schedule d1 statement of work part 1 introduction · d1.p2.x the supplier shall prepare, deliver...

Schedule D1 Introduction SOW JSS LLI (CAT A and B Materials)

Document #: [* insert VSY doc #] Agreement #: [* insert Agreement #]

NOT PROTECTIVELY MARKED

Ref: JSS LLI CAT A and B Mat Sch D1 Prt 1 (INTRO) R1 20180619 [IDB]

Unclassified Uncontrolled when printed

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Purchaser’s initials: _____ See disclosure statement on front page of the Subcontract Supplier’s initials: _____

Schedule D1

Statement of Work

Part 1

Introduction

Prepared by : Vancouver Sh ipyards Co. L td . 2 Pe mber ton Ave . Nor th Van couver , BC, Canada, V7 P 2R2 Te l : (604) 988-3111 Fax: (604) 984-1636

© Vancouver Shipyards Co. Ltd. 2016 .






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Approvals

Role Name Designation Signature Date

Prepared [*insert name] Subcontracting Authority 04 APR 18

Reviewed Francois Potgieter Manager, Subcontracts 04 APR 18

Approved Ian Brennan VP SCM and Contracts 04 APR 18

Revisions Record

Rev Section Description Date

0 All Initial Issue 04 APR 18

1 5 Changed ‘MACA’ to ‘NEO’ in section D1.P2.5.3.j 19 JUN18






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SECTION A - GENERAL

D1.P1.1 Introduction

1 In this SOW, unless the context otherwise requires, where the first letter is capitalized, it is a defined term set out in either the Articles of Agreement, the ‘Introduction’ of each Part of the SOW, or Schedule I.

2 Unique definitions relevant to this document are:

None.

3 References

None.

4 Each major section of the SOW is identified as follows: ‘D1’ means ‘Schedule D1 of the Subcontract’; ‘P’ means ‘Part’ of the SOW (i.e. 1 to 16 - see below); and thereafter by section.

Example: ‘D1.P8.1’ means section 1 of Part 8 (Finance) of Schedule D1 (SOW) (i.e. section 1 of the Finance SOW).

5 The Project is divided into two phases, namely:

(a) Phase 1 – The Design Phase (invoked by Option 1); and

(b) Phase 2 – The Build Phase (invoked by the exercise of one or more Options).

6 Each Part of the SOW is divided into the following three (3) sections:

(a) SECTION A – GENERAL - those common tasks to be performed by the Supplier during the Design Phase and the Build Phase (sections 1 to 49 reserved for Section A);

(b) SECTION B – THE DESIGN PHASE – those common tasks to be performed by the Supplier under SECTION A – GENERAL and those specific tasks to be performed under the Design Phase (sections 50 to 99 reserved for Section B); and

(c) SECTION C – THE BUILD PHASE – those common tasks to be performed by the Supplier under SECTION A – GENERAL and those specific tasks to be performed under the Build Phase (sections 100 onwards).

D1.P1.2 Scope

1 There are sixteen (16) Parts of the SOW, namely:

Part 1 Introduction (this part) (INTRO);

Part 2 Project Management (PM);

Part 3 Engineering (ENG);

Part 4 Integrated Logistics Support (ILS);

Part 5 Quality Assurance (QA);

Part 6 Operations (OPS);

Part 7 Commissioning, Test & Trials (COM);

Part 8 Finance (FIN);

Part 9 Security (SEC);

Part 10 Health, Safety and the Environment (HSE);

Part 11 Industrial and Regional Benefits (IRB);

Part 12 Logistics (LOG); and

Part 13 Configuration Management Document Management (CMDM)

Parts 14 -16 Reserved






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D1.P1.3 Correspondence

1 Emails

(a) The ‘SUBJECT’ line, unless specified otherwise elsewhere in the Subcontract, of each email shall state:

<name of Project> - <Agreement #> - <name of the Procurement Package> - < title of the issue or description relating to the content of the email>.

Example: “[*] Project - SC-1250[*] – HVAC - Duct Routing Conflict in 3D Model”

2 Addressees

(a) for matters relating to the Purchaser’s Authorities, if the subject matter is ‘QA, then the Supplier may communicate directly with the Purchaser’s QA Authority; if the subject matter is ‘technical’, then the Supplier may communicate directly with the Purchaser’s Technical Authority; etc …);

(b) notwithstanding section 2(a), the Supplier may communicate directly with the Purchaser’s Subcontracting Authority regarding any matter; and

(c) all emails sent pursuant to section 2(a) to the Purchaser’s Authorities (other than the Subcontracting Authority), shall be copied to the Subcontracting Authority.

D1.P1.4 Data Items

1 The Supplier shall prepare, deliver and maintain the Data Items specified in the SOW, listed in Schedule D2 (SDRL) and described in Schedule D3 (DIDs).

2 The Supplier is responsible for the accuracy of all Data Items delivered.

3 Where there are specific requirements for a Data Item in addition to, or different to those described in the DID, the Purchaser will identify these requirements in each Part of the SOW. The Supplier shall ensure that the Data Item is provided in accordance with these specific requirements.

Example:

D1.P2.x The Supplier shall prepare, deliver and maintain a PEP in accordance with SDRL PM250-1 and DID PM250, the latter amended as follows:

(a) title changed from ‘Project Execution Plan’ to ‘Project Execution Plan – The Design Phase’; and

(b) sections 11, 13, 20 and 24 of DID PM250 are deleted.

4 In the event the Supplier requires any clarification or guidance with respect to the preparation of a Data Item, the Supplier shall consult with the appropriate Purchaser’s Authority prior to preparing the Data Item.

D1.P1.5 SDRL Table

1 The SDRL Table is a consolidated list of all the Data Items to be delivered under the Subcontract. The SDRLs are divided into 16 ‘Parts’ to match the 16 ‘Parts’ of the SOW and the 16 ‘Parts’ of the DIDs set out in Schedule D3.

2 The SDRL Table defines (among other matters) the contractual delivery dates for each Data Item, the quantity, document type, Review Period, Point of Delivery and, through reference to the associated DID, the title, purpose, format and content requirements for each Data Item (i.e. document). The following describes the layout and interpretation of the columns in the SDRL Table:

(a) Item #: denotes sequential number – line items 1 to 49 have been reserved for SECTION A - GENERAL; line items 50 to 99 have been reserved for SECTION B – THE DESIGN PHASE; and line items 100 onwards have been reserved for SECTION C – THE BUILD PHAS;

(b) SDRL ID #: denotes the number assigned to the Data Item (e.g. SDRL PM150, SDRL E100, etc...).

(c) DID ID #: denotes the associated DID number that describes the Data to be prepared and delivered (e.g. PM250, etc...);

(d) Data Item Title: denotes the title of the Data Item amended by the task when appropriate;






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(e) SOW Ref: denotes the section in the SOW that specifies the task requirement;

(f) Review Period: denotes the number of Business Days required by the Purchaser to assess the Data Item following delivery;

(g) Freq: denotes the frequency of delivery of the Data Item after the First Delivery (i.e. periodicity: e.g. weekly, monthly, quarterly and annually;

(h) First Delivery: specifies the first date when the Data Item shall be delivered;

(i) Subsequent Delivery: specifies the required delivery dates for any subsequent Data Items deliveries if the Data Item is submitted more than once based on an event (e.g. as required; on revision; at FAT, etc…);

(j) The codes used for sub-sections 2(g), (h) and (i) above are as follows:

1 AN Annually; 2 AG As Generated; 3 AR As Required; 4 BD Business Days 5 CA Contract Award 6 NEO Notice of Exercise of Option 7 M Monthly; 8 OR On Revision 9 1/R One time, Revisions as required; 10 Q Quarterly at the end of the months of March, June, September and December; 11 R/AR Revisions As Required; 12 S Semi Annually (i.e. every 6 months); 13 TRM Technical Review Meeting; 14 W Weekly; 15 < Before; 16 WD Work Days 17 > After; and 18 - Not Applicable.

(k) Media/Qty: the media and the number of copies in which the Data Item is to be delivered. The following codes are used:

1 xH Hard copies where ‘x’ represents the number of copies to be delivered; and

2 S Soft copy.

(l) POD: specifies the Point of Delivery of the Data Item;

(m) VSY document #: specifies the Purchaser’s document reference number for the Data Item;

(n) Remarks: contains additional or clarifying information.

D2.P1.6 Point of Delivery Address

The Subcontracting Authority may amend the POD by advising the Supplier in writing. Such advice shall not be an amendment requiring a Change within the meaning of Section F (Change) of the General Conditions.

D1.P1.7 General Requirements for Data Items

1 Data Item deliverable media:

(a) subject to section D1.P1.9 (Use of Existing Data) and unless otherwise specified in the SOW or DID:

(i) all soft (S) or electronic copies identified in the SDRL Table shall be prepared and delivered in the latest version of Microsoft Office file formats with margins consistent with letter size paper (8.5” x 11”);

(ii) all hard (H) copies identified in the SDRL Table shall be prepared and delivered on letter or ledger size paper (8.5” x 11” and 11” x 17” respectively); and

(iii) if any Data Items are only commercially available in hard copy, the Supplier shall provide them in scanned Adobe PDF searchable format.






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2 Format Instructions:

(a) subject to section D2.P1.9 (Use of Existing Data), and unless otherwise specified in the appropriate DID, the format instructions contained in this section shall apply to all Data Items;

(c) when a Data Item is delivered in the form of a document of more than ten (10) pages, it shall contain a table of contents; and

(d) when a Data Item is delivered in the form of a document, each page shall contain a unique page number and display the document number, version, volume number, and date of issue, as applicable, on each page.

D1.P1.8 Content Instructions

1 Where a draft version of a Data Item is scheduled for delivery prior to assessment of a final version, the Supplier shall comply with the following requirements:

(a) the draft version shall contain information on all of the topics pertinent to the Data Item; (b) the extent of coverage of the topics in the draft version shall be commensurate with the status of the design,

development or installation of the Equipment, Spares and Software or performance of the Service at the time the Data Item is due for delivery; and

(c) the draft version shall be developed to the stage where it reflects the content of the final version of the Data Item.

2 Where information specified for one Data Item has also been specified for another Data Item in the same format and at the same issue status, the Supplier may provide the information in one Data Item only, but must include cross-reference to the other Data Item.

3 The Supplier shall ensure that all Data Items provided to the Purchaser are written in grammatically correct English.

D1.P1.9 Use of Existing Data

Data required under the Subcontract may currently exist in a different format or use a different content structure than that specified in a DID. In such cases, the Data Item may be acceptable providing that it contains the specified information and meets the requirement for its intended use. Where the Supplier wishes to submit existing Data that does not meet the format or content structure requirements contained in the SOW and/or DID, then the Supplier shall seek written approval from the Subcontracting Authority to submit the existing Data, in sufficient time for the Data to be reformatted or restructured prior to the required delivery date should the request for approval be denied.

D1.P1.10 Data Item Cover Sheet

The Supplier shall attach a Cover Sheet to each Data Item delivered in accordance with the Schedule D2 (SDRL). The purpose of the Cover Sheet is described in Part 13 (CMDM) of the SOW and a template is provided in Attachment A to Part 13 (CMDM) of the SOW.

D1.P1.11 Data Item Review

1 Upon receipt and assessment of a Data Item, the Subcontracting Authority, or delegate, may provide the Supplier with such comment, information or advice as he/she considers appropriate to provide. Any comment, information or advice provided:

(a) is intended to be of assistance to the Supplier and shall not be construed as a direction or instruction from the Subcontracting Authority to the Supplier;

(b) shall not be taken as ‘acceptance’ of the Data Item or any Work; (c) shall not waive any provisions of, or release the Supplier from its obligations under the Subcontract; and (d) shall be addressed by the Supplier in accordance with this SOW.

D1.P1.12 Assessment of Data Items

1 Upon receipt of each Data Item, the Purchaser’s Lead Reviewer will, within the Review Period, review, assess and advise the Subcontracting Authority whether the Data Item ‘conforms to the requirements of the Subcontract’ or ‘does not conform to the requirements of the Subcontract’. The Subcontracting Authority will then advise the Supplier in writing as to the results of the assessment.






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2 If, upon assessment, the Subcontracting Authority advises the Supplier that the Data item conforms to the requirements of the Subcontract, then the Data Item and the task comprising the development of that Data Item shall be deemed to be achieved (subject to revision and update (i.e. ‘maintenance’) as required by the SDRL Table and the Supplier’s Compatibility of the Work obligation).

3 If, upon assessment, the Subcontracting Authority advises the Supplier in writing that the Data Item does not conform to the requirements of the Subcontract, then the Subcontracting Authority will provide reasons for the non-conformance (a Non-Conformance Report) and may provide details of any corrective action to be taken by the Supplier before the Data Item will be assessed favourably (the reasons for non-conformance will come from the Purchaser’s Lead Reviewer).

4 The Lead Reviewer’s reasons for assessing a Data Item as non-conforming to the requirements of the Subcontract will be limited to the Data Item submitted:

(a) not being clearly understandable;

(b) not providing adequate detail;

(c) being inconsistent with the Subcontract;

(d) being inconsistent with the Subcontract with other submitted Data Items (i.e. it fails to comply with the Compatibility of Work obligation); and

(e) not meeting the objective of the SOW and associated DID.

5 The Lead Reviewer may not withhold a favourable assessment of a Data Item for minor omissions or errors in the Data Item. In addition to the criteria detailed in section 4, any subsequent favourable assessment of an update to a Data Item that was previously favourably assessed with minor omissions or errors shall be subject to the Supplier addressing those identified minor omissions or errors in the proposed update to the reasonable satisfaction of the Lead Reviewer.

6 If the assessment is unfavourable, the Data Item shall not be considered to have been submitted or delivered and the Data Item shall be Rectified at no additional cost to the Purchaser.

7 When the Subcontracting Authority provides the Supplier with advice of non-conformance in accordance with section 3, the Supplier shall, within a period equal to the Review Period, re-submit the Data Item for re-assessment.

8 If the Subcontracting Authority fails to advise the Supplier in writing as to the assessment of the Data Item under section 1 within the Review Period, then the Data Item will be deemed to conform to the requirements of the Subcontract. Re-submission of Data Items previously assessed as non-conforming will be assessed as soon as practicable, but not necessarily within the Review Period.

9 An assessment of a Data Item conforming to the requirements of the Subcontract shall:

(a) be construed as no more than an indication that the Data Item appears to the Lead Reviwer to be capable of being used as a basis for further work;

(b) not be construed as limiting the Supplier’s responsibility to provide the Deliverables or support in accordance with the requirements of the Subcontract; and

(c) not be construed as a waiver of any right under the Subcontract or any cause of action arising out of any act or omission of the Supplier or its directors, officers, employees, agents and lower tier suppliers.

D1.P1.13 Application Site

The Supplier shall deliver the Data Items to the Application Site identified in the SDRL Table.

D1.P1.14 Data Items Delivered Under a Change Request

Where the SOW or the SDRL Table provides that a Data Item is to be submitted under the cover of a Change Request, the Supplier shall deliver the Data Item in accordance with Section F (Changes) of the General Conditions and Part 2 (PM) of the SOW.






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D1.P1.15 Data Item Updates

1 The Supplier shall maintain the accuracy, completeness and currency of all delivered Data Items in accordance with the SDRL Table and the Compatibility of Work obligation.

2 A proposed amendment to any Data Item shall be subject to the same review and assessment processes specified in section D1.P1.12.

3 Until a proposed amendment to an earlier favourably assessed Data Item is assessed, the original Data Item shall remain in effect.

4 The Supplier shall be liable for all costs associated with Data Item maintenance as indicated in the SDRL Table, except in those circumstances where the need for maintenance is generated by some action for which the Subcontracting Authority has agreed, in writing, that the Purchaser accepts responsibility.

5 In the event that the Supplier is required to re-submit any Data Item, the Supplier shall (with the exception of a schedule prepared in ‘Microsoft Project’) clearly record in the amendment record each and every amendment, variation, modification, addition or deletion from the version previously submitted to the Purchaser and each and every change so recorded shall be clearly marked by a side bar in the amended text, drawing, diagram or graphic of the Data Item so that the reader can readily determine, by viewing the side bars alone, amendments to the previously delivered Data Item linked to the version number.

6 All Data Items containing both Foreground Information and Background Information must mark the IP in accordance with the requirements set out in Section C (Intellectual Property) of the General Conditions.

7 In the event the Supplier is required to re-submit any Data Item that includes, as a part thereof, a schedule prepared in ‘Microsoft Project’ or equivalent, or a spreadsheet prepared in ‘Microsoft Excel’ or equivalent, the Supplier shall show all changes against the original baseline and all subsequent issues, if any. i.e. the original baseline must always be visible.

8 Where the authoring software of the Data Item is not able to produce revision marks, the Supplier shall accompany those affected Data Item with revision lists containing a summary of all changes made since the previous submission to the Purchaser.

9 If the SDRL Table provides that a Data Item, once assessed to be in conformance to the requirements of the Subcontract is not to be delivered again (i.e. it is a ‘final’ delivery), and if, pursuant to the operation of section 1, it becomes necessary for the Supplier to up-issue and re-submit the Data Item after the final delivery, then, in such circumstances, the Supplier shall submit the up-issued Data Item through a Change Request (see Part 2 (PM) of the SOW).

Worked example:

Item # SDRL ID # DID ID #

DID Title SOW Ref

Review Period

Freq First Delivery Subsequent Delivery

Qty POD

xH S

1 -49. Reserved - - - - - - - - - -

50 E001 E001

Level 0 Design

Guidance Data

D1.P3.x 30 - 1M After Exercise of

Option 1

-

1H S AP

51 E002 E002

Level 1 Design

Guidance Data


Option 1

-

1H S AP

52 E003 E003

Level 2 Design

Guidance Data


Option

-

1H S SP

Design Guidance Data for the Equipment is delivered by the Supplier on three (3) separate delivery dates: each subsequent Data Item containing data more accurate than its predecessor (i.e. Level 0 being 95% accurate; Level 1 being 99% accurate; and finally, Level 2 being 100% accurate). Once the Level 2 Design Guidance Data has been assessed to be ‘in conformance to the requirements of the Subcontract’, any subsequent change to that Data Item can only be accomplished by the Supplier preparing and delivering a Change Request.






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D1.P1.16 Actioning of Data Items

1 The Supplier acknowledges and agrees that:

(a) the timeframes for the delivery of the Data Items by the Supplier and the actioning of those Data Items by the Purchaser within the Review Period have been determined in light of the number of personnel within the Purchaser’s team available to action the Data Items delivered by the Supplier;

(b) the Purchaser’s obligations to action the Data Items within the Review Period is subject to the Supplier delivering the Data Items on the delivery dates set out in the SDRL Table; and

(c) any delay of the Supplier in meeting its obligations under the Subcontract may result in the Purchaser not being able to action the Data Items within the Review Period set out in the SDRL Table.

2 The Purchaser’s inability to action the Data Items within the Review Periods set out in the SDRL Table in the circumstances described in section 1 is not an event permitting any Claim for Excusable Delay.

