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Request for Proposal (RFP)

Empanelment of Vendors/Firms/Suppliers for supply Installation &Comprehensive Maintenance of Security Equipments in the Branches, ATMs &

Offices

of

Union Bank of India

in West Bengal & Sikkim under Regional office Siliguri

RFP Reference No. RO:SIL:SEC:RFP:02:2020-21 Date: 05/03/2021

Union Bank of IndiaRegional Office, SiliguriSachin Sourav Apartment

Ashutosh Mukherjee Road, College Para, Siliguri-734001Ph.No-0353-2525363

e-mail Id: [email protected]

This RFP document contains 61 Pages including this cover page

BID DETAILS

RFP Reference No. and Date RO:SIL:SEC:RFP:02:2020-21 dated 05/03/2021

RFP Title

Request For Proposal (RFP) for Empanelment of Vendors/Firms/Suppliers for supply, installation& comprehensive maintenance of security equipments in Branches/ATM’s/Offices under Union Bank of India, Siliguri Region.

Document cost: For each system Rs. 1000/- (Rupees One Thousand only) plus GST as applicable (Non-Refundable) by way of Demand Draft / Pay Order favoring Union Bank of India payable at Siliguri.

Earnest Money Deposit: Rs. 50,000/- (Rupees Fifty Thousand Only) for pay order issued by a scheduled commercial bank favoring Union Bank of India, payable at Siliguri.

Tender Start Date: 09/03/2021 from 10.00 A.M. onwards Last date and time for receipt of Bidding Document: 30/03/2021 at 3:00 P.MTechnical Bid Opening date/time: 30/03/2021 at 3:30 P.M

Place of Tender Opening : Union Bank of India, Regional Office SiliguriSachin Sourav ApartmentAshutosh Mukherjee Road, College Para, Siliguri-734001

Pre Bid meeting date/Time: 17/03/2021 at 3:00 P.MSeek clarification end date & time: 30/03/2021 at 3:00 P.M

Address for communication

The Deputy Regional HeadUnion Bank of India, Regional Office SiliguriSachin Sourav ApartmentAshutosh Mukherjee Road, College Para, Siliguri-734001e-mail: [email protected]

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REQUEST FOR PROPOSAL (RFP)

Empanelment of Vendors/Firms/Suppliers for supply, installation & comprehensive maintenance of following security equipments in Branches/ATM’s/Offices under Union Bank of India, Siliguri Region:-

(1) Fire Alarm System (2) Electronic Alarm System (3) CCTV system.(4) Time Lock System (Analogue/ Digital) (5) Biometric Access Control System. (6) Portable Fire Extinguishers.

Union Bank of India, Siliguri Regional office invites sealed offers in two-bid system from vendors/Firms/Suppliers for empanelment of vendors and forming Annual Rate Contract (ARC) for supply & installation of above mentioned security equipments in Branches, ATMs & offices under Siliguri Region on as and when required basis from the manufacturer/authorized dealers/suppliers who fulfill the following mandatory conditions/requirements.

RFP document can be obtained from Union Bank of India, Regional Office, Siliguri at the above address on payment of equipment wise Rs 1000/- each plus GST as applicable (Non-Refundable) by way of Demand Draft/Pay Order favoring Union Bank of India payable at Siliguri or may be downloaded from our website www.unionbankofindia.co.in and Government portal (https://eprocure.gov.in). However, for RFP downloaded from website the Pay Order/Demand Draft will be submitted along with the Tender document.

Date of commencement of issue of RFP : 09/03/2021

Pre-bid Meeting : 17/03/2021 at 3:00 P.M

Last date for submission of RFP : 30/03/2021 at 3:00 PM

Opening of Technical bid : 30/03/2021 at 3:30 PM

Note:-

(i) Offers from firms not having their own offices in Siliguri before the commencement date of RFP will not be considered.(ii) The tender document should be dropped in the Tender box kept at above address at page 1, duly signed and stamped at each page.FAX/Telegram/Telex/e-mail/courier or any other form specified than above will not be entertained.(iii) Technical Bid and Price Bid both must be submitted together in separate sealed envelope before the closing date. No Separate Price bid will be called for during the process. Bidders not submitting both offers will be rejected.(iv) Any bid received after 3:00 PM on 30/03/2021 will not be entertained.(v) In case of any unexpected interruption due to events beyond control of the tender committee, the process interrupted will be continued on the subsequent working day at the scheduled time.(vi)Refer Ministry of Finance, Department of Expenditure (Public procurement Division) notification dated 23 July 2020 regarding restrictions under Rule 144 (xi) of the General Financial Rules (GFRs), 2017. Bidders not found eligible will not be considered for empanelment.The Bank reserves the right to reject any/all applications without assigning any reason whatsoever.

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S ECT IO N - I

1. SCOPE OF WORK - RATE CONTRACT & CAMC

1.1. Annual Rate Contract for supply & installation of Security Equipments namely Fire Alarm System with sensors and in-built auto dialer, Electronic Alarm System with sensors and auto dialer, Embedded standalone DVR based CCTV system, NVR Based CCTV System, Time Lock (Analogue/ Digital), Biometric Access Control System & Fire Extinguishers in Branches/Currency chests/ATMs & offices across Siliguri Region on, as and when required basis.

1.2.Comprehensive Annual Maintenance Contract (CAMC) of Security Equipments namely Fire Alarm System with sensors and auto dialer, Electronic Alarm System with sensors and auto dialer, Embedded standalone DVR based CCTV system, NVR Based CCTV System, Time Lock (Analogue/ Digital), Biometric Access Control System & Portable Fire Extinguishers for Branches, offices & ATMs across Siliguri Region.

Siliguri Region consists of total twelve districts from the states of West Bengal (Alipurduar, Coochbehar, Dakshin Dinajpur, Darjeeling, Jalpaiguri, Kalimpong, Malda & Uttar Dinajpur) & Sikkim (East, West, North & South) having large geographical area, the branches and ATMs are widely dispersed. The requirement mentioned above pertains to the entire Region and not to the particular center where Regional Office is located, however the responsibility of empanelment of Private Security Agencies towards Security Guard services (Armed/Unarmed) spread over entire twelve districts is entrusted with Siliguri Regional Office of Union Bank of India and herein after will be referred as “Siliguri Region”.

Vendors/Firms/Suppliers/Dealers/Manufacturers participating in the Tender Process herein after will be referred as “Firm/ Vendor”

S ECT IO N –II

2.TERMS & CONDITIONS

2.1. The empanelment shall be valid for a period of three years. The rates arrived through tender process for Supply, Installation and Maintenance of Security Equipments will remain fixed for a maximum period of Three years.

2.2. The contract period for supply, Installation and Comprehensive Annual Maintenance Contract (CAMC) Security Equipment will be for three years subject to yearly renewal based on the satisfactory performance of the contracted vendors. Rates fixed at the time of contract (excluding GST) for supply and installation of new equipment will be non-negotiable and no upward revision will be permitted throughout the period.

2.3.Vendors are required to take over the work from any vendor who has provided unsatisfactory services to the Bank within a contract period as per discretion of the Bank.

2.4.At any point in time during the empanelment period the empanelled vendor(s) should be willing to accept the AMC of any existing equipment as per the requirement of the Bank.

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2.5.If the equipment has completed the service life of six (06) years and cannot be repaired economically, service reports of such equipments are to be forwarded to the Regional Office. The mode of repairs / maintenance of such equipments will be decided by the RO.

2.6.CAMC covers all components of equipment, viz., cabling, wiring, controller etc. (irrespective of make, model and condition). Virtually the vendor has to keep the system in functional mode without charging anything extra to the Bank other than the CAMC charges agreed upon. The selected vendor has also to do the maintenance of existing equipment installed in branches of any other brand as per quoted rates. 2.7. As part of Comprehensive Annual Maintenance Contract, the vendor has to do mandatory Quarterly AMC visits in all the branches/offices/ATMs allotted to them and have to ensure that all the equipments are fully functional 24 x 7.

2.8.AMC charges will not be paid during warranty period. However the selected vendor will have to render services as and when required to ensure the functionality of equipment installed at the branches during Warranty period, where the equipment has been installed by them.

2.9. Vendor should compile the AMC reports quarterly and send a copy to Regional Security Officer. This is a mandatory obligation and non-adherence will result in cancellation of AMC.

2.10. AMC and supply and installation of equipments to all branches assigned to the vendor shall be done, including far-flung areas. Non adherence of the same will result in penalty and subsequently termination of rate contract and AMC.

2.11. If Bank’s Corporate Office or any higher office of Union Bank of India conducts Pan India rate contract or in case of any policy change, Regional Office Siliguri will have the right to cancel this CAMC/Rate contract. In such case notice of one month will be served to the firm for termination of CAMC/ Rate contract and no other claims will be entertained.

2.12. Non-adherence of terms & conditions, clauses of RFP and unsatisfactory performance of the contracted vendors will warrant termination of contract with one month notice by the Bank

3. RESTRICTION UNDER RULE 144 (XI) OF THE GENERAL FINANCIAL RULES (GFRs) 2017

3.1.Refer Government of India, Ministry of Finance, Department of Financial services notification F. No. 7/86/2020/BOA-I dated 7.08.2020 and F. No.6/18/2019-PPD dated 23/07/2020, regarding restrictions on procurement from bidders from a country or countries, on ground of defense in India, or matters directly or Indirectly related thereto including national security:

3.1.1. Any bidder from a country which shares a land border with India will be eligible to bid in the present tender process, if the bidder is registered with the Competent Authority. The Competent authority for the purpose of Registration under this order shall be the Registration Committee constituted by the Department for promotion of Industry and Internal trade (DPIIT) as per Notification F. No. 6/18/2019- PPD issued from Ministry of Finance, Department of Expenditure, Public Procurement Division.

3.1.2. The registration as per para 5.1 should be valid at the time of submission of bids and during entire empanelment period (3 years). If at any time during

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Contract period, the validity of the registration is found invalid, bank reserves all rights to cancel the contract/de-empanel the vendor.

3.1.3. Bidder from a Country which shares a land border with India, for the purpose of this order means:-

3.1.3.1. An Entity incorporated, established or registered in such country; or3.1.3.2. A Subsidiary of an entity incorporated, established or registered in such country; or3.1.3.3. An entity substantially controlled through entities incorporated, established or registered in such a country; or3.1.3.4. An Indian (or other) agent of such an entity; or3.1.3.5. An entity whose beneficial owner is situated in such a country; or3.1.3.6. A natural person who is a citizen of such a country; or3.1.3.7. A consortium or joint venture where any member of the consortium or joint venture falls under any of the above.

3.2. Certificate regarding compliance: A certificate regarding compliance to above mentioned notification is to be attached with the technical Bids by the bidder. If such certificate given by a bidder whose bid is accepted is found false, this would be a ground for immediate termination and further legal action in according with law.

3.3. All existing/any future amendments in government guidelines in this regard will be binding on the bidders.

4. E L I G I B I L I T Y C R I TE RIA FO R EMPANELMENT OF VENDORS

4.1. The preliminary evaluation will be done on the following parameters on proof documents submitted along with the tender and offers from firms not conforming to any of these parameters or not supported by proof documents will be rejected. Following Proof documents are mandatory for all parameters:-

a) The vendor should be Original Equipment Manufacturer (OEM) or Authorized channel partner or Authorized dealer or Authorized distributor of the company. For authorized channel partner/dealer/distributor ink signed copy of authorization letter from the OEM must be submitted in original. The certificate so furnished should clearly mention the period for which such authorization is valid and firm name, address & contact details from where after sales services shall be provided to the Bank.b) The prospective vendor should be active in the concerned field with not less than five years of experience in dealing with the products offered. (Proof Documents to be submitted).

c) Good Product Quality and Robustness: The vendor must produce substantive proof for meeting BIS standards for the products for which the standard exist and should conform to those standards.

d) Good after sales service. The Firm should have at least one of its own office and service centre in Siliguri/Burdwan/Asansol/Kolkata with landline telephone having sufficient team of Engineers and Technicians functioning in the above mentioned seven districts /in West Bengal. The vendor should have sufficient workshop space and technical equipments for testing, repairing and maintenance of equipments.

e) The vendor should have an Income Tax/PAN and should have filed valid IT returns for last three years. (Proof documents - Copy of valid PAN Card and IT Return Acknowledgement copy for last three years).

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f) The vendor should have a Registration for GST and should have been allotted with Registration number (Proof document - Valid Registration Certificate with GSTIN).

g) The average annual financial turnover during the last three years, ending 31st March of the previous financial year. The Vendors/ Firms/ Suppliers should have Audited Balance Sheet and Profit & Loss Account Statement for the past three FY. The Firm should have earned profit consecutively and average annual turnover should not be less than as mentioned below for the past three financial years:-

Sl Sysytm Average Annual Turnover ( )₹

i) Fire Alarm System 25,00,000/-ii) Electronic Alarm System 25,00,000/-iii) CCTV system. 50,00,000/-iv) Time Lock (Analogue/ Digital) 10,00,000/-v) Biometric Access Control System 10,00,000/-vi Portable Fire Extinguishers 15,00,000/-

vii) For all Systems or from serial i) to iii)

1,00,00,000/-

h) The Vendors should have valid Test report from the Regional Electronic Test Development centers and respective BIS certification for the equipments offered by them (as applicable). (Attested copies or original Proof if any has to be submitted).

i) Firms should have Registration under Shops & Establishments Act in West Bengal as per the regional requirement of the bank. (Attested copy of Registration Certificate & Trade License issued by Municipal Corporations to be submitted)

j) The vendor should have minimum five years experience of work of similar nature in Public/Private Sector Banks & Public Sector undertakings (Proof documents - Work orders and completion certificate from Banks substantiating providing services since last five years).

k) The proposed/offered security equipments should be of an established brand and should be in the market for last five years.

l) The vendor should submit Performance Certificate from three existing Customers (Govt./Public or Pvt. Sector Bank/PSU Organisation) situated in West Bengal (other than Union bank of India, Siliguri Region) along with the reference site as per the ‘Annexure V’. (Adverse or non-satisfactory feedback received from any of the reference sites shall disqualify the bidder’s tender. Email through the domain of the organization will be treated as valid modes however email through Gmail, Yahoo or any such sites will not be entertained)

m) Bidder should not have been black listed by the Government/PSU/Banks/ Financial Institutions in India in the past. (An undertaking to this effect in their letterhead must be submitted along with the tender)

n) Firms shall not be owned or controlled by any executive, officer & employee of Union bank of India or their relatives having the same meaning as assigned under sec 6 of the Company Act 1956. (An undertaking to this effect in their letterhead must be submitted along with the tender)

4.2.Intending firms should furnish the firm’s profile placed at Annexure- III.

