Embassy of IndiaP.O. Box: 292,

Kapurdhara Marg,Kathmandu (Nepal)

The Embassy of India invites sealed quotations from registered suppliers/agencies for the following items/services:

Sl. No.

Name of items

1 All cleaning materials2 All type of Stationery Items3 Toner/Cartridges for HP/Canon/Dell/Toshiba Photocopier, Printers, Fax etc.4 Printed materials i.e. different types of forms/envelopes/file covers/ Letter Heads5 Hiring of vehicles i.e. Sedan/Four Wheel Drive/SUV/8-10 seater Van etc.6. Movers & Packers for different destination across the world

Sealed quotations must be provided in our prescribed forms which also contain specified terms & conditions. These forms are available in Establishment Section (Ph: 4412374) of the Embassy on all working days (Monday to Friday) between 0900-1300 hrs or can be downloaded from the website www.indianembassy.org.np. Sealed quotations addressed to “Head of Chancery” may be sent by post or delivered by hand within the period of 30 days from the date of publication of this advertisement. Embassy of India, Kathmandu reserves the right to reject any sealed quotation without assigning any reasons thereto.

(Head of Chancery)

Embassy of India, Kathmandu, Nepal

Embassy of India

Kathmandu

-: Terms and Conditions :-

1. Only registered suppliers/agencies may participate. The supplier must be registered for collecting and depositing VAT with the Sales Tax Department and a copy of registration certificate to this effect, duly signed and stamped by the authorized person of the company must be enclosed with the quotation(s).

2. Successful bidders will be required to supply items/services in Embassy premises on credit and purely ‘on need’ basis without any guarantee for any minimum quantity. Hence, Embassy shall not be liable to procure any or all items/services included in list. Payments to the supplier will be made within reasonable period through crossed Cheque.

3. The contract will be bifurcated in case no bidding firm quotes lowest for all the times/services.

3. The rates agreed upon should be valid for a minimum period of one year from the date of agreement.

4. This rate contract may be renewed for another specified period on same terms & conditions by mutual consent.

5. Embassy reserves the right to terminate the contract in case the supplies made are of sub-standards quality.

6. Embassy of India, Kathmandu reserves the right to reject any sealed quotation without assigning any reasons thereto.

Head of Chancery

Sub:Quotation of stationery Items

S. No. Stationery Items Unit

Rate Rs.

