sans souci and copperhead association...sans souci and copperhead association agm –july 27, 2019...

Sans Souci and Copperhead Association

Annual General MeetingJuly 27, 2019

Welcome

• Introductions

• Special Guests

2Sans Souci and Copperhead Association AGM – July 27, 2019

SSCA Annual General Meeting (AGM) - AgendaSaturday, July 27th, 2019

• Constitution of Meeting - Isabel• Approval of 2018 AGM Minutes – Eric Armour• Treasurer’s Report – Carol Stratton / Al Stratton• Sans Souci Tennis Club Update – Tom Blackett• Committee Updates - All• Township of the Archipelago Update – Bert Liverance• Georgian Bay Land Trust Update – Bill Lougheed• Georgian Bay Forever Update – Doug Heintzman• Georgian Bay Association Update – Rupert Kindersley/John

Carson• Approval of Board Actions – Eric Armour• Closing Remarks

MEMBERS LUNCH

Sans Souci and Copperhead Association AGM – July 27, 2019 3

Constitution of Meeting

Notice of AGM Meeting

• Posted on Website Calendar January, 2019

• July 11th & 18th & 25th, 2019 Email reminder sent to members

• Quorum


Approval of Minutes

• Posted on Website June 24th, 2019

• July 11th, 2018 Minutes were sent to all members via email.

Motion to approve


Treasurer’s Report

Alan Stratton, Treasurer

Carol Stratton, Director, Assistant Treasurer


Treasurer’s ReportSummary• Strong Financial Position with a net operating surplus of $10,312 in fiscal

2018;

• $174,428 in current assets net of current liabilities at December 31, 2018;

• Operating Fund has $53,519 in cash reserves;

• Community Centre Fund has $54,894 in cash reserves;

• Contingency Fund grew to $23,309 in cash reserves;

• Specific Reserve Fund has $42,706 in cash reserves;

• Excluded for the Balance Sheet are funds that were donated to the TOA for two campaigns:

• Building Funds - $72,792

• Sport Court Fund – $3,518

• Motion to approve 2018 Auditor’s report from Kreston, GTA




• Motion to approve 2018 Auditor’s report from Kreston, GTA

Sans Souci Tennis Club Update

Tom Blackett, President


SSTC President’s Report

• SSTC is a club within the SSCA membership which independently funds the building maintenance and replacement of the courts through collection of initiation fees and annual dues.

• 2019 is our 25th anniversary which was celebrated at our July 6th Annual Social where we were able to have all 13 past presidents attending

• The first two weeks of July we had Tom Kern and sons Ethan and Sean providing group clinics and private lessons



• It was particularly encouraging to see the popularity of Junior clinics which were attended by up to 15 youngsters each day

• Throughout the summer we run weekly Round Robins for Ladies, Men and Mixed Doubles and monthly Junior Events



• Additionally we also run our club tournament in July and August to crown our champions


• Being a part of SSCA allows Tennis club to create new SSCA membership as the tennis membership changes from time to time. We currently have a full membership of 110 families with a couple of interested parties on our wait list

Sports Court UpdateIrene Chambers / Norma Tangney


Sports Court Update• The Pickleball Basketball court was built and completely funded

by the generous donations of the SSCA cottage community. No funds were drawn from the SSCA.

• The grand opening was held September 22, 2018 after a huge windstorm which caused a power outage.

• Over 60 people attended in spite of the lack of facilities.

• The courts are being well used by people of all ages.

• There is a schedule posted for pickleball and basketball times, but when not in use either sport can be played.

• This facility is providing exercise and fun for the whole community.

• There are no user fees and no need to sign up.

• There are racquets and balls provided in the storage box on the court.

• Pickleball is easy to learn and quite easy to play. Small basketballs are also provided for the young children


Property UpdateMichael Ugarenko, Chair


Property Report• Damage to the Property this Year

• Uprooted trees onto power lines (now removed).• Uprooted tree that impacted the fitness deck (now

removed & repairs under way).• Plumbing to all buildings wasn’t fully functional at

opening.• Holding tank in Dock house is surrounded by water and in

danger of spilling into the Bay (shut down pumped out, cleaned and secured).

• Hydro in Dock House is for the most part under water (power has been cut to this building).

• Water purification systems failed (4 office type water coolers with bottled water now supply a safe source of drinking water. Signs posted where tap water is available “NOT FOR DRINKING”)

• School house holding tank pump failed (new pump installed).