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5. PRE-BID MEETINGA pre-bid meeting will be held at 3.00 PM on 17/03/2021 at Union Bank of India, Regional Office Siliguri, Sachin Sourav Apartment, Ashutosh Mukherjee Road, College Para, Siliguri-734001

6. EARNEST MONEY DEPOSIT (EMD)

6.1 Earnest Money Deposit of ₹ 50,000/- (Rupees Fifty Thousand only) must be submitted along with the Tender document in the form of a demand draft/pay order issued by a scheduled commercial bank favoring Union Bank of India, payable at Siliguri. The EMD of ₹ 50,000/- is for each vendor irrespective of applying for single or multiple system.

6.2 Offers not accompanied with EMD will be rejected. No interest will be payable on the EMD. The EMD will be refunded to the unsuccessful Vendors. The EMD of successful Vendors will be released only after submission of Performance Bank Guarantee.

6.3 The Earnest Money Deposit will be forfeited if the Vendors:- Withdraws its bid during the tender process. Have been selected by the Bank for the job but refuses to accept any contract. Refuses to accept work order or having accepted the work order, fails to carry

out his obligations mentioned therein. Refuses to submit Performance Bank Guarantee on finalization of Rate Contract.

7. TWO BID SYSTEM OFFER

7.1.The offer will be in two parts, Technical bid & Price bid. The Technical bid document shall include cost of RFP & EMD. Both the parts should be submitted in separate sealed covers duly superscribed “Technical bid for _______” (Name of Security Equipment) and “Price Bid for _______” (Name of Security Equipment) respectively. Both the sealed envelopes should be placed in another sealed envelope superscribed “Offer for empanellment for _______” (Name of Security Equipment”. The offer must be dropped in the Tender Box at Union Bank of India, Regional Office Siliguri, Sachin Sourav Apartment, Ashutosh Mukherjee Road, College Para, Siliguri-734001 within the stipulated time. No Separate Price bid will be called for during the process. Bidder not submitting both offer accompanied by the PO/DD being the Tender Fee and EMD will be rejected.

7.2. The Complete Tender Document should be submitted strictly as per the Check-list along with document proof placed at “Annexure-I”

7.3.All the Annexures of the bid shall be typed or written in indelible ink & submitted duly signed by the bidder or the authorized person with Name and designation & seal of the Vendor.

8. TECHNICAL BID OFFER (TO)

8.1 The Technical Bid Offer (TO) should be complete in all respects and contains all information asked for in this document. It should not contain any price information.

8.2 Demand draft for Rs. 1000/-(Rupees One Thousand only) plus GST as applicable (Non-refundable) for each system towards Cost of RFP Forms, if downloaded from Bank’s website.

8.3 Earnest Money Deposit of Rs. 50,000/- (Rupees Fifty Thousand only). EMD will not be accepted after last date of submission of tender.

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8.4 It is mandatory to submit the details in the prescribed pro-forma (Annexure I to VII) duly filled in & signed along with relevant document. In case of non-submission or partial submission of prescribed details, the Bank shall reject the offer. The TO must be submitted in an organized and structured manner prferably in a binding. No brochures/leaflets etc. should be submitted in loose form.

8.5 Proof documents submitted along with the tender document shall be considered as the final & conclusive proof. The Bank shall not call for any further documents.

9. PRICE BID

9.1. Price Bid will be invited on a one time basis for three year at the time of empanelment of vendors to determine L1 bidder(s).The following must be ensured:-

Price Bid must be submitted in separate sealed envelope. The price quoted should be only in Indian Rupees. Price Bid should be strictly as per Annexure-VIII (Appendix ‘A’ to ‘H’ as

applicable), filled up completely & signed by the authorized signatory of the firm. The Package Cost, AMC Cost & Buy back cost of complete system must be

quoted in Figures & Words. The rates should be exclusive of GST/taxes subject to amendments by Govt.

from time to time.

9.2 The price bids of only the short listed bidders will be opened, who satisfy Technical bid & practical demonstration of the product quoted. Short listed bidders will be notified by e-mail/post & the bidders/authorized representatives may be present at the time of opening of the Price Bids.10. PROCEDURE FOR EMPANELMENT/CONTRACT OF VENDORS:

The constituted tender committee shall open the bids in the presence of bidders or their authorized representatives on the date & time defined in the RFP. Initially only technical bids of bidders shall be opened and evaluated. The sealed price bids of only the technically qualified vendors shall be opened after completion of technical evaluation for empanelment process to decide the L1 bidder/s. The technical bids & price bids shall be evaluated in stages given below:

Stage I

i) Technical bids from bidders not accompanied with Demand Draft/cash receipt for cost of RFP and Demand Draft for EMD shall be summarily rejected except for vendors claiming exemption on Cost of RFP & EMD who are registered with National Small Industries Corporation (NSIC) provided proof document for registration is submitted.ii) The registration with NSIC of vendors claiming exemption shall be verified with NSIC based on the proof document and if found ineligible for such exemption, the tender of such vendors shall be summarily rejected.

Stage II

i) Bidders qualifying Stage–I shall be evaluated against the stipulated minimum eligibility criterion purely based on proof of documents submitted. Document submitted along with the Tender shall be considered as the final & conclusive proof and Bank shall not call for any further document.

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ii) A comparative chart capturing information on compliance of minimum eligibility criterion shall be prepared and evaluated as per submitted proof of documents iii) Offers not complying or adhering with any of the minimum eligibility criterion or without relevant proof of documents shall not qualify this stage.

Stage III

i) Veracity of documents/facts of Bidders qualifying Stage-II will be further verified through site visits to the offices/service center/tie-up arrangements of the bidders.ii) Feedback from reference sites as indicated in the tender document by the bidders shall be obtained in writing and evaluated.iii) A comparative chart shall be prepared to capture the details of verification carried out during site visit, feedback obtained from reference site.iv) Bidders with unsatisfactory feedback from reference sites or documents/facts not found in order on verification as per stipulated criteria as applicable shall not qualify this stage.

Stage IV

i) A products demonstration shall be seen by the evaluation committee to check their specifications, standards and quality. The products of bidders not conforming to required standards and specification will not qualify.ii) Bidders qualifying this stage shall be eligible for empanelment on approval by the competent authority for a period of three years.

Stage V

i) Price bids of only empanelled bidders shall be opened in presence of the empanelled bidders or their authorized representatives at the given date, time and place. ii) Price bids of bidders shall be evaluated and L1 price bid(s) shall be decided from the qualifying price bids. iii) A written offer shall be given to L2 and/or L3 bidders to match L1 price and a written confirmation for matching L1 price shall be obtained. iv) Approval to allocate work to the qualified bidder(s) (L1, L2, L3 etc.) shall be obtained from the competent authority of the Bank. v) The Bank reserves the right to distribute the work among the qualified bidders keeping operational convenience in view. Therefore, the lowest tendering bidder shall not have sole claim over the complete order. However in case of distribution of work to others, who are willing to accept the L1 rates, the L1-rate bidder will get at least 60% of the work contract and the remaining 40% work orders will be distributed equally among the L2 & L3 bidders (20% each), provided they give written willingness to accept the L1 rates. Bidders of L4 rate and beyond shall not be considered for any contract arising out of this tender process. If two bidders qualify, then the work orders will be distributed in 60:40 ratio to L1 & L2, provided L2 gives written willingness to accept the L1 rates.vi) If there is more than one L1 bidders, then the work orders shall be split equally among them and in such cases no option shall be granted to L2 or L3 bidders to match the L1 rate.

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vii) If any of the shortlisted bidder is unable to fulfill the orders within the stipulated period, then the Bank will have the right to allot those unfulfilled orders to other shortlisted bidders after giving 15 days notice to the defaulting bidder. viii) Non-qualifying bidders should be intimated with reason(s) for non-qualification.

11.DETERMINATION OF L1 BIDDER:

On completion of evaluation process of the Price bid, the contract will be awarded to the lowest bidder (L1 bidder) in the following method:-

Price Comparison for Fire Alarm System:-PackageCost+ [AMC Charge per year x (3 years minus Warranty period)] minus Buy back cost of complete System will be calculated for 4 Zone & 2 Zone Fire Alarm system and subsequently the following method will be applied for determination of L1 price :-

(80% rate of 4 Zone Fire Alarm system + 20% rate of 2 Zone Fire Alarm system)

Price Comparison for Security Alarm System:-PackageCost+ [AMC Charge per year x (3 years minus Warranty period)] minus Buy back cost of complete System will be calculated for Branch & ATM Security Alarm system and subsequentlythe following method will be applied for determination of L1 price :-

(80% rate of Branch Security Alarm system + 20% rate of ATM Security Alarm system)

Price Comparison for CCTV system:-PackageCost+ [AMC Charge per year x (3 years minus Warranty period)] minus Buy back cost of complete System will be calculated for each Channel/type of CCTV system and subsequentlythe following method will be applied for determination of L1 price :-

(10% rate of 4 Channel DVR CCTV system + 10% rate of 8 Channel DVR CCTV system + 30% rate of 16 Channel DVR CCTV system + 20% rate of 32 Channel NVR CCTV system + 20% rate of 4 Channel ATM DVR CCTV system (In-built Screen) + 10% rate of Stand alone Vandal resistant camera with memory backup for 7 Days)

Price Comparison for Time Lock System:-PackageCost+ [AMC Charge per year x (3 years minus Warranty period)] minus Buy back cost of complete System will be considered for determination of L1 price.

Price Comparison for Biometric Access Control System:-PackageCost+ [AMC Charge per year x (3 years minus Warranty period)] minus Buy back cost of complete System will be considered for determination of L1 price.

Price Comparison for Fire Extinguisher

Package Cost of new extinguishers [1 Water CO2 TypeExtinguisher (9 Ltrs) + 2 ABC Type Extinguisher (4 Kgs) + 3 CO2 Extinguisher (2 Kgs)] + [Servicing charges+ Refilling charges + Hydraulic pressure testing charges for one each type of extinguishers of all category] minus Buy back cost of any old extinguisher for one

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each type of extinguishers of all category will be considered for determination of L1 price.

12. VALIDITY OF OFFER

The offer should be valid for period of 90 days from the last date for submission of the offer.

13. NO COMMITMENT TO ACCEPT LOWEST OR ANY TENDER

The Bank shall be under no obligation to accept the lowest or any other offer received in response to this notice & shall be entitled to reject any or all offers without assigning any reasons whatsoever. The bank will have right to opt for any new technology optimum for the banks usage.

14. O RDER CANCELLATIO N

a. If the selected firmfails to deliver and/or install the equipment within 07 Bank's working days or the extended date communicated by the Bank, it will be a breach of contract.

b. The Bank reserves its right to cancel the order in the event of delay in delivery/ installation/ commissioning of equipmentand forfeit the Earnest Money Deposit.

15. PERFORMANCE BANK GUARANTEE

15.1 Before entering into an agreement the selected vendors must submit an unconditional Performance Bank Guarantee to Union Bank of India, Siliguri Regional office for the value mentioned below. The PBG should be valid for the period of minimum 38 months from the date of the contract. Format for PBG is enclosed as Annexure-IX.

Rs.2,00,000/- (Rupees Two lakhs only) for Rate contract of CCTV System. Rs. 1,00,000/- (Rupees One lakh only) for Rate contract of Fire Alarm system. Rs. 1,00,000/-(Rupees One lakh only) for Rate contract of Security Alarm System Rs. 50,000/-(Rupees Fifty Thousand only) for Rate contract of Fire Extinguishers. Rs. 25,000/-(Rupees Twenty Five Thousand only) each for Rate contract of Time

Lock & Biometric Access Control System.

15.2 The Bank Guarantee to be issued by a scheduled commercial bank (Other than Union Bank of India & Co-operative Bank) favoring Union Bank of India, payable at Siliguri & to be sent by the issuing Bank under Regd. Post A.D

15.3 If the Rate Contract are awarded to two or more vendors, the value of PBG to be submitted will also be split in terms of the value of the Contract allotted. In such cases, Regional Office will decide the value of PBG based on the % of contract awarded.

15.4 All liabilities arising from this Tender will be made good from the Bank Guarantee. Bank will have the right to make good the loss from any of the bank Guarantee given by bidder if given separately, irrespective of the purpose of the guarantee.

16. PAYMENT TO VENDORS

The payment for any kind of supply of equipments/ installation/repair/maintenance shall be made by the respective Branches/Offices, adhering to the following:

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a) Payment will be done as per the delegated power prescribed in the expenditure policy of the bank.

b) Payment shall be made to the vendors Bank Account through online/NEFT/RTGS mode only as per the rate approved by Regional Office and on production of bill.

c) Branches/Offices shall scrutinize the bill and supporting documents for its correctness as per rates, terms & conditions of the bidding process communicated by their respective Regional Office (RO). In case of any discrepancies, the same shall be immediately intimated to the vendor for rectification/compliance.

d) No centralized payment on behalf of branches will be undertaken at RO under any circumstances.

e) No advance amount will be paid to the contracted firm. Payment will be released by the Branch aftersatisfactory completion of work, demonstration and training of the newly installed equipment to the staff.

f) The AMC charges security equipment will be released by the Branchin Quarterly basis (04 installments in Year) on submission of the the bills alongwith service reports & after verification of servicing/maintenance activities.

g) The AMC Charges for the portable fire extinguishers will be released after submission of service reports & bills and after verification of servicing/Refilling/Hydraulic testing activities. as follows:-

once in Six Months after the completion of Servicing Task. completion of Refilling as per schedule.

17. THE BANK’S RIGHT

17.1 The Bank retains the right to cancel the Empanelment/Contract in whole or in partfor supply, installation & AMC any time during the period after giving One Month Notice.

17.2 If the service of the L1 firm is found to be unsatisfactory, then the Bank will have the rightto terminate the contract giving One Month Notice. Further the order will be placed with the L2 & L3 bidder progressively provided they agrees to offer the services at the same rate(s) of the L1 bidder.

17.3 If any of the shortlisted Vendors is unable to fulfill the orders within the stipulated period, then the Bank will have the right to allot those unfulfilled orders to other shortlisted Vendors after giving 15 days notice to the defaulting Vendor. Then the work orders shall be granted to L2& L3 bidder progressivelyto match the L-1 rate.

17.4 If the Central Office or any other higher Office of Union Bank of India conducts PAN India rate contract, Regional Office Siliguri have the right to cancel this rate contract. In such case notice of one month will be served to the firm for termination of rate contract and no other claims will be entertained.

18. WARRANTY

18.1 The Security System including all its components/equipments supplied/installed at the Branches/Offices/ATM sites of the Bank should be brand new. The selected firm

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should also guarantee that all the software/components/equipments supplied/installed by the selected firm/s is licensed and legally obtained.

