointaccumulationandsetgoals as to how to obtain the full 90 points.
4.ContactFarrahMorroneatfmorrone@dce.ufl.edutofindouthowyoucanjointheCMPStudygroupsponsoredbyyourlocalSGMPchapterhereinGainesville!
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No More Downsized Conferencesby Patricia Fripp, CSP, CPAE
Teach Your Attendees to Sell Their Management on Sending Them to your Con-ference(FirstpublishedinWesternAssociationNews)byPatriciaFripp,CSP,CPAEStock prices are down, meetings are being canceled, and some corporations are cuttingbacksharplyontheirfinancialsupportforemployeeswhowanttoattendconferences.TechnologyUsergroupsarefindingthatcorporation-sponsoredat-tendance is dropping or being canceled altogether. Don’tdespair.YoucanDOsomethingaboutit.Here’sastrategyformakingcom-panies willing and even enthusiastic to send their employees to your meetings and conferences. BoostingattendanceisoneofmyfrequentassignmentsforclientsliketheCyborgUsers’Group,ADP’sMeetingoftheMindsclient-usermeetings,andtheAmericanPayrollAssociationCongress.HowdoIdoit?Inmytalksandseminars,Istartbyaskingallattendeesthisquestion:Do you have an appointment set up with your upper management to report on whatyoulearnedatthismeeting?Itissurprisinghowfewattendeesarerequiredtodothis.Ialwaysrecommendthat attendees take the initiative and ask to give a verbal presentation to their manager or to the committee that okayed the budget for them to go. I teach them to follow this simple outline in their verbal reports, following the basic frameworkthatIrecommendforallconferenceattendees.Bymakingcarefulpreparationsandkeepingqualitynotes,attendeesshouldbeabletogivemanage-ment a strong presentation that makes a good case on why they should return the next year.
The Fripp Conference Outline
What did they do: 1.Beforeattendingtheconference.(Including)*Make a list of vendors and individuals they want to meet. *Study the brochure to select best sessions to attend. *Ifseveralpeopleattendandrelevantsessionsconflict,coordinatewhoattendswhat so different individuals can report back on each session. *Preparealistofspecificquestionstheyneedorwantanswered.Carefullynotethe answers and their sources.
2. During the conference. * Note what was learned from the keynote speakers, breakout sessions, conver-
sations with other attendees, and vendors met at the trade show portion of the conference.
3. After the conference. *Doadebriefingwithotherswhoattendedtosharewhateveryonelearned.
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* Prepare a verbal and brief written report for management. Practice the verbal presentation on friends or family.
The opening thirty seconds of a presentation is the most important part. I recom-mend that everyone starts their report to management with something like this:
Sending me to the such-and-such conference was an incredible investment for thecompany.Here’swhy.
*Concludewithspecificrecommendationsforthecompany,basedonnewknowl-edge.
Why Bother?
Doesthisseemlikealotofworkonyourpart?Notifyouwanttokeepyourattendanceup!Companiesdon’twanttospendthousandsofdollars unless they can see a payoff. Your attendance may continue to drop unless your attendees can show their companies the immediate and long-term value of what they have experienced. When they do, chances are that their companies will be happy to send them to your next meeting or conference. And, since a presentation to management can be a stressful experi-enceforyourattendees,someareboundtoaskyouthesameques-tion:“WhyBother?”Tosellyourattendeesonthenote-takingandreporting process, stress the following points: * Reporting shows management they are company-minded and see
the bottom line. * Reporting shows management they take advantage of opportunities. * Reporting increases their chances of attending future meetings. *Byattending,theypersonallygainimportantandtransferableskills.
This last thought should be a big selling point. In a downsized, right-sized, re-engineered, outsourcing world, everyone needs to upgrade skills constantly. Even when individuals have support from a management that believes in education, theymustconstantlyresellthebenefitsonwhyitisagoodinvestmenttosendthem.