• North Docks ice damaged and assessed by 3 contractors as being beyond repair. Warned by township to properly dispose of.

• Brand Cottage roof leaking (temporarily tarped and new roof to be installed).

• North Docks chain repositioned due to high water levels.• North Dock ramp repaired.• Dockhouse structure compromised by High Water


Property Report2019 SSCA Board of Directors Approved Property Decisions

• Removal of uprooted Tree at Fitness Centre.

• Replacement of Brand Cottage roof and Boat house roof

• Removal and disposal of North docks (Steel dock was retained)

• Following damage due to high water levels, to take necessary steps to have the Dockhouse torn down pending final estimates for permitting, demolition and remediation.


Specific Reserve Fund


Specific Reserve Fund- Funds originated from the proceeds of sale of the Martin’s Sans Souci

Marina. - Fund created by approved resolution at the 1993 AGM by members.- Resolution stipulates that funds cannot be released to a project or projects

unless it has not less than 2/3 approval of the board of directors AND not less than 2/3 approval of the members voting at a meeting or meetings.

- Must be used for a specified project or projects.

Motion: Request approval by the members at the AGM to release all of the funds in the Specific Reserve Fund to be used to fund the current backlog of property repairs as directed by the Chair and members of the Property Committee.

Property Journey

•Why

•What

•How


“We are a Community with similar interests about the Bay”

“A facility for community Activities”“Affordable to maintain”“A facility that meets ourneeds”

Community Fundraising

Public & Private Grants

Fiscally Responsible

Property Journey


• Take stock of the buildings we have and establish a building maintenance schedule for the next 25 years.

• Determine the bare minimum needs of our community. • Identify the gaps between needs and what we have

already.• Come up with ideas on how to fill the gaps.• Come back to the members for consultation with a

recommended solution.• Iterate on the solution.• Deliver to Membership a final solution.• Approach membership and grant organizations for

funding.

Katherine Denune

ENVIRONMENT COMMITTEE REPORT

Environment Committee Meeting

Members in Attendance: Peter Adams, Matthew and Beth Brown, Sophia Brown, Jennifer Brown, Tom Denune and Teresa Long, Madison Ledsham, Brian and Louise Rohde, Jess and Isla Sloss

Phragmites Adventures and Update

Thanks to our volunteers!

Peter and Beth Adams, Darcy and Peggy Branch, Nancy Bowen, Glen, Clara, Mary and Holly Campbell, Tom Denune and Teresa Long, Ian Henderson, Tom Karczmar and Janice Li, Penny Pepperell, Heather Sargeant, Jess, Tim, Nolan, Mae, Wes and Isla Sloss

Thanks to our volunteers!

Carolyn Burkhart, Laila Daumants and Jason Drysdale, Tom Denune and Teresa Long, Kirsi Henry, Madison Ledsham, David Sweetnam and Michael Tangney

Bay Day Shoreline Clean Up

Kids in the Biosphere

Lake Partners Program Water Testing

Denune Family

LailaDaumantsand family

Not Pictured: Cadi Reece near Iron City Fishing Club

Monday, July 29th 11:00am

Rain date: Tuesday, July 30th 11:00am

Bring a picnic lunch

Wreck Island Nature Walk

Fire & Safety

Gregg Scott

Retiring Chair, Fred Schweitzer

Incoming Chair, Jason Drysdale


Fire & Safety Committee Updates

• Introducing Jason Drysdale, who resides on West Wind Island, for Fire & Safety Committee Chair

• Recommending continued use of Northern 911 for Fire Response Service.

• SSCA Participated in the GBA Fire Response Survey of Cottage Association Fire Response Plans.

• Purchased a Trauma Kit from First-For-Safety Company to replace consumables from existing trauma kit purchased in 2017.

Future Activities

• Development with Jason of future initiatives/programs.

• Andrew Hurlbut, GBA’s Safety Co-Ordinator, analyzed the fire response survey; The results presented suggestions for a best practice to be review by the SSCA.