D1.P1.17 to 49 Reserved

SECTION B – THE DESIGN PHASE


SECTION C – THE BUILD PHASE

D1.P1.100 Reserved

Schedule D1 Project Management SOW JSS LLI (CAT A2 Materials)



Ref; JSS LLI CAT A2 Mat Sch D1 Prt 2 (PM) SOW R1 20180524[IDB]

Unclassified Uncontrolled when Printed

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Schedule D1

Statement of Work

Part 2

Project Management


© Vancouver Shipyards Co. Ltd. 2016






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Approvals


Prepared Doug Garristen Subcontracting Authority 05 APR 18

Reviewed Francois Potgieter Manager, Subcontracts 05 APR 18

Approved Ian Brennan VP SCM and Contracts 05 APR 18

Revisions Record



1 D1.P2.34 Delete section D1.P4.34 and re-numbered thereafter. 24 MAY 18

2 D1.P3.33 and D1.P2.34 Added sections D1.P2.33 (Risk Management Plan) and D1.P2.34 (Risk Register) 06 JUN 18

By preparation, review and approval of this Part of the SOW, the signatories confirm that they have reviewed and approved the associated SDRLs and DIDs.






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SECTION A - GENERAL


1 In this SOW, unless the context otherwise requires, where the first letter is capitalized, it is a defined term set out in either the Articles of Agreement, the ‘Introduction’ of each SOW, or Schedule I.


None.

3 References

None.

D1.P2.2 Project Management

The Supplier shall provide overall management and technical direction, including but not limited to: (a) project planning; (b) management control and reporting; (c) quality management (d) schedule management and control; (e) configuration management and control; (f) data control; (g) coordination, reporting and administration to ensure the requirements of the Subcontract are achieved on time and to quality. The project management and control systems employed by the Supplier shall be sufficient to provide the Purchaser with in-depth, accurate and timely visibility into the Supplier’s design, development, manufacturing, supply and support activities (as applicable), together with achievement of its IRB obligations, against the Supplier’s Level 0 Schedule, PEP and SMS (as applicable).

D1.P2.3 Reserved.

D1.P2.4 Reserved.

D1.P2.5 Reserved.

D1.P2.6 Representative of the Supplier

The Representative of the Supplier shall be responsible for ensuring the Supplier complies with the requirements of the Subcontract. The Representative of the Supplier shall ensure that the personnel, facilities and financial resources necessary for the timely performance of the Work are assigned and made available at the time and places necessary to achieve the Supplier’s Level 0 Schedule, PEP and SMS (as applicable).

D1.P2.7 Parent Company Guarantee

The Supplier shall prepare and deliver a Parent Company Guarantee in accordance with SDRL PM201 and DID PM201.

D1.P2.8 Proof of Insurance

The Supplier shall prepare and deliver an Insurance Certificate in accordance with SDRL PM202 and DID PM202 evidencing the insurance required under the Subcontract is in place.

D1.P2.9 Ambiguities, Inconsistencies or Conflicts Advice

1 In the event the Supplier finds or reasonably believes it has found any discrepancy, error, ambiguity, inconsistency or omission in the Subcontract or any other information or data given or made available to the Supplier by the Purchaser, the Supplier shall prepare and deliver an Ambiguities, Inconsistencies or Conflicts Advice in accordance with SDRL PM203 and DID PM203 setting out in sufficient detail such discrepancy, error, ambiguity, inconsistency or omission to enable the Purchaser to take whatever corrective action, if any, the Purchaser considers appropriate.

2 Upon receipt and review of an Ambiguities, Inconsistencies or Conflicts Advice, the Purchaser will advise the Supplier, in writing, of any action which the Purchaser requires the Supplier to take in order to resolve the ambiguity, inconsistency or conflict and the Supplier shall comply with such instructions. In the event that the Supplier does not agree with such advice, the Supplier shall prepare and deliver an Objection Advice.






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D1.P2.10 Direction or Instruction Advice

1 The Supplier shall advise the Purchaser of any direction or instruction given by a Person other than the Subcontracting Authority, who the Supplier believes will result in an unauthorised modification to the Work. In such circumstances, the Supplier shall prepare and deliver a Direction or Instruction Advice in accordance with SDRL PM204 and DID PM204.

2 Upon review of the Direction or Instruction Advice, the Subcontracting Authority will provide written instructions to the Supplier. In the interim, the Supplier shall not comply with any direction or instruction given by any Person other than the Subcontracting Authority. In the event that the Supplier does not agree with such written instructions, the Supplier shall prepare ad deliver an Objection Advice.

D1.P2.11 Supplier’s Requirements

1 All Issued Property and Issued Documents required by the Supplier to perform the Work shall be listed in Appendix D (Supplier’s Requirements) of the Articles of Agreement. Upon receipt of any Issued Property or Issued Documents, or both, the Supplier shall, within thirty (30) calendar days of receipt, undertake detailed inspection and testing in order to ensure that the Issued Property or Issued Documents are not Defective.

2 In the event an Issued Property or Issued Document is found to be Defective, the Supplier shall prepare and deliver a Non-Compliant Issued Property/Issued Document Advice in accordance with SDRL PM205 and DID PM205.

3 In the event the Supplier identifies additional requirements to that listed in Appendix D (Supplier’s Requirements) of the Articles of Agreement, it shall prepare and deliver a Change Request.

D1.P2.12 Obsolescence Advice

Notwithstanding the representations made in Section B (Work Scope) of the General Conditions, if during the Term of the Subcontract, the Supplier becomes aware that any Goods may or will be become obsolete, it shall prepare and deliver an Obsolescence Advice in accordance with SDRL PM206 and DID PM206.

D1.P2.13 Discontinuance Advice

If during the Term of the Subcontract, the Supplier becomes aware that any Goods or Software not of its own design and/or manufacture, but which forms part of the Deliverables may or will be discontinued, or if the Supplier desires to discontinue the availability of any Goods or Software of its own design and/or manufacture, it shall prepare and deliver a Discontinuance Advice in accordance with SDRL PM207 and DID PM207.

D1.P2.14 Claims Advice

In the event the Supplier believes it has a Claim against the Purchaser (including one for IP infringement), it shall prepare and delivery a Claims Advice in accordance with SDRL PM208 and DID PM208.

D1.P2.15 Denial of Access Advice

In the event that the Supplier attends the Purchaser’s premises (including a Ship) in response to a COI for Services, and in the event the Supplier is denied access to the work face, or is otherwise unable to undertake the Work described in such COI due to the actions or inactions of the Purchaser or the actions and/or inactions of other suppliers to the Purchaser, the Supplier shall prepare and deliver a Denial of Access Advice in accordance with SDRL PM209 and DID PM209.

D1.P2.16 Objection Advice

In the event the Supplier objects to a Non Conformance Report, or any oral or written direction or decision provided by the Subcontracting Authority, it shall prepare and deliver an Objection Advice in accordance with SDRL PM210 and DID PM210.

D1.P2.17 Significant Event Advice

Upon the occurrence of a Significant Event, the Supplier shall prepare and deliver a Significant Event Advice in accordance with SDRL PM211 and DID PM211.






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D1.P2.18 Supporting Documents to Claims Advice

The Supplier shall prepare and deliver all documents supporting a Claims Advice in accordance with SDRL PM213 and DID PM213.

D1.P2.19 Red Flag Report

In the event the Supplier believes it will fail to deliver a Good, Software or perform a Service to a delivery date set out in the Subcontract, it shall prepare and deliver a Red Flag Report in accordance with SDRL PM230 and DID PM230.

D1.P2.20 Recovery Plan

In the event the Supplier delivers a Red Flag Report in accordance with section D1.P2.17, it shall prepare and deliver a Recovery Plan in accordance with SDRL PM231 and DID PM231.

D1.P2.21 COI for Services

1 The Supplier shall, in accordance with a COI for Services, attend the Purchaser’s Premises (including a Ship) within the COI Period for Services.

2 The Supplier shall, when attending the Purchaser’s Premises (including a Ship), report to the Purchaser’s ‘host’ identified in the COI for Services.

D1.P2.22 COI for Goods

Upon receipt of a COI for Goods, the Supplier shall deliver such Goods within the Call-Off Instruction Period.

D1.P2.23 Change Request

In the event the Supplier wishes a Change to the Subcontract, it shall prepare and deliver Change Request in accordance with SDRL PM270 and DID PM270.

D1.P2.24 Referenced Document Request

If the Supplier requires the Purchaser to supply any document that is referenced in the Subcontract, but is not otherwise available in the public domain, the Supplier shall prepare and deliver a Referenced Document Request in accordance with SDRL PM271 and DID PM271.

D1.P2.25 Configuration Management Plan

1 The Supplier shall conduct configuration management of the Work so as to maintain Compatibility of Work throughout the Term of the Subcontract.

2 In the event that the Work includes Software development, the Supplier must establish and implement a documented ‘Configuration Management’ procedure using US Mil-Std-498 for Software as guidance (or equivalent national standard).

3 The Supplier shall prepare and deliver a Configuration Management Plan in accordance with SDRL PM256 and DID PM256.

D1.P2.26 Minutes

The Supplier shall prepare and deliver Minutes of all Meetings between the Parties in accordance with SDRL PM272 and PM272.

D1.P2.27 Action Item and Issue Database

1 The Supplier shall record all Action Items and issues arising from all Meetings on an Action Item and Issues spreadsheet or Microsoft Access database.

2 The Supplier shall prepare, populate, record, maintain and deliver the Action Item and Issue Status Report in accordance with SDRL PM273 and DID PM273.

3 An Action Item or issue may only be ‘closed’ by the individual, successor or delegate who originally raised the Action Item or issue.






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D1.P2.28 Intellectual Property Management Plan

The Supplier shall prepare, deliver and maintain an Intellectual Property Management Plan in accordance with SDRL PM255 and DID PM255.

D1.P2.29 Updated Schedule E (Goods)

The Supplier shall prepare and deliver an Updated Schedule E in accordance with SDRL PM282 and DID PM282.

D1.P2.30 Original Warranties

The Supplier shall prepare and deliver copies of all original warranties received from OEMs in accordance with SDRL PM290 and DID PM290.

D1.P2.31 WorkSafeBC Clearance Letter

In the event the Supplier is required to perform Services at the Purchaser’s Premises (including a Ship), the Supplier shall deliver a copy of the Supplier’s WorkSafeBC Clearance Letter in accordance in SDRL PM291 and DID PM291.

D1.P2.32 Kick Off Meetings

The Supplier shall attend a ‘Kick-Off Meeting’ at the Purchaser’s Premises within thirty (30) Business Days following CA or such other time as agreed in writing with the Subcontracting Authority.

D1.P2.33 Risk Management Plan

The Supplier shall prepare and deliver a Risk Management Plan in accordance with SDRL PM257 and DID PM257.

D1.P2.34 Risk Register

The Supplier shall prepare and deliver a Risk Register in accordance with SDRL PM258 and DID PM258.



D1.P2.50 Project Execution Plan (PEP) – The Design Phase

1 The Supplier shall develop an event based PEP for the Design Phase. The PEP shall define the Supplier’s Project events, accomplishments required to complete the events and the criteria for determining that the accomplishments are complete.

2 The Supplier shall prepare and deliver the PEP in accordance with SDRL PM250-1 and DID PM250, the latter amended as follows:

(a) title changed from ‘Project Execution Plan’ to ‘Project Execution Plan – The Design Phase’.

D1.P2.51 Supplier’s Master Schedule (SMS) – The Design Phase

1 The Supplier shall develop an end-to-end, comprehensive, event based, resourced SMS that supports the Supplier’s Level 0 Schedule and PEP during the Design Phase. The SMS shall be organized by PEP event, significant accomplishments and accomplishment criteria, with supporting tasks contributing to the accomplishment criteria. The SMS shall provide full traceability to the Supplier’s WBS and PEP and shall be resource loaded. Milestones shall be established for key internal and external deliverables to provide for comprehensive forward planning and objective hard point measurement of ‘time now’ status against the SMS. The Supplier shall status the SMS through Status Reports (if required), Progress Reports and Project Reviews. The SMS shall include proper network logic to enable critical path analysis, using primarily ‘Finish-to-Start’ relationships and minimal use of date constraints. Critical path(s) shall be identified and monitored as a key element of the SMS. The Supplier shall also update and submit the SMS with any authorised baseline changes as required.

2 The Supplier shall prepare and deliver the SMS in accordance with SDRL PM251-1 and DID PM251, the latter amended as follows:

(a) title changed from ‘Supplier’s Master Schedule’ to ‘Supplier’s Master Schedule – The Design Phase’.






Page 7 of 8


D1.P2.52 Progress Reporting

1 Status Reports – Not Used.

2 Progress Reports

(a) The Supplier shall report progress of the Work against the Supplier’s Level 0 Schedule, PEP – The Design Phase and SMS – The Design Phase. The Progress Report is in a pro forma format so as to permit consistency from report to report and ease of reference (although the Supplier should add any additional sections to the end of the pro forma Progress Report as considered necessary). The Supplier shall support the sections in the Progress Report with its own in-house produced management information and data.

(b) The Supplier shall prepare and deliver Progress Reports in accordance with SDRL PM261-1 and DID PM261.

3 Project Reviews

(a) The Supplier shall present Project Reviews in the form of presentations. The Supplier shall prepare and deliver Presentation Materials in accordance with SDRL PM262-1 and DID PM262 within seven (7) Business Days after the end of each of the following months: March; June; September and December throughout the Term of the Subcontract.

(b) The Project Reviews shall be presented by means of a telephone conference or video-conference unless the Supplier has been noted in default pursuant to Section O (Termination and Remedies) of the General Conditions, in which case the Supplier shall present the Project Review at the Purchaser’s Premises until such default has been made good or the Subcontract terminated.

(c) The Subcontracting Authority may suspend and/or re-instate Project Reviews presented by means of a telephone conference or video-conference at any time by notifying the Supplier.

(d) Project Reviews shall be chaired by the Subcontracting Authority.



D1.P2.100 Project Execution Plan (PEP) – The Build Phase

1 The Supplier shall develop an event based PEP for the Build Phase. The PEP shall define the Supplier’s Project events, accomplishments required to complete the events and the criteria for determining that the accomplishments are complete.

2 The Supplier shall prepare and deliver the PEP in accordance with SDRL PM250-2 and DID PM250, the latter amended as follows:

(a) title changed from ‘Project Execution Plan’ to ‘Project Execution Plan – The Build Phase’.

D1.P2.101 Supplier’s Master Schedule (SMS) – The Build Phase

1 The Supplier shall develop an end-to-end, comprehensive, event based, resourced SMS that supports the Supplier’s Level 0 Schedule and PEP during the Build Phase. The SMS shall be organized by PEP event, significant accomplishments and accomplishment criteria, with supporting tasks contributing to the accomplishment criteria. The SMS shall provide full traceability to the Supplier’s WBS and PEP and shall be resource loaded. Milestones shall be established for key internal and external deliverables to provide for comprehensive forward planning and objective hard point measurement of ‘time now’ status against the SMS. The Supplier shall status the SMS through Status Reports (if required), Progress Reports and Project Reviews. The SMS shall include proper network logic to enable critical path analysis, using primarily ‘Finish-to-Start’ relationships and minimal use of date constraints. Critical path(s) shall be identified and monitored as a key element of the SMS. The Supplier shall also update and submit the SMS with any authorised baseline changes as required.

2 The Supplier shall prepare and deliver the SMS in accordance with SDRL PM251-2 and DID PM251, the latter amended as follows:

(a) title changed from ‘Supplier’s Master Schedule’ to ‘Supplier’s Master Schedule – The Build Phase’.






Page 8 of 8


D1.P2.102 Progress Reporting

1 Status Reports – Not Used.

2 Progress Reports

(a) The Supplier shall report progress of the Work against the Supplier’s Level 0 Schedule, PEP – The Build Phase and SMS – The Build Phase. The Progress Report is in a pro forma format so as to permit consistency from report to report and ease of reference (although the Supplier should add any additional sections to the end of the pro forma Progress Report as considered necessary). The Supplier shall support the sections in the Progress Report with its own in-house produced management information and data.

(b) The Supplier shall prepare and deliver Progress Reports in accordance with SDRL PM261-2 and DID PM261.

3 Project Reviews

(a) The Supplier shall present Project Reviews in the form of presentations. The Supplier shall prepare and deliver Presentation Materials in accordance with SDRL PM262-2 and DID PM262 within seven (7) Business Days after the end of each of the following months: March; June; September and December throughout the Term of the Subcontract.

(b) The Project Reviews shall be presented by means of a telephone conference or video-conference unless the Supplier has been noted in default pursuant to Section O (Termination and Remedies) of the General Conditions, in which case the Supplier shall present the Project Review at the Purchaser’s Premises until such default has been made good or the Subcontract terminated.

(c) The Subcontracting Authority may suspend and/or re-instate Project Reviews presented by means of a telephone conference or video-conference at any time by notifying the Supplier.

(d) Project Reviews shall be chaired by the Subcontracting Authority.

Engineering SOW JSS LLI (CAT A2)



Template ref: 194-A02.01-0046 JSS LLI Sch D1 SOW (ENG) Template Rev 0 20180409

Unclassified

Page 1 of 10 Uncontrolled when printed Purchaser’s initials: _____

See disclosure statement on front page of the Subcontract Supplier’s initials: _____

Template

“Cog Engineer to determine the sections of this Engineering SOW which do not apply, or require deletions or additions”

(Remove red text after complete)

Schedule D1

Statement of Work

Part 3

Engineering


© Vancouver Shipyards Co. Ltd. 2016 .





Unclassified



Approvals


Prepared 01 MAR 18

Reviewed 01 MAR 18

Approved Colin Johnson Director, Engineering 01 MAR18

Revisions Record


0 - Initial Issue 01 MAR18





Unclassified



SECTION A - GENERAL


1 In this document, unless the context otherwise requires, where the first letter is capitalized, it is a defined term set out in either the Articles of Agreement or Schedule I (Definitions, Acronyms, Abbreviations and Interpretation).


None

3 References:

None.

D1.P3.2 Structure

1 The Engineering Part of the SOW is divided into the following sections:

SECTION A - GENERAL

1 Introduction;

2 Structure (this section);

3 System Requirements;

4 Design Reviews, Inspections and Audits;

5 Requirements Verification;

6 Attendance On Site;

7 Master Record Index;

8 Engineering Report;

9 Classification Society Approvals;

10 Requirements Management;

11 to 49 Reserved


50 System Design;

51 Technical Data for the Equipment;

52 Technical

53 Trials Documentation

54 to 99 Reserved


100 Integration and Acceptance

D1.P3.3 System Requirements

1 End User Requirements: the End User’s technical and operational requirements for the Equipment are set out in Schedule B1 (End User’s Requirements, VCRI and Compliance Matrix).

2 Purchaser’s Requirements: the Purchaser’s technical and operational requirements for the Equipment are set out in Schedule B2 (Purchaser’s Requirements, VCRI and Compliance Matrix).





Unclassified



3 Purchaser’s General Technical Requirements: the Purchaser has developed a set of transverse General Technical Requirements that are applicable to the Equipment. These are set out in Schedule B3 (General Technical Requirements, VCRI and Compliance Matrix).

4 Interface Requirements: the interface control interface requirements for the Equipment set out in Schedule B4 (Interface Requirements, VCRI and Compliance Matrix).