Whatifacompanywon’tpayforyourattendeestocome?Somewillcomeany-way. Many people I’ve met at the American Payroll Association conferences used vacationtimetoattendbecausetheirmanagersdidn’tseethevalue.However,they constantly resold the company on the worth of the conference -- with a big payoff. When their current manager or a new one realized the value of the experi-ence, some were actually reimbursed for attending past conferences, and their vacation time was restored.
No More Downsized Conferencescontinued...
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To keep your attendance up, convince your attendees of the importance of report-ing back to management. If you’d like me to do it FOR you, I’d be glad to. I tell all conference attendees to get smarter every day because all skills are transferable: Never be concerned with being employed.
BeconcernedwithbeingEMPLOYABLE!Thatisthetruesecurity.
This article was reprinted with permission of Patricia Fripp from her website http://www.fripp.com. You may contact her through the website or by email/phone: [email protected], 800-634-3035.
Patricia Fripp is an award-winning speaker, sales trainer, and speech coach, who delights audi-ences, transforms sales teams, and shares her secrets for powerful presentations. Meetings and Conventions magazine calls Patricia “one of the country’s 10 most electrifying speakers.” She is the author of Make It! So You Don’t Have to Fake It and Get What You Want, and contributing au-thor to Speaking Secrets of the Masters and Insights Into Excellence. Patricia was the first female President of the National Speakers Association and is a Hall of Fame recipient. Kiplinger’s Per-sonal Finance named her Speaking School as one of the best ways you can invest in your career.
Committees
The Membership committee meets via e-mail when necessary…nothing struc-tured. The membership drive ended April 1 and now the membership is 157 members,whichisthehighestmembershipnumberthechapterhaseverhad!We are at a 54% Planner 46% Supplier ratio, which is right on target with our chapter goal. The committee is always looking for new members, and will be-gintoplantheFallMembershipBlitzinthenextcoupleofmonths.Anyonewhowouldliketoparticipateorhelporganizetheevent,pleasecontactKellyBuckley,chair, at [email protected] for more information.
The Program committee is currently meeting as needed to provide the speak-ers and schedule for the SE Regional Education Conference in Jacksonville on August 3-6, 2008. If anyone is interested in helping with some of the scheduled programs,pleaseemailAnnKoralewski,[email protected],[email protected]..
The Finance committee is a fun, easy way to get involved in SGMP. One way to meet everyone is to volunteer to help at the Registration table at the monthly meetings. What a great way to see everyone as they come in to register and receivetheirnametag!JustletShirleyGardnerorNancyFischer,CMP,knowthatyouareinterested!Youcanreachthematnfischer@[email protected].
No More Downsized Conferencescontinued...
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The Elections chairperson is Stephanie West, CMP. Elections for the 2008-2010 BoardofDirectorswereheldinApril,andtheinstallationofofficerstookplaceattheMay15thmeeting.Thetermofofficeistwoyears,beginningJuly1,2008throughJune30,2010.Foranyquestions,[email protected].
TheScholarships&Awardscommitteecanbereachedbycontactingrebecca.neville@Marriott.com.
TheCommunicationscommitteeusuallymeetsonthefirstWednesdayof the month at noon at a local restaurant when pending communica-tions decisions need to be addressed; otherwise the committee meets viaemail.PleaseemailchairLaurieBrownatlbrown@treeo.ufl.eduifyouareinterestedinjoiningthecommittee--orjustwantto“communicate.”
The CMP Study Group committee is currently chaired by Farrah Morrone, [email protected] every three weeks, usually on a Monday from 3pm-5pm, at the Leader-ship Development Institute on NW 13th St. They currently have three members in addition to the chair. Farrah expects one of the committee members to serve as chair in the near future.
SGMP National Membership Challenge (Dec-April contest):Recruitment:WildWest(34%)andPacificNorthwest(25%)Retention:MissouriCapital(98.3%)andOldDominion(98%)Next year hopefully region 2 chapters will take the honors. GoSGMP!