18.2 The offer must include comprehensive on-site warranty of at least one year from the date of installation and commissioning of the equipment however there should not be any additional cost for the warranty period. No AMC charge will be admissible in warranty period however quarterly service visit is mandatory during warranty period else AMC charge of that quarter or 2% cost of equipment whichever is higher will be deducted from vendor by any means.

18.3 The offer must include comprehensive on-site warranty for batteries of at least 1 year from the date of installation and commissioning of the equipment however there should not be any additional cost for the warranty period.

18.4 Vendor shall be fully responsible for the manufacturer’s warranty in respect of proper design, quality and workmanship of equipment, accessories etc. covered by the offer. Vendor must warrant all equipment, accessories, spare parts etc., against any manufacturing defects during the warranty period. During the warranty period vendor shall maintain the equipment and repair/replace all the defective components at the installed site, at no additional charge to the Bank.

18.5 Warranty should not become void if Bank buys any other supplemental hardware which is not discussed in this document from a third party and installs it with these equipment. However, the warranty will not apply to such hardware items installed. The vendor is expected to ensure same maintenance standards clause.

19. VALIDITY OF RATE CONTRACT

19.1 Rate contract for supply and installation of new security equipment & Comprehensive AMC will be for the period of Three years. The contract will be renewed on yearly basis by our office on satisfactory services of the contracted vendor.

19.2 During the initial three-year period, the contract may be terminated by either party by giving one month notice. However, if the contract is terminated before its contracted expiry date, either by the Bank due to prolonged unsatisfactory service by the service provider or by the service provider for whatsoever reasons, the Bank shall have the right to invoke and encash the Performance Bank Guarantee provided by the Service Provider. In this context, prolonged unsatisfactory Service by the Service Provider means unsatisfactory service for a continuous period of three months or more.

19.3 Rate fixed at the time of contract will be non-negotiable and no revision will be permittedother than the taxes decided by Govt. from time to time.

20. MINIMUM MAINTENANCE STANDARD REQUIRED

20.1 The vendor should ensure that the equipment reported faulty on any working day is set right within 72 Hours of reporting the complaint and in no case, later than three working days of the bank. In case, the hardware cannot be repaired within the stipulated period, the vendor should provide standby system of the same till the hardware is returned duly repaired without any additional charges.20.2 The vendor should respond within 24 Hours to request made by the branch to provide necessary data to bank/police/court.20.3 All complaints/service requests will be reported/conveyed through email/phone only.

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20.4 The contracted Firm is required to maintain all the Security Systems in functional conditions during the AMC period at the rates quoted by the firms and accepted by the Bank.

20.5 During AMC period, the firm is required to visit all the branches/offices/ATM sites installed with CCTV, FAS & EAS system, once every Quarter for preventive maintenance/servicing.

20.6 During AMC period, the contracted firm shall attend all complaints call any number of times, if any, in the systems without any additional cost of the visit for repairing and servicing other than quarterly AMC Charge.

20.7 All fire extinguishers will be serviced once in a six months & refilled, hydraulic testing as per the given schedule adhering the latest BIS Standards.

21. PENALTY FOR LACK OF SERVICE SUPPORT

21.1 Bank expects proper service support during warranty and post warranty period. The systemshould be set right within 72 Hours of reporting the complaint. In case the system is down for more than 3 working days & no standby system is provided by the vendor, a penalty of Rs.300/- per day may be charged, from the 4th day of complaint to the maximum of Rs. 3000/-per case. Such penalty may be recovered from the amount payable to the firm or quarterly AMC charges to be paid by the Branch. If such case reported three times in a year, Bank may terminate the contract and replace the faulty system and make good the proportionate loss from bank guarantee.

21.2 The firm must respond within 24 Hours to request made by the branch to provide necessary data to police/court. If the vender fails to respond a penalty of Rs. 300/- per day may be charged, from the 3rd day of complaint to the maximum of Rs. 3000/- per case. Such penalty may be recovered from the amount payable to the firm or Quarterly AMC charges to be paid by the Branch. If such case reported three times in a year, Bank may terminate the contract.

21.3 Complaint will be lodged through telephone or Email, for which the vendor has to provide a dedicated complaint number.

22. TERMS OF IMPLEMENTATION

22.1 The vendor shall complete the installation/work at the branches/offices within 7 days from the date of receipt of the work order; else the terms of Liquidated Damages (LD) will be applicable.

22.2 On Installation /Servicing vender’s representative will explain the operation of equipment and clear doubts of employees of the bank.

23. LOCATIONS TO BE COVERED

The delivery of Security equipment is to be done will be communicated along with the Purchase Order. However, the Bank reserves the right to change location as per Bank's requirement, before delivery.The installation of the security equipment will be done as per requirement of the bank from time to time.

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24. ASSIGNMENT OF OBLIGATION

The supplier shall not assign, in whole or in part, its obligations to perform under the contract, except with the Purchaser’s prior written consent.

25 AVAILIBILITY OF SPARES

The firm must ensure that the spares for the product offered are available for at least 6 years from the day of installation of equipment. No obsolete equipment should be supplied to the bank.

26 PATENTS RIGHTS

26.1 The supplier, at their own expense shall defend and indemnify the Bank against all third party claims or infringement of intellectual Property Right, including Patent, trademark, copyright, trade secret or industrial design rights arising from use of the products or any part thereof in India or abroad.

26.2 The supplier shall expeditiously extinguish any such claims and shall have full rights to defend it there from. If the Bank is required to pay compensation to a third party resulting from such infringement, the supplier shall be fully responsible for, including all expenses and court and legal fees.

26.3 The Bank will give notice to the Supplier of any such claim without delay, provide reasonable assistance to the Supplier in disposing of the claim, and shall at no time admit to any liability for or express any intent to settle the claim.

27. DELAYS IN THE SUPPLIER’S PERFORMANCE

Delivery of the goods and performance of the Services shall be made by the supplier in accordance with the time schedule specified by purchaser. Any delay in performing the obligation by the supplier will result in imposition of liquidated damages and/or termination of rate contract for default.

28. LIQUIDATED DAMAGES FOR DELAY IN INSTALLATION

Notwithstanding the Bank's right to cancel the order, liquidated damages at 1% of the total cost of hardware per site per week will be charged for every week's delay in delivery subject to maximum 10% in each case.The Bank reserves its right to recover these amounts by any mode such as adjusting from any payments to be made by the Bank to the company. Part of week will be treated as a week for this purpose.

29. TERMINATION FOR DEFAULT

29.1 The Bank, without prejudice to any other remedy for breach of Contract, by written notice of default sent to the Bidder, may terminate this Contract in whole or in part, if the Bidder fails to perform any obligation(s) under the Contract.

29.2 In the event of the Bank terminating the Contract in whole or in part, the Bank may procure, upon such terms and in such manner, as it deems appropriate, services similar to those undelivered, and the Bidder shall be liable to the Bank for any excess costs for such similar services.

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30. TERMINATION FOR INSOLVENCY

The Bank may at any time terminate the Contract by giving written notice to the Bidder, if the Bidder becomes bankrupt or otherwise insolvent. In this event, termination will be without compensation to the Bidder.

31. LIABILITY

Vendor’s aggregate liability under the contract shall apply to third party claims for bodily injury/electric shock (including death) and damage to real property (due to malfunction of equipment) and tangible personal property caused by vendor’s gross negligence/lapse or due to below standard equipment used by vendor. Vendor shall be liable for any indirect, consequential, or special damages due to malfunction of the security equipment under the agreement/purchase order. 32. COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT (CAMC)

32.1 Comprehensive on-site maintenance charges, for the post warranty period, must be quoted on a Yearly basis in the Price bid. The firm(s) will have to maintain the equipment supplied for at least Three years including warranty period at the same rate quoted in Pricebid.

32.2 The Comprehensive AMC covers all equipment, cabling, wiring, controller etc. (irrespective of make and model). Virtually the vendor has to keep the systems in functional mode without charging anything extra to the Bank other than the comprehensive AMC charges quoted. However in case of force majure i.e Natural Calamity, Lightening, Electrical Short circuit & defect/breakage due to mishandling will be paid after certification by the Branch. The selected vendor has to do the maintenance of existing equipment installed in the branches of any other brand at per quoted rates. AMC rates fixed at the time of contract will be non-negotiable and no upward revision will be permitted other than the taxes decided by Govt. from time to time.

32.3 No AMC charges will be paid during warranty period. However the selected vendor will have to provide free services to the Branches during Warranty period where the equipment has been installed by them.

32.4 During AMC period the Technicians should visit the branches Quarterly during the year with a minimum gap of 75 Days (all systems except Fire Extinguishers) between each visit during bank working hours in addition to the emergency fault repair calls. The fault repair calls during a particular Quarter may be treated as Quarterly visits and such visits will be free of cost during AMC.Refer subsequent Page AMC of Fire Extinguisher.

32.5 During AMC visit the representative should explain the working of system to the employees, update the Telephone No’s fed in the Auto dialer, Assess the working condition of All Sensors of Fire & Security Alarm System free of cost& ensure 90 days back up in CCTV system, which is a mandatory obligation.

32.6 AMC Payment will be done by respective Branch after Quarterly visits. If the firm fails to make mandatory quarterly AMC visit to any branch, it will be treated as a lapse in service by the vendor and AMC charge for that Quarter will be forfeited. AMC charges of such lapsed quarters cannot be claimed afterwards.

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32.7 During AMC visit the representative should give a technical report of system which clearly reveals the present status/condition of the system and a copy of quarterly visit report confirming that the equipment is working properly should be sent to Regional Security officer with the signature and banks stamp within 15 days of the succeeding month of the quarter.

33. FORCE MAJEURE

Notwithstanding the above provisions, the Successful bidder shall not be liable for penalty or termination for default if and to the extent that it's delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure. For purposes of this clause, "Force Majeure" means an event beyond the control of the Bidder and not involving the Bidder's fault or negligence and not foreseeable. Such events may include, but are not restricted to, wars or revolutions and epidemics. If a Force Majeure situation arises, the Bidder shall promptly notify the Bank in writing of such condition and the cause thereof. Unless otherwise directed by the Bank in writing, the Bidder shall continue to perform its obligations under the Contract as far as is reasonably practical, and shall seek all reasonable alternative means of performance not prevented by the Force Majeure event.

34. UNDERTAKING BY VENDOR

The successful bidder must give an undertaking that all components used in the machines supplied are new and original and not refurbished. This must be submitted along with the Invoices else payment will not be released.

35. GOVERNING LAW AND DISPUTES

35.1 The provisions of this tender shall always be subject to government notifications, any rules/ guidelines that may be in force from time to time.

35.2 All disputes or differences whatsoever arising between the parties out of or in relation to the construction, meaning and operation or effect of these Tender Documents or breach thereof shall be settled amicably. If however the parties are not able to solve them amicably, the same shall be settled by arbitration in accordance with the provisions of Arbitration and Conciliation Act 1996 or any statutory modifications or re-enactments thereof and the rules made there under and for the time being in force, shall apply to the arbitration proceedings. The arbitrator shall be appointed with the mutual consent of both the parties. However there is a provision of appeal if either party is not satisfied with the arbitration award.

35.3 During the arbitration proceedings the Vendor shall continue to work under the Contract unless otherwise directed in writing by the bank or unless the matter is such that the work cannot possibly be continued until the decision of the arbitrator is obtained.The venue of the arbitration shall be in Siliguri.

35.4 All disputes and controversies between the Bank and Bidder/selected firm(s) will be subject to the exclusive jurisdiction of the courts in Siliguri.

36. SIGNING OF CONTRACT

If Union Bank of India decides, then the successful bidder(s) shall be required to enter into a contract with Union Bank of India within 7 days of the award of the tender or within such extended period as may be specified by Union Bank of India, Regional Office, Siliguri on the basis of the Tender Document, the Tender of the successful bidder, the letter of acceptance and such other terms and conditions as may be

18

determined by the Bank to be necessary for the due performance of the work in accordance with the Bid and the acceptance thereof, with terms and conditions shall be contained in a Memorandum of Understanding to be signed at the time of execution of the Form of Contract. Bank shall have the option of terminating the contract during the contract period by giving One month notice.

For further clarifications, if any, you may contact Union bank of India, Regional Office Siliguri, Sachin Sourav Apartment, Ashutosh Mukherjee Road, College Para, Siliguri-734001

Annexure-I

CHECK-LIST FOR TENDER DOCUMENTS

Sl. Documents RequiredEnclosed Status

(Yes/No)1. Covering letter on the Firm’s letter head as per the format at

Annexure-II.2. DD/Pay order Rs.1000/- (Rupees One Thousand only) plus

GST as applicable (Non-refundable) for each system towards cost of RFP in favour of Union Bank of India payable at Siliguri.

3. DD/Pay order for Earnest Money Deposit (EMD) as per Clause 6 of the RFP.

4. Firm’s Profile with relevant document proof as per the format at Annexure-III & Clause 4 of the RFP along with the declaration for compliance and acceptance of terms & conditions of RFP.

5. Undertaking in the company letterhead that your firm has neverbeen blacklisted by any Government/PSU/Banks/Financial Institutions in India in the past. (Annexure-IV)

6. Undertaking in the company letterhead that your firm is not controlled by any Employee or relative of Union bank of India.

7. The Power of Attorney authorisation by the Firm to sign & participate in the tender.

8. OEM’s original ink signed Authorisation certificate as per the format Annexure-V.

9. Reference Sites as per format Annexure-VI.10. Technical Specifications with all rows/columns filled as per

format Annexure-VII“APPENDIX A”11. Technical Specifications undertaking as per format

Annexure-VII “APPENDIX B”.12. Documentation if any (Product Brochures, leaflets, manuals

etc.)13. Price Bid as per format Annexure-VIII (To be submitted in

separate sealed envelope)

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Place: Authorised Signatory

Date: (Name & Designation, Date & Seal of the Firm)

20

Annexure-II(Letter to the bank on the Firm’s letterhead)

To

The Deputy Regional HeadUnion Bank of India, Regional Office SiliguriSachin Sourav ApartmentAshutosh Mukherjee Road, College Para, Siliguri-734001

Dear Sir,

Sub:RFP for supply, installation & Comprehensive Maintenance of __________________ ( Security Equipment Name ) in the Branches/Offices/ATMs under Siliguri Region.

With reference to your tender notice published in News papers on 09/03/2021 and the RFP published in your website with effect from 09/03/2021, having examined and understood the instructions, terms and conditions forming part of RFP, we hereby enclose our offer for appointment of firm for supply, installtion & Comprehensive AMC of _______________________ (Security Equipment Name) as detailed in your referred RFP.

