SC ICT CertificationLevel 1

SC ICT CertificationLevel 1

06 Word Processing

By Ross Parker

Word Processing

• wikipedia.org: “A word processor is a computer application used for the production (including composition, editing, formatting, and possibly printing) of any sort of printable material.”

3 of many

MS Word 2007

Replacing Word 2003

De facto standard

Experimental interface

Part of MS Office suite

Desktop application

Costly

OpenOffice Writer

Open standardsTraditional interface

Part of OpenOffice suiteDesktop applicationFree/open Source

Free (gratis)

Google Docs

Part of Google Docs suiteWeb-based application

docs.google.comIntegrated collaboration

Limited FunctionalityFree (gratis)

MS WORD 2007, OPENOFFICE WRITER, GOOGLE DOCS

Basics

OpenOffice Writer

1.

2.

3.

New Document

MS Word 2007

1.

2.

Google Docs

1.

2.

OpenOffice Writer

1.

2.

Page Settings

MS Word 2007

1.

Google Docs

1.

2.

Highlighting Text

• Mouse– Left mouse button– Double click– Triple click (so extreme!)

• Keyboard– Shift– Ctrl– Arrow keys– Page Up, Page Down

MS Word 2007

Formatting Text

Cut, copy, paste

Font, size

Formatting Alignment

Colour Styles

OpenOffice WriterCut, copy, paste

Font, size Formatting Alignment ColourStyles

1

Google Docs

Font, size Formatting Alignment

Colour

Saving and conversion

• Save regularly• Organise files using folders• Many formats:

– .doc– .docx– .odt– .rtf

• .doc is defacto standard• Standards are not always compatible

Printing

• Print only when needed.• Consider:

– Which printer– Page size vs paper size– Quality– Color vs greyscale– Duplex– Page Range– Number of copies– Pages per sheet

MS WORD 2007Intermediate Focus

View

• Control what you see:

Print OutlineFull Screen Reading

Web LayoutOutline

Draft

Zoom

Inserts

PictureClip ArtShapes

Smart ArtChart

Hyperlink

PagesFooter

Header

Page Number

Quick Parts(Field)

SymbolEquation

Spell Check

Choose appropriate word for

replacement

Right click on word to reveal context menu

Red underline indicates error

References

Footnotes Citations

Table of Contents(requires Styles)

Caption Index

Format ParagraphBullets & numbers Indentation Sort

Borders & shadingLine spacing More settings...

Tables

Simple table insert

Integrated Excel sheets

Table templates

Advanced table insert

Margins

Toggle rulers

Rulers

Line indentation(grab to adjust)

Margin(grab to adjust)

Styles• Using styles

– Define styles– Set text to a particular style– Change existing style

• Changes all text instances in this style

• Saves reformatting time• Encourages consistency• Automate “Table of contents” creation

MS WORD 2007Advanced Focus (optional, not assessed)

Advanced Features

• Comments: mark documents with suggestions

• Track changes: work together asynchronously

• Mail merge: bulk create labels, envelopes, letters

• Prepare: encrypt, permissions, mark as final

• Publish: blog, online workspace

Licensing• All original work used here is licensed under the Creative Commons Attribution-Share

Alike 3.0 Unported license. For more details please look at http://creativecommons.org/licenses/by-sa/3.0/.

• This license has been chosen to permit a high degree of sharing, whilst protecting the author’s control as to how the content is used.

• Please respect this license and use accordingly!• Recycled and borrowed works from other sources are used under appropriate

licenses, which are not affected by this license. The original source is always given. • All original work created by Ross Parker (Sha Tin College, English Schools

Foundation, Hong Kong), except where specified.