d1.hrs.cl1.07 d1.hot.cl1.03 d2.tcc.cl1.03 slide 1
TRANSCRIPT
IMPLEMENT OCCUPATIONAL SAFETY AND HEALTH
PROCEDURESD1.HRS.CL1.07
D1.HOT.CL1.03
D2.TCC.CL1.03
Slide 1
Implement Occupational Safety and Health proceduresThis unit comprises four Elements:
Provide safety information on health and safety procedures
Implement and monitor procedures for controlling hazards and risks
Implement and monitor health and safety training
Maintain health and safety records.
Slide 2
Assessment
Assessment for this unit may include:
Oral questions
Written questions
Work projects
Workplace observation of practical skills
Practical exercises
Formal report from employer/supervisor.
Slide 3
Provide information on health and safety procedures
Performance Criteria for this Element are:
Explain relevant health and safety information, including enterprise specific details, accurately and clearly to staff
Make health and safety information accessible to staff.
Slide 4
Explain relevant OSH information to staffEmployers are under a legal obligation to make staff aware of OSH information and workplace hazards as they apply:
To individual work positions/job titles
Generically to all employees and all workplaces.
Slide 5
Explain relevant OSH information to staffJob specific OSH roles may relate to:
Participation in the workplace OSH structure
Performing nominated roles under EMPs for the business
Providing OSH training or training support.
Slide 6
Explain relevant OSH information to staffOSH responsibilities for different positions may include:
Operating nominated equipment/items
Identifying and report unsafe situations
Providing basic service and maintenance to nominated items
Adhering to workplace requirements for reporting injuries and accidents
Following prescribed safe operating procedures.
Slide 7
Explain relevant OSH information to staffGeneric OSH obligations on employers:
Providing safety training and clear safety rules
Encouraging a Health and Safety Committee
Maintaining an injury register
Adhering to all workplace agreements/contracts
(Continued)
Slide 8
Explain relevant OSH information to staff Providing safety information in appropriate languages
Providing necessary safety equipment and clothing
Maintaining a safe workplace and monitoring staff/OSH issues
Providing a well-lit and well-ventilated workplace
Providing first aid facilities.
Slide 9
Explain relevant OSH information to staffGeneric obligations on workers:
Work safely
Use nominated safety equipment and clothing when and as required
Follow all workplace SOPs and operational protocols.
Slide 10
Explain relevant OSH information to staff Report and record accidents and incidents
Report items requiring repair
Comply with all legally imposed requirements
Never obstruct anyone trying to assist someone who is in need of medical attention.
Slide 11
Explain relevant OSH information to staff
Legal requirements are contained in, and imposed by:
Legislation, and perhaps
‘Codes’.
Slide 12
Explain relevant OSH information to staffCommon law ‘Duty of Care’ obligations mean employers must act to prevent foreseeable harm:
They must ensure the health, safety and welfare of staff, members of the public and other business users
They must provide safe ingress and egress
They must provide OSH information and training and workplace monitoring/supervision of employees.
Slide 13
Explain relevant OSH information to staffEmployee ‘Duty of Care’ obligations include the obligation to:
Cooperate with the employer
Act professionally and responsibly
Enforce OSH requirements on others
Inform employer of breaches of OSH requirements
Ensure a hygienic and safe environment.
Slide 14
Explain relevant OSH information to staffWorkplace OSH should be based on ‘participative arrangements’ . This may be a legal requirement and focuses on the need for cooperation between management and workers, and on collaboration with workers as they:
Are often best placed to identify workplace hazards and offer solutions
Are best-placed to monitor the implementation of risk controls to address identified hazards
Are a useful resource/pool of workplace safety knowledge and experience.
Slide 15
Explain relevant OSH information to staffStructured participative arrangements are best for workplace safety and may include:
Establishment of Designated Work Groups, or similar
Appointment of HSRs
Establishment of an OSH/Health and Safety Committee
Ensuring all staff meetings have a standing ‘OSH’ agenda item.