We confirm that we the Security Equipment to be delivered to the Bank will be brand new including all components & that software is licensed and legally obtained.

We further confirm that the offer is in conformity with the terms & conditions as mentioned in the RFP.

We also confirm that the offer shall remain valid for 90 days from tha last date for submisssion of the offer.

We understand that the Bank is not bound to accept the offer either in part or in full and that the Bank has the right to reject the offer in full or in part without assigning any reason whatsoever.

We enclose herewith a Demand Draft/Pay Order for Rs.1000 (Rupees One Thousand only) plus GST as applicable for each ________________(Security Equipment Name) favoring Union Bank of India and payable at Siliguri, towards cost of RFP Form, details of the same are as under:

Demand Draft/Pay Order No. : Date of Demand Draft/Pay Order : Name of Issuing Bank and Branch :

We enclose herewith a Demand Draft/Pay Order for Rs.50,000 (Rupees Fifty Thousand) favoring Union Bank of India and payable at Siliguri, being the EMD, details of the same are as under:

Demand Draft/Pay Order No. : Date of Demand Draft/Pay Order : Name of Issuing Bank and Branch :

Yours faithfully,

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Annexure – IIIFIRM’S PROFILE

1. Name of the Firm :

2. Address with Contact Details, Landline No & Email id:(Attach attested Copy of Registration Certificate or Rent Receipt)

3. Year of Establishment :

4. Status of the firm :(Whether Pvt.Ltd.Company / Public Ltd. Company / Partnership Firm / Proprietorship Firm)

5. Name of the Chairman/Managing Director/CEO/Country Head (as the case may be) :

6. Name and address of Bankers :

i) ii)

7. Firms should have Registration under Shops & Establishments Act in West Bengal as per the requirement of the bank (Regional Office Siliguri). (Attested copy of Registration Certificate & Trade License issued by Municipal Corporations to be submitted)

8.Whether the firm is Original Equipment Manufacturer (OEM) or Authorized channel partner or Authorized dealer or Authorized distributor of the company?(Enclose original ink signed copy of authorization letter from the OEM. The certificate so furnished should clearly mention the period for which such authorization is valid and firm name, address and contact details from where after sales services shall be provided to the Bank.)

9. The prospective vendor should be active in the concerned field with not less than five years of experience in dealing with the products offered.(Proof Documents to be submitted)

10. Good Product Quality and Robustness: The vendor must produce substantive proof for meeting BIS standards for the products for which the standard exist and should conform to those standards. (Proof document -Self attested copies of BIS Certificate (product for which the standard exist) or Test Report by Regional Electronic Test Development Centers (ERTL)).

11. Good after sales service. The Firm should have at least one of its own office and service centre in Siliguri/Burdwan/Asansol/Kolkata with landline telephone having sufficient team of Engineers and Technicians functioning in the state of West Bengal. The vendor should have sufficient workshop space and technical equipments for testing, repairing and maintenance of equipments. i) Enclose self attested copies of original rent receipt/possesion cerificate/Agreement copy) ii)Enclose list of Engineers and Technicians functioning in the state of West Bengal.

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12. The vendor should have an Income Tax/PAN and should have filed valid IT returns for last three years. (Proof documents - Copy of valid PAN Card and IT Return Acknowledgement copy for last three years, 2017-18, 2018-19 & 2019-20).

13. The vendor should have a Registration for GST and should have been allotted with Registration number (Proof document - Valid Registration Certificate with GSTIN).

14. The average annual financial turnover during the last three years, ending 31st March of the previous financial year. The Vendors/ Firms/ Suppliers should have Audited Balance Sheet and Profit & Loss Account Statement for the past three FY.(Proof documents - Copies of Audited Balance Sheet and Profit & Loss Account Statement of past three financial years i-e 2017-18, 2018-19 & 2019-20).15. The Vendors should have valid Test report from the Regional Electronic Test Development centers and respective BIS certification for the equipments offered by them (as applicable). (Attested copies or original Proof if any has to be submitted).

16. The vendor should have minimum five years experience of work of similar nature in Public/Private Sector Banks & Public Sector undertakings (Proof documents - Work orders and completion certificate from Banks substantiating providing services since last five years).

17. Give details of the After-Sale service (AMC & Repair) facility provided by your firm in West Bengal.(Attach copy of AMC Contract Order for West Bengal).

Name of the Organisation with

Address

Security Equipment

Name

Year of Contract for

AMC

No. of Years AMC Service

Provided

18. Bidder should not have been black listed by the Government/PSU/Banks/ Financial Institutions in India in the past. (An undertaking to this effect in their letterhead must be submitted along with the tender as per format at Annexure-IV)

19. Firms shall not be owned or controlled by any executive, officer & employee of Union bank of India or their relatives having the same meaning as assigned under sec 6 of the Company Act 1956. (An undertaking to this effect in their letterhead must be submitted along with the tender)

20. Restriction under Rule 144 (XI) of the General Financial Rules (GFRs) 2017: A certificate regarding compliance to above mentioned notification is to be attached with the technical Bids by the bidder.

Products for which you are Offering the Tender Offer (please tick):Sl Equipment (pleas

e tick)Brand & Model of

Equipmenti Fire Alarm System with Sensors &in-built

Auto Dialer.ii Electronic Alarm System with Sensors & Auto

Dialer. (Branch/ATM)iii Embedded Stand Alone DVR Based CCTV

system. (Branch/ATM)iv NVR Based CCTV System.

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v Time Lock (Analogue/ Digital)vi Biometric Access Control System.vii Portable Fire Extinguishers.



(Letter to the bank on the Firm’s letterhead)

DECLARATION FOR COMPLIANCE AND ACCEPTANCE OF TERMS & CONDITIONS OF RFP

1. I /We hereby undertake and agree to abide by all the terms and conditions stipulated by the Bank in this RFP including all addendum, corrigendum etc. (Any deviation may result in disqualification of bids).

2. I /We have read the instructions appended to the proforma and I / We understand that if any false information is detected at a later date, any contract made between ourselves and Union Bank of India on the basis of the information given by me / us can be treated as invalid by the Bank and I / We will be solely responsible for the consequences.

3. I /We agree that the decision of Union Bank of India in selection of contractors will be final and binding to me/us.

4. All the information furnished by me/us above here is correct to the best of my/our knowledge and belief.

4. I/we agree that I/We have no objection if enquires are made about the work listed by me/us here in above and/or in the acompanying sheets.

5. I/We give this undertaking that, if selected in the tender, we shall not refuse to accept the work order or refuse to carry out the work under any circumstances.

Place. Signature of Authorised Signatory

Date. Name & Designation & Seal of the Company

Note:-

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Where Copies are required to be furnished these are to be certified copies preferably by the Concerned agencies or a Government Officer.

Firm’s profile must be furnished strictly in the above format with reference to the Minimum Eligibility Criterias at Clause 4 of the RFP.

Annexure-IV(Letter to the bank on the Firm’s letter head)

To


Dear Sir,

We ______________________________ (Bidder’s Name), hereby undertake that as on date of submission of tender, we are not blacklisted by any Public/ Private Sector Banks and Public Sector Undertakings or any Financial Institution in India.

We also undertake that, we are not involved in any legal case that may affect the solvency/ existence of our firm or in any other way that may affect capability to provide/ continue the services of the Bank.

Thanking you,

Yours faithfully,



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Annexure-V

[To be submitted by the Original Equipment Manufacturer (OEM) on their letterhead]

OEM’s AUTHORISATION LETTERTo


Dear Sir,Sub: Authorisation Letter for our Products being offered by the Bidder

We ______________________ having Registered Office at ________________________ are established and leading manufacturer of ________________ (Make name) Fire Alarm System, Electronic Alarm System, CCTV System, Time Lock Device and Biometric Access Control System do hereby authorize M/s ____________________________ having their registered office at ____________________________ is an Authorized Channel Partner/ Authorized Dealer/ Authorized distributor of our Company.

1. This certificate authorizes the firm M/s _____________________________ to submit quote, negotiate, supply, install and provide after sales support in the state of West Bengal for our range of products as mentioned below to Union Bank of India:

Sl. Product Make Model No.

2. We also confirm that the above products meet the Technical specifications/ features as per the RFP.

3. We as OEM are responsible that the Authorized Channel Partner/ Authorized Dealer/ Authorized distributor uses genuine products. We will conduct Audit of the products

26

being installed by our Authorized Channel Partner/ Authorized Dealer/ Authorized distributor, as and when required by the Bank without any extra cost as service support to the Bank.

4. We hereby confirm to extend our back to back technical support and meet warranty terms of ________ years. Also, we as an OEM assure that the quoted models are not in the end of life and necessary spares/ after sales support would be provided at cost to bidder for period of six years, as per OEM standards for this tender/ project.

5. We duly authorize the said vendor to act on our behalf in fulfilling all installations, technical support and maintenance obligations as required by the contract.

Thanking you,Yours faithfully,


Date: (Name & Designation, Date & Seal of the OEM)

Annexure -VI

Reference Site Details(1) Name of the Public/Private sector Bank/ Public sector Undertaking Address of the bank's Central/Zonal/Regional Office.

Name, designation of contact person with telephone No. and e-mail id

Name:Designation:Landline No.:Cell No.:E-mail id:

Details of Security equipments supplied in last 3 years(Ref. No., date of order and quantity – Attach copy of Work Orders)

(2) Name of the Public/Private sector Bank/ Public sector Undertaking Address of the bank's Central/Zonal/Regional Office.




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(3) Name of the Public/Private sector Bank/ Public sector Undertaking Address of the bank's Central/Zonal/Regional Office.




(Attach Performance Certificate from three existing Customers (Govt./Public or Pvt. Sector Bank/PSU Organization) situated in West Bengal).

Place. Signature of Authorised SignatoryDate. Name & Designation & Seal of the Company

Annexure –VII“APPENDIX A”

TECHNICAL SPECIFICATIONSNote:

(i) Firms should state “Yes”if the Security Equipment offered by them conform tothe required specifications, or else they should state “No”. The selected firms who qualifies Stage-III of the evaluation Process will be required to demonstrate these specifications in the Stage-IV.(ii) Bids will be rejected if the firm fails to fulfill the minimum technical requirement as given below.(iii) If technical specification given anywhere in this document contradicts the under mentioned specification then higher specification whichever is,will prevail.(iv) Technical Specification undertaking placed at Annexure – VII “APPENDIX B” to be filled up by all firms.v) The firm must give a full demonstration at Regional office, Siliguri at their own cost. In case of system provided during demonstration is of higher specifications than the prescribed specifications of the Bank. The higher specification will be finalized in the same rate.

CONVENTIONAL TYPE FIRE DETECTION AND ALARM SYSTEM

(A) CONTROL PANEL SPECIFICATIONS

Sl. Technical SpecificationCompliance Status (Yes/No)

i) 2 / 4 zone Main Control Panel & repeater control panel should be latest microprocessor technology based and as per IS:2189-2008.

ii) The panel should be compatible with all type of standard conventional detectors.

iii) The Panel should have a manual OFF switch for manual operation in

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case ofcontinuous fault alarm. The Panel should have 2 or 4 zones or more and zonedisables switches accordingly to the number of zones.

iv)

On activation it should initiate Audio alarm (The sound characteristic of thealarm should be continuous and similar throughout the protected premises) aswell as visual signal on sector/zonal panel of the control panel.

v)The Size of the control panel is normally referred by number of zones.Eachzone can be connected with the conventional detectors not exceeding 20.

vi)

The Panel should be have inbuilt with SMPS with spike/Transient reductioncircuit, to avoid any false alarming in case of transient/abrupt voltagefluctuations.

vii) The Panel should have Test Certificate with details like Model No., Serial No.,Zones, etc.

viii)The Brochers for the Panel shall be submitted. The Panel should haveapprovals / listing of BIS / UL /LPCB / FM / VDS.

ix)The Panel should have feature of continuous uninterrupted power supply incase of External Power supply failures. The battery backup with built batterycharger for not less than 10-12 hours normal working.

(B) SMOKE DETECTORS AND SPACING


i)The System should have smoke detectors of both ionization type (below false ceiling) and optical type (above false ceiling) conforming to the IS: 2189-2008. Both ionization and optical type smoke detectors will be installed in the ratio 2:1.

ii)

For the smoke detector, the Spacing between two detectors should be 24 feet and spacing from the boundary wall or cabin wall should be not more than 12 feet. Every cabin / enclosed area likes AHU, Lift Machine Room, Pump Room, UPS Room, Electrical Distribution Room etc should have a separate smoke detector.

iii)The detector should have LED, which should flash periodically to indicate that the detector is in proper working mode and glow continuously if smoke is detected.

iv)After designing the detector spacing, it shall be cross-checked to ensure that there is at least one smoke detector for every 100 m2 of the compartment area.

v) At the time of installation and prior to commissioning, every detector should be allotted an identification number. All the detectors inside rooms /cabins and above false ceiling or generally

29

hidden should have external response indicators (R.I.) sited at prominent place.

vi) The detectors should have approvals / listing of BIS / UL /LPCB / FM / VDS.

(C) HEAT DETECTORS AND SPACING


i)For the heat detector, Spacing between two heat detectors should be 17 feet conforming to the IS: 2189-2008. These detectors should be installed in Cooking Kitchen, Pantry etc.

ii)After designing the detector spacing, it shall be cross-checked to ensure that there is at least one heat detector for every 50 m2 of the compartment area.

iii)The detector should have LED, which should flash periodically to indicate that the detector is in proper working mode and glow continuously if heat is detected.

iv)

At the time of installation and prior to commissioning, every detector should be allotted an identification number. All the detectors inside rooms / cabins and above false ceiling or generally hidden should have external response indicators (R. I.) sited at prominent place.

v) The detectors should have approvals / listing of BIS / UL /LPCB / FM / VOS.

(D) UV / IR FLAME DETECTORS AND SPACING


i)The detector can· be installed in UPS Room, Electrical Distribution Room and Storage Area etc where chances of fire are higher. This detector should be installed to conforming IS: 2189-2008.

ii)The detector should have LED, which should flash periodically to indicate that the detector is in proper working mode and glow continuously if flame is detected.

iii)

At the time of installation and prior to commissioning, every detector should be allotted an identification number. All the detectors inside rooms / cabins and above false ceiling or generally hidden should have external response indicators (R. I.) sited at prominent place.

iv) The detectors should have approvals / listing of BIS / UL /LPCB / FM / VOS.

(E) AUTO DIALER


i)In built GSM/PSTN Auto-Dialer as per requirement with facility to dial at least 5 telephone / Mobile Nos. each and voice message of at least 20 seconds.