Membership Report

Gregg Scott

Chair, Membership


Membership Committee Updates

Membership numbers as of July 23, 20192019

411 Paid Members (SSTC 102 & ICFC 64)

40 Unpaid Members


396 Full Members

10 Associate Members

5 Dual Association Members

411

2018

420 Paid Members

33 Unpaid Members

405 Full Members

9 Associate Members

6 Dual Association Members

420

2018-2019 New MembersJessie Armour Ainsley Coatsworth Marylyn Leckenby Sean Reali

Sascha Armour Peter Davis Brett Marchand Jennifer Singer

Nancy Baines Kevin Duffy Matthew McGrath Test Test

Jim Beatty Andrew Heideman Susan O'Reilly Lisa Warll

Alexa Bersenas Karen Hibbins Matthew Playfair Jeffrey Watt

Currie Carmichael Polly Hodgetts Heidi Poole Kirsten Yri


Membership Has It’s Privileges

• The privilege to enjoy our pristine environment, which many in our association and the GB-4 have worked so hard over the years to protect.

• The privilege to meet new friends with common interests and gather with old friends in a place we love.

• The privilege to participate in many events and activities such as potluck dinners, sport court games, day camp, sailing camp, regattas, and environmental education projects.

• The privilege to have a close working relationship with our township and councillors representing our ratepayer concerns.



Our Children Are our Future!

• We need to engage young adults to participate in our association so that we continue to be a strong and vibrant community.

• Sub 30 – through events for Associate members only, we are considering ideas for events. Themed events, Island picnics, etc… - Ideas are welcome!

• Gift your young adults to join as Associate Members.

BOGO Associate Memberships Free Special Offer!

• Gift a 2019 new Associate membership ($50 for people under 30) and new 2019 Associate Members get a 2020 Associate membership for free. Offer ends August 31st.

Give the gift of a membership!It starts with you!


Communications Report

Naomi Campbell


Methods for Communication

Communications

For SSCA information: log onto the Website (ssca.info); read the e-Newsletter; use our Facebook page (SSCA Georgian Bay).

Ssca.info• Was re-designed this past winter with Junction 59• Purpose: a site where members can access all SSCA information.• Like the previous website, it has an events calendar, news items, event information and an option for

on-line Dues payment.• New features include advertising, a password-protected Member Directory that can be updated by

the member and a printable Phone Book.

Newsletter• Purpose: to keep members informed without overloading them with numerous emails.• Sent out weekly during the summer season (three times during the off-season).• Highlights upcoming SSCA events and local news and links them to ssca.info• Shares articles from the GB-5 on regional news.

Facebook Page (SSCA Georgian Bay)• A closed group page for SSCA members only.• Purpose: a forum for members to use to buy/sell items and share news.


Methods for Communication

The SSCA Yearbook is no longer being produced. Instead, all the information that was included in the Yearbook is now available to members on the website.

The reasons for this change are:• Going paperless is more environmentally responsible.

(Most of the other cottage associations have gone/are going this way.)

• It is a less costly way to deliver SSCA news.

• The website is easy to update so contributors can keep information current.


Programs Report

Holly Loell / Jess Sloss


SSCA Programs

• Day Camp

• Yoga

• Sailing Camp

• Book Club

• Painting with Bert

• Socials

More games at the social

Watercolors with Bert

Yoga with Trish

Social with dessert auction and kids activities

Book Club

73rd Annual SSCA Regatta Saturday, Aug. 3, 2019

Sponsors & Volunteers are Needed!!! Please contact: Daniel Reszczynski

Please support our Regatta Sponsors!