Slide 16
Explain relevant OSH information to staffFor participative OSH arrangements to be effective:
OSH committee must hold regular meetings
OSH meetings must be during paid work hours
Management must demonstrate it supports workplace safety
(Continued)
Slide 17
Explain relevant OSH information to staff HSRs should receive formal training in safety as it
applies to their workplace/department
Staff in the workplace must be released from work to attend OSH meetings
Backfilling staff to allow them to attend meetings and participate in consultation
(Continued)
Slide 18
Explain relevant OSH information to staff Advertising the time and location of OSH meetings
Distributing information prior to meetings
Providing the necessary resources to underpin the effective implementation of the consultation process
(Continued)
Slide 19
Explain relevant OSH information to staff Consulting with all employees during the course of
each business day
Making sure a diary, whiteboard or suggestion box is available
Recording issues in a Management Diary
(Continued)
Slide 20
Explain relevant OSH information to staff Holding regular staff meetings which include OSH
discussions
Conducting special staff meetings or workshops to specifically address OSH issues
Providing a Staff handbook
Distributing OSH surveys or questionnaires
(Continued)
Slide 21
Explain relevant OSH information to staff
Using informal meetings
Distributing Fact Sheets
Involving workers in writing parts of OSH policies and procedures.
Slide 22
Explain relevant OSH information to staffWays to make staff aware of their OSH responsibilities:
Verbal notification
Provision of printed materials
Practical instruction and demonstration.
Slide 23
Explain relevant OSH information to staffIt is not sufficient for staff simply to be told what to do in terms of workplace safety – the employer is under an obligation to:
Train them
Supervise/monitor their activities.
Slide 24
Explain relevant OSH information to staffEmployers are obliged to create:
‘Safe place’ as opposed to ‘safe people’.
Slide 25
Explain relevant OSH information to staffEmployers may need to provide the following OSH information to employees:
Details of the organisation’s OSH policy
All OSH policies and procedures relating to job position
Details of the hazard identification procedures applied by the workplace
(Continued)
Slide 26
Explain relevant OSH information to staff Identification for individual staff regarding their liability
should they fail to comply with required OSH procedures
Explanation of the OSH consultative arrangements within the business
Notification regarding the application of risk assessment documents the property uses
Details of specific existing risk control measures introduced into the workplace
(Continued)
Slide 27
Explain relevant OSH information to staff Presentation and explanation of all relevant Codes
applicable to the work the individual staff member is required to perform
Explanation of OSH training available within the workplace
Provision of OSH updates
(Continued)
Slide 28
Explain relevant OSH information to staff Location of the first aid kits within the property
Location of fire fighting equipment including alarms, hoses, extinguishers, and fire blankets
Explanation of ‘Emergency Management Plans’ for the venue including identification of where copies of the plan are located and individual responsibilities new staff have under the plan.
Slide 29
Make health and safety information available to staffOSH information must be readily accessible to employees. Options include:
Intranet
• Deleting out of date material
• Creating suitable folders and files to allow suitable classification of material and easy identification and access
(Continued)
Slide 30
Make health and safety information available to staff Placing materials in staff rooms
• Wall posters
• Hard copies of materials
• Insertion of material into Staff Room handbooks and manuals
(Continued)
Slide 31
Make health and safety information available to staff Embedding new material into workplace training:
• Explaining new knowledge/requirements
• Explaining why new knowledge/requirements have been introduced
• Showing how new knowledge/requirements apply to individual job positions
• Providing opportunity to practice practical requirements
(Continued)
Slide 32
Make health and safety information available to staff Including new knowledge/requirements into Staff
Handbooks
Inserting new requirements into workplace “‘Policies and Procedures’ manual
Updating established Induction and Orientation sessions to include new knowledge/requirements
Developing a workplace ‘OSH Library’
(Continued)
Slide 33
Make health and safety information available to staffTo maintain currency of information provided to staff
Ensure a nominated person:
• Regularly checks the OSH website
• Subscribes to free Newsletters
• Applies version control techniques to all printed/electronic materials
• Removes ‘old’ material when inserting ‘new’ materials.
Slide 34
Make health and safety information available to staffIn addition to making OSH information available to staff there is also a need to:
Update materials when new/revised information becomes available or has to be implemented
Remove the out of date material
Verbally tell staff about the new/revised information
Demonstrate practical aspects
Include new/revised materials into all training.