New Arrivals - Girls All Around!!
Ann and Keith Koralewski welcomed Adriana Lee on March 27th. She weighed 8 lbs. and was born here in Gainesville at the North Florida Region-al Women’s Center. She joins older sister Kaitlin who is 10 years old. Ann says that the most surprising thing is how much you forget about babies in 10 years. Adriana Lee is the spitting image of her Daddy and an added joy totheKoralewskihousehold!
April and Scott Schroeder welcomed Adley Lane on May 10th. She weighed 7 lbs. 13 oz. and was born here in Gainesville at the North Florida Regional Wom-en’s center. She joins older sister Madison, who is eight years old. Adley Lane has her Daddy’s eyes and charming looks. Everyone in the Schroeder household isveryhappyanddoingwell!
Committeescontinued...
“The only advantage of not being too good a
housekeeper is that your guests are so pleased to
feel how very much better they are.”
Eleanor Roosevelt, wife of Presi-dent Franklin D. Roosevelt from
1933 to 1945.
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I must admit I feel humbled to be the one that is in the Spotlightthisquarter,IhopeIcansharesomethingswithyou that will help you to get to know me a little better.Iwillstartwithsomeofthestandard(boring)itemsandhopefully move into the intriguing and mysterious; well on second thought, I am not sure I have anything intriguing or mysterious.IwasborninHouston,TXandmyfamilymovedfourtimesbefore they settled down in Gainesville, FL in 1968, where I attended high school, then on to Santa Fe Community CollegeandultimatelygraduatingfromtheUniversityofFloridawithmyBachelor’sdegreeinAdvertising;itischallengingtofindamajorthatdoesnotrequire16hoursof mathematics credits. I have four beautiful children and two perfect and super-intelligent grandchildren, which I am always willing to brag about.
I will be celebrating my 29th wedding anniversary on December 15, 2008. I must say that meeting my husband wasa‘loveatfirstsight’situation,itwashiscrystalclearblueeyesthatgotme.Hehastheenviablejobofbeingabletohaveavirtualofficeinourhome – gets to go to work in his PJs often, he is a Safety Consultant in a Federally fundedprogrambyOSHAandhousedattheUniversityofSouthFloridainTampa.I provided ‘in-home’ childcare while all my children were young, I started to work part-timewhenmyyoungestdaughterwasfiveasasubstituteteacher,thenstartedworkfulltimein1997withtheUniversityofFloridaDivisionofContinuingEducation,andmoved through their different departments culminating in my current position at as a marketing and program coordinator at the TREEO Center.
Iamcuriousandimpulsive,oftenspeakingoractingfirst,andthinkingsecond;notalways good if you are trying to impress others, but it does make life a bit more interesting. I actually enjoy getting up in front of people and talking, presenting or discussing fun and important issues. Each year in October my sister and I give a presentation to cancer survivors on different ‘personal growth’ topics, my sister is a two-time breast cancer survivor, and we truly enjoy our interaction with all the survivors and their families.Perhaps sharing my personal philosophy with you may be the best insight into who I am.Ibelievewehaveallbeenputonthisplanetforadivineandspecificpurposeandthat purpose I feel, is to be a help and support to all people as we are able, to show unconditional love and kindness to everyone and to learn all we can about ourselves, to learn from and about each other and to learn about our place in this world. Yes, I know,thatsoundsabitUtopian,andsomedaysIambetteratlovingmyneighborthanothers, but I try to hold to this philosophy as a governing principal in my life.
I hope to have a chance to know all of you, and the opportunity to get to work with mostofyouinmynewpositionas1stVPofSGMP.Ihopetochatwithyouatournextmeeting.
