Scanner Applications

Fall ‘08

Scanner Log in Names

• The scanner applications are now installed locally on all of the scanner computers– This means you don’t have to worry about

logging in to a separate username anymore– If the scanner folder doesn’t show up under

programs it is a problem with the computer and you should post it on repairs and contact someone from the repairs staff or Terry

Troubleshooting

• Even if you can’t get to the scanner programs (OmniPage/Photoshop) from the start menu you can still access them while you wait for the computer to be fixed – You can find them through the C drive.• Go to MyComputer ->C: drive->program files

– From Here you can find Photoshop at Adobe->Photoshop->photoshop.exe

– Or OmniPage at Scansoft->OmniPage Pro 14.0->OmniPage.exe

Troubleshooting

• If a scanner doesn’t work– Go through all the trouble shooting things we’ve

previously covered• Check connections• Check to see if its turned on• Make sure you are on the computer that is connected

to the scanner

CanoScan 8600F

Saved Files

• All Scanned Files are saved in:– C:\Data\”Date” (whatever date it was scanned on)– These folders will not be cleared out frequently, so

be sure to inform Users to delete any personal material themselves (i.e. passports, social security cards etc)• However this can be a good thing if some people lose

things without saving them. Generally you can go back to that same computer and find them.

Buttons

• The Buttons no longer work, so you aren’t required to know what each one of them does (Seeing as they no longer do anything). However we will teach you the alternate way of accessing each of these programs and scanning through them.

Photoshop• Where to find it?• Start->Programs->Scanners-> Photoshop CS

Interface

Scanning w/PhotoShop

• In order to scan something into Photoshop you first need to go to file->import

• Choose WIA CanoScan8600, which brings up a new window– From there you can choose what color to scan your

item in as• You can choose between Color, Grayscale, and Black and

White

– You can also adjust the quality of the scanned picture by clicking on the link and following the directions.

Saving in Different File Types

• File->Save As– Choose file type in ‘Format:’– You can save in just about any image file type– Each file type will bring up an “Options” window

where you can choose the quality of the output file.

Photoshop

• Photoshop is a bitmap/raster program– This means that images are saved on a pixel by pixel basis

• The amount of detail in an image depends on its pixel dimensions– A measure of this is ‘DPI’ meaning ‘dots per inch’– General Image Resolution Guide

• Web Viewing: 72 dpi• Print: 300 dpi

• You can improve the quality of a picture by printing as a higher resolution

Colors and Photoshop

• There are four different color schemes possible– Black/White– Grayscale– CMYK– RGB

• Where your end product will be designates which color scheme you will choose for your image:– Web Viewing/TV/Any other monitor: RGB (more accurate rendering by the

viewing media because all monitors/ TVs/etc use Red/Green/Blue lights to create images)

– Print Media: CMYK (more accurate rendering of the picture by the printer because high quality printers use Cyan/Magenta/Yellow/Black cartridges)

File Size

• File size– The correlation is as follows, higher resolution

results in a better quality image, but also larger file size.

• Saving images as .jpeg or .gif compresses the file size– However, every time you save a jpeg image

again you reduce image quality. After repeated saves the losses in picture quality will begin to be apparent.

Creating a new document

• The Photoshop file extension is .psd• To open a previously created Photoshop

document go to File → Open or Ctrl+O• To create a new document you can go to File

→ New or Ctrl+N– You can specify

• File Size• Resolution• Color Mode (RGB, CMYK, Grayscale)

– Can also be changed by going to Image → Mode• Background color

Layers

• Photoshop makes use of ‘layers’ to make adjustments of pictures. • Make sure that the layer is not locked before you modify a

layer.• Images that are created with numerous layers can

sometimes be very large. To decrease image size you can use the ‘Flatten Image’ option on the layers toolbar

Tools

OmniPage

• OmniPage Pro 14 Office allows you to turn PDF and paper - letters, contracts, tables, manuals - into editable word processing and spreadsheet documents. Contains everything you need to convert, edit, process, and share your paper and PDF documents.

Where to Find It

Interface

Pros/Cons

• The good: Accurately converts paper or PDF documents into editable files; easy to use; offers sophisticated controls to those who want them; creates searchable PDF files; synthesized voices read aloud to you as you proofread; converts tables with ease.

• The bad: Makes some errors in font typeface and size; no toll-free technical support; very limited free phone support.

Icons

• Make Sure that the Icons at the top of the OmniPage window look like this:

If the 1-2-3 is not showing click the drop down menu below it and select 1-2-3.

Scanning

• Choose the color you want to scan your document in under the second drop down menu. – You can choose from Black and White (B&W),

Grayscale, or Color• Then choose Automatic from the third drop

down menu, and Save to File from the fourth

Scanning (Cont.)

• Press to begin scanning the document.• OmniPage will then ask you if you want to add

more pages.• Click

• Under “Save to File” you may save as a Word or PDF file

Converting Anything to PDF

• www.pdfonline.com• Convert doc, ppt, xls, html, txt, jpg, git, bmp,

etc. to pdf– Supports foreign languages!

• Just browse for file (2 MB max) and choose output name, and they will e-mail your pdf!

• You can also convert PDF’s to word now.