Slide 35
Summary – Element 1
When providing information on health and safety procedures:
Be certain about legislated obligations
Ensure ‘duty of care’ obligations are addressed
Understand workplace OSH roles and responsibilities attaching to individual workplace positions
(Continued)
Slide 36
Summary – Element 1
Be aware of the generic OSH obligations on employers and employees
Encourage participative OSH arrangements where workers are engaged with workplace OSH issues and activities
Develop a formal workplace structure to facilitate cooperation from workers regarding OSH matters
(Continued)
Slide 37
Summary – Element 1
Seek a collaborative OSH relationship between workers and management
Provide necessary OSH information, training and advice to all staff as appropriate to their job position as part of their Induction and Orientation and on an ongoing basis
Ensure staff are trained, monitored and supervised to ensure they work safely
(Continued)
Slide 38
Summary – Element 1
Develop ‘safe place’ as opposed to developing ‘safe persons’
Provide staff with ready access to all OSH information ensuring it is up to date.
Slide 39
Implement and monitor procedures for controlling hazards and risksPerformance Criteria for this Element are:
Identify and report workplace hazards and risks promptly by maintaining close contact with day to day workplace operations
Implement and monitor risk control procedures in accordance with enterprise and legal requirements
Evaluate and adjust risk control procedures as required.
Slide 40
Identify and report workplace hazardsWorkplace OSH:
Demands ongoing, constant attention
Will have different emphasis in different department, areas and jobs despite the generally applicable nature of some risks.
Slide 41
Identify and report workplace hazardsGenerally applicable risks about which staff must be advised and trained include:
Fire and other emergencies
Crowd-related risks
Bomb threats
(Continued)
Slide 42
Identify and report workplace hazards Theft and armed robbery
Equipment failure and/or malfunction
Pests and vermin
Manual handling
(Continued)
Slide 43
Identify and report workplace hazards Slips, trips and falls
Drugs and alcohol in the workplace
Violence in the workplace
Hazardous substances.
Slide 44
Identify and report workplace hazardsRisk management comprises:
Risk identification
Risk assessment/analysis
Risk control.
Slide 45
Identify and report workplace hazardsWays to identify workplace risks/hazards:
Consult with HSRs and employees
Undertake workplace inspections
Examine/analyse workplace OSH records
Keep up to date with new OSH information and/or requirements
Use a mix of the above approaches.
Slide 46
Identify and report workplace hazardsOSH inspections must be undertaken in a systematic and timely manner. Inspections should occur:
When any changes to workplace activity occurs
Before and after an item or area is used for the first time
Before, during and after installation of new equipment
When alterations are made to equipment
Following changes in workplace layout.
Slide 47
Identify and report workplace hazards Before and after changes to workplace
practice/procedures
When new OSH information becomes available
Following ‘near miss’ situations
After any actual workplace accidents/incidents
In accordance with scheduled workplace inspections.
Slide 48
Identify and report workplace hazardsWhen establishing workplace OSH inspection systems there is a need to determine:
Emphasis and scope of inspections
How they will be conducted
Frequency
(Continued)
Slide 49
Identify and report workplace hazards Personnel involved
Responsibility for considering issues identified and raised
Checks to be made on corrective action taken
Documentation.
Slide 50
Identify and report workplace hazardsWhen considering priority areas for OSH inspection, the following factors must be considered:
Existing and known hazards/risks in each area/DWG
Types of processes used in the area
Legislated requirements and obligations
(Continued)
Slide 51
Identify and report workplace hazards Introduction of new/revised practices
into an area or process
Equipment, substances or situations causing injury or disease in the past
Need to follow-up after previous inspections or after risk controls (remedial or corrective action) have been implemented.
Slide 52
Identify and report workplace hazardsChecklists can be used when conducting OSH inspections:
Many businesses use them
They provide consistency
They enable information to be recorded for action/follow-up
They ensure everything is inspected, as required
They may be available from OSH authorities.
Slide 53
Identify and report workplace hazardsIt is important to work closely with staff on a day to day basis regarding OSH so:
Employees understand safety is an ongoing concern for management
Management can identify and address problems and hazards at the earliest opportunity
Staff are reminded they have an ongoing role in workplace safety.
Slide 54
Identify and report workplace hazardsWorkplace hazards can be classified as:
Hazards in the physical environment
Hazards associated with plant and equipment
Hazards associated with work practices and procedures
Hazards associated with security issues.
