sadc course in statistics module i4 session 12 getting the message across an interactive tutorial

SADC Course in Statistics

Module I4 Session 12 Getting the message across

An interactive tutorial

2To put your footer here go to View > Header and Footer

Learning Objectives

students should be able to

• create a PowerPoint presentation using the good practice guide

• match presentation message to the target audience

• Understand the importance of pre-presentation preparation

• deliver a PowerPoint presentation with confidence


Contents

• What & How

• Help facilities

• Beginning new presentations using different methods

• Creating your own presentations

• Designing your own templates

• Slide sorters

• Animation

• Some useful extras

• Planning your presentation

• Packing & Delivering

• Creating your presentation


Content & audience

• Title– Punchy– Attention grabber

• Main message– I minute test: can you put your key point in one

sentence

• Structure– Introduction / main body / summary

• Approach– Brainstorm, cluster ideas


Beginning a new presentation

• File – New:

Ways of beginning a new presentation

Opening & editing anexisting presentation


AutoContent Wizard

• Provides ideas and organization for your presentation

• Can be used as a starting point for your presentation

• Provides headers & content suggestions for the type of presentation you choose


Exercise 1

• Using the AutoContent Wizard

– Select AutoContent Wizard (or Press A)

– Press OK

– Follow instructions


Templates• Design Templates contain color schemes

• Once you apply a template, each slide has the same custom look

• The slide masters control the format & placement of the text on slides

• They also hold the background items that you want on every slide eg graphics


Template option

• Click on the previews in the Designs template window to preview the template choices in the box on the right

• Select template

Design Template section


Exercise 2

• Browse through the different template designs, and choose two that you feel could be appropriate for your presentation.

• Remember, to get to the design templates select:

File – New, Design Templates


Layout options

DescriptionDifferent layouts


Exercise 3

• Look at the different layouts– By pressing on different layouts

and checking what each icon represents

• In the New Slide dialogue, select the Bulleted option


By the way

• When selecting the type of output you want to create:– The output screen dimensions may differ with

each selection . If you change the output options after your presentation is complete, page layouts may be modified, and objects may even be cut off


Exercise 4

• Choose your Page set up

– File

– Page set up

– Slides sized for


Power Point Views

• PowerPoint gives you different views on which you create and organize your presentations. As you work on your presentation, you can switch between the views (either from the icons on the lower left hand corner or from the menu bar)

»Slide view

»Slide sorter view

» outline view


Exercise 5

• In the outline view , key in the presentation for which you have prepared your points


Saving Your Presentation

• Whenever you work with any type of document on a computer, you should get into the habit of saving your work frequently– FILE– SAVE ( OR SAVE AS)


Examining your Presentation

• Click the slide view ( if you have been working in the outline view) – to check if your presentation flows smoothly

• Use the double scroll down button ( on the right hand of your screen) to move from slide to slide


Re-ordering the Slides

• There is a slide sorter in PowerPoint which enables you to reorder the slides

• You can also delete slides or insert slides into the middle of your presentation


Playing your Slide Show• The slide view gives you a good feel for what each

slide looks like but it displays all the layout placeholders, including the ones that you choose not to use

• To view the slides as they will look when you do the presentation, select the Slide show view(what is the difference when you view the show using the menu bar and when you use the lower icon?)


Checking individual slides

• Insertions

– Tables/graphs

– Pictures

– Audio/video

– Slides from other files

– Hyperlinks


Tidying the Presentation

• Slide show / slide transition

– Speed

– Sound

– Timing


Tidying the Presentation cont

• Checking flow– Slide show

• Slide show / view show - to begin show from 1st slide

• Using slide sorter – To change the order of the slides

– Shift F5 or icon in the left hand corner to resume the slide show


Enhancing the Slide Show

You can add special effects to your slide showThere are transition effects which determine how

a new slide appears on the screen

There are also build effects which determine how each bullet point or object appears on the screen


Adding Transitions

Go to Slide Show on the menu-bar

Choose the slide transition from the drop down listClick how fast you want the transition to take placeDecide how you want to advance to the next slideClick OK

Creating a Build Slide

Start with a slide which has bulleted pointsSelect custom animation from Slide show on the menu-barChoose the options you want to use in building the slideClick OK


Exercise 6

Enhance your presentations as necessary

Remember to use colours and animations which add to the effectivity of your presentation; too much ‘whizz- bang’ can distract the attention from the message you are trying to give


Exiting PowerPoint

• Click on the close button at the top right of the screen

– Alternatively use

FILE

EXIT


Saving & Closing

• Saving– Always save periodically as you go along to

avoid losing work– If you save a copies under different names,

make sure you know which is the final copy you are working on

– Always have a backup copy

• Saving as a webpage

• Pack & Go– Package for CD


Printing

• Handouts ( of the slides for the audience)– Remember if the printing is in black & white you

have to make sure that everything is

• Notes page ( for yourself)

• Any other handouts that you will be referring to and need for your audience


Notes Page

In addition to your slides, you can also produce Note pagesThe notes page includes a copy of the

slide and includes any additional notes you want to record

These can act as handouts to go with your presentation or as reminders to yourself


Preparing for Delivery

• Practise, practice, practice– Make sure you can deliver within the allocated

time– Make sure you are absolutely clear about what

you are presenting and can navigate your presentation with ease

• Before the actual presentation– Make sure you are familiar with the room,

equipment, etc and that your presentation can be opened!


Contingency plans

• What if

– Power fails

– Projector does not work

More time / less time

– Other unexpected issues


Conclusion• You have something important to say

• You have prepared your message for your target audience in a simple, lucid style

• You have practised what you want to say - and ironed out all the ‘wrinkles’

• You have thought about what could go wrong – and prepared for it

• You are now ready to wow your audience – and wowing depends on

YOU!


Layout options

• We will now look at the different layout options available in PowerPoint

• To do this select Format, slide layout

sadc course in statistics module i4 session 12 getting the message across an interactive tutorial

Documents

view header

existing presentation

confidence slide

slide masters

graphics slide

new slide dialogue

powerpoint presentation

bulleted option slide