Excluding VAT

Appx annual requirement

1 Ball Pen Blue/Black (Cello good quality) 1 Pc  1200 pc

2 Ball Pen refills (Cello) 1 Pc  1000 pc

3 Glue Stick (MOS) 15 gm 1 Pc  400

4 Glue Stick (MOS) 35 gm 1 Pc  400

5 Gel Pen pointec 1 Pc  500

6 Slip Pad No. 22 1 Pc  240

7 Slip Pad No. 33 1 Pcs  240

8 Pencil Battery AA 1 Pc  200

9 Pencil Battery AAA 1 Pc  100

10 Pencil Battery, Alkaline 1 Pc  200

11 Match Box 1 Box  200

12 Match Box good quality 1 Box  200

13 Pilot Pen Blue/Black (V5 & V7) 1 Pc 1000

14 Thumb Pin, Metal 1 Pkt.  50

15 Thumb Pin, Color (Imported) 1 Pkt.  50

16 Photocopy Papers 80 gm JK 1 Ream  800 ream

17 Photocopy Papers 75 gm JK 1 Ream  800 ream

18 Register No. 2 (R.S. Good) 1 Pc  50

19 Register No. 3 (R.S. Good) 1 Pc  50

20 Register No. 4 (R.S. Good) 1 Pc  50

21 Register No. 5 (R.S. Good) 1 Pc  50

22 Plastic folder (Transparent) 1 Pc  500

23 A4 Colour Paper, Pink & Yellow 1 Ream  20 ream

24 Typing Paper 1 Ream  100 ream

25 Color Index and without color (A-Z) 1 Pkt.  100

26 Stick Note Pad 1 Pc  500

27 Punching Machine single hole 1 Pc  100

28 Punching Machine doubble hole DP 52 1 Pc  25

29 Gem Clip Colour 1 Pkt. 600

30 Clip Box 1 Pc  20

31 Candle, Medium 1 Pc  200

32 Candle, Big 1 Pc  200

33 Correction Pen, Deli 1 Pc  100

34 Correction Pen, Gangy 1 Pc  100

35 Marker Permanent (Snowman) 1 Pc  200

36 Packing Tape, 30 mtr. 1 Pc  200

37 Packing Tape, 45 mtr. 1 Pc  200

38 Plastic Scale (12") 1 Pc  25

39 Stamp Pad 1 Pc  100

40 Transparent Business File 1 Pc  50

41 Gift Warping Paper (Lokta) 1 Pc  200

42 Gift Warping Paper (Plastic) 1 Pc  200

43 Stapler No.10 1 Pc  50

44 Stpaler Pin No. 10 1 Pkt.  500

45 Stapler Pin Hs45s 1 Pc  400

46 Scissors, Big 1 Pc  50

47 Scissors, Medium 1 Pc  35

48 Scissors, Small 1 Pc  25

49 Plastic Folder with binder clip (Stick File) 1 Pc  100

50 My Clear Bag A4 Size 1 Pc  300

51 Cello Tape (Small) 1 Pc  100

52 Cello Tape,Medium 1 Pc  100

53 Cello Tape, Big 1 Pc  100

54 Cello Tape Dispenser 1 Pc  25

55 Gem Clip, Metal 1 Pkt.  400

56 Pen Stand 1 Pc  25

57 Line Marker (all type Monami) 1 Pc  50

58 Uniball Pen (0.7) 1 Pc  50

59 Rubber Band 1 Pkt.  100

60 Pencil HB 1 Pc  1000

61 Eraser 1 Pc  200

62 Sharpener 1 Pc  200

63 Cello Gel Pen , flow 1 Pc  300

64 Spiral Note Book, Small 1 Pc  200

65 Spiral Note Book, Medium 1 Pc  200

66 Note Book 1 Pc  500

67 Snatch file folder 1 Pc  25

68 Desk Calendar 1 Pc  10

69 Sealing Wax 1 Pkt.  100

70 Paper Cutter, Small 1 Pc  50

71 Paper Cutter, Big 1 Pc  40

72 Ink Bottle 1 Pc  20

73 Transparent white plastic folder 1 Pc  500

74 CD-R,Normal 1 Pc  200

75 CD-R,Good 1 Pc  200

76 DVD-R,Normal 1 Pc  100

77 DVD-R,Good 1 Pc  100

78 CD-RW, Good 1 Pc  100

79 DVD-RW, Good 1 Pc  100

80 Lever Arch file folder( Ordinery Index) 1 Pc  25

81 Highlighter 1 Pc  100

82 Pin Remover, Eagle 1 Pc  20

83 Ring Folder 1 Pc  25

84 Carbon Paper 1 Pkt.  25

85 Brown Paper Sheet 1 Sheet  200

86 Card Holder Shipra 1 Pc  25

87 All Pin 1 Pkt.  25

88 Post It Pad 2x3 1 Pc  500

89 Post It Pad 3x4 1 Pc  500

90 Plastic folder (VVIP) 1 Pc  25

91 Spiral Rods 1 Pc  100

92 Cover Sheet 1 Pkt.  50

93 Punching Machine sing hole (Big) 1 Pc  50

94 Punching Machine double hole DP600 1 Pc  40

95 Transparent Business File Filex 1 Pc  25

96 My Clear Bag A4 (Good) 1 Pc  50

97 Lever Arch File Folder (Haujie Index) 1 Pc  50

Authorized person’s sign………………………………………………..

Authorized person name & position…………………………………..

Name & complete postal address of the firm…………………………… …………………………………………………………………………...

………………………………………………………………………...…

Telephone/mobile……………………Fax no.………………………….

E-mail address ……………….………………………………………….

Seal of the firm:

Date:

Above details are required to be filled up compulsorily.

Sub:Quotation of Cleaning Items

Sl. No.

Cleaning Items Unit Rate RsExcluding VAT

Appx annual requirement

1. Odonil 1 pkt 2502. Harpick 1 pc 2003. Shop OK 1 pc 2004. Room Freshener 1 pc 2005. Room Freshener good 1 pc 1006. Bagons spare big 1 pc 1007. Bagons spare small 1 pc 1008. Dettol liquid shop 1 pc 1009. White cloth for polishing 1 mtr 50010. Vim (good quality) 1 pkt 40011. Broom Khareto 1 pc 10012. Broom Amriso 1 pc 10013. Collin 1 pc 10014. Duster 1 pc 50015. Phenoyl 1 bott 10016. Dettol shop 1 pc 10017. Surf wheel ½ kg 5018. Mr. white surf 1 kg 5019. Liquid soap 5 liter Kalika hand