Slide 55
Identify and report workplace hazardsPay attention to the following when considering hazards in the work environment:
The physical work space
Lighting
Hot and cold environments
(Continued)
Slide 56
Identify and report workplace hazards Exposure to weather/’the elements’
Noise
Electrical items
Flooring
(Continued)
Slide 57
Identify and report workplace hazards
Manual handling equipment
Pests and vermin
Crowd-related situations.
Slide 58
Identify and report workplace hazardsPay attention to the following when considering hazards with plant and equipment:
Ensuring regular service and maintenance is provided
Ensuring staff receive adequate training
Ensuring electrical tests and checks are performed
Ensuring RCDs are fitted to portable electrical equipment
(Continued)
Slide 59
Identify and report workplace hazards Ensuring staff are adhering to standard
safe work practice when using electrical equipment/appliances
Ensuring all malfunctioning tools and equipment is reported
Ensuring only enterprise tools and equipment are used at the workplace
Ensuring all operational manuals, manufacturer’s instructions and trouble-shooting guides are available.
Slide 60
Identify and report workplace hazardsPay attention to the following when considering hazards related to work practices:
Opening and closing procedures
Safety and security issues
SOPs
Rostering of staff
Time spent on task.
Slide 61
PAY ATTENTION!
Identify and report workplace hazardsRisk assessment/analysis:
Considers the potential for illness or injury when and if people are exposed to an identified risk
Must be followed by action (‘risk control’) to effectively address the identified risk.
Slide 62
Identify and report workplace hazardsWhen assessing workplace hazards/risks:
Consider exposure levels and who may be exposed to them
Consider existing control being implemented and their adequacy
Remember the focus must be on ‘safe place’.
Slide 63
Identify and report workplace hazardsInclude HSRs, workers and management in risk assessments and consider:
Numbers involved/exposed
Who is exposed
Proximity to source
Frequency of exposure
(Continued)
Slide 64
Identify and report workplace hazards Duration of exposure
Combination of hazards at the one time/occasion
Possible harm that could occur
How easily someone could be hurt, injured or affected
Legal control requirements
(Continued)
Slide 65
Identify and report workplace hazards Lessons/data from other workplaces
Factors causing or compounding potential for injury
Work processes involved
Effectiveness of existing controls
Use of a ‘risk assessment worksheet’ to guide and record the process.
Slide 66
Identify and report workplace hazardsWhen reporting workplace OSH issues:
Report immediately
Give verbal report
Written reports may be required.
Slide 67
Identify and report workplace hazardsRisk assessment reviews must be conducted:
On a regular basis – every 3 months, minimum
Following information indicating a need to do so
Change to workplace practice/SOP
When new, more or different equipment is introduced
(Continued)
Slide 68
Identify and report workplace hazards If staffing levels are altered
After any modification to existing workplace protocols
Following issues raised by staff
Using a risk assessment worksheet.
Slide 69
Implement and monitor risk control proceduresIdentified hazards/risks must be controlled:
‘The Hierarchy of Control’ identifies options
Work MUST STOP if there is an immediate risk
Controls must apply to ‘everyone’
Most risks require/will benefit from applying a combination of risk controls.
Slide 70
Implement and monitor risk control procedures‘The Hierarchy of Controls’ lists the following control options:
1. Elimination – Level 1 option
2. Substitution – Level 2 option
3. Isolation – Level 2 option
4. Engineering controls – Level 3 option
5. Administrative controls – Level 3 option
6. Personal protective clothing and equipment – Level 3 option.
1 = Most effective
6 = Least effective
Slide 71
Implement and monitor risk control procedures‘Elimination’ is a ‘Level 1’ control:
Most effective risk control option
Not always a possible or viable option
Requires change to products and/or processed used
Must always be considered and sought.
Slide 72
Implement and monitor risk control proceduresLevel 2 control options:
Not as effective as ‘Elimination’
Provide for ‘safe place’
‘Substitution’
‘Isolation’
‘Engineering controls’.
Slide 73
Implement and monitor risk control proceduresLevel 3 control options:
Least effective options
Provide only ‘safe person’ outcomes
Must be used in combination with other controls
Includes:
• ‘Administrative controls’
• ‘Personal protective equipment and clothing’.