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(F) OTHER ITEMS / DEVICES


i) All the wiring shall be by means of 2 core 1.5 sq. mm copper conductor FRLS armoured and shielded copper cable.

ii)The Manual Call Point (MCPs) should be installed in entry & exit point of the floor. The MCPs should be break glass type with hammer or thumb press type.

iii)The sounders for fire alarm system should be electronic hooters/horns/electric bell having a frequency range of 500 to 1000 Hz.

SECURITY ALARM SYSTEM


i) Security Alarm control panel Micro-processor based (Tamper-proof) at least 4 zone (for Branches) & 2 zone (for ATMs),which raise loud sound, alarm and send SMS / call alerts to branch official / police in case of activation, tampering & intrusion.

ii) System must have capability for Day &Night mode of operation &vice versa manually through removable key or electronic keypad.

iii) Compatible with 10 or more panic switches (for Branches) & 4 or more panic switches (for ATMs)

iv) Should have night mode with provision to connect at least five sensors, single or multiple type, i-e Passive infrared (PIR) sensor, Magnetic sensors, Heat Sensor, Vibration sensor& Pressure Switch.

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v) The PIR sensor should be pet immune.vi) Should have programmable time delay of alarm activation in day

mode and immediate activation in night mode.vii) 2 Hooter (the sound of alarm should be clearly audible up to 500

meters) and one in built hooter.viii) Panel should have in built battery for backup along with battery

charger with over charging and deep discharging protection.ix) Panel should be compatible with all types of standard sensors and

panic switches available in the market.x) Panel should have inbuilt/compatible for installation of auto dialer

(with display).xi) Should be compatible to connect additional Sensors/Panic switches.xii) System should have a timer to stop the siren sound automatically

after the pre-fixed time.xiii) The system should work on quad linear technology to avoid any

false alarm activation in night mode.xiv) The system should be user friendly and should be easy to operate.xv) Programming menu should be user password protected for safety.xvi) Test report by the Regional Electronic Test Development

Centers is mandatory for Security Alarm System.xvii) CE or FCC or UL certification

CCTV SYSTEM

1. DVR BASED CLOSE CIRCUIT TELEVISION SYSTEM

(A) EMBEDDED (STANDALONE) DVR UNIT (4/8/16 CHANNEL): SPECIFICATIONS

Sl. Technical SpecificationsCompliance Status (Yes/No)

i) Operating System Embedded RTOS I LINUX/ WINDOWSii) CPU 32 bit DSP or more powerfuliii) Minimum internal

HDDs for video recording

4 Channel DVR - 8 TB8 Channel DVR - 16 TB16 Channel DVR - 32 TB

iv) Video surveillance Surveillance grade DVR HDD

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Hard Diskv) Ports 2 SATA ports for 4 channel DVR,

8 SATA ports for 8/16 channel DVRs, Each SATA port should support 8TB HDD.

Two USB 3.0 ports (spare for external devices in addition to port for mouse).

vi) Video Input 4 channel (only for ATMs) or 8 channel or 16 or channel PAL (NTSC to PAL conversion not acceptable)

vii) Display Speed 100 fps for 4 channel (only for ATMs) (25 fps for each channel) or more 200 fps for 8 channel (25 fps for each channel) or more 400 fps for 16 channel (25 fps for each channel) or more

viii) Compression Method Advanced Video Coding (AVC)-H.264/MPEG4 Part-10 or more

ix) Display Split Screen (Screen Mode)

1,4 for 4 channel, 1, 9 for 8 channel, 1, 16 for 16 channel

x) Recording Resolution 1080P (1920P X 1080P) Full HD or morexi) Recording Speed 25 fps at 1080P for each channel at flexible

frame- rate optionxii) Independent

Recording setting per channel

Continuous, Motion detection, Sensor activated, Flexible date/time Daily schedule

xiii) Watermarking Support law enforcement grade video authentication. Watermarking should be verifiable through player software or proprietary software which shall be provided free of any charges

xiv) Monitoring 4 or 8 or 16 channel Real time monitoringSingle mode & Quad/3x3/4x4 modeSequential switching mode Switching out monitoring

xv) Searching/ Playback Date & time based 1 ch-searching and all channel simultaneous searching. Replay up to 25 fps in each channel and simultaneous playback of all channels

xvi) Motion Detection Should support Motion Detection/Area Demarcation setting per camera

xvii) Back up facility External portable HDD/CD-RW /DVD/Pen drive/ Memory card through USB port. Player software to play back recorded video should automatically be loaded on to the external back up media so that it can be played back on any PC directly. Capability to automatically upload recorded data at a pre-determined time to bank's own / leased Private Cloud infrastructure.

xviii)

User Interface On screen Graphic User Interface(GUI)

xix) System Recovery after power failure

Auto-Rebooting

xx) Operation for setting User friendly

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and searchingxxi) Multiple functionality Should support pentaplex functions to

perform all DVR functions at the same time, i.e., record, live view/ playback, network (view remotely), administrative and backup. Client software for remote view shall be provided free of any charge if required.

xxii) Compatibility Should support all types of cameras.xxiii

)Certification CE or FCC or UL Certification.

(B) HD COLOUR DOME/BULLET CAMERA (FIXED/VARI-FOCAL): SPECIFICATIONS


i) Camera Type Colour Infrared HD Dome Cameras (i.e., Colour cameras that switch to black and white(IR Mode) automatically at night

ii) Image Sensor 1 /3" High sensitive CCD/Progressive scan CMOS

iii) Signal Format PALiv) Effective Pixels 2 MP (1920PX1080P) full HD or morev) Infrared LED

Coverage RangeNight vision not less than 10 meters

vi) Minimum Illumination (LUX)

0.01 LUX@ (1.2 F, AGC on) without IR & 0 LUX with IR On

vii) S/N Ratio 50 dB or moreviii) Lens 3. 6 mm for fixed focal cameras

2.8 mm to 12 mm for Vari-focal camerasix) Weather-proof

quality for outdoor cameras

Outdoor weather proofing of IP66 rating or more

x) Vandal proof quality for outdoor cameras

Vandal proofing of IK-10 rating or more

xi) Wide Dynamic Range(WDR)

True WDR with adjustable range(0 dB – 120dB) Digital WDR(DWDR) not acceptable

xii) Operating Temperature

From -10 degrees to +55 degrees Celsius

xiii) Certification FCC/CE/UL

(C) HD COLOUR PIN HOLE/HIDDEN CAMERA: SPECIFICATIONS


i) Camera Type HD Resolution Pinhole/Hidden Camerasii) Image Sensor 1 / 3" High sensitive CCD

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iii) Signal Format PALiv) Effective Pixels 752X582 with 700TVL Resolutionv) Minimum Illumination

(LUX)0.01 LUX@ (1.2 F, AGC on)

vi) S/N Ratio 50 dB or morevii) Lens 2. 8 mm for fixed focal camerasviii) Wide Dynamic

Range(WDR)Should support WDR

ix) Operating Temperature


x) Certification FCC/CE/UL

(D) MONITOR: SPECIFICATIONS


i) Monitor Type LED Monitor supporting full HD(1080P)ii) Size 19" /21" screen or more for 4/8 channel

DVR21 "/26" screen or more for 16 channel DVR

iii) Operating Temperature


iv) Certification - FCC/CE/UL

(E) CABLES: SPECIFICATIONS


i) For HD Camera RG-6 Co-axial cable with ISI markingii) For power 2 Core/36 Power Unarmored cable with ISI

markingiii) Cable laying In ISI marked PVC Conduit pipes

2. NVR BASED CLOSE CIRCUIT TELEVISION SYSTEM

(A) NVR 32 CHANNEL NETWORK VIDEO RECORDER

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System Parameter Technical Specifications Compliance Status (Yes/No)

Main Processor Quad-core embedded processorOperating System Embedded LINUXDisplayInterface 2 HDMI (1 HDMI up to 3840x2160, Different

Source), 1 VGAResolution 3840x2160, 1920x1080, 1280x1024,

1280x720, 1024x768Multi-screen 1st screen: 32 CH: 1/4/8/9/16/25/36

2nd screen: 1/4/8/9/16/25/36OSD Camera title, Time, Video loss, Camera lock,

Motion detection, RecordingVideo Detection and AlarmTrigger Events Recording, PTZ, Tour, Alarm Out, Video Push,

Email, FTP, Snapshot, Buzzer and Screen Tips

Video Detection Motion Detection, MD Zones: 396 (22 x 18), Video Loss and Tampering, Scene Change Detection

Alarm input 16 Channel ( Low Level Effective)Alarm Output 4 Channel ( NO/NC Programmable)Playback and BackupSync Playback 1/4/9/16Search Mode Time /Date, Alarm, MD and Exact Search

(accurate to second)Playback Function Play, Pause, Stop, Rewind, Fast play, Slow

Play, Next File, Previous File, Next Camera, Previous Camera, Full Screen, Repeat, Shuffle, Backup Selection, Digital Zoom

Backup Mode USB Device/Network/Internal SATA burner/eSATA Device

StorageInternal HDD 8 SATA Ports, up to 8 TB capacity for each

HDDeSATA 1 e SATA portRAID RAID 0, RAID 1, RAID 5Auxiliary InterfaceUSB 4 ports (2 USB 2.0, 2 USB 3.0)RS232 1 Port, for PC CommunicationRS485 1 Port, for PTZ Control , keyboardAudio and VideoIP Camera Input 16/32 ChannelTwo-way Talk 1 Channel Input, 1 Channel OutputRecordingCompression H.265+ /H.265/H.264/MJPEG/MPEG4Resolution 12MP /8MP / 5MP / 4MP /3MP / 1080P / D1

&etc.Record Rate 320Mbps IncomingBit Rate 16kbps-20Mbps for per channelRecord Mode Manual, Schedule(Regular(Continuous), MD,

Alarm), StopRecord Interval 1-120 min (default: 60 min), Pre-record: 1-30

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sec, Post- record: 10-300 secNetworkInterface 1 RJ-45 ports (10/100/1000Mbps)Network Function TCP/IP, DHCP, Cloud P2P, DNS, DONS, NTP,

SADP, SMTP, NFS, FTP UpnPM , HTTPSInteroperability ONVIF, PSIA, CGI ConformantCertifications UL/FCC/CE and BIS approved

(B) 02 MEGAPIXEL IP BASED HD IR DOME CAMERA WITH FIXED LENS

Parameter Technical Specifications Compliance Status (Yes/No)

Image Sensor 1 /2.8" 2 Megapixel progressive scan CMOS or better

Effective Pixels 1920(H)x1080(V)) or betterElectronic Shutter Auto/Manual, 1 /3(4)-1 /100000sVideo Frame Rate 25/30 fps @ 2 Mega PixelScanning System ProgressiveMin. Illumination 0.01Lux/F1 .4(Color); 0Lux/F1 .4(1R on)S/N Ratio More than 50dBMin. IR Array LEDs Length More than 50dBDay/Night Auto(ICR) / Color I B/WBack Light Compensation & WDR

DWDR

White Balance Auto/ ManualFocal Length (Lens) 3. 6 mm Fixed lensVideo Compression H.265+ ,H.265,H.264,H.264H, MJPEGResolution Frame Rate 2 M(1920x 1080)/01 (704x 576/704x

480)/CIF(352 x288/352x 240)Main stream: {2 M/1080P(1 - 25/30fps)} 6: Sub stream: 01 /CIF(1 - 25/30fps)

Bit Rate H.265/H.264H: 40K - 8192Kbps; MJPEG: 40K-16384Kbps

Network Ethernet RJ-45 (10/100Base-T)Protocol TCP/IP, UDP, ICMP, HTTP, HTTPS, FTP, DHCP,

DNS, DONS, RTP, RTSP, RTCP, NTP, UpnP,SMTP, IGMP, 802.1x, QoS, lpv6

Compatibility ONVIF, PSIA, CGIPower Supply DC12V, PoE (802.3af)Working Environment -30° C-+60° C I Less than 95%RH (no

condensation)Ingress Protection IP66 or aboveCertification UL/FCC/CE and BIS approved

(C) 02 MEGAPIXEL IP BASED HD IR VERIFOCAL LENS BULLET CAMERA


Image Sensor 1/2.8" progressive scan CMOSMin. Illumination Color: 0.01@F1 .4, 0 Lux with IRShutter Speed Auto/Manual, 1 /3(4)-1 /100000sLens 2.8 mm to 12 mm motorize @F1 .4,

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Day/Night IR cut filter with auto switchDNR (Digital Noise Reduction)

30 DNR

WDR (Wide Dynamic Range)

120 dB True WDR

Compression StandardVideo Compression Main stream: H.265.H.265+Video Bit Rate 32 Kbps to 8 MbpsDual Stream SupportImageMax. Resolution 1920 X 1080Main Stream Max. 50Hz: 25fps @(1920 x 1080, 1280 x 960,

1280 x 720)Sub-stream 50Hz: 25fps @(704 x 576, 640 x 480, 352 x

288, 320x 240)Image Settings Brightness, saturation, contrast, sharpness

are adjustable via web browser or client software.

Image Settings Support auto, scheduledOthers Mirror, BLC (area configurable), region of

interest (support 1 fixed region)Detections Motion detectionAlarms Video tampering, network disconnected, IP

address conflicted, HDD full, HOD error.Protocols Standard TCP/IP, ICMP, HTTP, HTTPS, FTP, DHCP, DNS,

DONS, RTP, RTSP, RTCP, NTP, UpnP, SMTP, IGMP, 802.1X, QoS, lpv6, ONVIF (PROFILE S, PROFILE G), PSIA, CGI, ISAPI

General Function One-key rest, anti-flicker, password protection, privacy mask, watermark, IP address filter

InterfaceCommunication Interface 1 RJ45 10M/100M self-adaptive Ethernet portReset SupportGeneralOperating Conditions -30 ° C to 60° C, humidity: 95% or less (non-

condensing)Power Supply DC12V ± 25%, PoE (802.3af)Ingress Protection IP 67IR array Range Up to 30 MtrsCertification UL/FCC/CE and BIS approved

(D) POE + SWITCH 08 CHANNEL SPECIFICATION

Interface 8 x 10/100 Mbps PoE ports, UPLINK PORT 2 x 10/100/1000

Port Standards 8: Functions

Ports 1 to 8 compliant with 802.3at

(E) POE + SWITCH 16 CHANNEL SPECIFICATION

Interface 16 x 10/100 Mbps PoE ports, UPLINK PORT 2 x 10/100/1000


Ports 1 to 4 compliant with 802: 3at • Ports 5 to 16 compliant with 802. 3af

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(F) POE + SWITCH 24 CHANNEL SPECIFICATION

Interface 24 x 10/100 Mbps PoE ports UPLINK PORT 2 x 10/100/1000


Ports 1 to 4 compliant with 802. 3at • Ports 5 to 24 compliant with 802.3af

(G) OTHER COMPONENTS OF CCTV


SN.Hard Disk Drive (SATA II or III)

Video Enterprise Series (Rated for 24/7 operation).