D1.P3.4 Design Reviews, Inspections and Audits

1 Design Reviews

(a) The following design reviews shall be conducted in accordance with Ref.1 for any development of the Hardware and Software forming part and the Equipment:

(i) System Requirements Review (SRR) - to be carried out to demonstrate adequacy of technical plans; verify the understanding of the Purchasers’ Technical Requirements; and identify the scope of any required Hardware and/or Software development;

(ii) System Design Review (SDR) - required for any Hardware and/or Software development of the Equipment;

(iii) Hardware Specification Review (HSR) – required for development of new and/or modified Hardware;

(iv) Software Specification Review (SSR) - required for development of new and/or modified Software;

(v) Preliminary Design Review (PDR) - required for any Hardware and/or Software development relating to the equipment;

(vi) Detailed Design Review (DDR) or Critical Design Review (CDR) - required for any Hardware and/or Software development of the Equipment; and

(vii) Production Readiness Review (PRR) – to ensure that the production baseline of the Equipment is established under configuration control and ready for production to commence

(collectively, Design Reviews).

(b) In the event any Design Review being conducted; then in such circumstances, the Supplier shall prepare and deliver Minutes for each Design Review in accordance with Part 2 (PM) of the SOW and SDRL PM272 and DID PM272, the latter amended as follows:

(i) Title changed from ‘Minutes’ to ‘Minutes – [* insert name of the Design Review, held [* insert DD MMM YY]’

2 Test Readiness Reviews (TRR)

(a) The Supplier shall conduct TRRs at least five (5) Business Days prior to each Acceptance Event. The TRR assesses test objectives, test methods and procedures, scope of tests, and safety, and confirms that required test resources have been properly identified and coordinated to support the planned Acceptance Event. The TRR verifies the traceability of planned tests to the requirements of the Subcontract and the End User needs. The TRR also assesses the Equipment or items of the Equipment under review for development maturity, cost / schedule effectiveness, and risk to determine readiness to proceed to formal testing. The TRR shall encompass the following:

(i) review the list of Equipment (or items of Equipment) being tested;

(ii) review and address any open comments/actions against the Acceptance Test Plan and Test Procedures/Agendas for the Equipment (or Items of Equipment) to be tested;

(iii) verify that the manufacturing of the Equipment (or items of the Equipment) has been completed, and if not, come to agreement as to whether or not the testing can still proceed;





Unclassified



(iv) present an evaluation demonstrating that all planned preliminary, informal, functional, unit level, subsystem, system, and qualification tests have been conducted successfully;

(v) present an evaluation demonstrating that the Equipment (or items of the Equipment) is expected to pass the test;

(vi) illustrate that the planned test is properly resourced (people, test equipment, facilities, data recording systems, support equipment, logistics, etc…); and

(vii) present the fall-back plan should a technical issue or potential showstopper arise during testing.

(b) All Design Reviews shall be chaired by the Purchaser. All presentations shall be held at the Purchaser’s Premises unless, at the Technical Authority’s discretion, the Supplier’s facility or a video conference is selected.

3 Inspections and Audits

(a) The following Inspections and Audits shall be carried out by the Purchaser to monitor the development lifecycle of the Equipment (or an item of the Equipment):

(i) Inspections can be either:

• at the Supplier’s' facilities in order to view the progression of the manufacture of the Equipment (or items of the Equipment); or

• at the Purchaser's Premises in order to view the progress of the installation of the Equipment (or items of the Equipment) into a Ship;

(ii) Inspections and Audits shall be considered as Meetings with regard to agendas, recording of Minutes and Action Items and Issues (see Part 2 (PM) of the SOW);

(iii) Functional Configuration Audit (FCA) - to be carried out as part of the FAT and any subsequent formal tests/trials presents/conducted by the Supplier; and

(iv) Physical Configuration Audit (PCA) - to be carried out as part of the FAT and any subsequent formal tests/trials presents/conducted by the Supplier.

D1.P3.5 Requirements Verification

In the event the Supplier wishes to amend, or is required to amend: (a) columns 6 to 20 inclusive of Schedule B1 (End User’s Requirements, VCRI and Compliance Matrix), Schedule B2 (Purchaser’s Requirements, VCRI and Compliance Matrix), Schedule B3 (General Technical Requirements, VCRI and Compliance Matrix), Schedule B4 (Interface Requirements, VCRI and Compliance Matrix); it shall prepare and deliver a Change Request in accordance with Part 2 (PM) of the SOW.

D1.P3.6 Attendance on Site

The Supplier’s obligations regarding attendance at the Purchaser’s Premises (including a Ship) by its employees, contract labour, subcontractors, consultants and/or agents are covered in Part 2 (PM) of the SOW.

D1.P3.7 Master Record Index

The Supplier shall deliver and maintain a Master Record Index in accordance with SDRL E011 and DID E011.

D1.P3.8 Engineering Report

For any technical issue (which may or may not have been identified to the Purchaser as a technical problem), hazard inquiry (from D1.P3.50-4e) or documentation/report (from D1.P3.5), the Purchaser may notify the Supplier to prepare and deliver an Engineering Report in accordance with SDRL E010 and DID E010, the latter amended as follows:

(a) title changed from ‘Engineering Report’ to ‘Engineering Report – ‘x’’ where ‘x’ refers to the title of the technical problem or hazard.





Unclassified



D1.P3.9 Classification Society Approvals

1 The Classification Society or Class for the Project is defined in Article 1.1 of the Articles of Agreement. The Classification Society provides both Class and statutory certification services for the Project. The Supplier’s working relationship with the Classification Society is based on, but not limited to, a scope of work which includes the following requirements:

(a) the Supplier must identify and submit all documents within the Supplier’s scope of work to the Classification Society for information and review or approval according to Class requirements;

(b) system drawings and calculations developed by the Supplier will be submitted to the Classification Society through the Purchaser with Support from the Supplier before the start of manufacture of the Equipment;

(c) plans showing the general arrangement of the machinery installation, together with all drawings of parts and installations within the Supplier’s scope of work which are subject to testing, are to be submitted to the Classification Society through the Purchaser;

(d) the drawings and reports shall contain all data including calculations necessary for Class review and approval where required; and

(e) the Supplier shall address any comments that result from the review of the data by the Classification Society.

2 Certain materials, equipment and components (MEC) must be required to meet either, or both, the Classification Society ‘Rules and Regulations for the Classification of Ships 2012’ and/or the applicable Transport Canada (TC) requirements as per the ‘Delegated Statutory Inspection Program’ (DSIP) (as applicable), where the Classification Society is acting as the ‘Recognized Organization’ (RO).

D1.P3.10 Requirements Management

1 Throughout the design process, there will be requirement changes proposed that are accepted and affect the CDS and other deliverables. The Supplier shall support the Purchaser’s use of a structured requirements management process to ensure the final CDS contains a set of comprehensive and integrated set of requirements that define the agreed “SHIP DESIGN”.

2 The Supplier shall Support the Purchaser in conducting ‘Requirements Management’ for identifying, linking, tracking, and verifying that the CDS requirements are modified to reflect the evolving SHIP DESIGN, which will include using the Purchaser’s chosen requirements management software (provided by the Purchaser as Issued Property and listed in Appendix D (Supplier’s Requirements) of the Articles of Agreement).



D1.P3.50 System Design

1 Technical Interchange Meetings

(a) Upon notification by the Technical Authority, the Supplier shall attend Technical Interchange Meetings (TIMs) with the Purchaser, Canada, the End User, the IPMS supplier, other suppliers of the Purchaser and interested third parties to discuss, review and resolve ongoing technical issues as well as review the progress of specific subject matters, topics or issues as agreed. The TIMs shall be called at either Party’s notification and held at the Purchaser’s Premises in the first instance. TIMs may be held on the same day as Project Reviews (see Part 2 (PM) of the SOW).

(b) The Supplier shall attend the following TIMs as part of the Subcontract;

(i) One 4-hour Working Day TIM shortly after CA (this TIM to be held at the Purchaser’s Premises);

(ii) One 4-hour Working Day TIM shortly after the exercise of each Option invoking a Build Phase (this TIM to be by telephone and/or video conference); and





Unclassified



(iii) Two, one 1 hour TIMs per month throughout the Term of the Subcontract (these TIMs to be held by telephone and/or video conference).

(c) The Supplier shall be paid for attending additional TIMS in accordance with the Rates set out in Schedule G (Financial Arrangements). Travel and subsistence (if required) shall be reimbursed in accordance with Canada’s then current National Joint Council Travel Directive.

(d) The Party notifying the other of a TIM shall prepare and circulate an Agenda covering the areas intended to be reviewed and the names of the desired attendees.

(e) All TIMs shall be chaired by the Purchaser.

2 Supplier’s Solution

(a) The Supplier’s Solution is set out in the Supplier’s Specifications forming Schedule C of the Subcontract.

(b) The Supplier shall maintain and update the Supplier’s Specifications throughout the Term of the Subcontract to reflect the proposed solution to the Purchaser’s Technical Requirements. Any change to the Supplier’s Specifications shall be brought to the Purchaser’s attention through a Change Request (see Part 2 (PM) of the SOW. Changes to the Purchaser’s Technical Requirements may be proposed by either Party by raising a Change Request.

3 Equipment Interfaces

(a) The Purchaser may provide the Supplier with Part 3 (Engineering) of Schedule B4 (Interface Requirements). Upon receipt of this document, the Supplier shall ensure compliance to the general interface requirements specified in it.

(b) The supplier shall proactively assist the Purchaser in achieving the satisfactory integration of the Equipment into the Ship and the proving of all interfaces between the Equipment and the interfacing entity.

(c) In the event that network signals are required to connect from the Equipment or items of the Equipment to the IPMS, the Supplier shall prepare an Interface Control Document in accordance with DID E709 and SDRL E709 (this is done together with the IPMS Integrator).

4 Safety Management

(a) Safety Case:

(i) The Supplier shall develop a system safety case for the scope of supply. The safety case shall be agreed with the Purchaser and shall feed into the whole ship safety case. The supplier shall provide the data and the design information that supports the safety arguments and justifications provided in the system safety case.

(ii) The Supplier shall agree with the Purchaser at what stage of the Acceptance Plan the various safety justifications will be demonstrated.

(b) Hazard Identification and Hazard Assessment

(i) The supplier shall provide ‘Subject Matter Experts’ to support ongoing Joint (Purchaser, Canada and Supplier) Hazard Assessments with respect to the scope of supply and the interfaces with other systems and equipment.

(ii) During the Joint Hazard Assessment, hazard identification sheets will be populated with the hazards associated with the design, operation, maintenance and disposal of the scope of supply. The Supplier shall undertake risk assessments on each hazard to establish the nature and likelihood of all causes for each identified hazard and the associated impacts. This assessment shall consist of FMEAs and/or FTAs or any other suitable method which shall either.

• Justify that the safety risks associated with the scope of supply are ALARP

• Establish additional mitigations to be incorporated into the design to achieve an ALARP solution





Unclassified



(iii) In accordance with SDRL E103-1 and DID E103 Supplier Hazard Log, the Supplier shall populate the cause, mitigation (barrier), and escalation factor fields for each identified hazard on these spreadsheets and formally resubmit them back to the Purchaser for subsequent integration into the overall Ship hazard database.

(iv) The Supplier shall ensure that the interface requirements for all electrical/electronic interfaces of each major equipment item explicitly identifies which elements of the interface are safety-related. For each safety-related element of the interface, the safety case shall explicitly specify the conditions (e.g., mode, value, timing) under which the element could cause or allow the equipment to operate, or fail to operate, in a manner that might contribute to an occurrence of a hazard, or might fail to prevent/limit harm resulting from the occurrence of a hazard.

(v) The safety case shall explicitly record all assumptions made by the supplier about the use of this interface by other equipment that are relevant to the supplier’s own conclusions about residual risk for the supplied Equipment.

(vi) The Supplier shall give the Purchaser or his Independent Safety Auditor access to the safety assessment material when required for audit of the Supplier’s progress.

(c) Safety Questionnaire

The Supplier shall complete and deliver Safety Questionnaires in accordance with SDRL E101 and DID E101 in respect of the Ship installation. This Safety Questionnaire lists typical safety issues met in marine equipment, but it may not be sufficiently comprehensive to cover all circumstances for all equipment. Accordingly, completion of the Safety Questionnaire does not relieve Suppliers of its duty to ensure that ALL relevant safety information is disclosed in accordance with section D1.P3.50.4.

(d) Hazardous Materials

The Supplier shall complete and deliver a COSHH Register in accordance with SDRL E102 and DID E102 recording the hazardous materials pertinent to the Equipment.

D1.P3.51 Technical Data for the Equipment

1 Design Guidance

(a) The Supplier shall prepare and deliver the following Design Guidance Data for the Equipment and for each item of the Equipment:

(i) Level 0 Design Guidance Data in accordance with SDRL E001 and DID E001;

(ii) Level 1 Design Guidance Data in accordance with SDRL E002 and DID E002; and

(iii) Level 2 Design Guidance Data in accordance with SDRL E003 and DID E003

(NOTE: following delivery and assessment by the Purchaser that Data Item E003 conforms to the requirements of the Subcontract, any subsequent up-date, re-submission, variation, amendment, or change shall be effected only through a Change Request (see Part 1 (INTRO) and Part 2 (PM)) of the SOW).

2 Software Version Description

All firmware and software that is supplied by the Supplier within the Equipment shall be version controlled in accordance with format specified in SDRL E501 and DID E501.

3 Compartment Layouts

From time to time, the Purchaser may provide to the Supplier Ship compartment lay out drawings associated with the Equipment or items of the Equipment. Upon receipt of the compartment layout drawings, the Supplier shall prepare and deliver Compartment Layout Drawing Comments in accordance with SDRL E006 and DID E006.





Unclassified



D1.P3.52 Trials Documentation

1 Acceptance Test Plan

(a) The Supplier shall prepare and deliver an Acceptance Plan covering the Scope of Supply. The Acceptance Plan shall be in accordance with SDRL E202 and DID E202.

(b) The Supplier shall demonstrate that the physical and functional Performance Statements set out in Schedules B1 to B4 inclusive and the SOW have been satisfactorily achieved. I.e. that they fully comply with the requirements of the Subcontract. The Acceptance Methods by which compliance will be demonstrated are set out in the VCRIs and the Acceptance Plan.

(c) The Acceptance Plan shall define the logical sequence of activities to progressively demonstrate, test and accept the Equipment. This plan gives the Purchaser confidence that the trials and acceptance program will demonstrate that the Equipment being supplied meets the Technical Requirements

(d) The Supplier’s Acceptance Plan shall cover all Acceptance Events, including, but not limited to: design documentation, design reviews, design approvals, integration approvals, 3D model reviews, inspections and test and trials, related to the Equipment within the Supplier’s scope of supply. It shall address the acceptance activities agreed in the VCRI and the required delivery schedule detailed in Schedule E (Goods).

2 Environmental Qualification Test Schedule: for any Environmental Trial that the Supplier undertakes to provide evidence in support of a VCRI and/or Compliance Matrix set out in Schedules B1 to B4 inclusive, the Supplier shall prepare, validate and deliver an Environmental Qualification Test Schedule in accordance with SDRL E401 and DID E401.

3 EMC Qualification Test Schedule: for any EMC Trial that the Supplier undertakes to provide evidence in support of the VCRI and/or Compliance Matrix set out in Schedules B1 to B4 inclusive, the Supplier shall prepare, validate and deliver an EMC Qualification Test Schedule in accordance with SDRL E301and DID E301.



D1.P3.100 Integration and Acceptance

1 Environmental Qualification Test Report

When notified, the Supplier shall prepare and deliver an Environmental Qualification Test Report in accordance with SDRL E402 and DID E402 recording the results of the Environmental Qualification Tests.

2 EMC Qualification Test Report

When notified, the Supplier shall prepare and deliver an EMC Qualification Test Report in accordance with SDRL E302 and DID E302 recording the results of the EMC Qualification Tests.

3 Factory Acceptance Test

(a) The Supplier shall deliver a FAT Schedule in accordance with SDRL E205 and DID E205.

(b) The Supplier and its Sub-subcontractors shall conduct a FAT relating to each item of the Equipment and in accordance with the submitted FAT Schedule (SDRL E205 and DID E205) prior to delivery of the Equipment to the Purchaser or the Purchaser’s agent (e.g. carrier).

(c) The Supplier shall perform a Functional Configuration Audit (FCA) as part of the FAT to verify that the Equipment has met the Technical Requirements via test results.

(d) The Supplier shall perform a Physical Configuration Audit (PCA) as part of the FAT to verify that the physical elements of the Equipment are consistent with the physical Technical Requirements and the submitted technical data (ref : Data Items E001, E002, E003), and to verify that any deficiencies discovered during the FAT have been resolved, changes implemented, changes validated by test, and changes documented in the technical data (ref Data Items E001, E002, E003).





Unclassified



(e) The Supplier shall, in accordance with Part 5 (QA) of the SOW, advise the Purchaser of the planned due date of each FAT.

4 FAT Report

On completion of a FAT, the Supplier shall prepare and deliver a FAT Report in accordance with SDRL E206 and DID E206 demonstrating that the Equipment has met the required performance and regulatory requirements.

5 Classification Society Certificates

The Supplier shall deliver Classification Society Approval Certificates for each item of the Equipment in accordance with SDRL E901-1 and DID E901.

6 OQE and Mill Certificates

Upon notification, the Supplier shall deliver mill certificates (or any other objective quality evidence) associated with manufacturing of each item of the Equipment in accordance with SDRL E901-2 and DID E901.

7 Final Certified Weight

(a) For Equipment 225 kg or greater, the Supplier shall prepare and deliver a Weight Certificate in accordance with SDRL E096 and DID E096 demonstrating that the Equipment has met the required weight tolerances as set out in Data Items E001, E002 and E003.

(b) The Supplier shall notify the Purchaser in writing at least ten (10) Business Days prior to weighing to provide the opportunity for a representative of the Purchaser to witness the weighing.

Schedule D1 ILS SOW JSS LLI (CAT A2 Materials)



Ref: JSS LLI CAT A2 Mat Sch D1 Prt 4 (ILS) R0 201800409 [IDB] Unclassified Page 1 of 6 Uncontrolled when Printed Purchaser’s initials: _____ See disclosure statement on the front page of the Subcontract Supplier’s initials: _____

Schedule D1

Statement of Work

Part 4

Integrated Logistics Support







Approvals


Prepared Cristian Birea ILS Project Engineer

25 MAR 18

Reviewed Francois Potgieter Manager, Subcontracts 25 MAR 18

Approved Stephen Coetzee Manager ILS Engineering

25 MAR 18

Revisions Record


0 All Initial Issue 25 MAR 18






SECTION A - GENERAL




None.

3 References

None.

D1.P4.2 General Requirements

1 The Purchaser is committed to the optimization of TLSC of ownership on behalf of the End User. As a consequence, the Supplier is required to provide all the data and documentation necessary for the support of the Goods during the Design Phase, the Build Phase and the Support Period.

2 The Supplier is required to define Equipment reliability leading to the recommended maintenance policy to be adopted, and support asset provisioning to achieve Equipment availability for a total of the Operational Hours per Year per Ship that will include unsupported Ship Missions.

3 For the Ship Missions, the assessed operating profile for the Equipment is set out in the Schedule B5 (ILS Requirements and Compliance Matrix), a part of the Technical Requirements.

4 For the purposes of this Part of the SOW, assume the definition of Maintenance used by the End User is:

(a) Levels of Maintenance

i. Level 1 – Low-level, low-complexity work required to keep equipment in good working order. It normally involves routine preventive maintenance, fault finding and troubleshooting, running repairs and calibration of equipment components and modules, and replacement of consumable equipment assemblies.

ii. Level 2 - Moderately complex activity, usually consisting of complex preventive maintenance tasks, detailed diagnostics and inspections, repair of components and modules, and replacement of major equipment assemblies and other corrective maintenance that is time consuming and normally conducted on-board.

iii. Level 3 - The most complex type of maintenance, which normally involves the repair and overhaul of assembles and equipment, reconditioning, adjustment and alignment of fitted equipment and systems, vessel refits, and the implementation of major equipment modifications. Level Three Maintenance generally entails prolonged unavailability and/or removal of equipment.

