scholar chapter training – part 1 september 30, 2014

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Scholar Chapter Training – Part 1 September 30, 2014

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Page 1: Scholar Chapter Training – Part 1 September 30, 2014

Scholar Chapter Training – Part 1

September 30, 2014

Page 2: Scholar Chapter Training – Part 1 September 30, 2014

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Liliana Ortiz

Scholar Chapters Coordinator

[email protected]

310.526.3406 ext. 106

Paulette Palafox

Director of Scholar Support, Outreach and Advocacy

Introduction

Page 3: Scholar Chapter Training – Part 1 September 30, 2014

3Scholar Chapter Training – Part 1

• HSF Overview• Role of the Scholar Chapter Network• Why do Scholar Chapters exist?• HSF Scholar Chapter Network Institutions• Scholar Chapters and Scholar Chapter Affiliates• What do Scholar Chapter Members gain?• President Requirements• Advisor’s Role• Required Submissions• Required Events• Member Requirements• Funding Overview• Campus Event Resources • HSF Event Resources• Timeline• Homework

Agenda

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4Hispanic Scholarship Fund Overview

Why We Exist

We aim to give as many top Hispanic students as possible all the tools they need to apply to college, do well in their course work, graduate, enter a profession, excel, lead our nation going forward, and mentor the generations to come

The Latino population is large and growing

More Latinos are going to college than ever before

The high school drop-out rate for Latinos has declined

19% of all college students are Latino

General population attending college after

HS graduation

Hispanics attending college after HS graduation

69%

64%

2000 2012

32%

15%

17% of the U.S. population is Latino

1 in 4 public school students nationwide are Hispanic

Page 5: Scholar Chapter Training – Part 1 September 30, 2014

5Hispanic Scholarship Fund Overview

• Over 60,000 HSF Alumni – the best and brightest among millions of scholarship applicants – are now distinguished leaders in their professions, communities, and the nation; many are now serving as HSF volunteers and mentors

• Distinguished HSF Alumni are delivering incalculable ROI; examples include U.S. Treasurer Rosie Rios, ACLU Executive Director Anthony Romero, and U.S. Congressman Joe Garcia

• Over 1.8 million visitors to HSF.net have been given free access to a range of services, resources, and information to prepare for college

A History of Investing in Latinos

Since its founding in 1975, HSF has awarded over $470 million in scholarships – $36.1 million in FY 2014.

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The HSF Scholar Chapter Network exists to promote academic success and professional preparation among college students, while encouraging them to serve as role models and leaders in their communities.

Role of the Scholar Chapter Network

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HSF has less than 60 employees to outreach and support the needs of Latino students and their parents nationally, therefore, Scholar Chapters play an integral role in:

– Supporting Latino students on campus both academically and professionally

– Developing a supporting network of students on campus – Outreaching to local schools and communities about

college preparation – Extending the efforts of HSF sponsored events and

programs by serving as volunteers

Why do Scholar Chapters exist?

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What is an HSF Scholar Chapter?• An established and active organization that represents HSF at

an institution.

Who is an HSF Scholar Chapter Affiliate?• A student organization on campus that represents HSF on

campus and that is associated with the Scholar Chapters. New Chapters will be considered Affiliates until meeting the Affiliate requirements.

Scholar Chapters and Scholar Chapter Affiliates

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• Invitations to Chapter events which include academic, career, and outreach opportunities

• Information on HSF scholarships and access to HSF resources

• Access to the HSF Scholar Chapter Network• HSF’s Mentor Match (Open to HSF Scholars and Scholar

Chapter Members)• Opportunities to meet HSF alumni and sponsors• Invitations to HSF events which include Leadership

Conference, Leaders in Education Awards, etc.• Volunteer/Outreach Opportunities• Information on internship and job opportunities

What do Scholar Chapter Members gain?

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• Represent HSF on campus and maintain a professional demeanor when representing HSF and the Chapter on/off campus

• Lead the board on executing the required events and ensure all event information and documents are submitted to HSF on time

• Ensure all campus and HSF Scholar Chapter policies are followed

• Maintain good communication with HSF• Maintain a good academic standing• Serve as Scholar Chapter President for a full-academic year• Ensure a smooth transition between boards

President Requirements

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• Each Chapter must have a campus advisor. The advisor can be staff or faculty. She/he should be someone who can assist the President with navigating campus resources and guiding and providing feedback on Chapter events.

• Advisors, along with the Presidents, need to submit the Advisor Form that will be made available after the second webinar.