SN.Hard Disk Drive (SATA II or III)

Video Surveillance Series (Rated for 24/7 operation).

Capacity 2TB, 4TB, 6TB ,8TBMonitorScreen size 43" diagonal LEDResolution (Min) Minimum 1920*1080 Pixels - full HDMonitorScreen size 32" diagonal LEDResolution (Min) Minimum 1920 x 1080 Pixels - full HDData Cable CAT-6Category CAT-6EType UnarmoredPVC Conduits for cabling should be ISI marked6 U Rack - (Wall Mount) Power Strip: 6 Socket power supply: 1 No.

Equipment Mounting Tray: 1 No Mounting screws & studs: 1 pack Transparent front door with Lock and 2 Fans. Provision for cable routing at the bottom of Rack.

2 U Rack - (Wall Mount) Power Strip: 6 Socket power supply: 1 No. Mounting screws & studs: 1 pack Transparent front door with Lock and Fans. Provision for cable routing at the bottom of Rack.

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3. STANDALONE VANDAL RESISTANT CAMERA WITH 7 DAYS BACKUP CAPACITYTechnical Specifications Status

(Yes/No)Image Sensor 1/2.8" Progressive Scan CMOSMinimum Illumination Color: 0.01 Lux @(F1.2, AGC ON), 0.028 Lux

(F2.0, AGC ON); B/W: 0.001 Lux @(F1.2, AGC ON), 0.0028 Lux@(F2.0, AGC ON), 0 Lux with IR

Shutter Speed 1/3 s to 1/100,000 sSlow Shutter YesAuto-Iris NoDay and Night IR Cut FilterDigital Noise Reduction

3D DNR

Wide Dynamic Range 120 dB3-Axis Adjustment Pan: 0° to 355°, tilt: 0° to 70°, rotate: 0° to 355°IR Range Up to 40 mWavelength 850nmVideo Compression Main stream: H.265/H.264

Sub-stream: H.265/H.264/MJPEG Third stream: H.265/H.264

Video Bit Rate 32 Kbps to 8 MbpsAudio Compression (-S)

G.711/G.722.1/G.726/MP2L2/PCM

Audio Bit Rate (-S) 64Kbps(G.711)/16Kbps(G.722.1)/16Kbps(G.726)/32- 192Kbps(MP2L2)

ImageMaximum Resolution 1920 × 1080Image Enhancement BLC/3D DNR/HLCImage Settings Rotate mode, saturation, brightness, contrast,

sharpness adjustable by client software or web browser

On-board Storage Built-in micro SD/micro SDHC/micro SDXC slot, up to 128 GB

Target Cropping NoDay / Night Switch Day/Night/Auto/Schedule/Triggered by alarm in (-

S)Network Storage Support built-in micro SD/micro SDHC/micro

SDXC card (128 GB), local storage and NAS (NFS, SMB/ CIFS), ANR

Alarm Trigger Motion detection, video tampering, network disconnected, IP address conflict, illegal login, HDD full, HDD error

Protocols TCP/IP, ICMP, HTTP, HTTPS, FTP, DHCP, DNS, DDNS, RTP, RTSP, RTCP, PPPoE, NTP, UPnP™, SMTP, SNMP, IGMP, 802.1X, QoS, IPv6, Bonjour

General Function One-key reset, anti-flicker, heartbeat, mirror,

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password protection, privacy mask, watermark, IP address filter

Firmware Version V5.5.3On-board Storage Built-in micro SD/micro SDHC/micro SDXC slot, up

to 128 GBReset Button YesFrequency Range 2.4 GHz to 2.4835 GHzChannel Bandwidth 20/40MHzWireless Range 50 mEnv. Noise Filtering YesProtection Level IP 67,IK10Certificates CE,FCC,UL,

4. OTHER REQUIREMENTS FOR CCTV SYSTEM

Sl. Technical specificationsCompliance Status (Yes/No)

i) ATM CCTV DVR ATM CCTV System 04 Ch DVR & Cameras must be in-line with the above specification. DVR must be with inbuilt Screen.

ii) DVR Cabinet (a) The DVR must be placed inside a wooden/metallic cabinet having cover door with hinge & lock facility. Cabinet will be mounted in the wall of BM’s Chamber.(b) Metallic/Wooden cabinet must have either a Magnetic sensor inside its door or Pressure pad kept at the base of DVR & connected to Branch Alarm System to raise Alarm, if DVR is removed.

iii) Monitor Mounting Monitor must be facilitated to mount on the wall of the BM’s chamber with the help wall mounting Bracket.

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TIME LOCK

Technical SpecificationsCompliance Status (Yes/No)

Each of these locks will have independent & separate Power supply unit with Sufficient battery backup.All relevant licensed software’s & operating systemFacility to create/delete user, change user pass code, etc. with complete lockFacility to set operating time for each lock/ group & holiday schedule.Facility to create customized report generation based on events, time, dates,A unique mechanical key, for each lock, shall be provided, as a master key for opening of locks, in case of Power/Electrical or any electronic component failure.Electronic keypad to control electronic safe time lock with two-line display on LCD. All the above features should also be programmable from key pad. Key pad should be independent and interactive with the lock. The Key pad has to be U.L.A separate power supply unit, with appropriate ratings & sufficient battery backup (Lithium Battery based) be provided for each electronic based lock system. Batteries shall be able to support the system for at least 6 hours, in case of mains power failure (wherever applicable).Facility for creating / deleting user & changing user pass codes..Low Battery Warning on Screen/Alarm

Backup minimum 6 hours. (Lithium Battery based) or higher version

BIOMETRIC ACCESS CONTROL

Technical SpecificationsCompliance Status (Yes/No)

Biometric Type: Finger Print with 32bit High End Microprocessor CPU.Optical Sensor: 500 DPILCD Display and Optical Sensor: In builtRecording: IN and OUT time.

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Identification speed: less than or equal to about 1 secUser friendly programming without connection to PCPower Requirement: 5V to 12 V DCGreen/red LED indication for lock statusMagnetic Locks body: Anti-Rust Surface with Zinc PlatingHolding force: 1200 lbs

Certifications UL & CE/ FCC.

PORTABLE FIRE EXTINGUISHERS


i) Supply and installation of Stored Pressure Squeeze Grip Water type fire extinguishers of 9 lit. Capacity fitted with chromium coated gun metal cap with metallic safety clip, wall bracket, confirming to IS: 15683:2006 (Reaffirmed 2012) with ISI mark, body coated with lead tin alloy, overall conforming to IS:15683:2006 (Reaffirmed 2012) with ISI mark complete with initial refilling at site. Fire Extinguisher should have CM/L Number and Fire Rating. Every extinguisher should have CM/L number and fire rating.

ii) Supply and installation of Carbon dioxide (CO2) valve type fire extinguisher of 2 kg made of manganese seamless tube high pressure steel cylinder, internal discharge tube with discharge hose and horn fitted with wheel type valve conforming to IS: 15683:2006 (Reaffirmed 2012) with ISI mark, with suspension wall bracket overall conforming to IS: 15683:2006 (Reaffirmed 2012) with ISI mark complete with initial charge. Fire Extinguisher should have CM/L Number and Fire Rating.

iii) Supply and installation of ABC Powder (Multi-purpose Powder) Stored Pressure Squeeze grip type fire extinguishers of 4 kg capacity filled with ABC Powder complete with squeeze grip type valve as a controllable discharge mechanism, rubber / PVC Hose Pipe with metallic discharge nozzle, mild steel sheet body with metallic safety clip (locking arrangement), pressure gauge indicator, copper siphon tube inside cylinder, rubber washers, wall bracket etc confirming to IS: 15683:2006 (Reaffirmed 2012) with ISI mark. ABC dry chemical is usually a mix of mono-ammonium phosphate and ammonium sulfate and conforming to IS:15683:2006 (Reaffirmed 2012) with ISI Mark complete with initial refilling at site. Fire Extinguisher should have CM/L Number and Fire Rating

iv) Confirmation from firm that Servicing, Refilling & Hydraulic test of fire extinguishers will be carried out in line the procedure mentioned below.

SERVICING OF FIRE EXTINGUISHERS

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https://en.wikipedia.org/wiki/Ammonium_sulfate

Servicing/refilling of Fire Extinguishers should be done adhering to latest IS specifications. On-site maintenance charges, for the post warranty period as per latest IS specifications IS 2190:2010, must be quoted on extinguisher wise basis, in the Commercial Offer. In Servicing, vendor will do Maintenance/servicing of Fire extinguishers installed in the branches on Half Yearly basis. The two half yearly visits should be evenly spread over the complete year. There should be at least 5 months difference between two successive visits of the branch. The payment of servicing/refilling of Fire extinguishers will be done by the branch as and when the same is carried out. Vendors should be willing to take the Annual Maintenance of existing fire extinguisher in branches irrespective of make. An AMC register has to be maintained by the vendor at site apart from maintenance of records and rejected Extinguishers prescribed in IS 2190: 2010. General safety precautions for maintenance as per Para IS 2190: 2010 or latest IS standards should be adhered by the vendor. GENERAL SERVICING/ MAINTENANCE TASKS

Six-Monthly maintenance tasks of fire extinguishers should be complied with in order to keep the extinguishers in proper condition and fit to use. The contracted AMC vendors should carry out Maintenance /Servicing Tasks. During the servicing visit, it should be ensured that the AMC vendors strictly adhere to the maintenance checklist given below:

a) Water (Stored Pressure) Extinguishers

i. See that the extinguisher is in the allotted place and kept as per the plan.

ii. Check the pressure gauge, discharge the extinguisher and check its performance.

iii. Examine and verify that the pressure gauge or any other pressure indicating device fitted in is indicating the internal pressure correctly, if the extinguisher shows a loss of pressure of more than 10 percent, fill the pressure with nitrogen gas.

iv. Examine the extinguisher body internally and externally for corrosion and damaged conditions with an illuminating probe. Damaged and corroded extinguishers should be removed from service.

v. Examine valve assembly, discharge hose, nozzle, strainer, vent holes, siphon tube and sealing washer; replace them if not in good condition. Otherwise clean them thoroughly.

vi. Check the operating mechanism for free movement and clean, rectify or replace, if necessary;

vii. Open the extinguisher, see the water level and throw away the old water.viii. Refill the cylinder with fresh and clean water.ix. Replace safety clip/wire seal or equivalent as originally fitted.x. See the labels indicating fire extinguishers use or classification or both

shall be placed on the front of fire extinguisher. xi. Make sure that the extinguisher is in proper condition and is not

accidentally discharged.

b) Water (Gas Cartridge Pressure) Extinguishers i. See that the extinguisher is in the allotted place and kept as per the plan.ii. See the labels indicating fire extinguishers use or classification or both

shall be placed on the front of fire extinguisher.

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iii. Examine the extinguisher body internally and externally for corrosion and damaged conditions with an illuminating probe. Damaged and corroded extinguishers should be removed from service. Corroded gas cartridge should also be replaced.

iv. Examine the gas cartridge for mass. If there is loss of more than 10 percent of the original mass, the cartridge should be sent for recharging after being replaced with a charged one.

v. Examine the nozzle, plunger, strainer, vent holes, internal discharge tube and sealing washer; replace them if not in good condition. Otherwise clean them thoroughly.

vi. Check the operating mechanism for free movement and piercing mechanism to see if these are working properly.

vii. Open the extinguisher, see the water level and throw away the old water.viii. Refill the cylinder with fresh and clean water.ix. Slightly grease the threads and tighten the cap to the extent possible.

Replace the protection caps of nozzle and plunger.

c) Carbon-Dioxide Extinguishers

i. See that the extinguishers are in the allotted place.ii. See the labels indicating fire extinguishers use or classification or both

shall be placed on the front of fire extinguisher.iii. Examine the extinguisher body for any corrosion or mechanical damage.iv. Examine that the safety clip is in position.v. Clean the exterior of the cylinder with a dry and then a wet cloth.vi. Weigh the extinguisher. Compare the weight with the weight of a fully

charged extinguisher, which is marked on the body. If the loss is more than 10 percent, send the extinguisher for recharging.

vii. Clean and polish externally.viii. Examine hose and horn assembly. In case of trolley mounted extinguishers,

examine the wheel carriage for free movement. Change the defective ones.

ix. Make sure that the extinguisher is in proper condition and is not accidentally discharged.

d) Dry Chemical Powder (DCP) Extinguishers

x. Withdraw the gas cartridge. Weigh the cartridge. If the loss of weight is more than 10 percent of the fully-charged contents, it should be replaced with a new cartridge.

xi. See the labels indicating fire extinguishers use or classification or both shall be placed on the front of fire extinguisher.

xii. See that the sealing disc is intact.xiii. Check the piercing mechanism in the cap and check that the washer in the

cap is soft and intact.xiv. Empty the dry powder in a dry container and examine for caking and

granulation. If granulation has taken place, change the powder. Otherwise retain the same powder for reuse.

xv. Examine the extinguisher body internally for any damage or corrosion and replace corroded or damaged extinguishers.

xvi. Check the trigger nozzle for clogging and clean.xvii. Check rubber hose for cracks.xviii. Remove the inner shell and clean portholes.

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xix. Make sure that the extinguisher is in proper condition and is not accidentally discharged.

e) ABC Multi-Purpose Powder Type Extinguishers

i. See that the extinguisher is in the allotted place and kept as per the plan.ii. See the labels indicating fire extinguishers use or classification or both

shall be placed on the front of fire extinguisher.iii. The Extinguisher should be opened in a dry room and for a minimum

possible time to avoid effect to atmospheric moisture on powder.iv. Examine and verify that the pressure gauge indicator or any other pressure

indicating device fitted in is indicating the internal pressure correctly, if the extinguisher shows a loss of pressure of more than 10 percent, fill the pressure with nitrogen gas.

v. Examine extinguisher body externally. Damaged or corroded extinguisher should be replaced.

vi. Check the operating mechanism for free movement and clean, rectify or replace, if necessary;

vii. Replace safety clip/wire seal or equivalent as originally fitted.viii. Make sure that the extinguisher is in proper condition and is not

accidentally discharged.

REFILLING SCHEDULE AND PERFORMANCE TEST:

The following extinguishers should be refilled for performance test in cyclic manner as a matter of routine:

Sr. Type of Extinguisher Refilling Interval Years

1. Water Type (Gas Cartridges) 3

2. Water Type (Stored Pressure) 2

3. Dry Powder (Gas Cartridge) 3

4. ABC Powder (Stored Pressure) 3

5. Carbon Dioxide (Co2) Type 5

Before hydro testing & refilling, extinguishers will be operated by the Branch/Office staff as part of training in handling these extinguishers. Besides, apart from routine refilling, if any extinguisher is used either on a real fire or for training purpose, it should be refilled immediately.

