SafetyNET – online incident reporting

This presentation gives you some backgroundinformation about the riskNET incident onlinereporting system and takes you through the processof reporting incidents using the online tool

All incidents must be reported to Safety Servicesusing the online reporting system

What are the benefits?

• Quick and easy to use

• Anyone can report

• Paperless

• Same tool for reporting all incidents including fireand security

How do I access the system?

• Via the SafetyServices/SafetyNETwebpage

http://www.ucl.ac.uk/estates/safetynet/

When using the system, remember to…

• Always use the buttons thatappear in the bottom right handside of the screen to navigatethrough the system – not theback/forward buttons on yourinternet browser

• Use Explorer as your browserand close down the browserwhen you have finished enteringdata (this logs you out of thesystem)

Making your report

• Click on the Report anIncident hyperlink on theSafetyNET homepage

• You won’t need to log in toreport an accident unlikethe other tools availableon SafetyNET

You will also be able to report via thelink that always appears on the lefthand side of the SafetyNET website

and also when you have logged into theSafetyNET tools

Step 1 – about the incident

You will be takenthrough the reporting in

a logical manner

This section captures basicinformation about the incident –

if you have logged into thesystem this will be pre-populated

with relevant information – butyou need check and change, or

enter, as required

Click the next button tomove to the next

screen

Note – all fields markedwith a red asterix* aremandatory – if you don’tknow the information at thetime, enter “not known” andcomplete when all theinformation is available

Step 2 – about thepeople affected

You will now need to provideinformation about anyone

affected by or involved in theincident – this includes

witnesses

If you click Yes, you willbe prompted to addfurther information

When you click the adddetails button this opens

a new screen

Step 2 – about thepeople affected

Step 2 – about thepeople affected:details

The first stage is to enterpersonal information about

the people involved.

If you have logged intoSafetyNET, you can find

UCL employees using thisbutton

Step 2 – about thepeople affected:details

If the person was injured orsuffered an illness, this is

where you can enter furtherdetail about the nature of

the injury/illness

You can add details ofmultiple injuries to the

same person if relevant

Step 2 – about thepeople affected:details

You can give detailsof any treatment

given at the scene ofthe incident or

elsewhere

Step 2 – about thepeople affected:details

You will then be asked toenter some specific

information if the affectedperson is a UCL

employee

When you click next, you willbe prompted to save the allthe information about the

person affected/involved thatyou have just entered

Step 2 – about thepeople affected:details

NB: You are only savinginformation about thepeople involved at thisstage, not any otherinformation you mayhave entered

Click the green savebutton once you have

completed all thedetails

Step 2 – About thepeople affected:

Once you have entered andsaved the information, you

can then either edit thatinformation or add the

details of other individualsaffected by or involved in

the incident

When you have entered andsaved all the informationabout those affected or

involved, you are ready tomove on to Step 3.

Step 3 – Whathappened?

Now you need to describe whatactually happened – this is afree text box so you shouldprovide as much detail as

possible

If the incidenthappened on a UCLsite, you can pick the

location and area fromthe drop-down list

And you can givemore site specificinformation here

Step 4 – Where didthe accident occur?

A final set of questions thatrelate to the type of incident

being reported – in somecases, there may be no

further information requiredand you will skip straight to

the submit screen at theend of Step 4

Step 5– Otherrelevant information

Step 6 – Submittingthe report

You now be asked to confirmthe information in the report iscorrect before it is submitted -

Step 6 – Submittingthe report

Once you havechecked the

agreement boxyou can click the

submit button

Step 6 – Submittingthe report

You will now get a screen confirmingthat the incident has been reportedand a unique reference number.

If you want a hard copy of the reportnow, click to view the pdf, and you willthen be able to print the documentonce it has opened

You can also save the file too for yourown records