TIME MANAGEMENT

TIME MANAGEMENT

Sub Module overviewTime Management pertaining all human processes involving time recording, leave management system, valuation of employees work performance and absence time.Why time management is requiredKnow the time management overviewStudy building blocks of time managementCalendarWork schedulesTime recordingTime evaluationTime management integration

CALANDER Public HolidaysDaily Work Schedule Period Work ScheduleGrouping PSA & ESG grouping Work Schedule Rule TIME RECORDING TYPESRecords Time Manually Clock WiseElectronically

HOLIDAYPublic HolidaysHoliday CalendarFactory CalendarTypes of Public HolidayWith Fixed Republic, Independence daysFloating Holiday - Dessara, Diwali, RamzanPublic Holiday ClassesHoliday class TextBlank - Not a holiday / Full working day - Public Holiday - Half day Working day3-9 - Customer specific as per the payroll BREAKSFixed break - 10:15 to 10:30 - 15 mtsVariable break - 12:00 to 14:00 - 30 mtsDynamic break - Every 4 hrs work 30 mtsOver time break - Before starting of OTPlanned hours is activity hours may or may not have breaks Breaks are paid, unpaid & only part of the break is paid 30 0.50, 15 0.25, 1:00 1.00DAY TYPESDay type specifies whether a day is paid orunpaidDay type Text BLANK - WORK / PAID1 - TIME OFF / PAID2 - TIME OFF / Unpaid (no work no pay)3-9 - Customer specificTIME STRUCTURE Time structure: One fundamental time structure is the work schedule. This data structure defines a planned duration of working time and how this time is distributed as pattern of working days over a specific calendar period. DAILY WORK SCHEDULEStart Time and End Time BreaksHolidaysWorking Hours DWS is based on internal Company policies, Collective agreements, legislative regulations etc.DWS CLASSES --1-9 Working days, 0 - non working days.TIME DATATime date includes attendance (overtime ie availability time with in or outside of the office and absence time (paid / unpaid leave) is called Time DataPlanned working time specifies start and end of the work. It represents the time within which employees can clock in and clock out if actual time is recorded automatically. Time type entry is clock in and clock out

PERIOD WORK SCHEDULEThe pattern of DWS is specified in PWSPeriod may be week, month etc.Schedule includes working days and days off (non working days)Compensation is paid on the bases of period work schedule

PROCESS OF TIME MANAGEMENTTime Recording on work, extra hours, leave Time Evaluation worked hrs, on leave Pay Roll paid for worked hrs, leave

WORK SCHEDULE RULEEMPLOYEE SUB GROUP GROUPING HOLIDAY CALENDARPERSONNEL SUB AREA GROUPINGWORK SCHEDULE RULEMONTHLY PERIOD WSR describes planned working time 0007. To view the work schedule of a particular employee go to PA 61 and choose IT 0007record. HR>TM>ADM>TIME DATA>MAINTENAIN.TMS indicator is assign to employee who take part in the time evaluation.

METHODS OF TIME RECORDINGSigning In Registers Convert into Manual Time Sheets

Punching Cards & Posting Same In Registers Clock Punching

Swiping / Thumbing Cards In Machine / Door Electronic recording

CUSTMIZING TM STEPSPersonal Sub Area Public Holiday CalendarBreak ScheduleDaily Work SchedulePeriod Work ScheduleWork Schedule RuleGenerate Monthly CalendarTYPES OF TIME RECORDINGPositive Time Recording Records Actual Working Time with clock times (clock in & clock out) TM00 schemaNegative Time Recording Records Time Deviations to Planned Working Time without clock time TM04 SchemaCore time : Time during which an employee must be at work. ABSENCE CUSTMIZING Absence type /timesAttendance type / times Absence QuotaAttendance QuotaCalendar IndicatorsDeduction Rule Counting Rule Holiday class, Day type, Counting class for PWS, DWS classTime quota is a period during which an employee are allowed to be at work or absent depending on certain conditions

ABSENCE TYPE -2011 Absence are times when employees are not at work for various reasons. Absences is divided into absence types and each absence type is a sub type. Absence can be recorded with clock times or number of hours. Casual leaveEarned / Privilege/annual leaveSick leaveMaternity leavePaternity leaveCompensatory leave / offMedical / Accident leave additional leaveSpecial leaveLoss of pay Absence Quota IT 2006An employee is entitle for certain absence which has a limited validity period. To manage time accounts that represents employees absence entitlements or time credits. The time accounts contain a particular number of days or hours during which time employees are permitted to be off work. Absence quota types are subtypes of Absence Quotas infotypes 2006. The absence quota type of the quota from which absence is deducted. Absence quotas are only valid for a particular validity period.Work scheduled exceptions are maternity leave, accident leave, compensatory leave.