HYDRAULIC PRESSURE TESTING SCHEDULE

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Every extinguisher installed in the premises should be hydraulically pressure tested as per the following schedule.

Sr.No.

Type of FireExtinguisher

TestInterval Years

TestPressureKg/cm2

Pressure maintained for

Minutesa)1. Water Type (Gas Cartridge) 3 35 2.5b) 2Water Type (Stored Pressure) 3 35 2.5c) 3Dry Powder Type (DCP) 3 35 2.5d) 4ABC Powder Type (Stored

Pressure) 3 35 2.5e) 5Carbon Dioxide (Co2) Type 5 250 2.5

Refilling and maintenance task may be carried out inside the branch/ office premises, but as an accident prevention measure, hydraulic pressure testing should always be carried out outside the premises and away from staff members/customers. In case of Carbon dioxide extinguishers, if there is a loss of more than 10% mass, these should be sent for re-charging and shall be pressure tested every time the cylinders are sent for recharging. There should not be any leakage or visible distortion during the pressure test. Extinguishers, which fail this requirement, should be replaced. In case of stored pressure type ABC powder extinguishers, the stipulations and directions given by the manufacturers should be adhered to for refilling and pressure testing.

LIFE OF FIRE EXTINGUISHERS

Life of fire extinguishers as stipulated by the Bureau of Indian Standard is given below:

Life of extinguishers shall be considered from the date of manufacture of extinguishers. In case of failure in hydraulic pressure testing, extinguishers shall be rejected immediately before the life time given above.The vendor is expected to ensure same maintenance standards as mentioned in maintenance standards. During AMC period the technicians should visit the branches half yearly during bank working hours in addition to the emergency fault repair calls. If the vendor purposefully avoids branches due to any reason from the half year visits then Rs. 1000/- penalty per branch will be imposed on the vendor. Such penalty may be recovered from the amount payable to the vendor or AMC charges to be paid by the

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Type of Extinguisher Life Time in yearWater Type 10

Powder Type 10Carbon Dioxide 15

Bank. If such case are reported twice during the contract period, Bank may terminate the contract can recover the Penalty money from bank guarantee. During AMC visit the representative should explain the operation of Fire extinguisher to the employees free of cost which is a mandatory obligation.During AMC visit the representative should give a technical report of Fire extinguisher as given below which clearly reveals the present status/condition of the equipment. Illegible and blank reports will be rejected. Each fire Extinguisher shall have a tag or Label securely attached that indicates the month and year of recharging and AMC visit which identifies the person performing the service.If any fire Extinguisher taken from Branch/Offices for refilling/maintenance, vendor must replace with standby extinguishers.I certify that the maintenance task has been understood by us & will be complied with.

Place. Signature of Authorised Signatory

Date. Name & Designation & Seal of the Company

Annexure–VII “APPENDIX B”

Technical Specification Undertaking

We certify that the systems/services offered by us for tender confirms to the specifications stipulated by you with the following deviations.

List of deviations with reasons. (Deviations will be accepted only if the offered specification is higher than requirement)

1) ___________________________________________________________2) ___________________________________________________________3) ___________________________________________________________4) ___________________________________________________________

48


(If left blank it will be construed that there is no deviation from the specifications given above)(Letter to the bank on the Supplier’s letterhead)

(PRICE BID) Annexure – VIII “APPENDIX A”

PRICE BID FOR FIRE ALARM SYSTEM AND COMPREHENSIVE AMC

(All rates to be quoted without GST)Name of the FirmSpecify Brand and Model

1.Package Cost for Fire Alarm System (4 Zone) :- One 4 Zone Main Control Panel (Latest microprocessor technology based as per IS:2189-2008) with inbuilt GSM Auto Dialer, 8 ionization type Smoke detectors, 2Heat detectors, 2 MCP, 2 RIs, 2 Hooters, 2 SMF batteries (12v-7AH each), complete wiring (2 core 1.5 Sq mm copper conductor FRLS armoured & shielded copper cable) including Installation & Delivery Charge. (GST will be paid Extra)

Rs.

2. Package Cost for Fire Alarm System (2 Zone) :- One 2 Rs.

49

Zone Main Control Panel (Latest microprocessor technology based as per IS:2189-2008) with inbuilt PSTN Auto Dialer, 8 ionization type Smoke detectors, 2Heat detectors, 2 MCP, 2 RIs, 2 Hooters, 2 SMF batteries (12v-7AH each), complete wiring (2 core 1.5 Sq mm copper conductor FRLS armoured & shielded copper cable) including Installation & Delivery Charge. (GST will be paid Extra)

3. Comprehensive Annual Maintenance Charge for 1 Year (4 mandatory Quarterly visits)– Rate per system per annum for Comprehensive AMC covers replacement of all defective components & wiring without any additional cost other than AMC Charge.

4 Zone FAS Rs.________Per annum2 Zone FAS Rs.________Per annum

4. Warranty period for New FAS _____Months

5. Rates for commonly used accessories (To be charged on occasions, when the system is not covered in AMC. Refer AMC Clause)

(i) Minimum 4-zone, microprocessor based control panel with required RMF batteries conforming to IS specification IS:2189-2008.Specify Brand and Model -

Rs.

(ii) GSM/PSTN Auto dialer with LED/LCD display – Minimum 05Telephone/Mobile Nos each & voice message of at least 20 secondsSpecify Brand and Model -

Rs.

(iii) Optical ionization type Smoke Detector( IS:2189-2008)- per pieceSpecify Brand and Model -

Rs.

(iv) Heat Detector ( IS:2189-2008) - per pieceSpecify Brand and Model -

Rs.

(v) UV/IR Flame Detector ( IS:2189-2008) - per pieceSpecify Brand and Model -

Rs.

(vi) Response Indicator - per piece Rs.(vii) Electronic Hooter - per piece

Specify Brand and Model -Rs.

(viii) Manual call Point (Glass Break Type)- per pieceSpecify Brand and Model -

Rs.

(ix) ISI marked 2 core 1.5 Sq mm copper conductor FRLS armoured & shielded copper cable-per meterSpecify Brand -

Rs.

(x) Mother Board Rs.(xi) Transformer Rs.(xii) Power supply Rs.(xiii) PVC conduit pipe for FRLS Rs.(xiv

)Battery 12 V, 7 AH - per pieceSpecify Brand and Model -

Rs.

(xv) 2 core wire for auto dialer per Mtr Rs.(xvi

)Any other components/parts :-

5. Buy back rate for complete old system of any Brand. (When replaced with new system)

4 Zone FAS Rs.________2 Zone FAS

50

Rs.________6. Buy back rate for old major components of any Brand (when

replaced with same new accessories) viz- Main Control Panel, Auto dialer, Hooter, Smoke, Heat & Flame detector etc.

Rs

7. Installation & Delivery Charge for components, when not covered in AMC (Main control panel, Smoke/Heat/Flame Sensor, Auto dialer, MCP & Hooter)

Rs

8. Reinstallation Charge of Entire System (Within the same premises)

Rs

9 Shifting/installation Charge of Entire System (In Alternate premises)

Rs

4 Zone Fire Alarm System:-

Package Cost in Words : ________________________________________

Comprehensive AMC for 1 Year in Words: ________________________________________

Buy back rate for complete old system : ________________________________________

2 Zone Fire Alarm System:-





Annexure - VIII “APPENDIX B”

PRICE BID FOR SECURITY ALARM SYSTEM AND COMPREHENSIVE AMC

(All rates to be quoted without GST)Name of the FirmSpecify Brand and Model

1. Package cost for Branch Security Alarm System:- Rs

51

control panel Micro-processor based (Tamper-proof) at least 4 Zone, 10 Panic Switches, 03 Magnetic Switches, 02 Pet Immune Type PIR sensor, 02 Hooters, RMF battery & complete wiring in conduit/casing including Installation & Delivery Charge. (GST will be paid Extra)

2. Package cost for ATM Security Alarm System:- control panel Micro-processor based (Tamper-proof) at least 2 Zone, 02 Panic Switches, 02 Magnetic Switches, 01 Pet Immune Type PIR sensor, 02 Hooters, RMF battery & complete wiring in conduit/casing including Installation & Delivery Charge. (GST will be paid Extra)

3. Comprehensive Annual Maintenance Charge for 1 Year (4 mandatory quarterly visits) – Rate per system per annum for Comprehensive AMC covers replacement of all defective components & wiring without any additional cost other than AMC Charge.

Branch SAS Rs.________Per Annum

ATM SAS Rs.________Per Annum

4. Warranty period for new System Months

5. Rates for commonly used accessories (To be charged on occasions when the system is not covered in AMC. Refer AMC Clause)

(i) 4-zone Micro-processor based control panel with DAY/NIGHT facility Specify Brand and Model -

Rs

(ii) 2-zone Micro-processor based control panel with DAY/NIGHT facility Specify Brand and Model -

(iii) Auto dialer (GSM/PSTN) with LED/LCD displaySpecify Brand and Model -

Rs

(iv) Panic Switch – Hand operated Rs(v) Panic switch – Foot operated Rs(vi) External Hooter

Specify Brand and Model - Rs

(vii) Internal Hooter (Inbuilt) Rs(viii) Magnetic sensor Rs(ix) P I R sensor – Pet immune type


(x) Vibration sensor. Rs(xi) Heat Sensor. Rs(xii) Pressure Switch. Rs(xiii) SMF batteries (specify rating i.e. V & Ah) as required for the

systemSpecify Brand and Model -

Rs

(xiv) Mother Board Rs(xv) Transformer. Rs(xvi) Wiring in PVC casing type conduit (Rate per meter) Rs(xvii) Wiring in casing capping (Rate per meter) Rs

(xviii)

Any other components/parts :-

52


Branch SAS Rs.________ATM SAS Rs.________

7. Buy back rate for old major components of any Brand ( when replaced with new) viz- Control Panel, Auto dialer, PIR Sensor, Hooter etc.

Rs

8. Installation & Delivery Charge for components, when not covered in AMC (Main control panel, Panic Switch, Magnetic Switch, PIR Sensor & Hooter)

Rs


Rs

10. Shifting/installation Charge of Entire System (In Alternate premises)

Rs

Branch Security Alarm System:-




ATM Security Alarm System:-





53

Annexure - VIII “APPENDIX C”

PRICE BID FOR DVR BASED CCTV SYSTEM AND COMPREHENSIVE AMC(All rates to be quoted without GST)

Name of the FirmSpecify Brand and Model

1. Package cost for 4 Ch CCTV System:- One 04 Ch DVR (2 SATA), 01 IR Bullet Camera (2 MP), 03 IR Dome Camera (2 MP), 01 Monitor 19”, 8 TB Hard Disc, 02 USB 3.0 Ports, Wireless Mouse, HDMI Cable, Power supply unit, BNC Jack, complete wiring in PVC casing type including Installation & Delivery Charge. (GST will be paid Extra)

Rs


Rs


Rs

4. Package cost for ATM CCTV System:- One 04 Ch DVR (2 SATA) with Inbuilt Screen, 01 IR Bullet Camera (2 MP), 02 IR Dome Camera (2 MP), 01 Pin-Hole Camera (700 TVL), 8 TB Hard Disc, 02 USB 3.0 Ports, Power supply unit, BNC Jack, complete wiring in PVC casing type including Installation & Delivery Charge. (GST will be paid Extra)

Rs

5.

Comprehensive Annual Maintenance Charge for 1 Year (4 mandatory quarterly visits) – Rate per system per annum for Comprehensive AMC covers replacement of all defective components & wiring without any additional cost other than AMC Charge.

(04 Ch CCTV)Per AnnumRs(08 Ch CCTV)Per AnnumRs(16 Ch CCTV)Per AnnumRs(4 Ch ATM CCTV)Per AnnumRs

6. Warranty period for New CCTV System. Months


(i) DVR 4 channel excluding Hard Disk (as per specifications)Specify Brand and Model -

Rs

54

(ii) DVR 8 channel excluding Hard Disk (as per specifications)Specify Brand and Model -

Rs

(iii) DVR 16 channel excluding Hard Disk (as per specifications)Specify Brand and Model -

Rs

(iv) ATM DVR 4 channel (In-built Screen) excluding Hard Disk (as per specifications) Specify Brand and Model -

Rs

(v) IR dome camera (as per specifications)Specify Brand and Model -

Rs

(vi) IR Bullet camera (as per specifications)Specify Brand and Model -

Rs

(vii) Pin-hole Camera (as per specifications)Specify Brand and Model -

Rs

(viii) 19” LED Monitor Full HD (as per specifications)Specify Brand and Model -

Rs

(ix) 21” LED Monitor Full HD (as per specifications)Specify Brand and Model -

Rs

(x) 26” LED Monitor Full HD (as per specifications)Specify Brand and Model -

Rs

(xi) Hard disc 1 TB Specify Brand and Model -

Rs

(xii) Hard disc 2 TB Specify Brand and Model -

Rs

(xiii) Hard disc 4 TB Specify Brand and Model -

Rs

(xiv) Hard disc 6 TB Specify Brand and Model -

Rs

(xv) Hard disc 8 TB Specify Brand and Model -

Rs

(xvi) External Hard disc 1 TB Specify Brand and Model -

Rs

(xvii) External Hard disc 2 TB Specify Brand and Model -

Rs

(xviii)

External Hard disc 4 TB Specify Brand and Model -

Rs

(xix) External DVD writerSpecify Brand and Model -

Rs

(xx) Power Supply Unit for DVRsSpecify Brand and Model -

Rs

(xxi) Power Supply Unit for cameraSpecify Brand and Model -

Rs

(xxii) BNC Jack Rs(xxiii

)RG-6 Co-axial cable with ISI marking (Rate per Meter) Rs

(xxiv)

2 core/36 power unarmored cable with ISI marking (Rate per Meter)

Rs

(xxv) Conduit PVC pipe Casing Type (Rate per Meter) Rs(xxvi

)Conduit PVC pipe Circular (Rate per Meter) Rs

xxvii Cordless MouseSpecify Brand and Model -

Rs

xxviii HDMI Cable for Monitor Rsxxix Any other accessories (specify).

RsRs

xxx Metallic/Wooden Box with Locking arrangement for wall Rs

55

mounting of DVR.xxxi Wall mounting Bracket (Movable) for Monitor Rs7. Backup taking charges. Rs

8.