(b) Line of Maintenance

i. Line maintenance, first (1st line maintenance) - Maintenance conducted by shipboard naval technicians under the authority and sponsorship of the ship`s Engineering staff.

ii. Line maintenance, second (2nd line maintenance) - Maintenance conducted by In-Service Support Contractors’ maintenance organization of engineers and technicians or Fleet Maintenance Facility (FMF) personnel under the authority, sponsorship and funding for Director General Maritime Equipment Program Management (DGMEPM)

iii. Line maintenance, third (3rd line maintenance) - Maintenance conducted by In-Service Support Contractors’ maintenance organization of engineers and technicians, at Contractors’ facility, under the authority, sponsorship and funding for DGMEPM and includes ship docking.

5 Technical Documentation: the Supplier shall provide to the Purchaser all necessary publications, information and Data for use, operation, maintenance, repair, overhaul and disposal (subject to any export control restrictions) of the Goods and Software (if any), in unilingual English, Supplier or OEM COTS format or, if available, in COTS bilingual English and French, in either separate by language (preferred), or side-by-side format. Soft or electronic copies of





publications, data and manuals must be provided. If only commercially available in hard copy, the Supplier shall provide scanned and searchable Adobe PDF format.

6 Availability, Reliability and Maintainability (ARM): a pragmatic approach is to be taken to ARM. The approach shall be to use existing ARM Data and material where available. The Supplier shall supply existing material with a cross reference to the data requirements below that is relevant to the Goods.

7 Training: training will take place at the Supplier’s facilities using representative equipment. Where there is a specific need to use the Goods supplied under the Subcontract, training will be conducted at the Supplier’s facilities using the Goods supplied under the Subcontract following its FAT.

(a) Additional Ship Operator and Ship Maintainer training for the Purchaser’s staff (if required) are identified in Part 7 (COM) of the SOW.

(b) Spare course capacity shall be utilised at the Purchaser’s discretion for use by either the End User or the Purchaser’s candidates (trainees).

8 Spares recommendations and associated prices shall be separately provided as follows:

(a) COB Spares to support the Ship Mission assuming Supplier stock availability of eighty percent (80%) per line item Spare.

(b) Sufficient replenishment of COB Spares (to be held at Base) for the Support Period assuming the Operational Hours per Year per Ship.

(c) Sufficient Spares to support Level 3 Maintenance, Base corrective and preventive maintenance tasks to provide a stock availability of eighty percent (80%) per line item Spare for the Support Period stock is required.

(d) Insurance Spares are to be individually identified and priced. These items, not included in sub-sections (a) to (c) above, are to be kept to a minimum, are to include long lead items that cannot be repaired within the timescale to keep the Ship operational and whose failure would cause the Ship to become non-operational. Where material redundancy is built into the Equipment, Insurance Spares are unlikely to be required.

D1.P4.3 Technical Support

1 The Supplier shall support the Purchaser, Canada and the Major Supplier providing ILS services in all matters relating to ILS, including verifying, clarifying and validating the Data Items; the development of a TNA (if required at a later date); and demonstrating progressive reliability and maintainability assurance. The Supplier shall permit the Purchaser, Canada and the Major Suppliers providing ILS services to attend the Supplier’s facilities, engage with the Supplier’s technical staff and the technical staff of its Sub-suppliers and make additional copies of technical data not called for in this Part of the SOW or listed in Schedule D2 (SDRL) required to support the Goods with respect to the Project.

2 Following CA, the Purchaser will advise the Supplier in writing of the contact details of the Project’s Major Supplier providing ILS Services.

3 The Work described in this section D1.P4.3 (Technical Support) shall be provided by the Supplier at the Rates and Travel and Accommodation provisions set out in Schedule G.

D1.P4.4 ILS Requirements Matrix – Schedule B5

The purpose of the Schedule B5 is to obtain the required Vendor Furnished Information (VFI) to accurately conduct the Integrated Logistic Support requirements for design items to be supplied as per the Vessel design. The Schedule B5 must be utilized as a template to obtain VFI from potential Suppliers, Vendors and System Implementation Contractors in accordance with SDRL ILS080-100 and DID ILS 080-100.

D1.P4.5 Manuals

1 The Supplier shall prepare and deliver Operator and Maintenance Manuals in accordance with Ship System Manuals SDRL ILS086-010 and DID ILS-086-010.





2 The Supplier shall prepare and deliver Repair and Overhaul Manuals in accordance with SDRL ILS086-020 and DID ILS-086-020.

D1.P4.6 Technical Documentation

1 Equipment Drawings: the Supplier shall prepare and deliver Equipment Drawings in accordance with SDRL ILS-811-010 and DID ILS-811-010.

2 Illustrated Parts Catalogue: the Supplier shall prepare and deliver an Illustrated Part Catalogue relating to the Equipment in accordance with SDRL ILS086-009 and DID ILS-086-009.

3 Start Up / Shut Down Procedures: the Supplier shall prepare and deliver Start Up / Shut Down Procedures (if required) relating to the Equipment in accordance with Ship System Manuals SDRL ILS086-010 and DID ILS-086-010.

4 Planned Maintenance and Instruction Schedules: the Supplier shall prepare and deliver Planned Maintenance and Instruction Schedules for the Equipment in accordance with Initial Maintenance Task List SDRL ILS081-010 and DID ILS-081-010.

5 Repairable Item list (RIL): the Supplier shall prepare and deliver a Repairable Items list in accordance with SDRL ILS081-040 and DID ILS-081-040.

D1.P4.7 Support Materials

1 COB Spares

The Supplier shall prepare and deliver a Recommended Carried On-Board Spares List (if required) in accordance with Spare List (Recommended COB & BASE) SDRL ILS083-010 and DID ILS-083-010, and Recommended STTE, CRETE, CRHT and CRMTE List (if required) in accordance with SDRL ILS082-010 and DID ILS-082-010. If no COB Spares or COB STTE, CRETE, CRHT are required, the Supplier shall nevertheless prepare and deliver a ‘nil return’. i.e. no COB Spares, etc… required to meet the requirements.

2 Consumable Items List (CIL)

The Supplier shall prepare and deliver a Consumable Items List in accordance with SDRL ILS083-030 and DID ILS-083-030.

3 Base Spares

The Supplier shall prepare and deliver a Recommended Base Spares List in accordance with Spare List (Recommended COB & BASE) SDRL ILS083-010 and DID ILS-083-010. If no Base Spares are required, the Supplier shall nevertheless prepare and deliver a ‘nil return’. i.e. no Base Spares, etc… required to meet the requirements.

4 Packaging, Handling, Storage and Transportation

The Supplier shall prepare and deliver a Packaging, Handling, Storage, and Transportation Plan in accordance with SDRL ILS084-010 and DID ILS-084-010.

5 Tracked Serial Numbers

The Supplier must identify and track serial numbers for the Spares beginning from their procurement and ending upon delivery to the Purchaser. Tracked serial numbers will be required for those items of the Goods:

(a) that are Configuration Items (CI);

(b) that are import subcomponents of a CI;

(c) that require maintenance tasks;

(d) that are repairable requiring maintenance data collection to be tracked; and

(e) Line Replaceable Units (LRUs) that will be replaced after failure.





D1.P4.8 Maintenance Analysis

The Supplier shall conduct a Maintenance Task Analysis (MTA) of the Equipment. The Supplier shall prepare and deliver Maintenance Task Analysis Data in accordance with ILS081-020 and DID ILS-081-020.

D1.P4.9 Training

The Supplier shall prepare and deliver Recommended Training Needs in accordance with Training Needs/Media Analysis (TNA/TMA) SDRL ILS088-020 and DID ILS-088-020.

D1.P4.10 Master Records Index – ILS

The Supplier shall prepare and deliver a Master Records Index – ILS in accordance with SDRL ILS811-010 and DID ILS-811-010.

D1.P4.11 Disposal Plan

The Supplier shall prepare and deliver a Disposal Plan for the Goods in accordance with SDRL ILS043-020 and DID ILS-043-020.



D1.P4.50 Operator and Maintenance Manuals – New (if required)

1 In the event the Operator and Maintenance Manuals for the Goods do not exist, or in the event the Goods have to be ‘materially’ modified to meet the Technical Requirements, then, in such circumstances, the Supplier shall prepare and deliver new Operator and Maintenance Manuals in accordance with the sections below. For the purposes of this section, ‘material’ means the Supplier’s Solution meets less than eighty percent (80%) of the Technical Requirements as of the date of CA.

2 All new Operator and Maintenance Manuals generated to satisfy the requirements of section 1 are to be produced in three (3) phases. The Supplier shall prepare and deliver Operator and Maintenance Manuals in accordance with Ship System Manuals SDRL ILS086-010 and DID ILS-086-010

D1.P4.51 Repair and Overhaul Manuals – New (if required)

1 In the event Repair and Overhaul Manuals for the Goods do not exist, or in the event the Goods have to be ‘materially’ modified to meet the Technical Requirements, then, in such circumstances, the Supplier shall prepare and deliver new Repair and Overhaul Manuals in accordance with the sections below. For the purposes of this section, ‘material’ means the Supplier’s Solution meets less than eighty percent (80%) of the Technical Requirements as of the date of CA.

2 All new Repair and Overhaul Manuals generated to satisfy the requirements of section 1 are to be produced in three (3) phases. The Supplier shall prepare and deliver Repair and Overhaul Manuals in accordance with SDRL ILS086-020 and DID ILS-086-020.



D1.P4.100 Continued Configuration and Compatibility of Work Obligations

1 The Supplier shall maintain during the Build Phase all Data Items prepared and delivered during the Design Phase so as to fulfil its continued configuration management and Compatibility of the Work obligations.

2 The Supplier shall prepare and deliver Operator and Maintenance Manuals in accordance with Ship System Manuals SDRL ILS086-010 and DID ILS-086-010.

3 The Supplier shall prepare and deliver Repair and Overhaul Manuals in accordance with SDRL ILS086-020 and DID ILS-086-020.

Schedule D1 Quality Assurance SOW JSS LLI (CAT A and B Materials)



Page 1 of 6 Ref: JJS LLI (CAT A and Mat) Sch D1 SOW Prt 5 (QA) R0 20180409 [IDB] Unclassified Uncontrolled when printed Purchaser’s initials: _____ See disclosure statement on front page of the Subcontract Supplier’s initials: _____

Schedule D1

Statement of Work

Part 5

Quality Assurance







Approvals


Prepared Christopher Lovett Quality Assurance Representative

Reviewed Christopher Neill Quality Assurance Representative

Approved Robert Paine Director, Quality & Environment

Revisions Record








SECTION A – GENERAL




None.

3 References

None.

D1.P5.2 Non-Conforming Work

1 The Supplier shall not embody or deliver any Deliverables to the Purchaser, which has a material non-conformance against the specified requirements or design documentation, as expressed through agreed baselines, without prior approval, in writing, from the Quality Authority. Delivery of non-conforming Work shall not be made until such approval has been granted.

2 The Supplier shall notify the Quality Authority on any non-conforming work received from a lower tier supplier that forms part of the Work.

3 In the event the Supplier wishes to apply for a waiver or deviation the Supplier shall prepare and deliver a Waiver and Deviation Request in accordance with SDRL QA202 and DID QA202.



D1.P5.50 Quality Plan

The Supplier shall prepare, deliver and maintain a Quality Plan in accordance with SDRL QA201-1 and DID QA201, the latter amended as follows:

(a) title changed from ‘Quality Plan’ to ‘Quality Plan – The Design Phase’.

D1.P5.51 Quality Records

The Supplier shall maintain the quality records relating to the Subcontract for six (6) years following Acceotance of the Goods by the Purchaser.

D1.P5.52 Verification and Classification Requirements

1 Where specified in the Technical Requirements, the Supplier shall be responsible for determining the extent of Class verification for the Goods including design and inspection.

2 Upon written request, the Purchaser will advise the Supplier of the contact details of the Classification Society.



D1.P5.100 Quality Plan

The Supplier shall prepare and deliver a Quality Plan in accordance with SDRL QA201-2 and DID QA201, the latter amended as follows:

(a) title changed from ‘Quality Plan’ to ‘Quality Plan – The Build Phase’

D1.P5.101 Manufacturing Records

1 The Supplier shall prepare and deliver a Manufacturing Records Book Index (MRBI) in accordance with SDRL QA208-1 and DID QA208, the latter amended as follows:





(a) title changed from ‘Manufacturing Records Book Index’ to ‘Manufacturing Records Book Index – Draft’.

2 Following assessment of the Manufacturing Records Book Index – Draft, the Purchaser will mark-up the draft Data Item with comments and return it to the Supplier. Upon receipt of the comments, the Supplier shall prepare and deliver a Manufacturing Records Book Index in accordance with SDRL QA208-2 and DID QA208, the latter amended as follows:

(a) incorporating the Purchaser’s comments; and

(b) title changed from ‘Manufacturing Records Book Index’ to ‘Manufacturing Records Book Index – Final’.

D1.P5.102 Quality Surveillance

1 The Purchaser may conduct quality surveillance at the Supplier’s facilities and/or at the facilities of its Sub-suppliers to verify quality.

2 The Purchaser’s Quality Surveillance activities may include:

(a) initial pre-production visit;

(b) stage surveillance based upon pre-defined hold, witness and review points;

(c) attendance at FATs;

(d) final inspection/release of the Goods and Software (if applicable) to verify the Purchaser’s design and manufacturing requirements prior to delivery to the Purchaser or the Purchaser’s agent; and

(e) attendance at HATs, SATs and CTs.

D1.P5.103 Supplier QA Audit

1 The Purchaser reserves the right to conduct QA audits of the facility and the Work at the Supplier’s facilities and/or the facilities of its Sub-suppliers in order to evaluate the Supplier’s compliance to:

(a) the requirements of the Subcontract, including the approved Quality Plan;

(b) Class and other regulatory requirements applicable to the Subcontract;

(c) applicable design and manufacturing processes and procedures;

(d) confirmation of material delivery, manufacturing and testing schedules;

(e) maintaining QA and technical documentation and records; and

(f) control of Sub-suppliers and flow down of Purchaser’s Technical Requirements and QA requirements including applicable design and manufacturing processes and procedures.

D1.P5.104 Pre-Production Meeting

1 The Supplier shall hold a pre-production meeting at the Supplier’s main manufacturing facilities to confirm and clarify QA/QC Subcontract details and requirements.

2 The pre-production meeting shall include all required parties (as determined by the Supplier) and held before the commencement of manufacturing of the Goods and/or Spares.

3 The Supplier shall notify the Purchaser at least ten (10) Business Days in advance of the pre-production meeting with a subsequent twenty-four (24) hour email confirmation prior to the actual Meeting taking place. The Purchaser may attend at the Purchaser’s discretion. The Supplier shall prepare and deliver Minutes of the Meetings in accordance with Part 2 (PM) of the SOW.

D1.P5.105 Inspection and Test Plan

1 The Supplier shall prepare and deliver a draft Inspection and Test Plan (ITP) in accordance with SDRL QA203-1 and DID QA203, the latter amended by:





(a) changing the title from ‘Inspection and Test Plan’ to ‘Inspection and Test Plan – Draft’.

2 Following receipt and review of the ITP - Draft, the Purchaser will mark-up the ITP - Draft with the Purchaser’s required Hold, Witness and Review points and return it to the Supplier. Upon receipt, the Supplier shall prepare and deliver ITP - Final including the Purchaser’s Hold, Witness and Review points in accordance with SDRL QA203-2 and DID QA203, the latter amended by:

(a) changing the title from ‘Inspection and Test Plan’ to ‘Inspection and Test Plan – Final’.

3 The Supplier shall notify the Quality Authority at least thirty (30) Business Days in advance any Hold, Witness or Review dates with a subsequent twenty-four (24) hour email confirmation.

D1.P5.106 Factory Acceptance Test (FAT)

The Purchaser and Canada may attend FATs of the System/Goods and/or Software (if applicable) to validate the Performance Statements in accordance with the approved FAT Schedule and Inspection and Test Plan - Final.

D1.P5.107 Inspection and Release for Shipment

1 Following the successful completion of each FAT (or equivalent test) required under the Subcontract and the Rectification of any Defects (if any), the Supplier shall prepare and deliver a Ready for Inspection Advice advising the Purchaser that the Goods are Ready For Inspection at the Supplier’s facilities beginning from a stated date (such date being the Ready For Inspection Date).

2 The Supplier shall ensure that the Ready For Inspection Date for a given Good is no later than the end of the applicable Manufacturing Lead Time for that Good.

3 The Supplier shall prepare and deliver the Ready for Inspection Advice in accordance with SDRL QA206 and DID QA206, the latter amended as follows:

(a) title changed from ‘Ready for Inspection Advice’ to ‘Ready for Inspection Advice – [* insert sequential number. e.g. 001, 002, etc…)’.

4 In the event the Purchaser elects to inspect the Goods at the Supplier’s facilities during the period beginning from receipt of the Ready for Inspection Advice and ending upon the Purchaser issuing a COI for Goods, then, following completion of such inspection:

(a) the Purchaser shall prepare and issue an Inspection Release Note (IRN) to the Supplier;

(b) upon receipt of the IRN, the Supplier shall add any non-conforming items to the IRN (the Punchlist) with agreed completion date(s) noted;

(c) the modified IRN shall be signed by all parties who attended the inspection;

(d) upon the execution of the modified IRN, the Supplier shall prepare and deliver the Manufacturing Completions Records (MCR) in accordance with SDRL QA207 and DID QA207 confirming the Supplier has completed the manufacturing scope of work save and except those items forming the Punchlist.

5 The Supplier shall not despatch any Goods or Software (if applicable) in the absence of a COI for Goods.

D1.P5.108 Certificate of Conformity

The Supplier shall prepare and deliver a Certificate of Conformity (CoC) covering each consignment of the Goods and Software (if applicable) delivered under the Subcontract. The CoC shall be prepared and delivered in accordance with SDRL QA204 and DID QA204. The original version of the CoC shall be delivered in accordance with the SDRL Table with a true copy attached with the supporting paper work that accompanies the consignment.

D1.P5.109 Harbour Acceptance Trials (HATs) and Sea Acceptance Trials (SATs)

The Purchaser and Canada may attend HATs and SATs to fully validate the Performance Statements in accordance with the HAT Schedule, SAT Schedule and Inspection and Test Plan - Final.





D1.P5.110 Material Certification and Traceability

1 For Goods, SPT, Spares or raw materials that are subject to Class, the type of material certification and level of traceability shall be in accordance with the applicable Class Rules for the ‘Manufacture, Testing and Certification of Materials’ or as stated in the relevant section of the applicable Class Rules and Regulations.

2 For Goods, SPT, Spares or raw materials that are not subject to Class, the type of material certification and level of traceability shall be in accordance with the applicable National Standards for Regulatory or Statutory Requirements e.g. pressure vessel, lifting equipment, etc.

3 The Supplier shall ensure that the Goods, SPT, Software and Spares delivered to the Purchaser are accompanied by such certification of conformance from the Original Equipment Manufacturer (OEM) as may be necessary to meet Class and/or regulatory requirements.