Absence Quota Types IT 2006Entitlement to time off and leave types) for your employee subgroup and personnel sub area groupings for time quota types Each absence quota is valid for particular period

Casual leave - 8Earned / Privilege/annual leave for every 20 days or 30Sick leave - 12Maternity leave 84 days / 12 weeks Paternity leave 15 daysCompensatory leave / off basing on work on w/o or holidayMedical / Accident leave additional leave Special leave 2days leave on festival / 4days on working

Time Data Recording & Administration No. of actual hours calculatedNo leave day is calculated.No. of planned hours calculatedThe system rounds up to a full day of leave.Record and Manage Time Data with manual and automatic of personnel times. Time data for working time, leave, business trips & substitutions. The date can be entered as clock time or hours.TIME RECORDING INFORMATION -IT 0050Records clock in / out times at time recording terminal and control data for time evaluation Managing Time Accounts Using Attendance/Absence Quotas ATTENDANCE QUOTA IT 2007Each attendance quota is valid for particular periodHow many hours an employee is permitted to work in a week / month i.e is to control OTTime accounts are managed in hours or days Fixed time 4hrs from 3pm to 4pm from Feb 1st to Feb 4thFlexible attendance quota with a fixed time frame 6 hours Jan 10 to 12 from 6am to 10 amFlexible attendance quota with a fixed period 20 hrs Jan 1st to Jan 31st How many hours an employee is permitted to attend training / Seminar / Course in a week / month

SUBSTITUTIONS IT 2003Substitution is temporary replacement for an employee who is absent.Substitution is based on PositionDWS PWSRate AVAILABILITY IT 2004Availability is work performed outside of an employees planned working time. Fixed timesDWSPWSOVERTIME IT 2005Hours worked in additions to the employee's planned working time specified in the DWSTIME QUOTA COMPENSATION IT 0416EMPLOYEE REMUNERATION IT 2010Enter wage type premiums, bonuses manually and specify information directly for payroll. If work with time evaluation, transfer time balance directly using the time transfer specification IT 2012 . These WT are not generated automatically in pay rollTIME EVENTS IT 2011TE are clock-in/out times, entries for off-site and so on which are normally recorded by employees at the time recording terminal. Can manually correct in /out time if forget in IT 2011TIME CONSTRAINT The IT has validity and updated. Employees have many Its records. The system managers this automatically by using time constraints. There are three 3 primary constraints are numbered and various additional constraints of a secondary nature are lettered. TCs are used in TM to prevent undesired overlapping or collision of attendance and / or absences

Time constraint 1 allows only one record to be valid for an employees infotype, with no gaps or overlap. This constraint is used on infotypes that must be accessible at any time, screen message appears Time constraint 2 allows in infotype record for an employee if required, but only one record can be valid. Previous records are delimited if a new record is created and screen message appears.Time constraint 3 allows an infotype to have any number of coexistent records for an employees because the individual records dont affect each other.TIME CONSTRAINT cont..2Time constraint A allows only a single infortype record to exist. This record has no automatic validity period of 01/01/1800 to 12/31/9999. An infotype record with time constrain A cant be deleted.Time constraint B is similar to time constraint A, except that infotype records can be deleted if they are assigned it. Time constraint T signifies that the linotype record are constrained according to the subtype.

TC-1- No gaps & no over lapping in the record, cannot deleteTC-2- no gaps & no over lapping the record, we can deleteTC-3- gaps are allowed overlapping is there, we can delete

PROCESSING CLASSProcessing Class Processing classes helps in the processing of the wage type during the payroll run . Every processing class has its own specifications with which each wage type is processes in different way i.e to determine how the wage type is to be processed based on the their processing class values.System define classes are from 01 to 89 Custom define classes are from 90 to 97 a class for fringe benefits. Counting classes are used to define various counting rules for attendance / absence types.

TIME EVALUATION Time evaluation is a program is generated daily to calculate attendance and absence times on the basis of attendance and absence data

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TIME TICKETS. Time tickets: Documents on which an employee actual time and quantities are recorded.