Slide 74
Implement and monitor risk control proceduresWhen using personal protective equipment and clothing as a risk control:
Must be supported by other controls
Never make it the default risk control option
Must be provided by employer to individual workers
Must meet Standards for safety items
Must be appropriate to need
Must be properly cleaned and maintained.
Slide 75
Evaluate and adjust risk control proceduresAll controls introduced into the workplace to address identified risk must be checked:
To verify they are working
To identify if new/different risks have been created
All checks must be planned:
• Who will do the check
• When it will be done
• What will be evaluated.
Slide 76
Evaluate and adjust risk control proceduresChecks of controls for identified risks should be made:
Prior to implementation
During use
Immediately after use.
Slide 77
Evaluate and adjust risk control procedures
Identified problems with risk controls must be:
Resolved as immediately or as soon as possible
Reported to designated person for appropriate follow-up or corrective action.
Revisions to controls must also be evaluated
Slide 78
Evaluate and adjust risk control proceduresEvaluation should be made of overall OSH workplace performance. A five step process will facilitate this:
Step 1 – Understand the OSH objectives of the business
Step 2 – Develop performance measures
Step 3 – Collect data on identified performance measures
Step 4 – Analyse results and decide action to be taken
Step 5 – Take action and repeat process.
Slide 79
Evaluate and adjust risk control proceduresStep 1 – Understanding the OSH objectives of the business involves investigating and becoming aware of:
Strategic goals
Commitment and responsibility goals
Work environment goals.
Slide 80
Evaluate and adjust risk control proceduresStep 2 – Developing performance measures will relate to establishing relevant:
Short-term indicators
Long-term indicators
Quantitative measures
Qualitative measures.
Slide 81
Evaluate and adjust risk control proceduresStep 3 – Collecting data on established indicators:
Involve workers, HSRs, management and ask questions
Analyse/read OSH reports and documentation including injury and ‘near miss’ registers
Collect information/data on a regular ongoing basis
Allocate responsibility for data collection.
Slide 82
Evaluate and adjust risk control proceduresStep 4 – Analysing data and making decisions:
Verify situations analysed as being ‘OK’ or acceptable do not require further attention while maintaining existing controls where applicable
Ask questions to determine causes of unacceptable outcomes
Use data gained to improve existing controls and/or strategies.
Slide 83
Evaluate and adjust risk control proceduresStep 5 – Implement changes and start again:
Evaluation of OSH is ongoing
Improvements must be made where evaluation identifies a need to do so
Decisions made in Step 4 need to be implemented
Existing protocols, changes and new initiatives must be monitored.
Slide 84
Summary Element 2
When implementing and monitoring procedures for controlling hazards and risks:
Involve staff in the identification and assessment and analysis of workplace risks or hazards as well as in the development of suitable and effective risk controls
Coordinate and conduct scheduled formal workplace hazard and risk identification activities involving staff and management
(Continued)
Slide 85
Summary – Element 2
Use checklists to support and guide regular hazard/risk identification and workplace inspection activities
Ensure all workplace tasks are addressed by risk identification activities
Work closely with staff in a participative environment characterised by cooperation and collaboration
Use the Hierarchy of Controls to determine appropriate risk controls focussing on the ‘Level 1 – Elimination’ and ‘Level 2 – Safe place’ options
(Continued)
Slide 86
Summary – Element 2
Review and evaluate risk control procedures to verify/determine their effectiveness
Ensure the implementation of a risk control does not create/introduce a new risk/hazard
Evaluate the overall OSH management system used by the business on an annual basis to identify strategies and goals for the following year.
Slide 87
Implement and monitor health and safety trainingPerformance Criteria for this Element are:
Identify health and safety training needs through regular workplace training
Arrange training interventions as appropriate on a timely basis.
Slide 88
Identify health and safety staff training needsOSH training:
Vital and legally required for workers
Many businesses provide ‘standard’ training to all staff
Basic OSH requirements are communicated as part of Induction and Orientation
Can be targeted to individual need by identifying the ‘training gap’ – the difference between the OSH competencies staff need and the OSH competencies they possess.
Slide 89
Identify health and safety staff training needsTraining should involve:
The use of CBT
Training workers in required ‘competencies’ which address:
• Knowledge
• Skills
• Attitude
Training staff only to the level required for safety in the individual workplace and/or to meet legislated requirements.