D1.P5.111 Defects and Defect Rectification

The Supplier shall operate a Defect Recording and Corrective Action System (DRACAS) for the Goods, Spares and Software throughout the period of performance. The DRACAS is subject to audit by the Purchaser.

Schedule D1 Operations SOW JSS LLI (CAT A Materials)



Ref: JSS LLI CAT A and B Mat Sch D1 Prt 6 (OPS) R0 20180409 [IDB] Unclassified Page 1 of 5 Uncontrolled when Printed Purchaser’s initials: _____ See disclosure statement on the front of the Subcontract Supplier’s initials: _____

Schedule D1

Statement of Work

Part 6

Operations







Approvals


Prepared Gerald Esau Director Manufacturing 25 MAR 18

Reviewed Gerald Esau Director Manufacturing 25 MAR 18

Approved John Petticrew VP, Engineering and Operations (Interim)

25 MAR 18

Revisions Record








SECTION A - GENERAL




None.

3 References

None.

D1.P6.2 General

This SOW defines specific tasks to be performed by the Supplier relating to: (a) supporting the Purchaser installing the Goods on a Ship; or (b) manufacturing, applying, installing, etc… the Goods on the Ship (if specifically required by this Part of the SOW); (c) touching-up, repairing and/or replacing the Goods damaged or lost by the Purchaser (to the Purchaser’s account); and (d) supporting the Purchaser integrating the Goods into systems and sub-systems supplied by other suppliers to the Purchaser (to the Purchaser’s account).


The Purchaser will provide the Supplier the facilities set out in Appendix D of the Articles of Agreement at no cost to the Supplier.



D1.P6.50 Installation Instructions

The Supplier shall prepare and deliver Installation Instructions in accordance with SDRL OPS201 and DID OPS201.



D1.P6.100 On Loan Items

1 The Supplier shall provide, on a loan and return basis, the On Loan Items listed in Schedule E and any installation devices identified in the Installation Instructions.

2 The Purchaser will care, preserve, protect and maintain the On Loan Items will in its possession or control.

3 The Purchaser will, at no additional cost to the Supplier, return the On Loan Items to the Supplier upon the end of their use.

D1.P6.101 Jigs, Tools and Test Goods

1 The Supplier shall supply at its own cost, all necessary common and/or special tools and test equipment, jigs, fixtures, templates, lifting gear, beams, installation devices, etc... to perform the Work at the Purchaser’s Premises (including a Ship).

2 The Supplier shall ensure that all special and/or common tools and test equipment and installation devices required to satisfy the obligation set out in section 1 are adequately maintained, calibrated and certified as applicable. The Supplier shall provide, maintain, calibrate and certify all special tools and test equipment at no additional cost to the Purchaser.

D1.P6.102 Support to Installation

1 In the event the Purchaser requires the Supplier to provide support to the installation of the Goods upon a module, block or a Ship (see section C of Appendix D of the Articles of Agreement), the Operations Authority will issue a COI





for Services to that effect and the Supplier shall attend the Purchaser’s Premises (including a Ship) within the COI Period for Services and perform such Work.

2 In the event the Supplier attends the Purchaser’s Premises (including a Ship) in accordance with this section D1.P6.7, the Supplier shall be compensated in accordance with the provisions of the Part D and Part E of Schedule G.

D1.P6.103 Installation Inspection Audit

1 In the event that the Purchaser installs the Goods on a module, block or a Ship, the Purchaser may nevertheless wish the Supplier to inspect, audit and certify that such installation is in accordance with the Supplier’s requirements.

2 Upon receipt of a COI for Services issued by the Operations’ Authority for such an inspection and audit, the Supplier shall attend the Purchaser’s Premises (including a Ship) within the COI Period for Services, conduct the inspection and audit and prepare and deliver an Installation Certificate in accordance with SDRL OPS202 and DID OPS202.

3 In the event the Supplier attends the Purchaser’s Premises (including a Ship) in accordance with this section D1.P6.8, the Supplier shall be compensated in accordance with the provisions of the Part D and Part E of Schedule G.

D1.P6.104 Take On Meetings

1 Prior to commencing Work at the Purchaser’s Premises (including a Ship), the Supplier shall attend a Take On Meeting (TOM) to present to the Purchaser:

(a) what Work is intended to be undertaken;

(b) what dependencies (e.g. electrical power, ventilation, cranage, etc…) must be completed by the Purchaser prior to commencing the Work;

(c) when the Work is to be undertaken;

(d) how the Work will be undertaken:

(e) where the Work will be undertaken;

(f) how the Work will be co-ordinated with the Purchaser’s activities and those of other suppliers to the Purchaser; and

(g) how the Work will be assessed as being ‘complete’.

2 At the conclusion of each TOM, the attending parties will agree a ‘Schedule of Activities’ setting out: (a) the Work to be performed by the Supplier; (b) the activities to be undertaken by the Purchaser or third parties (if any); (c) the agreed dates for completing the Schedule of Activities; and (d) how the activities will be assessed as being ‘complete’.

3 There may be a number of TOMs dependent upon the number of distinct, time related, schedule of activities (e.g. STW, HAT, SAT and CT as applicable).

D1.P6.105 Wash Up Meetings

1 The Supplier shall attend a Wash Up Meeting (WUM) to present to the Purchaser:

(a) Work achieved; and

(b) Work not achieved, the associated proximate causes, and forecast ‘planned completion dates’.

2. There may be a number of WUMs dependent upon the number of distinct, time related, schedule of activities (e.g. STW, HAT, SAT and CT as applicable).

D1.P6.106 Test Report

In the event that Supplier undertakes any test of the Goods after they are installed on a Ship that is not otherwise reported to the Purchaser as a Data Item under either Part 3 (ENG) or Part 7 (COM) of the SOW, the Supplier shall





prepare and deliver a Test Report of such a test in accordance with SDRL OPS203 and DID OPS203, the latter amended as follows:

(a) title changed from ‘Test Report’ to ‘Test Report – ‘x’’ where ‘x’ defines the particular test undertaken.

Schedule D1 Commissioning, Test and Trials SOW JSS LLI (CAT A Materials)



Ref: JSS LLI CAT A and B Mat Sch D1 Prt 7 (COM) R0 20180619 [IDB] Unclassified Page 1 of 8 Uncontrolled when printed Purchaser’s initials: _____ See disclosure statement on the front page of the Subcontract Supplier’s initials: _____

Schedule D1

Statement of Work

Part 7

Commissioning, Test and Trials

(Purchaser Undertakes Maintenance)







Revisions Record


0 All Initial Issue 19 JUN 18






SECTION A - GENERAL




None.

3 References

None.


1 This SOW defines specific tasks to be performed by the Supplier relating to:

(a) care, preservation, protection, maintenance and repair of the Goods, setting the Equipment to work, and testing and trialing the Equipment to demonstrate that it meets the Purchaser’s Technical Requirements and the Supplier’s Specifications;

(b) supporting the Purchaser in testing and trialing systems and sub-systems supplied by other suppliers to the Purchaser in which the Equipment forms a part; and

(c) supporting the Purchaser in testing and trialing the Ship as a whole.

2 The Supplier shall provide an English speaking ‘Commissioning Manager’ (or equivalent) to attend the Purchaser’s Premises for the duration of the schedule of activities described in this Part 6 (COM) of the SOW.


1 The Purchaser will provide the Supplier the facilities set out in Appendix D of the Articles of Agreement at no cost.

2 The test and trials durations, and facilities required for the test and trial activities, shall be equal to, or less than, those durations and facility requirements set out in Appendix D (Supplier’s Requirements) of the Articles of Agreement.


1 The Purchaser’s authority for COI for Services under this Part 6 (COM) of the SOW is the Commissioning Authority (or his/her delegate as notified to the Supplier).

2 The Supplier shall confirm to the Commissioning Authority and Subcontracting Authority, by email, receipt of each COI for Services issued by the Commissioning Authority.

3 The Supplier shall co-operate with the Purchaser’s Test and Trials Team (T&T Team) on all activities relating to the Equipment including fault diagnosis.

4 The Supplier shall provide engineering support to the T&T Team seven (7) days a week as and when required. For the purposes of this section, ‘support’ means (in the first instance) communication by telephone, video conference and email followed by (in the second instance) attendance at the Purchaser’s Premises in response to a COI for Services issued by the Commissioning Authority. In the event the support relates to diagnosing faults or problems relating to other equipment, subsystems or systems supplied by other suppliers to the Purchaser, or the Ship as a whole, the Supplier will be compensated for such engineering support in accordance with the provisions set out in Part D and Part E of Schedule G (Financial Arrangements).



D1.P7.50 Commissioning Documentation

1 The Supplier shall, in co-operation with the Purchaser, develop and implement a comprehensive acceptance program to progressively demonstrate that the Equipment has been designed, manufactured and installed to meet





the Purchaser’s Technical Requirements, the Supplier’s Specifications and the requirements of the Classification Society, Transport Canada and other Regulatory Bodies.

2 The Purchaser shall supply the Supplier with its pro forma commissioning documentation and test agenda (Commissioning Documentation) and indicate which part or parts of the Commissioning Documentation are to be completed by the Supplier and submitted to the Purchaser.

3 The Supplier shall (where required) support the Purchaser in preparing Commissioning Documentation and agree its content. The Supplier’s agreement shall be evidenced by its signature on the Commissioning Documentation.

4 Following the completion of the activities described in sections 2 and 3 above, the Supplier shall prepare and deliver Commissioning Documentation (Test Agenda) in accordance with SDRL COM211 and DID COM211.

5 The Supplier shall implement Test Agendas for all tests, trials, and inspections that clearly describe the methodologies and procedures to be used for each test, trial, and inspection. The Test Agendas shall include all pass/fail criteria and how these criteria will be measured, including the test and recording equipment that will be used, and records showing its calibration and maintenance. Each Test Agenda shall have provisions to document when any given step did not produce the expected results, what was done to correct the condition, and continue with the commissioning or abort the commissioning procedure for more advanced troubleshooting.

6 The Supplier shall prepare and deliver Start Up/Shut Down and Operational Procedures for the Equipment in accordance with SDRL COM214 and DID COM214.

7 Lessons learned shall be incorporated into the Commissioning Documentation following each commissioning activity.

D1.P7.51 Shelf Life

1 The Supplier shall prepare, deliver and maintain a Shelf Life Register relating to the Goods in accordance with SDRL COM205 and DID COM205. The register must include, but is not be limited to, flexible bellows, flexible hoses, filters, cartridges, belts, batteries, rubber seals, gauges, relief valves, pressure vessels, etc…

2 The Supplier shall, at its cost and risk, replace all Shelf Life items to comply with the Shelf Life Period.

D1.P7.52 Maintenance of the Goods – Pre Delivery

1 The Supplier shall maintain the Goods for the period beginning from CA and ending upon delivery of the Goods to the Purchaser.

2 The Supplier shall maintain records of all maintenance activities described in section 1 above. The Supplier shall prepare and deliver such maintenance records in accordance with SDRL COM209 and DID COM209.

D1.P7.53 Maintenance of the Goods – Post Delivery

The Purchaser will maintain the Goods in accordance with maintenance instructions provided by the Supplier under Part 4 (ILS) of the SOW beginning from delivery of the Goods to the Purchaser and ending upon delivery of each Ship to Canada in which the Goods forms part.

D1.P7.54 Maintenance of On Loan Items

The Purchaser will care, preserve, protect and maintain any On Loan Items for the period beginning from delivery to the Purchaser and ending upon its return to the Supplier.

D1.P7.55 Training – Purchaser’s T&T Team

1 The Purchaser will train the T&T Team so as to enable the T&T Team to maintain, STW and operate the Equipment during the HATs, SATs and CTs (as applicable) of the Ship.

2 The Supplier shall prepare and deliver a Detailed Course Syllabus and Lesson Plan in accordance with SDRL COM208 and DID COM208.

3 The training shall be conducted at the Purchaser’s Premises no later than three (3) months prior to the scheduled test and trials activities for each Ship as notified by the Commissioning Authority.





D1.P7.56 Demarcation of Work

The Supplier shall work with the Purchaser to agree and record a ‘Demarcation of Work’ document recording work to be performed by the Purchaser and the Work to be performed by the Supplier.



D1.P7.100 Preservatives, Fluids, Oils, Tools and Test Equipment

1 The Supplier shall, at no additional cost to the Purchaser, supply first fill of lubrication oils, greases, cooling water, inhibitors, hydraulic oils, etc…with respect to the Equipment. Fuel oil shall be provided by the Purchaser at no cost to the Supplier.

2 All tools and test equipment used by the Supplier are to remain in calibration throughout their use and copies of the calibration certification and test certification are to be provided to the Purchaser, upon notification, for inclusion with the Purchaser’s ‘Inspection Test Certification’ records.

D1.P7.101 Installation and Check Out Spares

1 The Supplier shall provide, at its cost and risk, all necessary installation and check out (INCO) spares and consumables required to support all test and trials of the Equipment beginning from setting the Equipment to work and ending upon Acceptance of the of the Goods by the Purchaser.

2 The Purchaser has purchased its own Commissioning Materials. These are for the Purchaser’s use. However, the Supplier may, in order to support its own test and trials schedule of activities, prepare and deliver an INCO Spares Request in accordance with SDRL COM215 and DID COM215. In the event the request is approved and an item or items of the Commissioning Materials is/are provided, the Supplier shall replace such item or items in a timely manner and at no additional cost to the Purchaser.

D1.P7.102 Equipment Safe to Work

Responsibility for the oversight and management of making the Equipment safe to work resides with the Purchaser. The Supplier shall liaise with the T&T Team for isolation (i.e. ‘lock-out’) associated with set to work or maintenance of the Equipment.


1 Prior to commencing Work at the Purchaser’s Premises, the Supplier shall attend a Take On Meeting (TOM) to present to the Purchaser:




(d) how the Work will be undertaken;




2 At the conclusion of each TOM, the attending parties will agree a ‘Schedule of Activities’ setting out: (a) the Work to be performed by the Supplier; (b) the activities to be undertaken by the Purchaser or third parties (if any); (c) the agreed dates for completing the activities; and (d) how the activities will be assessed as being ‘complete’.

3 There may be a number of TOMs dependent upon the number of distinct, time related, schedule of activities, namely: (a) STW and HAT; (b) SAT (if and as applicable); and (c) CT (if and as applicable).









2 There may be a number of WUMs dependent upon the number of distinct, time related, schedule of activities, namely: (a) STW and HAT; (b) SAT (if and as applicable); and (c) CT (if and as applicable).

D1.P7.105 Commissioning, Test and Trials

1 Commissioning activities will commence following the successful completion of an Installation Inspection Audit if such an audit is required by the provisions of Part 6 (OPS) of the SOW.

2 The Supplier shall present operation of the Equipment to the Purchaser’s T&T Team through Commissioning Documentation prepared and delivered in accordance with this section D1.P7 50 (Commissioning Documentation).

3 The Supplier shall implement the commissioning Work on board a Ship within the agreed durations, facilities and service constraints set out in Appendix D (Supplier’s Requirements) of the Articles of Agreement.

4 In the event the test and trials described in this section D1.P7.105 (Commissioning, Test and Trials) cannot be achieved within the time frames set out in Appendix D (Supplier’s Requirements) of the Articles of Agreement through no fault of the Supplier, then, in such circumstances, the Supplier shall prepare and deliver a Change Request and be compensated in accordance with the provisions of the Part D and Part E of Schedule G (Financial Arrangements).

D1.P7.106 Setting To Work

1 The Supplier shall, in conjunction with the T&T Team, set the Equipment to work. This shall include proving all output signals for the Equipment connected to the Ship’s SCMS (if applicable to the Equipment) and the Ship’s control and instrumentation (C&I). In addition, the Supplier shall re-calibrate all sensors and gauges forming part of the Equipment (as appropriate) during STW in accordance with the Supplier’s standard maintenance procedures. The Supplier is responsible for the provision of all instrumentation and data collection equipment necessary to obtain and record the data required to assess the performance of the Equipment undergoing each test or trial. Instrumentation used in testing shall be checked for compliant calibration before each test. The calibration records must be submitted to the Purchaser’s QA Authority and/or Canada’s Inspection Authority and upon notification.

3 Following completion of each STW activity, the Supplier shall ensure that the Master Records Index (see Part 3 (ENG) of the SOW) is configured and an up-to-date and, if necessary, an up-issued version must be prepared and delivered to the Purchaser.

D1.P7.107 HAT, SAT and CT

1 Where there are specific Performance Statements for the Equipment set out In Schedules B1 to B4 inclusive, the Supplier shall test and trial the Equipment in the presence of Canada’s Inspection Authority, Classification Society, applicable Regulatory Bodies, and the Purchaser to objectively demonstrate that each specified Performance Statement been achieved and that the Equipment performs as required by the Subcontract, Classification Society and/or applicable Regulatory Bodies.

2 Where there are no specific Performance Statements for the Equipment set out in Schedule B1 to B4 inclusive, the Supplier shall nevertheless demonstrate the functionality, compatibility and conformance of the Equipment to the requirements of the Subcontract to the reasonable satisfaction of the Purchaser.

3 The Supplier shall present operation of the Equipment to the T&T Team through pre-authorized Commissioning Documentation within the durations set out in Appendix D (Supplier’s Requirements) of the Articles of Agreement. The Purchaser shall, if required, arrange external attendance to witness trials on a non-interfering and non-delaying basis. All tests must be completed on individual components of the Equipment and all Defects corrected to the reasonable satisfaction of the Purchaser prior to the commencement of any trial of that Equipment. The Commissioning Authority may waive attendance at a specific test, trial, or inspection by notifying the Supplier.





4 The Supplier shall conduct a Test Readiness Review (TRR) seven (7) Working Days before each HAT, SAT (as applicable) and CT (as applicable). The Supplier shall conduct HAT, SAT (as applicable) and CT (as applicable) of the Equipment.

6 The Supplier shall provide assistance and support to the T&T Team during HATs, SATs (as applicable) and CTs (as applicable) of the Equipment and systems, sub-systems and equipment supplied by other suppliers of the Purchaser. This assistance shall include operation of the Equipment in conjunction with suitably qualified members of the T&T Team. Compensation for such assistance shall be provided in accordance with the provisions of the Part D and Part E of Schedule G (Financial Arrangements).

D1.P7.108 Equipment Operation

1 The Supplier shall, in conjunction with suitably qualified T&T Team member, operate the Equipment during STW, HAT, SAT (as applicable) and CT (as applicable) of the Equipment as set out in SDRL COM204 and DID COM204.

2 The Supplier shall, upon notification of the Commissioning Authority, operate the Equipment and support and assist the Purchaser in conducting the HAT(S), SAT(S) and CTs. The Supplier shall be compensated for such assistance in accordance with the provisions of the Part D and Part E of Schedule G (Financial Arrangements).

D1.P7.109 Fault Diagnosis

1 The Supplier shall, during the time that it is setting the Equipment to work, commissioning and conducting HATs, SATs(as applicable) and CTs (as applicable), participate in fault diagnosis of the Equipment and sub-systems and systems in which the Equipment forms part.

2 The Supplier shall, at times other than those described in section 1 above, upon notification by the Commissioning Authority, participate in fault diagnosis of the Equipment and interfaces with sub-systems and systems in which it forms part. The Supplier shall be compensated for such assistance in accordance with the provisions of the Part D and Part E of Schedule G (Financial Arrangements).