• Anthony Dion Construction

• Chris Goulding

• George Webster at Royal LePage Meadowtowne Realty, Brokerage

• Jeff Chantler

• LeBlanc’s Marina

• Parry Sound Marine

• Rona

• Rose Point Marina

• Yoga with Trish

• Anonymous Donors

Nominations Report

Irene Chambers / Eric Armour


SSCA Director Terms of Office


Term Expiries

NameYear Last

Joined Board Current Role Committee(s) Yrs Terms 2019 2020 2021

Eric Armour 2016 President Communications 3 1 X

Naomi Campbell 2012 Chair Communications, Membership 7 2.3 X

Irene Chambers 2014 Chair Nominations, Property, Programs 5 1.7 X

Katherine Denune 2016 Chair Environment 3 1.0 X

Jason Drysdale 2018 Chair Fire & Safety 1 0.3 X

Leslie Hayes 2019 Director SSTC Liaison 0 0.0 X

Holly Loell 2013 Chair Programs 6 2.0 X

Jackie Koza 2019 Director Property 0 0.0 X

Gregg Scott 2010 Chair Membership 9 3.0 X

Jess Sloss 2018 Director Programs 1 0.3 X

Alan Stratton 2016 Treasurer, Chair Finance 3 1.0 X

Carol Stratton 2018 Director Finance 1 0.3 X

Isabel Treichel 2010 Secretary Governance 9 3.0 X

Paul Treichel 2010 Director Property 9 3.0 X

Michael Ugarenko 2019 Chair Property 0 0.0 X

15 7 1 7

Board Changes in 2018/2019


Retiring Directors

Laura Hay

Dave Henderson

Fred Schweitzer

Paul Treichel

Retiring GBA Representative

Suzanne Henderson Brown

New Directors

Tom Denune

Jason Drysdale

Leslie Hayes

Jackie Koza

Michael Ugarenko

Nominations Committee Report


Executive Committee

Eric Armour – President

Alan Stratton – Treasurer

Tom Denune – Secretary

TBD – Vice President

2019/20 Board of Directors

Motion to approve 2019/20 Boards of Directors

Board Members

Naomi Campbell – Chair, Communications

Irene Chambers – Chair, Nominations

Katherine Denune – Chair, Environment

Leslie Hayes – SSTC Liaison

Jackie Koza – Chair, Property

Holly Loell – Chair, Programs

Jason Drysdale – Chair, Fire & Safety

Gregg Scott – Chair, Membership

Jess Sloss – Programs

Carol Stratton – Assistant Treasurer

Isabel Treichel – Assistant Secretary

Michael Ugarenko – Chair, Property

GBA Representatives

Eric Armour

TBD

Georgian Bay Reports


Township of the Archipelago Update

Bert Liverance - Reeve

David Ashley

Alice Barton

Rick Zanussi


Township of The Archipelago Principles

Protect & Preserve Good Neighbours Invasive Species

Responsible Waste Disposal

Cost Effective Service

SharedValues

Georgian Bay Land Trust Update

Bill Lougheed


Georgian Bay

Arresting Biodiversity Decline

Though

Habitat Conservation

presented byThe Georgian Bay Land Trust

Nature Is In TroubleEntering 6th Extinction

Scientists have a simple solution

Save Enough habitatNo Extinction

A 5400 Acre Sanctuary For Nature 2019

Through Canada’s Nature Fund

Thank You For Helping GBLTSave Our Special Place

Examples of mostly plastic litter recently collected onGeorgian Bay shorelines. We have a challenge that we must meet.

Sans Souci and Copperhead AGM Saturday July 27, 2019

Protecting your water

✓Divert and Capture: The Fight to Keep Microplastics Out of Our Water

✓Restoring and Protecting Costal Wetlands by Mobilizing Against Invasive Phragmites

✓Revolutionizing Water Quality Monitoring: The Autonomous Underwater Vehicle

✓Providing Opportunities for Families to Make a Difference: Families For Change

Divert and Capture updates

1. Parry Sound washing machine study

2. Shoreline cleanups

3. Educating and encouraging all of us to reduce plastic litter

X

SSCA cleanups!

✓July 13th first cleanup

Do you want to do more?

Can you do your favourite shoreline and send us tally sheets?

Here’s why…

We can the determine major sources and develop mitigation strategies

Tally Sheet from Heather – 30 m of shoreline

PHRAG SITESOCT ‘18 VIEW

COMMUNITIES GBF HAS PARTNERNED OR TALKED TO OR TRAINED AS 2017

PROTECTING WETLANDS

WETLANDS & HIGH

BIODIVERSITY

NASA

EnvironmentCanada

Winning the battles..but be aware

Seeing more native. Some of it can be quite dense. Leave it. GBF is testing if it is hybrid – but may not be, and if it is, its impact needs to be investigated first.

• It's tough work…but it works!

It is not one and done

Astonishing influence

Katherine and the

Denunes

The Autonomous Underwater Vehicle in Sans Souci July 14

www.gbf.org/F4C

We thank you Sans Souci and Copperhead!

X ✓ Forever

John Carson, President

Rupert Kindersley, Executive Director

Sans Souci and Copperhead Association AGM – July 27, 2019

Sans Souci and Copperhead Association AGM – July 27, 2019

Approval of Board Actions

Motion to approve Board Actions


Closing Remarks• Thank you to the many volunteers that work

behind the scenes of out events and activities.

• Always looking for more participants on the SSCA Board.

• Always want to hear your feedback. We are your Board.

Motion to adjourn meeting


sans souci and copperhead association...sans souci and copperhead association agm –july 27, 2019...

Documents