Slide 90
Identify health and safety staff training needsThe ‘training gap’ can be identified for individuals by:
Undertaking a Training Needs Analysis for each worker
Observing actual workplace performance
Talking to staff
Examining staff records
Using an external contractor.
Slide 91
Identify health and safety staff training needsAll personnel in a business require OSH training and generic training requirements can be identified for:
New staff
Supervisors
Management.
Slide 92
Identify health and safety staff training needsOSH training for new or transferred staff may need to address:
Hazards of their work and workplace
How to advise identified of workplace hazards
Workplace consultative arrangements
Health and safety procedures applying in their work area
Their responsibilities under applicable legislation
Responsibilities under business policies and procedures.
Slide 93
Identify health and safety staff training needsOSH issues to cover at Induction and Orientation:
Tour of area/workplace
Identification and explanation of OSH amenities and facilities
Introduction to other staff
Introduction to OSH staff
Description of work hazards and risk controls
(Continued)
Slide 94
Identify health and safety staff training needs Fire-fighting equipment
Emergency exits
Emergency Management Plans
Personal protective equipment and clothing.
Slide 95
Identify health and safety staff training needsSpecial OSH training for supervisors may include:
Hazard/risk identification
Hazard/risk assessment
Risk control
Workplace investigation
Report writing
(Continued)
Slide 96
Identify health and safety staff training needs Communication
Consultation
Training skills
Management and supervisory skills.
Slide 97
Identify health and safety staff training needsSpecial OSH training for managers or owners may include:
OSH legislation
OSH principles and practice
Management systems
Assigning OSH roles and responsibilities
Hazard identification.
Slide 98
Identify health and safety staff training needsAsk these questions to help identify the OSH training needs in your workplace:
What skills and knowledge are required to enable all employees to do their jobs safely and without risks?
What is to be achieved by training, and who will make sure it takes place?
What sort of training will be best for the workplace?
(Continued)
Slide 99
Identify health and safety staff training needs What does existing OSH training cover?
Have all staff taken part in required OSH training?
Are OSH training records being kept? What do they say about OSH staff training delivered?
Have all managers and supervisors had OSH training?
(Continued)
Slide 100
Identify health and safety staff training needs Is there an induction training program for all new and
transferred employees?
Is there workplace training on specific hazards, controls and health and safe work procedures?
Does OSH training cater for employees with special needs?
How does the business know if OSH training is effective?
Slide 101
Arrange training interventions
Workplace OSH training:
Must be provided to address identified need for every worker, every time there is a need
Must be planned and organised.
Slide 102
Arrange training interventions
To facilitate delivery of OSH training there may be a need to:
Organise time release for staff
Roster staff differently
Conduct off-site training
Close a department for a period
Undertake training out of hours.
Slide 103
Arrange training interventions
Training options for OSH training:
Workshops
Information sessions
Mentoring and coaching
Lectures
Demonstrations.
Slide 104
Arrange training interventions
Viable training options/intervention for OSH training will depend on:
Trading hours
Numbers of participants
Urgency
Nature of training required.
Slide 105
OSH Training
Arrange training interventions
Points to note about OSH training:
Involve and integrate management into OSH training for other workers
Integrate OSH training into other workplace training
Specific objectives should be set for all OSH training.
Slide 106
Arrange training interventions
Considerations in determining if external OSH training could be effective include:
Examine course outline and content
Consider timetable
Talk to people who have previously attended the training
Talk to the trainers who will deliver the course.
Slide 107
Arrange training interventions
Consider when selecting an external OSH training provider:
Are the course aims and objectives consistent with what is required?
Is the course appropriately accredited?
What experience and resources do the trainers have?
Is the course relevant to your workplace/industry sector?
Is the course offered at convenient times and places?
Slide 108
Summary – Element 3
When implementing and monitoring health and safety training:
Identify the OSH training gap for individual employees throughout the business
Be prepared to ask workers what they believe their OSH training needs to be
Provide appropriate training to address identified OSH staff training needs
(Continued)
Slide 109
Summary – Element 3
Document the OSH training provided to staff members
Ensure all new staff receive appropriate OSH training and all staff transferred internally to a new/different role also receive necessary OSH training
Match the OSH training provided to the needs of individual job positions
(Continued)
Slide 110
Summary – Element 3
Plan, prepare and properly resource all OSH training
Integrate OSH training into overall business training plans
Provide a variety of training options/interventions to best meet identified need.