D1.P7.110 Modifications to the Equipment

1 In the event that the Equipment is required to be modified (including any embedded Software) after the FAT, it shall only be modified by the Supplier in accordance with Section F (Change) of the General Conditions and Part 2 (PM) of the SOW. Where implementing a Change Order is likely to delay setting the Equipment to work, the Supplier shall consult the Commissioning Authority before commencing the Work.

2 For the avoidance of doubt, the Supplier is reminded that all modifications to the Goods after each FAT must be:

(a) authorized by the Supplier’s configuration management system,

(b) authorized by a Change Order;

(c) reflected in the Supplier’s Master Record Index; and

(d) comply with the Supplier’s Compatibility of Work obligation.

D1.P7.111 Post Ship Acceptance Test and Trials

1 The Customer may wish to conduct test and trials following acceptance, handover or delivery of each Ship (Customer Trials or CT).

2 Typical CTs include the following:

(a) replenishment at sea (liquid and solid);

(b) cargo handling - load and discharge cargo in various scenarios and configurations;

(c) flight deck certification;

(d) mission systems certification;

(e) arctic trials;

(f) tropical trials; and

(g) mission system trials.





3 In the event Canada wishes to conduct CTs of the Equipment, the Supplier shall:

(a) verify those Technical Requirements that are operational in nature and require specific environmental conditions that can only be analysed once the Ship has been delivered to Canada;

(b) ensure that all required preparations for conducting the CTs are achieved; and

(c) plan and coordinate the CTs in conjunction with the Purchaser and the End User.

4 All CTs will be conducted by the End User in accordance with the End User’s ‘Trial Agenda’.

5 The Customer shall prepare and a Customer Trial Report.

6 The Supplier shall be compensated for the requirements described in this section D1.P7.111 in accordance with the provisions of Part D and Part E of Schedule G.

Schedule D1 Commissioning, Test and Trials SOW JSS LLI (CAT A and B Materials)




Schedule D1

Statement of Work

Part 7

Commissioning, Test and Trials

(Supplier Undertakes Maintenance)







Revisions Record


0 All Initial Issue 19 JUN 18






SECTION A - GENERAL




None.

3 References

None.


1 This SOW defines specific tasks to be performed by the Supplier relating to:

(a) care, preservation, protection, maintenance and repair of the Goods, setting the Equipment to work, and testing and trialing the Equipment to demonstrate that it meets the Purchaser’s Technical Requirements and the Supplier’s Specifications;

(b) supporting the Purchaser in testing and trialing systems and sub-systems supplied by other suppliers to the Purchaser in which the Equipment forms a part; and

(c) supporting the Purchaser in testing and trialing the Ship as a whole.

2 The Supplier shall provide an English speaking ‘Commissioning Manager’ (or equivalent) to attend the Purchaser’s Premises for the duration of the schedule of activities described in this Part 6 (COM) of the SOW.


1 The Purchaser will provide the Supplier the facilities set out in Appendix D of the Articles of Agreement at no cost.

2 The test and trials durations, and facilities required for the test and trial activities, shall be equal to, or less than, those durations and facility requirements set out in Appendix D (Supplier’s Requirements) of the Articles of Agreement.


1 The Purchaser’s authority for COI for Services under this Part 6 (COM) of the SOW is the Commissioning Authority (or his/her delegate as notified to the Supplier).

2 The Supplier shall confirm to the Commissioning Authority and Subcontracting Authority, by email, receipt of each COI for Services issued by the Commissioning Authority.

3 The Supplier shall co-operate with the Purchaser’s Test and Trials Team (T&T Team) on all activities relating to the Equipment including fault diagnosis.

4 The Supplier shall provide engineering support to the T&T Team seven (7) days a week as and when required. For the purposes of this section, ‘support’ means (in the first instance) communication by telephone, video conference and email followed by (in the second instance) attendance at the Purchaser’s Premises in response to a COI for Services issued by the Commissioning Authority. In the event the support relates to diagnosing faults or problems relating to other equipment, subsystems or systems supplied by other suppliers to the Purchaser, or the Ship as a whole, the Supplier will be compensated for such engineering support in accordance with the provisions set out in Part D and Part E of Schedule G (Financial Arrangements).



D1.P7.50 Commissioning Documentation

1 The Supplier shall, in co-operation with the Purchaser, develop and implement a comprehensive acceptance program to progressively demonstrate that the Equipment has been designed, manufactured and installed to meet





the Purchaser’s Technical Requirements, the Supplier’s Specifications and the requirements of the Classification Society, Transport Canada and other Regulatory Bodies.

2 The Purchaser shall supply the Supplier with its pro forma commissioning documentation and test agenda (Commissioning Documentation) and indicate which part or parts of the Commissioning Documentation are to be completed by the Supplier and submitted to the Purchaser.

3 The Supplier shall (where required) support the Purchaser in preparing Commissioning Documentation and agree its content. The Supplier’s agreement shall be evidenced by its signature on the Commissioning Documentation.

4 Following the completion of the activities described in sections 2 and 3 above, the Supplier shall prepare and deliver Commissioning Documentation (Test Agenda) in accordance with SDRL COM211 and DID COM211.

5 The Supplier shall implement Test Agendas for all tests, trials, and inspections that clearly describe the methodologies and procedures to be used for each test, trial, and inspection. The Test Agendas shall include all pass/fail criteria and how these criteria will be measured, including the test and recording equipment that will be used, and records showing its calibration and maintenance. Each Test Agenda shall have provisions to document when any given step did not produce the expected results, what was done to correct the condition, and continue with the commissioning or abort the commissioning procedure for more advanced troubleshooting.

6 The Supplier shall prepare and deliver Start Up/Shut Down and Operational Procedures for the Equipment in accordance with SDRL COM214 and DID COM214.

7 Lessons learned shall be incorporated into the Commissioning Documentation following each commissioning activity.

D1.P7.51 Shelf Life

1 The Supplier shall prepare, deliver and maintain a Shelf Life Register relating to the Goods in accordance with SDRL COM205 and DID COM205. The register must include, but is not be limited to, flexible bellows, flexible hoses, filters, cartridges, belts, batteries, rubber seals, gauges, relief valves, pressure vessels, etc…

2 The Supplier shall, at its cost and risk, replace all Shelf Life items to comply with the Shelf Life Period.

D1.P7.52 Maintenance of the Goods

1 The Supplier shall maintain the Goods for the period beginning from CA and ending upon acceptance of the Equipment by the Purchaser.

2 The Supplier shall maintain records of all maintenance activities described in section 1 above. The Supplier shall prepare and deliver such maintenance records in accordance with SDRL COM209 and DID COM209.

D1.P7.53 Reserved

D1.P7.54 Maintenance of On Loan Items

The Purchaser will care, preserve, protect and maintain any On Loan Items for the period beginning from delivery to the Purchaser and ending upon its return to the Supplier.

D1.P7.55 Training – Purchaser’s ‘Test and Trials’ Team

1 At the written request of the Commissioning Authority, the Supplier shall conduct a Training Needs Analysis of the Purchaser’s T&T Team. The Supplier shall thereafter prepare and deliver a Training Needs Analysis Report in accordance with SDRL COM207 and DID COM207.

2 The Training Needs Analysis shall identify any training required for the Purchaser’s Test and Trials Team so as to enable the T&T Team to safely set the Equipment to work and operate the Equipment during the HATs, SATs and CTs (as applicable) of the Ship and conduct routine maintenance tasks that are otherwise not part the Supplier’s Work under section D1.P7.52 (Maintenance of the Goods). The TNA shall be conducted no later than six (6) months prior to the scheduled commencement of commissioning and test and trials’ activities for the first Ship as notified by the Commissioning Authority. All training shall be conducted at the Supplier’s facilities.





3 If the TNA identifies required training, the Supplier shall, at the written request of the Commissioning Authority, prepare and deliver a Detailed Course Syllabus and Lesson Plan in accordance with SDRL COM208 and DID COM208.

4 The Supplier shall conduct the training of the Purchaser’s T&T Team, at the Supplier’s facilities, no later than three (3) months prior to the scheduled test and trials activities for each Ship as notified by the Commissioning Authority.

5 The Supplier shall be compensated for providing the services described in this section D1.P7.55 in accordance with the provisions set out in Part D and Part E of Schedule G.

D1.P7.56 Demarcation of Work

The Supplier shall work with the Purchaser to agree and record a ‘Demarcation of Work’ document recording work to be performed by the Purchaser and the Work to be performed by the Supplier.



D1.P7.100 Preservatives, Fluids, Oils, Tools and Test Equipment

1 The Supplier shall, at no additional cost to the Purchaser, supply first fill of lubrication oils, greases, cooling water, inhibitors, hydraulic oils, etc…with respect to the Equipment. Fuel oil shall be provided by the Purchaser at no cost to the Supplier.

2 All tools and test equipment used by the Supplier are to remain in calibration throughout their use and copies of the calibration certification and test certification are to be provided to the Purchaser, upon notification, for inclusion with the Purchaser’s ‘Inspection Test Certification’ records.

D1.P7.101 Installation and Check Out Spares

1 The Supplier shall provide, at its cost and risk, all necessary installation and check out (INCO) spares and consumables required to support all test and trials of the Equipment beginning from setting the Equipment to work and ending upon Acceptance of the of the Goods by the Purchaser.

2 The Purchaser has purchased its own Commissioning Materials. These are for the Purchaser’s use. However, the Supplier may, in order to support its own test and trials schedule of activities, prepare and deliver an INCO Spares Request in accordance with SDRL COM215 and DID COM215. In the event the request is approved and an item or items of the Commissioning Materials is/are provided, the Supplier shall replace such item or items in a timely manner and at no additional cost to the Purchaser.

D1.P7.102 Equipment Safe to Work

Responsibility for the oversight and management of making the Equipment safe to work resides with the Purchaser. The Supplier shall liaise with the T&T Team for isolation (i.e. ‘lock-out’) associated with set to work or maintenance of the Equipment.


1 Prior to commencing Work at the Purchaser’s Premises, the Supplier shall attend a Take On Meeting (TOM) to present to the Purchaser:




(d) how the Work will be undertaken;








2 At the conclusion of each TOM, the attending parties will agree a ‘Schedule of Activities’ setting out: (a) the Work to be performed by the Supplier; (b) the activities to be undertaken by the Purchaser or third parties (if any); (c) the agreed dates for completing the activities; and (d) how the activities will be assessed as being ‘complete’.

3 There may be a number of TOMs dependent upon the number of distinct, time related, schedule of activities, namely: (a) STW and HAT; (b) SAT (if and as applicable); and (c) CT (if and as applicable).





2 There may be a number of WUMs dependent upon the number of distinct, time related, schedule of activities, namely: (a) STW and HAT; (b) SAT (if and as applicable); and (c) CT (if and as applicable).

D1.P7.105 Commissioning, Test and Trials

1 Commissioning activities will commence following the successful completion of an Installation Inspection Audit if such an audit is required by the provisions of Part 6 (OPS) of the SOW.

2 The Supplier shall present operation of the Equipment to the Purchaser’s T&T Team through Commissioning Documentation prepared and delivered in accordance with this section D1.P7 50 (Commissioning Documentation).

3 The Supplier shall implement the commissioning Work on board a Ship within the agreed durations, facilities and service constraints set out in Appendix D (Supplier’s Requirements) of the Articles of Agreement.

4 In the event the test and trials described in this section D1.P7.105 (Commissioning, Test and Trials) cannot be achieved within the time frames set out in Appendix D (Supplier’s Requirements) of the Articles of Agreement through no fault of the Supplier, then, in such circumstances, the Supplier shall prepare and deliver a Change Request and be compensated in accordance with the provisions of the Part D and Part E of Schedule G (Financial Arrangements).

D1.P7.106 Setting To Work

1 The Supplier shall, in conjunction with the T&T Team, set the Equipment to work. This shall include proving all output signals for the Equipment connected to the Ship’s SCMS (if applicable to the Equipment) and the Ship’s control and instrumentation (C&I). In addition, the Supplier shall re-calibrate all sensors and gauges forming part of the Equipment (as appropriate) during STW in accordance with the Supplier’s standard maintenance procedures. The Supplier is responsible for the provision of all instrumentation and data collection equipment necessary to obtain and record the data required to assess the performance of the Equipment undergoing each test or trial. Instrumentation used in testing shall be checked for compliant calibration before each test. The calibration records must be submitted to the Purchaser’s QA Authority and/or Canada’s Inspection Authority and upon notification.

3 Following completion of each STW activity, the Supplier shall ensure that the Master Records Index (see Part 3 (ENG) of the SOW) is configured and an up-to-date and, if necessary, an up-issued version must be prepared and delivered to the Purchaser.

D1.P7.107 HAT, SAT and CT

1 Where there are specific Performance Statements for the Equipment set out In Schedules B1 to B4 inclusive, the Supplier shall test and trial the Equipment in the presence of Canada’s Inspection Authority, Classification Society, applicable Regulatory Bodies, and the Purchaser to objectively demonstrate that each specified Performance Statement been achieved and that the Equipment performs as required by the Subcontract, Classification Society and/or applicable Regulatory Bodies.





2 Where there are no specific Performance Statements for the Equipment set out in Schedule B1 to B4 inclusive, the Supplier shall nevertheless demonstrate the functionality, compatibility and conformance of the Equipment to the requirements of the Subcontract to the reasonable satisfaction of the Purchaser.

3 The Supplier shall present operation of the Equipment to the T&T Team through pre-authorized Commissioning Documentation within the durations set out in Appendix D (Supplier’s Requirements) of the Articles of Agreement. The Purchaser shall, if required, arrange external attendance to witness trials on a non-interfering and non-delaying basis. All tests must be completed on individual components of the Equipment and all Defects corrected to the reasonable satisfaction of the Purchaser prior to the commencement of any trial of that Equipment. The Commissioning Authority may waive attendance at a specific test, trial, or inspection by notifying the Supplier.

4 The Supplier shall conduct a Test Readiness Review (TRR) seven (7) Working Days before each HAT, SAT (as applicable) and CT (as applicable). The Supplier shall conduct HAT, SAT (as applicable) and CT (as applicable) of the Equipment.

6 The Supplier shall provide assistance and support to the T&T Team during HATs, SATs (as applicable) and CTs (as applicable) of the Equipment and systems, sub-systems and equipment supplied by other suppliers of the Purchaser. This assistance shall include operation of the Equipment in conjunction with suitably qualified members of the T&T Team. Compensation for such assistance shall be provided in accordance with the provisions of the Part D and Part E of Schedule G (Financial Arrangements).

D1.P7.108 Equipment Operation

1 The Supplier shall, in conjunction with suitably qualified T&T Team member, operate the Equipment during STW, HAT, SAT (as applicable) and CT (as applicable) of the Equipment as set out in SDRL COM204 and DID COM204.

2 The Supplier shall, upon notification of the Commissioning Authority, operate the Equipment and support and assist the Purchaser in conducting the HAT(S), SAT(S) and CTs. The Supplier shall be compensated for such assistance in accordance with the provisions of the Part D and Part E of Schedule G (Financial Arrangements).

D1.P7.109 Fault Diagnosis

1 The Supplier shall, during the time that it is setting the Equipment to work, commissioning and conducting HATs, SATs(as applicable) and CTs (as applicable), participate in fault diagnosis of the Equipment and sub-systems and systems in which the Equipment forms part.

2 The Supplier shall, at times other than those described in section 1 above, upon notification by the Commissioning Authority, participate in fault diagnosis of the Equipment and interfaces with sub-systems and systems in which it forms part. The Supplier shall be compensated for such assistance in accordance with the provisions of the Part D and Part E of Schedule G (Financial Arrangements).

D1.P7.110 Modifications to the Equipment

1 In the event that the Equipment is required to be modified (including any embedded Software) after the FAT, it shall only be modified by the Supplier in accordance with Section F (Change) of the General Conditions and Part 2 (PM) of the SOW. Where implementing a Change Order is likely to delay setting the Equipment to work, the Supplier shall consult the Commissioning Authority before commencing the Work.

2 For the avoidance of doubt, the Supplier is reminded that all modifications to the Goods after each FAT must be:

(a) authorized by the Supplier’s configuration management system,

(b) authorized by a Change Order;

(c) reflected in the Supplier’s Master Record Index; and

(d) comply with the Supplier’s Compatibility of Work obligation.

D1.P7.111 Post Ship Acceptance Test and Trials

1 The Customer may wish to conduct test and trials following acceptance, handover or delivery of each Ship (Customer Trials or CT).





2 Typical CTs include the following:

(a) replenishment at sea (liquid and solid);

(b) cargo handling - load and discharge cargo in various scenarios and configurations;

(c) flight deck certification;

(d) mission systems certification;

(e) arctic trials;

(f) tropical trials; and

(g) mission system trials.

3 In the event Canada wishes to conduct CTs of the Equipment, the Supplier shall:

(a) verify those Technical Requirements that are operational in nature and require specific environmental conditions that can only be analysed once the Ship has been delivered to Canada;

(b) ensure that all required preparations for conducting the CTs are achieved; and

(c) plan and coordinate the CTs in conjunction with the Purchaser and the End User.

4 All CTs will be conducted by the End User in accordance with the End User’s ‘Trial Agenda’.

5 The Customer shall prepare and a Customer Trial Report.

6 The Supplier shall be compensated for the requirements described in this section D1.P7.111 in accordance with the provisions of Part D and Part E of Schedule G.

Schedule D1 Finance SOW JSS LLI (CAT A Materials)



Ref: JSS LLI Cat A and B Mat Sch D1 Prt 8 (FIN) R2 20180624 [IDB] Unclassified Page 1 of 3 Uncontrolled when printed Purchaser’s initials: _____ See disclosure statement on the front page of the Subcontract. Supplier’s initials: _____

Schedule D1

Statement of Work

Part 8

Finance







Revisions Record



1 3 Deleted SDRL FIN301 and DID FIN301 20 JUN 18

2 3 Added section D1.P8.2.3 24 JUN 18






SECTION A - GENERAL




None.

3 References

None.

D1.P8.2 Scope

1 The Supplier shall prepare and deliver a Payment Claims in accordance with SDRL FIN201 and DID FIN201.

2 The Supplier shall prepare and deliver Milestone Acceptance Certificates in accordance with SDRL FIN202 and DID FIN202.

3 In the event the Subcontract Price contains currencies other than CAD, the Supplier shall prepare and deliver Payment Claims for Foreign Exchange Adjustments in accordance with SDRL FIN302 and DID FIN302.





D1.P8.100 Reserved

Schedule D1 Security SOW JSS (CAT A and B Materials)



Ref: JSS LLI CAT A and B Mat Sch D1 Prt 9 (SEC) SOW R0 20180418 [IDB]


Page 1 of 3


Schedule D1

Statement of Work

Part 9

Security








Page 2 of 3


Approvals


Prepared Matthew Aequitus JSS Security & IP Coordinator

Reviewed Matthew Aequitus JSS Security & IP Coordinator

Approved Paul Haack VSY Corp. Security Manager

Revisions Record









Page 3 of 3





None.

3 References

None.


1 It is a fundamental principle of security that the dissemination of Confidential Information should be no wider than is required for the efficient conduct of the business in hand and limited to those who are authorised to have access and have a need to know.

2 In considering security, the Supplier should address at least the following:

(a) disclosure; and

(b) confidentiality.

D1.P9.3 Visitor Clearances

If required, the Supplier shall apply for and obtain an approved Request for Visit in accordance with SDRL SEC202 and DID SEC202.