Member SpotlightLaurie Brown
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volume 4June 2008
It is an honor and a privilege to be elected as president of the SGMP Central Florida Chapter for 2008-2010. I am very excited to serve with suchagreatBoardastheonethathasbeensworninwithme.SpeakingfortheentireBoard,weareeagertobuildonthesuccessthattheBoardofDirectors who have come before us have achieved while putting our own stamp on the direction of the Central Florida Chapter.We all lead very busy lives, but I would encourage each of you to get as muchoutofSGMPaspossible.Ataminimum,Iwouldlikerequestthateach member becomes an active participant in our chapter by attending meetings whenever possible, and by increasing our chapter membership by promoting our worthwhile organization to fellow planners and suppliers in the meetings industry.
I hope everyone is planning to attend the SE Regional Educational Conference in Jacksonville on August 3-6. Don’t miss this excellent opportunity to effectively interact with your colleagues while attending sessions on the current and emerging trends in the meetings industry, in addition to personal and professional development opportunities.
Thank you in advance for your support during my term as president. It’s going to be a challenging and rewarding tenure, and I look forward to serving the Central Florida Chapter in my new role. I ask that you join with me in making the next two years an exciting and rewarding experience as the Central Florida Chapter of SGMP continues to build upon its commitment to excellence.
Sincerely,
Ann Koralewski, CMPPresident, SGMP Central Florida Chapter
President’s Message
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volume 4June 2008
Committee Chairs
ProgramsAnn Koralewski, CMP
MembershipKellyBuckley
Publications/ Communications
Special Events & Fundraising
Sheilachu [email protected]
Finance & RegistrationNancy Fischer, CMP
Community ServiceCathy Gentilman, CMP [email protected]
Scholarships & AwardsRebecca Neville
Elections & BylawsStephanie West, [email protected]
CMP Study Group Farrah Morrone, [email protected]
Calendar of Meetings & EventsThe Chapter’s 2008 Program Schedule is available online at http://www.sgmpcentralflorida.org/pdfs/2008_SGMP_CFC_Meeting_Schedule.pdf
Plan now to attend the Chapter meeting on Thursday, July 17th at the Paramount Plaza for one of the highlights of the year: Supplier Appreciation&AwardCeremony.Thisistheannualeventtorecognizeour suppliers who are so instrumental in supporting our Chapter. This is also the occasion to acknowledge members who have contributed “aboveandbeyondthecallofduty”duringthelastyear.
2nd Annual Amateur Golf TournamentThe 2008 Annual SGMP Amateur Golf Tournament took place on Wednesday, May 14th at Meadowbrook Golf Club in Gainesville, Florida. The weather was a comfortable 86oF and not a cloud in the sky. The tournament was a success for its second year and a greattimewashadbyall!Afterafullroundof18-holes,everyonegathered for refreshments in the club house and to congratulate the winners:
FirstPlace(13strokesunderparof72forfinalscoreof59)-FromthePlantationGolfResortandSpa:HeidiHerber,PaulKobel,Paul Cross and Stephen Dorcey. (We had a tie for 2nd place– the prize went to the team with the lowest score on the hardest handicapped hole.)
SecondPlace(11strokesunderparof72forafinalscoreof61)– From Naylor Publication: Josh Alexander, Roger Lusk, Jason Ruppert, and from Cabot Lodge: Eric Kidwell
ThirdPlace(11strokesunderparof72forafinalscoreof61)–FromUF/IFASOfficeofConferencesandInstitutes:BethMiller-Tipton,fromtheUniversityofFlorida:FrankTipton,From:BrentwoodCompany,Inc.:KevinOdom
Thank you to our generous sponsors and donors of the 2nd Annual SGMP Amateur Golf Tournament:LXRLuxuryResorts&Hotels-MikeGarciaMarketing Mud - April SchroederEmbassySuitesHotelOrlandoNorth-SandyNoreenHiltonNaples-BillFoleyMissionInnResort&Club-PeggyRobertsHiltonMarcoIslandBeachResort-JimGlionna