School Census 2014 Primary School Application

Version 0.1

The default Census Date is the 2nd October, i.e. the first Thursday in October, but we have made the date editable just in case it needs to be changed for School Dinners

Taken.

It’s a good idea to provide a unique name as we might

want to provide several files before we are ready to

Authorise

The dates for collecting the historical data are as

expected

Click to calculate the default values for the

remaining panels

We have missing early years information. This is not surprising as the information entered for the last Census was for the previous Academic Year. We click Edit to

fill in the missing information

We can set a filter to identify pupil who were four years of age on the

31/08/2014

Right mouse click for the aids to filling in the

columns

We can repeat the process for Funded Hours

We can reset the Age filter back to all and use one of

the other filters

Use of the Status filter will make sure we haven’t missed out any hours

We can fill in the missing Hours at Setting

We might as well fill in the missing Funded Hours

while we are here

Now that we know that there aren’t any more

missing hours we can save our changes

A very similar process is needed for Class Type

In this case we can just click the cell, but if we were

dealing with lots of pupils we would make use of right

mouse click

Right mouse click

We haven’t provided any Top-up Funding information so we

click Edit to open this functionality

In this case we have provided facilities for

copying the information from what was entered for

the Summer Census

One pupil has been copied forward from the

Summer Census information

SEN might proved to be a helpful filter

Once we have added the pupils as necessary we

click Update to save and OK to return to the Census

application

Again, we click edit to modify the Adopted from Care

information

We don’t need to make any changes, but if we did the

procedure is very similar to Hours for Early Years and

Class Type

All pupils taught in years R, 1 or 2 are listed, as these are the years the DfE is interest in for the funding of Universal Infant

Free School Meals.

In a very small school where most pupils take school dinners, clicking the Tick All button and then unticking those who didn’t take a

school dinner might be the best option, but in most cases calculation from Attendance or

Dinner Money is likely to be the most helpful.

All pupils with an Attendance code with a physical meaning of present are ticked. This is likely to include pupils who aren’t taking school dinners, but have packed lunch etc. The Group By functionality

can be useful for updating this information from class lists etc.

Where the Dinner Money application is in use, Calculate from Dinner Money is likely to

be by far the best option

There are fewer ticks than when Attendance was used for the

calculation, which is as we would expect as Dinner Money will be

aware of other types of meals, e.g. packed lunch and home

Please see SupportNet Resource 22537 for details of how Dinner Money can be set up to provide this information

We will ignore the missing marks for this dry run.

The DfE have not yet provided the files for validation or for the

summary report, so we will just look at the detail reports provided

by Capita SIMS

Thank you for your time