D1.P9.4 Site Specific Security Protocols

The Supplier and its employees, contract labour, Sub-subcontractors, representatives, consultants and/or agents shall adhere to all applicable security protocols at the Purchaser’s Premises (including a Ship).





D1.P9.100 Reserved






Page 1 of 5


Schedule D1

Statement of Work

Part 9

Security








Page 2 of 5


Approvals


Prepared Matthew Aequitus JSS Security & IP Coordinator

Reviewed Matthew Aequitus JSS Security & IP Coordinator

Approved Paul Haack VSY Corp. Security Manager

Revisions Record


0 All Initial Issue 09 Apr 18







Page 3 of 5


SECTION A - GENERAL


1 In this document, unless the context otherwise requires, where the first letter is capitalized, it is a defined term set out in either the Articles of Agreement or Schedule I (Definitions, Acronyms, Abbreviations and Interpretation).


None.

3 References

Schedule H - Non-Disclosure Agreement between the Purchaser and the Supplier

D1.P9.2 General

1 The Supplier shall ensure that it has reviewed the security requirements set out in the General Conditions.

2 Security requirements for the Project vary according to each Supplier’s Work Scope. Work with information or components with military application may be subject to Controlled Goods (CG), Contract Security Program (CSP), U.S. International Traffic In Arms Regulations (ITAR), or Communications Security Establishment (CSE) regulations. Some ‘Dual Use’ commercial items are subject to U.S. Export Administration Regulations (EARs). It is the responsibility of the Supplier to comply with these requirements as applicable and indicate to the Purchaser the regulatory regime to which the Goods, Services and/or Data Items are subject prior to disclosure or transfer of documentation that is subject to restrictions. Any export controls regulatory regime must be indicated in the Security Classification field of the Cover Sheet to Data Items described in Part 13 (CM/DM) of the SOW.

3 It is a fundamental principle of security that the dissemination of documentation subject to regulatory restrictions should be no wider than is required for the efficient conduct of the business in hand and limited to those who are authorised to have access and have a need to know.

4 In considering security, the Supplier should consider at least the following subjects, as applicable to the Supplier’s scope:

(a) disclosure;

(b) confidentiality;

(c) personnel security;

(d) physical security;

(e) document security, including transmission both internally and externally;

(f) information technology / information management security;

(g) destruction of information and materiel; and

(h) restrictions on access for dual and foreign nationals where ITAR and NATO Secret documentation and materials are concerned, as applicable to Technical Assistance Agreements (TAAs) and ‘Terms of Release’.

4 Access restrictions exist for dual and foreign nationals for NATO Secret, ITAR, EAR, and COMSEC documents and materials. These restrictions are outlined in applicable Technical Assistance Agreements (TAAs, NATO Secret Terms of Release, and COMSEC regulations. Accordingly, it is essential that the appropriate paperwork is submitted by the Supplier well in advance of any planned disclosure of controlled data or any planned on site visit to the Purchaser’s Premises (including a Ship). For example, a TAA must be in place before the transfer of information subject to ITAR; all personnel handling ITAR must be cleared to view the material; an export permit must be in place prior to the transfer of any information subject to EARs; etc.






Page 4 of 5


5 The Supplier shall ensure that its directors, officers, employees, contract labour, Sub-suppliers, consultants, representatives and/or agents while attending the Purchaser’s Premises (including a Ship) follow the security regulations regarding security specific to that location.

6 The Supplier shall comply with the Purchaser’s security procedures and applicable regulatory requirements.

D1.P9.3 Security Clearances and Visitor Clearances

1 Where employees, contract labour, subcontractors, representatives, consultants, and/or agents of the Supplier who are Canadian citizens are anticipated to be on the Purchaser’s Premises (including a Ship) to conduct work in excess of one (1) week, those individuals must be registered in the Controlled Goods Program and obtain Enhanced Reliability clearances through the Contract Security Program prior to such attendance.

2 Where employees, contract labour, subcontractors, representatives, consultants, and/or agents of the Supplier who are foreign citizens are anticipated to be on the Purchaser’ Premises (including a Ship) to conduct work for in excess of two (2) weeks, those individuals must be registered in the Controlled Goods Program and obtain Enhanced Reliability clearances through the Contract Security Program.

3 If access to Operations on the Purchaser’s Premises is required, the Supplier shall submit a ‘Request for Visit’ online by completing the form at the Public Works and Government Services Canada website: http://iss-ssi.pwgsc-tpsgc.gc.ca/ssi-iss-services/dv-rfv-eng.html.

4 If required, the Supplier shall apply for and obtain an approved Request for Visit in accordance with SDRL SEC202 and DID SEC202.

D1.P9.4 Disclosure of and Handling of Confidential Information

1 The Supplier shall comply with the Non-Disclosure Agreement between the Supplier and the Purchaser attached at Attachment A to this SOW.

2 Where the Supplier is required to mark foreground or background information of documentation as part of the contract, the Purchaser’s Document Marking Requirements Work Instruction may be provided for guidance (while acknowledging that the contract terms supersede the Work Instruction).

3 The Supplier must ensure that the access to, and handling requirements of, Project information are applied to the Supplier’s employees, contract labour, Sub-suppliers, representatives, consultants and/or agents.

4 The Supplier shall ensure that all disclosure and security requirements required of the Supplier under the Subcontract also apply to Sub-suppliers, consultants, representatives and/or agents. This includes: (a) entering into Non-Disclosure Agreements with each Sub-supplier, consultant, representative and/or agent); (b) ensuring each Sub-supplier, consultant, representative and/or agent obtains End Use Certificates; and (c) approval from the Purchaser is received prior to disclosing and/or permitting the Sub-supplier, representative, consultant and/or agent access to Project information and/or controlled materiel.

D1.P9.5 Site Specific Security Protocols

1 The Supplier and its employees, contract labour, Sub-suppliers, representatives, consultants and/or agents shall adhere to all security protocols while performing the Work at the Purchaser’s Premises (including a Ship). The Purchaser’s resources on such requirements are available according to access needs.

2 For co-location at the Purchaser’s Premises when applicable, this includes:

(a) a commitment to adhere to the terms of the Project’s ‘Intellectual Property Awareness Briefing’;

(b) review of an ‘Office Security Briefing’ (including public, operation and security zones);

(c) issuance of an ‘Access Pass’ (photo ID) and office security protocols; and

(d) an ‘Operations Safety and Security Orientation’.

http://iss-ssi.pwgsc-tpsgc.gc.ca/ssi-iss-services/dv-rfv-eng.html

http://iss-ssi.pwgsc-tpsgc.gc.ca/ssi-iss-services/dv-rfv-eng.html






Page 5 of 5


D1.P9.6 Advice

1 Advice and additional clarification on this Part 9 (Security) of the SOW and related documents may be sought from the Security Authority identified in Appendix C (Purchaser’s Authorities) of the Articles of Agreement.





D1.P9.100 Reserved

Schedule D1 HSE SOW JSS LLI (CAT A Materials)



Ref: JSS LLI CAT A and B Mat Sch D1 Prt 10 (HSE) SOW R0 20180409 [IDB] Unclassified Page 1 of 4 Uncontrolled when printed Purchaser’s initials: _____ See disclosure statement on the front page of the Subcontract Supplier’s initials: _____

Schedule D1

Statement of Work

Part 10

Health, Safety and the Environment







Approvals


Prepared 25 MAR 18

Reviewed 25 MAR 18

Approved 25 MAR 18

Revisions Record








SECTION A - GENERAL




None.

3 References

None.

D1.P10.2 General

The Supplier’ Personnel may be required to attend the Purchaser’s Premises (including a Ship) to conduct part of the Work (e.g. Maintenance, STW, HATs, SATs, CTs, etc...).

D1.P10.3 HSE Regulations

1 Prior to attending the Purchaser’s Premises (including a Ship) to perform the Work, the Supplier shall, in writing, request from the HSE Authority a copy of the ‘HSE Regulations’ specific to the Purchaser’s Premises (including a Ship) where the Work will be performed.

2 The Supplier shall ensure that the Supplier’s Personnel and understand such ‘HSE Regulations’ governing the Purchaser’s Premises (including a Ship) where Work will be carried out.

3 The Supplier shall be responsible for ensuring ongoing compliance with such ‘HSE Regulations’ when Work is performed at the Purchaser’s Premises (including the Ship) throughout the Term of the Subcontract.





D1.P10.100 Purchaser’s Safety Induction Courses

1 Upon attending the Purchaser’s Premises (including a Ship) to perform Work, the Supplier’s Personnel shall participate in one four (4) hour safety induction course conducted once every six (6) months by the legal entity responsible for that location.

2 For the avoidance of doubt, attending such safety induction courses is part of the Work and within the Subcontract Price and attending such safety induction courses shall not entitle the Supplier to advance a Claim for schedule relief, Excusable Delay or additional compensation.

3 The Supplier shall ensure that its’ ‘PEP – The Build Phase’ and ‘SMS – The Build Phase’ (as applicable - see Part 2 (PM) of the SOW) and schedules of activities (as applicable - see Part 7 (COM) of the SOW), accommodate the time required for attending such safety induction courses.

D1.P10.101 Safe Working Practices

1 The Supplier’s Personnel shall implement safe working practices while performing the Work at the Purchaser’s Premises (including a Ship).

2 For the avoidance of doubt, where the Supplier’s Personnel undertake Work at the Purchaser’s Premises (including a Ship) involving: high voltage (>1000V); high pressure hydraulic systems; or pneumatic systems; then, in such circumstances, the Supplier’s Personnel shall be suitably certified and experienced. Such certification and experience shall be subject to audit by the Purchaser.





D1.P10.102 Personal Protective Equipment (PPE)

1 The Supplier’s Personnel shall be equipped with the appropriate PPE suitable for the Work and the environment in which they are working at no cost to the Purchaser.

2 The Supplier’s Personnel shall wear distinctive clothing identifying their company (e.g. name of company legibly shown on the front and back of their outer PPE and helmet) and have their individual name clearly and legibly shown on the front of their outer layer of PPE or clothing.

D1.P10.103 Method Statement

1 In the event the performance of the Work requires, by law, ‘method statements’ and ’risk assessments’, the Supplier shall prepare and deliver these in accordance with SDRL HSE201 and DID HSE201.

2 In the event the Supplier requires a waiver or deviation to any method statement or plan submitted under the Subcontract, it shall prepare and deliver a Waiver and Deviation Request (see Part 5 (QA) of the SOW) prior to any non-conforming Work commencing. The assessment of such a request conforming to the requirements of the Subcontract does not relive the Supplier from its overall responsibilities and obligations under the Subcontract.

Schedule D1 IRB – Full SOW JSS LLI (CAT A Materials)



Ref: JSS LLI CAT A2 Mat Sch D1 Prt 11 (IRB-Heavy) R0 2080409 [IDB] Unclassified Page 1 of 3 Uncontrolled when printed Purchaser’s initials: _____ See disclosure statement on the front cover of the Subcontract Supplier’s initials: _____

Schedule D1

Statement of Work

Part 11

Industrial and Regional Benefits

(IRB – Full Version)







Approvals


Prepared 04 APR 18

Reviewed 04 APR 18

Approved Susan Jin Manager, IRB and Value Proposition

04 APR 18

Revisions Record



By preparation, review and approval of this Scope of Work, the signatories confirm that they have reviewed and approved the associated SDRLs and DIDs.





SECTION A - GENERAL

D1.P.11.1 Introduction



None.

3 References

None.

D1.P.11.2 IRB Commitments

1 The Supplier shall achieve and fulfil the Industrial and Regional Benefits (IRB) Commitment set out in Schedule B6 (IRB) and otherwise comply with Schedule B6 (IRB).

2 The Supplier shall prepare and deliver IRB Transaction Sheets in accordance with SDRL IRB210 and DID IRB210.

3 The Supplier shall prepare and deliver IRB Reports in accordance with SDRL IRB211 and DID IRB211.

4 The Supplier’s IRB obligation shall increase by the price of executed Option(s), such that the entire IRB Commitment is no less than the percentage as defined in Schedule B6 of the total Subcontract Price (as amended from time to time), all without duplication

D1.P.11.3 to 49 Reserved




D1.P11.100 Reserved

Schedule D1 IRB - Lite SOW JSS LLI (CAT A and B Materials)



Ref: JSS LLI CAT A and B Mat Sch D1 Prt 11 (IRB-LITE) R0 2080404 [IDB] Unclassified Page 1 of 3 Uncontrolled when printed Purchaser’s initials: _____ See disclosure statement on the front cover of the Subcontract Supplier’s initials: _____

Schedule D1

Statement of Work

Part 11

Industrial and Regional Benefits

(IRB – Lite Version)







Approvals


Prepared 04 APR 18

Reviewed 04 APR 18

Approved Susan Jin Manager, IRB and Value Proposition

04 APR 18

Revisions Record








SECTION A - GENERAL

D1.P.11.1 Introduction



None.

3 References

None.

D1.P.11.2 Canadian Content

The Supplier shall prepare and deliver the CCV Form in accordance with SDRL IRB201 and DID IRB201.

D1.P.11.3 to 49 Reserved




D1.P11.100 Reserved

Schedule D1 Logistics – Purchaser’s Warehouse SOW JSS LLI (CAT A and B Materials)



Ref: JSS LLI CAT A and B Mat Sch D1 Prt 12 (LOG-PUR) R0 20180325 [IDB] Unclassified Page 1 of 12 Uncontrolled when printed Purchaser’s initials: _____ See disclosure statement on the front of the Subcontract Supplier’s initials: _____

Schedule D1

Statement of Work

Part 12

Logistics

(Purchaser’s Warehouse)







Revisions Record








SECTION A - GENERAL




None.

3 References

None.

D1.P12.2 – D1.P12.49 Reserved

SECTION – B- THE DESIGN PHASE

D1.P12.50 – D1.P12.99 Reserved

SECTION – C- THE BUILD PHASE

D1.P12.100 Packaging, Handling and Transportation Plan

The Supplier shall prepare and deliver a Packaging, Handling and Transportation Plan in accordance with SDRL LOG201 and DID LOG201.

D1.P12.101 Delivery of the Goods

1 The Supplier shall deliver the Goods to the POD during the delivery windows specified below:

(a) POD: The Purchaser’s Premises (including a Ship) at 50 Pemberton Avenue, North Vancouver, British Columbia, Canada, V7P 2R2 Between 7:00 and 14:00 hours (local time);

(b) POD: The Vancouver Warehouse at 2275 Douglas Road, Burnaby, British Columbia, Canada, V5C 5A7 Between 7:30 and 15:00 hours (local time); or

(c) POD: The Victoria Shipyards at25 Admirals Road, Victoria, British Columbia, Canada, V9B 0B2 Between 7:30 and 15:30 hours (local time).

D1.P12.102 General Requirements for Packaging

1 The Supplier shall provide suitable Trade Packs that will provide adequate protection and preservation of the Goods during transport to, and storage at, the Purchaser’s Warehouses.

2 The requirements for the Trade Pack are as follows:

(a) the Supplier shall provide suitable packaging that ensures each item of the Goods may be transported in an undamaged and serviceable condition. Labeling shall be applied to enable the contents to be identified without the need to breach the outer package; and

(b) all Goods that form part of an aggregated Trade Pack shall comply with one of the outer pack type standards shown in Attachment A to this SOW (Trade Pack).

D1.P12.103 Individual Marking For Packaging of Goods

1 The Supplier shall ensure that the Goods are identifiable at both the outer package and pallet/crate levels.

2 The Supplier shall place markings in the most appropriate positions and select the most suitable method of marking the Goods ensuring that all markings are legible and resistant to the environmental conditions.





D1.P12.104 Optimum Package Quantities

1 The Supplier shall pack the Goods in quantities that match the COI for Goods. The intention is to deliver to the POD (including, in some cases, directly onto a Ship) a Shipset of Goods and associated Commissioning Materials (i.e. all the Goods and Commissioning Materials for a Ship will be shipped at one time). The Spares shall be shipped at a later date (in one shipment) to the Victoria Warehouse.

2 Robust and/or large sized Goods, which by their nature do not require packaging, shall be regarded as Optimum Package Quantities (OPQ) packages and shall each be marked in accordance with section D1.P12.115 (Package Marking – Labels).

3 For ease of handling, transportation and delivery, commercial OPQ packages, which contain identical Goods (but not Spares), may be ‘bulked’ and packed using the most economical commercial materials to form a ‘consignment package’.

D1.P12.105 Packaging

Packaging is part of the Subcontract Price and will not be returned to the Supplier.

D1.P12.106 Palletised Goods - General

The Supplier shall pack the Goods into appropriately sized cartons stacked on pallets. When suitable, or where a number of cartons would constitute greater than one half (0.5) of a pallet capacity, the Supplier shall use pallets to minimise handling. All cartons and pallet shall be labelled as described in section D1.P12.115 (Package Marking – Labels).

D1.P12.107 Pallet Specifications

1 Palletised Goods should be presented wherever possible on standard 1200 mm x 1000 mm four way-entry pallets. Where Goods to be transported exceeds this dimension, bespoke pallet sizes can be utilised.

2 All pallets utilised by the Supplier are to be of their original ownership. Pallets hired from organisations will not be accepted.

3 The usage of pre-used pallets is acceptable provided they are in good condition and capable of providing the highest level of protection and security to the Goods in transportation and storage, and to minimise handling risks to those involved.

D1.P12.108 Pallet Loading and Securing

1 Loading of Goods onto pallets should be to a maximum of the intended/certified weight capacity of the pallet being used. Where non-standard pallets are being used in excess of two and a half (2.5) tonnes, the Supplier shall agree special arrangements with the Logistics Authority in advance of shipping the Goods.

2 Goods on pallets should not over-hang the pallet base by more than twenty-five millimetres (25mm) in any direction, nor be higher than one and a half (1.5) metres including the pallet.

3 Goods shall be securely fastened to the pallet bases. The Supplier shall fully stretch-wrap each pallet unit and apply two-way banding under the pallet base and over the Goods.

4 Stretch-wrap used should be transparent of at least a twenty (20) microns specification. In certain circumstances the Logistics Authority may request that the Supplier apply black stretch wrap of a similar specification.

5 The banding to be applied shall be of a plastic variety to exceed the materiel load requirement. Metal banding shall not be used in any circumstances due to the risk of injuries to personnel. Corner protectors should be applied to carton edges touching banding to spread the tensioned load to protect the Goods and outer packaging.

D1.P12.109 Carton Specification

1 Where cartons are used either for inner or outer-packaging, these shall be robust and previously unused. An appropriate specification of carton shall be utilised to protect the Goods while in storage. As a minimum, the Supplier shall pack the Goods using cartons to the following specifications:





Weight (kgs) Grams per square meter

0.01 to 5 200

5 to 10 300

10 to 15 15 double skinned wall



2 An inner cushioning lining of at least fifty millimeters (50 mm) as further protection against damage shall be applied.

3 Cartons shall be sealed with strong polyvinyl chloride (PVC) film backed carton closure tape to minimise stretch and maximum tear/ puncture resistance.

4 Suppliers are required to clearly identify the weight of any cartons in excess of three (3) kilos.

5 Suppliers shall pack cartons to a maximum of twenty (20) kilo gross weight to minimise manual handling risks where possible. Where this is not possible through the intrinsic nature of the material, cartons shall be marked with “Beware Heavy Weight” labels on all four sides of the outer carton.

6 Where the packaging of inner cartons at the OPQ level does not fill the outer carton to capacity a void filler of corrugated cardboard, air bags, bubble wrap or crumbled paper shall be utilised. The Supplier shall not use polystyrene chips.