Advisor’s Role

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• Leadership Agreement• Advisor Form• Official Campus Organization Verification• Request to Change/Update Webpage Form• End of the Semester Reports (Fall/Spring)• Per Activity (Events, Recruitments, General Meetings):

– Event Participation Request Form (To request speakers)– Event Registration Form– Event Evaluation Form (For attendees)– Event Sign – In Sheet– Post-Event Form– Outreach Volunteer Form (For Outreach Volunteers)

Required Submissions

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Scholar Chapters

• Events (4 Types)– Scholarship Informational– Academic Event– Career Event– Outreach Event

*Must do one of each

• Chapter Involvement– Examples:

• Student Org. Fairs• Tabling at events – EX. UCCS Hispanic Heritage Month Celebration• If applicable, volunteer at an HSF event.

(Minimum of 3 members)

• Other Activities• Examples:

– General meeting, academic event, career event, outreach event, social

Total = 8 Activities

Required Events

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Affiliates

• Events (4 Types)– Scholarship Informational*– Academic Event– Career Event– Outreach Event

*Must do the Scholarship Informational

• Chapter Involvement– Examples:

• Student Org. Fairs• Tabling at events• If applicable, volunteer at an HSF event.

(Minimum of 3 members)

• Other Activities• Examples:

– General meeting, academic event, career event, outreach event, social

Total = 4 Activities

Scholar Chapter Affiliate Requirements

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• Official Scholar Chapter Members are those who have participated in at least 6 Chapter activities, one of them being a volunteer event (EX. Outreach event/HSF Event).

• For “Affiliate Chapters,” official members have to attend at least 3 activities.

Member Requirements

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• School Funds– Scholar Chapters are encouraged to seek school funding for their

events. Check the funding options at your school through your student organization office.

• Fundraising– Scholar Chapters are allowed to fundraising for their Chapters.

Please make sure to specify that you are fundraising for your Scholar Chapter and not HSF. Also, follow your school’s fundraising policies.

• Local Sponsors– Scholar Chapters are allowed to see local sponsorship. It can be

for event food, materials, etc. Please make sure to inform HSF of all local sponsorships.

Funding Overview

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• Collaborations– Collaborations with other student orgs., campus departments and

centers may reduce event costs.

• Mini-grants– HSF Scholar Chapter funds that Scholar Chapters are allowed

to request (Up to $250 per mini-grant). It is first come, first served. The requests will be available starting October 6th.

• Bank Account– It is recommended that you set-up a student org. bank account

on your campus to manage your funds. – Please do not use the HSF/Hispanic Scholarship Fund name on

the bank account. • You may use Hispanic Scholar Chapter at Institution or

Scholar Chapter at Institution.

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• Funding: School funds, collaborations

• Promoting: Campus listservs, flyering, share with other orgs/departments, class presentations, campus social media groups, etc.

• Partnerships: Student organizations, campus departments, career center, academic support centers, etc.

Campus Event Resources

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• Materials:– HSF Flyers– GMS Flyers– Pens– Lanyards– Board T-shirts

• HSF Speakers:- Alumni - HSF representatives

• Presentations:– HSF Scholarship – GMS Scholarship– College Prep– And More

• Funding:– Mini-grants

(First come, first served)

• Marketing:– HSF Calendar of Events– HSF Monthly Newsletters– HSF Social Media– Scholar Chapter Webpages

HSF Event Resources

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Timeline - Fall09/30/14 Scholar Chapter Training – Part 110/02/14 Due:

Scholar Chapter/Affiliate President Leadership Agreement

10/02/14 Scholar Chapter Training – Part 2

10/16/14 Due:• Year Calendars – Include the 4 required events, any possible

HSF events you plan to participate in, and any additional events you plan on having.

• Advisor Form• Email: Official Campus Organization Verification• De-activate Social Media Pages and Transition to Facebook

Groups

10/30/14 Due: Request to Change/Webpage Update Form

12/18/14 Due: End of Semester Report

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Timelines - Spring

TBD Scholar Chapter Training – Part 3

03/30/15 Scholar Chapter Awards Application Open

05/05/14 Due:New or Returning President Application

05/19/15 Due:Scholar Chapter Awards Application

06/08/15 Scholar Chapter Award Winners Announced

06/17/15

Due:End of Semester Report

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• Due Oct. 2nd: – Review and Submit

Scholar Chapter/Affiliate Leadership Agreement

– Create/update myHSF profile (https://my.hsf.net/en/users/sign_in)

Homework

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• October 8th Alumni Hall of Fame in New York – Looking for local volunteers, please contact Isaac

Cervantes at [email protected]

Announcements

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25Scholar Chapter Training –Part 1

Thank you!

Scholar Chapter Training – Part 2 is this Thursday, October 2nd 5:30 PM PDT