Buy back rate for complete old system of any Brand. (When replaced with new system)

(04 Ch CCTV)Rs(08 Ch CCTV)Rs(16 Ch CCTV)Rs(4 Ch ATM CCTV)Rs

9. Buy back rate for old major components of any Brand (when replaced with new)viz- DVR 4 Ch, DVR 8 Ch, DVR 16 Ch, 4 Ch ATM DVR, Camera IR Bullet, IR Dome & Monitor etc.

Rs

10. Installation & Delivery Charge for components, when not covered in AMC (DVR, Camera, Monitor & Hard Disc)

Rs


Rs


Rs

4 Ch CCTV System:-Package Cost in Words : ________________________________________



8 Ch CCTV System:-Package Cost in Words : ________________________________________


Buy back rate for complete old system : ________________________________________ 16 Ch CCTV System:-Package Cost in Words : ________________________________________



4 Ch ATM CCTV System:-Package Cost in Words : ________________________________________



56


Annexure - VIII “APPENDIX D”

PRICE BID FOR NVR BASED CCTV SYSTEM AND COMPREHENSIVE AMC(All rates to be quoted without GST)

Name of the Firm

Specify Brand and Model

1. Package cost for 32 Ch NVR CCTV System:- One 32 Ch NVR (8 SATA), 08 IP Based HD IR Verifocal Lens Bullet Camera (2 MP), 24 IP Based HD IR Fixed Lens Dome Camera (2 MP), 01 Monitor 43” diagonal LED, 32 TB Hard Disc, 04 USB Ports (Two 2.0 & Two 3.0), 4 Nos of 8 Port POE+ Switches, Wireless Mouse, with complete wiring in CAT-6B 6U Rack including Installation & Delivery Charge. (GST will be paid Extra)

Rs

2. Comprehensive Annual Service Charges for 1 Year (4 mandatory quarterly visits) – Rate per system per Annum for Comprehensive AMC covering replacements of DVR, Hard Disc, Cameras & all other components & wiring. Any numbers of Complaints to be attended free of charge (Refer AMC Clause)

Rs

3. Warranty period for New CCTV System. Months


i 32 Ch NVR (8 SATA)Specify Brand and Model -

Rs

ii IP Based HD IR Verifocal Lens Bullet Camera (2 MP)Specify Brand and Model -

Rs

iii IP Based HD IR Fixed Lens Dome Camera (2 MP)Specify Brand and Model -

Rs

iv Monitor 43” diagonal LEDSpecify Brand and Model -

Rs

v Monitor 32” diagonal LEDSpecify Brand and Model -

Rs

vi POE+ Switch 8 Ch Rsvii POE+ Switch 16 Ch Rsviii POE+ Switch 24 Ch Rsix CAT-6B 6U Rack (Wall Mount)


57

x CAT-6B 2U Rack (Wall Mount)Specify Brand and Model -

Rs

xi Data Cable CAT-6 Rsxii Any other accessory (specify).

RsRs

5. Backup taking charges. Rs6. Buy back rate for complete old system of any Brand. (When

replaced with new system)7. Buy back rate for old major components of any Brand (when

replaced with new) viz- NVR, Camera IR Bullet, IR Dome & Monitor etc.

Rs

8. Installation & Delivery Charge for components, when not covered in AMC (NVR, Camera, Monitor & Hard Disc)

Rs

9. Reinstallation Charge of Entire System (Within the same premises) Rs

10.

Shifting/installation Charge of Entire System (In Alternate premises) Rs





58

Annexure - VIII “APPENDIX E”

PRICE BID FOR STANDALONE VANDAL RESISTANT CAMERA WITH 7 DAYS BACK UP & COMPREHENSIVE AMC

(All rates to be quoted without GST)

Name of the Firm

Specify Brand and Model

1. Package cost:- One Standalone Vandal Resistant Camera (2 MP), Adapter 12 V 2 ma, 128 GB Memory Card with complete wiring including Installation & Delivery Charge. (GST will be paid Extra)

Rs

2. Comprehensive Annual Service Charges for 1 Year (4 mandatory quarterly visits) – Rate per system per Annum for Comprehensive AMC covering replacements all components & wiring. Any numbers of Complaints to be attended free of charge (Refer AMC Clause)

Rs

3. Warranty period. Months


i Standalone Vandal Resistant Camera (2 MP)Specify Brand and Model -

Rs

ii 128 GB Memory Card Specify Brand and Model -

Rs

iii 64 GB Memory Card Specify Brand and Model -

Rs

iv Adapter 12 V, 2 ma Specify Brand and Model -

Rs

v Any other accessory (specify).RsRs

5. Backup taking charges (Excluding Service Tax).6. Buy back rate for complete old system of any Brand. (When

replaced with new system)7. Buy back rate for old major components of any Brand (when

replaced with new) viz- NVR, Camera IR Bullet, IR Dome & Monitor etc.

Rs

8. Installation & Delivery Charge for components, when not covered in AMC (Camera, Memory Card & Adapter)

Rs

9. Reinstallation Charge of Entire System (Within the same premises) Rs

10.

Shifting/installation Charge of Entire System (In Alternate premises) Rs




59


Annexure - VIII “APPENDIX F”

PRICE BID FOR BIOMETRIC ACCESS CONTROL SYSTEM AND COMPREHENSIVE AMC

(All rates to be quoted without GST)


1.Package Cost 1pc Controller, 1 pc EM LOCK of 600LBS, 1pc Exit switch, SMPS, along with requisite wiring which including Installation & Delivery Charge. (GST will be paid Extra)

Rs.


Rs.

Per annum

3. Warranty period for New Biometric Access Control system _____Months


(i) Controller as per specification given in Technical spec. Specify Brand and Model -

Rs.

(ii) Exit switch .Specify Brand and Model -

Rs.

(iii) EM Lock per pieceSpecify Brand and Model -

Rs.

(iv) SMPS 12 volt 5 amp per pieceSpecify Brand and Model -

Rs.

(v) Any other accessory (specify).Rs.Rs.


Rs.


Rs


Rs



60



Annexure - VIII “APPENDIX G”

PRICE BID FOR TIME LOCK SYSTEM AND COMPREHENSIVE AMC(All rates to be quoted without GST)


1.Package Cost Time lock device (as per specification given in the Technical spec) with all accessories and wiring. (GST will be paid Extra)

Rs.


Rs.

Per annum

3. Warranty period for New Time Lock system _____Months


i Time lock Device as per specification given in Technical spec. Specify Brand and Model -

Rs.

ii Lithium Battery as per specification given in Technical spec. Specify Brand and Model -

Rs.

iii Any other accessory (specify).Rs.Rs.


Rs.


Rs


Rs



61



Annexure - VIII “APPENDIX H”

PRICE BID FOR SUPPLY, SERVICING, REFILLING & HYDRALIC TESTING OF FIRE EXTINGUISHERS

Name of the Firm and AddressSpecify Brand NameSl. Item Qt

yNew Fire Extinguisher Rate

Servicing Rate (Half

Yearly)

Hydraulic Pressure testing

Rate

Refilling Rate

1. 4 Kg Capacity ABC (Powder)Type Stored Pressure, ISI Mark (Squeeze Handle Type).

1 Rs. Rs. Rs. Rs.

2. 4.5Kg Capacity CO2ExtinguisherISI Mark

1 _ Rs. Rs. Rs.

3. 2 Kg Capacity CO2Extinguisher,ISI Mark (Wheel Type)

1 Rs. Rs. Rs. Rs.

4. 5 Kg DCP Type fire extinguishers ISI Mark

1 _ Rs. Rs. Rs.

5. 9 Ltr Water CO2 Stored Pressure Type Fire Extinguisher, ISI Mark

1 Rs. Rs. Rs. Rs.

6. Warranty (in Months)7. Whether conform to the

latest BIS specification (Yes/No)

8. Buy back rate of old extinguishers(Any Brand)(Mention in separate column, if Buy back rates are different for each Type extinguishers)

1 Rs.

9. Shifting/Reinstallation Charge for Complete Set(Within same & Alternate premises)

Set Rs.

10.

Mild steel floor stand for FE. (One extinguisher in one stand, painted in red colour)

1 Rs

62

11.

Wall Hanging charge per Extinguisher with fixing Bracket)

1 Rs

12.

Painting Charge 1 Rs

13.

Any other Charge (if any)

Sl. Accessories Qty Pricea) Washer for DCP / Water CO2 1 piece Rsb) Discharge hose with nozzle for Water CO2 1 piece Rsc) Discharge hose with nozzle for DCP & ABC

Type1 Piece Rs

d) Discharge horn with adopter for CO2 1 piece Rse) Safety Clip for DCP /Water CO2. 1 piece Rsf) Inner container for DCP 1 piece Rsg) Union cap assembly 2½“ Dia made of GM

for DCP1 piece Rs

h) Union cap assembly 2”Dia made of GM for Water Type Ext.

1 Piece Rs

i) 1’ Valve or ¾” valve for CO2. 1 piece Rsj) Any other accessories Rs

Package Cost in Words : ________________________________________Cost of package of New Extinguishers = [1 Water CO2 Type (9 Ltrs) + 2 ABC Type with Squeeze Handle (4 Kgs) + 3 CO2 Cylinder (2 Kg)]

Comprehensive AMC Charge in Words : ________________________________________[(Servicing charges+ Refilling charges + Hydraulic pressure testing charges) of each Extinguishers from Sl. 1 to 5]

Note:

(i) The cost quoted should be inclusive of all levies/duties/delivery &installation charges etc. All other taxes (VAT/CST & Service Tax) are as per Govt guidelines will be paid extra.

(ii) All Extinguishers must be ISI marked and in case of CO2 type, must also be CCE approved & certificate of the same must be given. All spares and refills used shall also be ISI marked.

(iii) The Servicing to be carried out in every 6 Months, Refilling & Hydraulic test as per schedule given in the RFP. Payment will be made by the Branch on completion of task.

(iv) In case the firm fails to make mandatory visit to any branch amount from the charges shall be levied as fine to ensure regular AMC visit. Further no amount for that task shall be paid to the firm.(v) Accessories cost to be charged on occasions, when the system is not covered in AMC. Refer AMC Clause.

(vi) You are requested to give all possible accessories rates, later on if it is informed that this accessory rate is not given, you will be responsible for that and the system has to be rectified on your cost.(vi) Extra paper can be used for accessories if it is not sufficient.

63


64

Annexure – IX

FORMAT OF PERFORMANCE BANK GUARANTEE(Covering Delivery obligations)

NOTE1. This guarantee should be furnished by a Nationalized Bank / Scheduled Bank, other than Union Bank of India, as per the following format.

2. This bank guarantee should be furnished on stamp paper value as per Stamp Act. (not less than Rs.500/-).

3. This Performance Bank Guarantee should be furnished within 14 days of the notification of the award of the Contract.

To Union Bank of India,________________

Dear Sir,

In consideration of Union Bank of India, _________________ placing an order for implementation of & on ________ having registered office at _________ (hereinafter called the firm) as per the work order entered into by the firm vide work order no. _____ dated ____ (hereinafter called the said contract), We _______ (Name of the Guarantor Bank), a 'schedule bank', issuing this guarantee through its branch at ____ presently located at (hereinafter called the bank), do hereby irrevocably and unconditionally guarantee the due performance of the firm as to the Supply, Installation, Maintenance of _________________ at ___________________________

If the said firm fails to implement or maintain the system or any part thereof as per the contract and on or before the schedule dates mentioned therein, we ______ (Name of the Guarantor Bank), do hereby unconditionally and irrevocably agree to pay the amounts due and payable under this guarantee without any demur and merely on demand in writing from you during the currency stating that the amount claimed is due by way of failure on the part of the vendor or loss or damage caused to or suffered / or would be caused to or suffered by you by reason of any breach by the said vendor of any of the terms and conditions of the said contract, in part or in full. Any such demand made on us shall be conclusive as regards the amount due and payable under this guarantee.

We ______ (Name of the Guarantor Bank), further agree that this guarantee shall continue to be valid unless you certify that the vendor has fully performed all the terms and conditions of the said contract and accordingly discharge this guarantee, or until______ , whichever is earlier. Unless a claim or demand is made on us in writing under this guarantee on or before ______ , we shall be discharged from all our obligations under this guarantee. If you extend the schedule dates of performance under the said contract, as per the terms of the said contract, the vendor shall get the validity period of this guarantee extended suitably and we agree to extend the guarantee accordingly at the request of the firm and at our discretion, provided such request is served on the bank on or before _____ _

Failure on part of the vendor in this respect shall be treated as a breach committed by the firm and accordingly the amount under this guarantee shall at once become payable on the date of receipt of demand made by you for payment during the validity of this guarantee or extension of the validity period.

You will have fullest liberty without affecting this guarantee to postpone for any time or from time to time any of your rights or powers against the vendor and either to enforce or forebear to enforce any or all of the terms and conditions of the said contract. We shall not be released from our liability under this guarantee by the exercise of your liberty with reference to matters aforesaid or by reason of any time being given to the firm or any other forbearance act or omission on your part or any indulgence by you to the firm or by any variation or modification of

65

the said contract or any other act, matter or thing whatsoever which under the law relating to sureties would but for the provisions hereof have the effect of so releasing us from our liability hereunder. In order to give full effect to the guarantee herein contained you shall be entitled to act as if we are your principal debtors in respect of all your claims against the firm hereby guaranteed by us as aforesaid and we hereby expressly waive all our rights of surety ship and other rights if any which are in any way inconsistent with the above or any other provision of this guarantee.

The words the firm, the beneficiary of this guarantees i.e. Yourself and ourselves, i-e __________________(Name of the Guarantor Bank), unless repugnant to the context or otherwise shall include their assigns, successors, agents, legal representatives. This guarantee shall not be effected by any change in the constitution of any of these parties and will ensure for and be available to and enforceable by any absorbing or amalgamating or reconstituted company or concern, in the event of your undergoing any such absorption, amalgamation or reconstitution.

This guarantee shall not be revocable during its currency except with your prior consent in writing. This guarantee is non-assignable and non-transferrable.

Notwithstanding anything contained herein above:

i) Our liability under this bank guarantee shall not exceed Rs. ___ / - (Rupees

ii) This bank guarantee shall be valid up to ____ _

iii) We are liable to pay the guaranteed amount or any part thereof under this bank guarantee only if you serve upon us a written claim or demand (and which should be received by us), on or before _____ before 12:00 hours (Indian standard time)

Where after it ceases to be in effect in all respects whether or not the original bank guarantee is returned to us.

This guarantee deed must be returned to us upon expiration of the period of guarantee.

Signature ......................................... .

Name ............................................... .(In Block letters)Designation .................................(Staff Code No.) .................................. .

Official address: (Bank's Common Seal) Attorney as per power of Attorney No. Date: WITNESS:

1 ...................................................... (Signature with Name, Designation & Address)

2 ...................................................... (Signature with Name, Designation & Address)

66