D1.P12.110 Crates

1 Where crates are utilised due to the dimensions of the Goods, the Supplier should ensure an even loading across the crate base to ensure safe handling with forklift lifting pockets placed to ensure stable lifting.

2 Where not obvious, the Supplier shall apply markings to a crate to identify the orientation for lifting purposes.

D1.P12.111 Wood Packaging

1 Materials used for packing construction shall comply with Canadian Food Inspection Agency D-02-12, import requirements of non-manufactured wood and other non-propagative wood products, except solid wood packaging material, from all areas other than the continental United States.

2 Sources supplying wood treated and marked so as to conform to Annex I and Annex II of the International Standard for Phytosanitary Measures, "Regulation of Wood Packaging Material in International Trade", Publication No 15, published by the Food and Agriculture Organisation (FAO) of the United Nations (ISPM15).

3 Wood Packaging Materials

(a) All wood packaging materials used in shipping must conform to the International Standards for Phytosanitary Measures No. 15: Regulation of Wood Packaging Material in International Trade (ISPM 15).

(b) Pertinent additional information on Canada’s import and export programs is provided in the following Canadian Food Inspection Agency policy directives:

D-98-08 - Entry Requirements for Wood Packaging Materials Produced in All Areas Other Than the Continental United States

D-01-05 - The Canadian Wood Packaging Certification Program (CWPCP)

D1.P12.112 Special Handling and Special Maintenance Equipment

1 1 Goods requiring special handling equipment or special maintenance equipment (e.g. lifting beams, lifting hooks or loads heavier / longer / wider than normal, or dangerous, and/or sensitive Goods, trickle charge, argon gas purging, etc…) must be included in the On Loan Items list set out in Schedule E.

2 The Supplier shall advise the Logistics Authority in writing of any special maintenance requirements relating to the Goods such as lifting certificates, Supplier’s location, access arrangements, etc…).





D1.P12.113 Moisture Sensitive Equipment

Where the Supplier considers that packed Goods being supplied are susceptible to moisture sensitivity in storage, under normal ambient temperature warehousing, then the Supplier shall take precautions within the provision of packaging to reduce the moisture level to within their recommended tolerances, which protect material condition and future functionality. Such measures, as deemed necessary by the Supplier, shall include, but not be limited to, provision of enclosed polythene bags around the Equipment, desiccation, use of foil pouches, etc...

D1.P12.114 Packing Requirements for Dangerous Goods

1 The Supplier shall be responsible for ascertaining whether the Goods are Dangerous Goods.

2 Dangerous Goods shall be classified and packaged by the Supplier in accordance with the Transportation of Dangerous Goods Regulations as published by Transport Canada and including transportation by air, sea, rail and/or road, with particular reference to the certification markings of the packaging.

D1.P12.115 Package Marking (Labels)

1 Each package, within each consignment, shall be labelled on the external surface of each separately handled package (i.e. outer box/crate/pallet etc.), as follows:

(a) Project name;

(b) Agreement number;

(c) Description of the Procurement Package;

(d) description of the Goods;

(e) full legal name of the Supplier;

(f) VSY Supplier Code;

(g) name of Purchaser;

(h) address of Point of Delivery;

(i) COI number;

(j) any statutory markings and any handling markings including weight of any package that exceeds three (3) kilos gross;

(k) any additional markings specified in the Subcontract;

(l) for multiple package consignments, package numbering. e.g. 1 of 3, 2 of 3, 3 of 3, etc…; and

(m) serial numbers of the Goods in each consignment package.

2 An example of a label is set out in Attachment B (Shipping Label Requirements) to this SOW.

3 Labels shall be positioned centrally on each consignment package such that the package can be opened for examination without damage to the label.

4 The Supplier must make allowance for bar-coding requirements for use in the Purchaser’s Warehouse, which will be provided by the Purchaser (format to be agreed). If bar coding at any level of packaging is required, the Purchaser will advise the Supplier in writing of the details (e.g. Agreement Number, SLIN and Purchaser’s Part Number, etc…) no later than one (1) month before delivery receipt of a COI for Goods.

D1.P12.116 Labelling for Goods (Not Packaged)

Robust and/or large Goods, which by their nature do not require packaging, shall have a transparent wallet either securely attached or stuck onto the Goods and shall contain a document providing the information detailed in section D1.P12.115.





D1.P12.117 Consignment of Aggregated Packages

With the exception of Dangerous Goods, where there is an order for several different Items of the Goods, aggregation of these packaged Items of Goods into a larger consignment package for ease of handling and delivery is acceptable.

D1.P12.118 Spares

1 All Carried On Board Spares, Carried On Board STTE, Base Spares and Base STTE shall be marked, labelled and packaged in accordance with Part 4 (ILS) of the SOW (as applicable).

2 All Carried On Board Spares, Carried On Board STTE, Base Spares and Base STTE shall additionally be labeled:

"THIS PACKAGE CONTAINS CARRIED ON BOARD SPARES [or CARRIED ON BOARD STTE, or BASE SPARES or BASE STTE or any combination as the case may be, AND ARE NOT DESTINED FOR PRODUCTION USE”.

3 The Spares shall be packed separately to permit each item of the Spares (Base or Carried On Board) to be drawn-off independently without having to break into the over-packing of any element of the delivery.

4 For the avoidance of doubt, Spares does not include Commissioning Materials.

D1.P12.119 Dispatch Documentation (Commercial Invoice and Packing List)

1 The Supplier shall provide a Commercial Invoice with each separate delivery consignment.

2 Each Commercial Invoice must be accompanied by a copy of the Packing List with a duplicate copy of the Packing List attached to the outside of each separately handled package (i.e. outer box/crate/pallet etc.), with a further copy placed inside the package. The Packing List must contain, as a minimum, the following:

(a) Packing List Number;

(b) inspection notes (release/waiver);

(c) consignee;

(d) address;

(e) COI for Goods number;

(f) full legal name of Supplier;

(g) address of Supplier;

(h) VSY Supplier Code;

(i) Subcontract Number;

(j) description of the Procurement Package

(k) Agreement number;

(l) quantity;

(m) unit of measure;

(n) SLIN as they appear in Schedule E;

(o) Purchaser’s Part Number;

(p) Supplier’s Part Number(s)

(q) description of the Goods; and

(r) weight (metric) and dimensions (metric) of each package.

3 Where the separately handled package is made up of several boxes, the preference is to have a separate Packing List for each box. The Packing List and each box are to be numbered to indicate both the number of the box and the total number of boxes inside each separately handled package. e.g., 1 of 3, 2 of 3, 3 of 3, etc…





4 Alternatively, a single Packing List for all the Goods in the whole consignment will be acceptable provided that all of the boxes inside each package has a copy attached and clearly highlights: (a) the Goods contained within each box; (b) the box number; and (c) the number of boxes i.e. 1 of 3; 2 of 3; 3 of 3; etc…

5 An example of a label is set out in Attachment C to this SOW (Packing List Requirements).

6 The Supplier shall not attach to the Goods any documentation that contains pricing information unless specifically required to meet customs regulations.

7 The Supplier shall supply with each consignment a copy of the Purchaser’s COI for Goods.

8 The Supplier shall also supply with each consignment a copy of the Supplier’s Packaging, Handling and Transportation Plan prepared and delivered under Part 4 (ILS) of the SOW) (as applicable).

9 In the event the Goods are subject to export control, the Supplier shall clearly and prominently mark all labels and supporting documentation with the jurisdiction of control (e.g. ITAR, EASR, etc…)

D1.P12.120 Compliance to the Requirements

1 For the avoidance of doubt, the Supplier is reminded that the Purchaser shall have the right to reject any Goods that the Supplier has failed: (a) to label, mark or pack in accordance with the provisions of this SOW; or (b) provide the required supporting documentation.

2 The Supplier is also reminded that a carrier has a statutory legal requirement to ensure that the Goods being loaded onto its vehicles is sufficiently secure for safe transportation by air, sea, rail and road. Consequently, the carrier shall have the authority to reject Goods that are not suitably packed for transportation and in these circumstances the Supplier shall be required, at its cost and risk, to alter load securing to the reasonable satisfaction of the carrier.

D1.P12.121 Classified Equipment

In the event that the Goods are controlled goods or Classified, the Supplier shall contact the Security Authority and Logistics Authority.





Attachment A to Part 12 of the SOW – Trade Pack

Protection, Packing, Marking and Shipping Requirements

1 All consignments with a total weight exceeding twenty-three (23) kilograms shall be palletised to assist movement and marshalling of the Goods by forklift trucks.

Standard Packing Types Remarks

CARTONS

Small packages only up to 23kgs

TRI-WALL/STRUTTED CARTON (Palletised)

Banded and shrink wrap (as applicable – sealed tri-walls n/a)

DUO-WALLED CARTONS (Palletised)

Banded and shrink wrapped.

FULL WOODEN BOARDED CASE (Palletised)

Wood or chipboard sides with internal chocks/ positioners.

http://www.google.ca/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0ahUKEwiAjqmH_vXLAhUO12MKHa7zA-gQjRwIBw&url=http://atlanticexworks.com/&psig=AFQjCNEV7UAX8iPFUOXzFw64YSk2dWFjjg&ust=1459893716464936

http://www.google.ca/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0ahUKEwjL--On_vXLAhVLzmMKHYBwBloQjRwIBw&url=http://totalpack.in/bangalore/corrugated-box/corrugated-pallet-boxes.php&psig=AFQjCNHxY9rtTMXje2jua97g8Bjgla_CWA&ust=1459893772061168

http://www.google.ca/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0ahUKEwiP0JmL__XLAhUJ4mMKHQdrAecQjRwIBw&url=http://jadefreighters.com/index.php/packaging/&psig=AFQjCNHUrVFm_ce7alVujk3mNli23M2veg&ust=1459893986584592





Standard Packing Types Remarks

PALLETISED

Banded and shrink wrapped

WOODEN CRATE (Palletised)

Goods banded and shrink wrapped

SELF CONTAINED CONTAINER / CUBICLE SKID

With fork lift facility

http://www.google.ca/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&ved=0ahUKEwiQh-L4__XLAhVMz2MKHQ4sCWoQjRwIBw&url=http://www.alconex.com/packaging/&psig=AFQjCNHOfX8WeVp3HaoAGuQOQrDxEqcLAQ&ust=1459894212775570

http://www.google.ca/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0ahUKEwi82ta_gPbLAhUY2mMKHRx5A8IQjRwIBw&url=http://basaveshwaratimbers.in/product12.html&psig=AFQjCNGbZ0GD38kOAEsi91tbahZN0OmQJA&ust=1459894371999746

http://www.google.ca/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0ahUKEwjouKSFgfbLAhUO2GMKHU-9CTsQjRwIBw&url=http://www.directindustry.com/prod/engels-manutention-et-environnement/product-61848-506806.html&psig=AFQjCNHyGc7TxYCRyJQkKFIMoEEV8LR_oA&ust=1459894488007434





Attachment B to Part 12 of the SOW - Shipping Label Requirements

EXAMPLE

To:

[* insert the municipal address of the POD]

COI for Goods #

[* insert #]

Package #

[* insert #]

From:

Supplier: [* insert name of Supplier]

Supplier address: [* insert address]

VSY Supplier Code: [* insert #]

Agreement #

[* insert #]

Covering Purchase Order # (as applicable)

[* insert #]

Project [* insert project]

Description of the Goods [* insert description of the Goods]

SWBS # [* insert SWBS #]

Description of the Procurement Package [* insert Procurement Package]

Delivery Packing List Number(s) [* insert #]

Inspection Release Note Number(s) [* insert QA #]

Weight (kgs) [* insert weight in kilos]

Export Controlled?

If ‘Yes’, indicate jurisdiction

[* insert Yes/No. If ‘yes’, insert jurisdiction e.g. ITAR, EAR, etc…]





Attachment C to Part 12 of the SOW – Packing List Requirements

EXAMPLE

Packing List Number [* insert #]

Inspection Release Note Number(s) [* insert #]

To:

[* insert the municipal address of the POD]

COI Number

[* insert #]

From:

Supplier: [* insert name of Supplier]

Supplier address: [* insert address]

VSY Supplier Code: [* insert #]

Agreement #: [* insert #]

Covering Purchase Order # (as applicable): [* insert #]

Project [* insert name of Project]

Description of the Goods [* insert description of the Goods]

Description of the Procurement Package [* insert Procurement Package]

SWBS # [* insert SWBS #]

Package Weight (kgs)

[* insert weight]

Package Dimensions (L x W x H) (mm)

[* insert dimensions]

SLIN [*]

Description [*]

Supplier’s Part Number

[*]

Purchaser’s Part Number

[*]

UOM [*]

Qty [*]

Packed in Box Number [*] of [*]

Export Controlled?

[* insert Yes or No] Jurisdiction [* insert jurisdiction]

Schedule D1 Logistics – Supplier’s Warehouse SOW JSS LLI (CAT A Materials)



Ref: JSS LLI CAT A and B Mat Prt 12 (LOG-SUP) R0 20180409 [IDB] Unclassified Page 1 of 3 Uncontrolled when printed Purchaser’s initials: _____ See disclosure statement on the front page of the Subcontract Supplier’s initials: _____

Schedule D1

Statement of Work

Part 12

Logistics

(Supplier’s Warehouse)







Revisions Record








SECTION A - GENERAL




None.

3 References

None.

D1.P12.2 Maintenance of the Goods and SPT while in Storage

1 The Supplier shall prepare and deliver an In Storage Maintenance Plan in accordance with SDRL LOG202 and DID LOG202.

2 The In Storage Maintenance Plan shall cover the period beginning from receipt of the Goods, SPT (if any), Commissioning Materials and Spares by the Purchaser (or the Purchaser’s agent) and ending upon the Goods and Spares being placed on board a Ship. Upon placing the Goods and Spares on board a Ship, the maintenance of the Goods will be undertaken in accordance with Part 7 (COM) of the SOW.

D1.P12.3 Customs Duties – Supplier Importer

If the Goods and SPT (if any) are being imported, the Supplier shall certify on all packing, advice notes, delivery notes and Invoices that the Goods and SPT (if any) are being imported in aid of a contract with Canada for defence equipment for military use.




SECTION C – BUILD WORK

D1.P12.100 Special Handling / Special Maintenance Equipment

1 Goods requiring special handling equipment or special maintenance equipment (e.g. lifting beams, lifting hooks or loads heavier / longer / wider than normal, or dangerous, and/or sensitive Goods, trickle charge, argon gas purging, etc…) must be included in the On Loan Items list set out in Schedule E.

2 The Supplier shall advise the Logistics Authority in writing of any special maintenance requirements relating to the Goods such as lifting certificates, Supplier’s location, access arrangements, etc…).

D1.P12.101 Packing Requirements for Dangerous Goods

1 The Supplier shall be responsible for ascertaining whether the Goods are Dangerous Goods.

2 Dangerous Goods shall be classified and packaged by the Supplier in accordance with the Transportation of Dangerous Goods Regulations as published by Transport Canada and including transportation by air, sea, rail and/or road, with particular reference to the certification markings of the packaging.

Schedule D1 CM/DM SOW JSS LLI (CAT A Materials)



Ref: JSS LLI CAT A and B Mat Sch D1 Prt 13 (CM/DM) R0 20180409 [IDB] Unclassified Page 1 of 5 Uncontrolled when printed Purchaser’s initials: _____ See disclosure statement on front page of the Subcontract Supplier’s initials: _____

Schedule D1

Statement of Work

Part 13

Configuration Management / Data Management







Revisions Record








SECTION A - GENERAL




None.

3 References

None.

D1.P13.2 Data Item Cover Sheet

1 The Supplier shall populate and attach a Cover Sheet to each Data Item delivered under the Subcontract.

2 The Cover Sheet does not replace the Supplier’s own front title page.

3 The Purchaser will provide the Supplier with a soft copy pro forma cover sheet in Microsoft Word and Microsoft Excel format within one (1) month of CA.

4 The Supplier shall ensure that all the attributes on the Cover Sheet are correctly populated and are aligned with the attribute values in the Data Item cover sheet.

5 Where the Supplier is required to provide documents that are not in Microsoft Word, Microsoft Excel or AutoCAD formats, the Supplier shall transpose the Cover Sheet into the applicable format for its system, by either re-drawing or converting.

6 If the Cover Sheet is changed, the Purchaser will advise the Supplier by email and issue them with the latest versions of the pro-forma. The Supplier shall ensure that the latest version of the Cover Sheet is used.

7 In the event that multiple documents are being submitted for a particular Data Item, then, in such circumstances a separate Cover Sheet shall be used for each document submission.

8 If the Data Item is being delivered directly into the Purchaser’s product lifecycle management tool (Aras), the data supplied under the Cover Sheet shall be entered directly into the document meta-data within the tool rather than submitting via the Cover Sheet.

9 The Cover Sheet is attached as Attachment A to this SOW.

D1.P13.3 Document Deliverable List

The Supplier shall prepare and deliver a list of expected documents for each Data Item to the Purchase in accordance with SDL CM201 and DID CM201. The CMDM Authority will subsequently provide the Supplier with a ‘VSY Document Number’ for each Data Item to be delivered in accordance with section D1.P13.4.

D1.P13.4 Document Numbering

1 Each Data Item delivered under the Subcontract shall include a Cover Sheet that will indicate the ‘VSY Document Number’ described in section D1.P13.4.

Example 1 - Technical – Single Document

VSY Hull No. SWBS SWBS SubSys Sequential ID No.

193 233 10 001

193-233.10-001





Example 2 - Administrative Example – Multiple Documents

VSY Hull No. Subject Department

Subject Category Number

Sequential ID No.

193 A06 11 0001

193-A06.11-0001

VSY Hull No. Subject Department

Subject Category Number

Sequential ID No.

193 A06 11 0002

193-A06.11-0002

D1.P13.5 File Naming Convention

1 The Supplier shall deliver document file(s) using a file naming convention containing the document number and revision as follows:

(a) Document file submissions use the structure:

Example:

193-601.00-001 Rev 0

(b) Subsequent submissions of the same file must preserve the document number of the previous submission and have the revision number up-revved as follows:

Example

193-601.00-001 Rev 1





D1.P13.100 Reserved





Attachment A to Part 13 (CM/DM SOW)

Cover sheet to Data Items

Cover sheet

Project: [*]

Document identifier: VSY Document number: Revision #:

[*] [*]

Document Title: [*] Data Item Deliverable: [*]

Issue date: [* DD MMM YY] Line item # on the SDRL Table:

[*]

SWBS #: [*] VSY Supplier Code: [*]

** VSY Part # or #s: [*] Supplier’s contact #: [*]

Security Classification: [*]

Export Controlled? [Insert Y/N] If ‘yes’, jurisdiction [* insert jurisdiction]

Project VSY Hull # SDRL ID # Submission # Agreement # Name of Supplier

[*] [*] [*] [*] [*] [*]

Background IP Owners*: [*]

IP Usage Restrictions*: [*]

Affected pages*: [*]

Data Item review section: For Purchaser use only [* ________________________]

Review Date [* DD MMM YY] VSY Signature:

Conforms to the requirements of the Subcontract [* ________________________]

Does NOT conform to the requirements of the Subcontract Print name:

Re-submission date: [* DD MMM YY]

* If applicable

** These are the ‘parent’ part numbers (i.e. column 1 of the Breakdown Structure of the Goods) identified in Schedule E.