Slide 111
Maintain health and safety records
Performance Criteria for this Element are:
Complete records accurately in accordance with enterprise and legal requirements
Aggregate information and data from work area records are used to identify hazards and monitor risk control procedures.
Slide 112
Complete records
OSH records need to be maintained to:
Meet legally imposed compliance requirements
Help track and monitor workplace health and safety
Use as reference sources
Demonstrate evidence of responsible management of workplace OSH matters.
Slide 113
Complete records
OSH records to be kept may include:
Safe work practices and associated information to enable safe work and a safe workplace
Worker health and safety records
Injury register
(Continued)
Slide 114
Complete records
Hazardous Substances/Dangerous Goods Register
Training action plans
Training records
Incident notification form
(Continued)
Slide 115
Complete records
Consultation records
Workplace inspection checklists
Hazard identification and risk assessment reports and records
Employee hazard reports
(Continued)
Slide 116
Complete records
Investigation reports
Documentation received from OSH authorities
Insurance-related documentation/claims
Agreed ‘issue resolution’ procedures
(Continued)
Slide 117
Complete records
Monitoring reports
‘Return To Work’ documentation
Supplier and/or manufacturer documentation.
Slide 118
Complete records
All OSH workplace documentation must be:
Accurate
Current
Legible
Easily accessible.
Some records can be paper-based and some may be electronic.
Slide 119
Complete records
Additional requirements for OSH records may include:
Complete ‘as required’ –when nominated events occur
Complete ‘on time’ –within prescribed time
Make available ‘on request’
File for future reference.
Slide 120
Use aggregated information and data from work area recordsWorkplace OSH records may be used to:
Identify need for OSH training
Identify workplace hazards
Monitor workplace OSH performance
Provide basis for thinking and decision making
Provide evidence.
Slide 121
Use aggregated information and data from work area recordsIn relation to workplace OSH checklists:
Test the design
Ensure appropriate information is collected
Ensure ‘sufficient’ information is captured
They must be useful for their intended end use.
Slide 122
Use aggregated information and data from work area recordsWell-designed OSH inspection and monitoring reports/documentation will:
Highlight workplace changes
Indicate new/changed risk
Show workplace safety/unsafe patterns
Indicate workplace problems
Show corrective action taken
(Continued)
Slide 123
Use aggregated information and data from work area records Indicate effectiveness of controls
Allow checks on implementation of controls
Verify OSH roles and responsibilities are being discharged as intended
Identify causes of workplace accidents and injury.
Slide 124
Use aggregated information and data from work area recordsOSH Committee minutes (‘information’) can be used to:
Map OSH issues
Monitor action taken
Reveal problems
Monitor procedures
Reveal OSH issues
Identify need for policies and procedures
Identify hidden costs related to OSH.
Slide 125
Use aggregated information and data from work area recordsInformation in an ‘Incident Report’ can be used to:
Identify hazards
Assess risks
Identify and implement risk control/s
Identify unsafe situations/practices
Identify OSH training requirements
Indicate need for changes to existing protocols.
Slide 126
Use aggregated information and data from work area recordsThe OSH information system in a business:
Is an essential part of overall OSH management
May be required by legislation
Is not a substitute for proactive risk management
Must be used to be effective.
Slide 127
Summary – Element 4
When maintaining health and safety records:
Identify the OSH records required by legislation to be created and maintained
Complete OSH records in a timely manner, completely, accurately, honestly and legibly
Enables ready access to forms, documents and registers so staff can complete them as required
(Continued)
Slide 128
Summary – Element 4
File OSH records as required by law
Notify OSH authorities/agencies when required if nominated events, accidents or injuries occur in the workplace
Ensure a Register of Injuries is established and completed whenever a workplace injury occurs
(Continued)
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Summary – Element 4
Keep a record of all OSH training provided
Use workplace documentation to determine the effectiveness of business OSH management and strategies
Use OSH workplace documentation to identify safety problems and/or injury trends and data
Make changes to workplace safety protocols based, in part and as required, on the aggregated information and date contained in workplace safety records.
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