wash1 bott 20

20. Tissue box 1 box 25021. Toilet papers 1 pc 50022. Floor duster (Pucha) 1 pc 25023. Odomos 1 pc 2524. Silver Polish 1 pc 5025. Brasso Polish 1 pc 5026. Good night liquid & machine 1 set 5027. Tuski -4 (5 lts) 1 jar 1528. Tuski-2 (5 lts) 1 jar 1529. Mop cotton case floor 1 pc 1530. Mop hotel floor 1 pc 1531. Nepthalin Balls ½ kg 3032. Bath Mat (Medium) 1 pc 2533. Water Dispenser Plastic 1pc 5034. Plastic glass disposal (100 pc) 1 pkt 100035. Door Mat (Medium) 1 pc 10036. Mug (Plastic) 1 pc 2537. Pril Dish Wash 1 pc 2538. Dust bin no. 401 1 pc 5039. Dust bin no. 402 1 pc 5040. Plastic Bucket (M) 1 pc 50

41. Glass Duster 1 pc 50042. Dust Bin (M) 1 pc 5043. Wiper 1 pc 5044. Lizol 1 pc 50045. Towel Big size 1 pc 2546. Towel small size 1 pc 2547. Tumbuler steel 1 pc 2548. Tumbuler glass 1 pc 20049. Tumbuler glass (yera) 1 pc 100

Authorized person’s sign………………………………………………..

Authorized person name & position…………………………………..

Name & complete postal address of the firm…………………………… …………………………………………………………………………...

………………………………………………………………………...…

Telephone/mobile……………………Fax no.………………………….

E-mail address ……………….………………………………………….

Seal of the firm:

Date:

Above details are required to be filled up compulsorily.

Empanelment of Packers and Forwarders/Transporters

1. Name of the firm2. Address with contact details3. Name & signature of authorized person4. Registration Number5. PAN Number6. VAT Number7. Turnover during the last one year8. Business history of the last two years9. Number and location of warehouses and its capacity

Note:-

1. The maximum admissible rate for packing is NRs.25/- per Kg. (excluding VAT). The approved packing charge is all inclusive i.e. cost of packing materials, labour charge and lift Van charges etc.

2. The maximum admissible rate for transportation of household goods up to Delhi is INR 32,000/- per truck and INR 19,000/- per half truck. The rate is all inclusive i.e. labour charges, loading, unloading etc.

3. As regards sea freight or transportation up to other destinations in India by road, Mission will seek at least three quotations from panel forwarders/transporters.

4. The firm should enclose copies of all the relevant documents, including Brochure and bank transaction details of last three months.

Hiring of vehicles

Sl. No.

Make & Model of Vehicles

Rate/hour(within Kathmandu Valley)

Rate/hour or Rate/KM (outside Kathmandu Valley)

Note:-1. The Mission usually hires Toyota Correla, Tata Manza,

Hiace, Sedan, Mercedez, SUV, Coastler Bus etc.2. There should be uniform rate for day and night hours.3. Hiring of vehicles would be on credit basis.4. The interested firms should furnish all the relevant

information i.e. Address details and contact Number, Name of authorized person, Past business history, copies of Registration Number, PAN Number, VAT Number etc.

PRINTERS/PHOTOCOPIERS/FAX MACHINES MODEL NO. FOR PROCUREMENT OF TONERS AND CARTRIDGES

S. No. Toners/Cartridges model no. Unit

Rate Rs.

Excluding VAT

Anticipated nos. of items to be

purchased

1.Canon NP 7160 1 Pc 20

2.

Canon iP4970 (Pixma)

Black CLI 726 BK

Magenta CLI 726 M

Cyan CLI 726 C

Yellow CLI 726 Y

Black CLI 725 PGBK 1 Pc each 10 for each

3.Canon BX – 3 (B-155/150) 1 Pc 40

4.

Canon Cartridge for photocopier

(Model No. iR1022) 1 Pc 20

5.Canon Cartridge no. 303 1 Pc 15

6.Canon FX-3 1 Pc 20

7.Canon iR 2318 1 Pc 20

8.

Canon iR 2520

(NPG - 51) 1 Pc 20

9.Canon iR2016 photocopier 1 Pc 20

10.Canon L220 fax 1 Pc 30

11.Canon NPG–28 Toner photocopier 1 Pc 20

12.Canon Toner NPG – 51Fax iR2520 1 Pc 20

13.Canon Toner NPG-15 1 Pc 20

14.EPSON STYLUS C67 10

15.HP 12A Cartridge 50

16.HP 13A Cartridge 1 Pc 20

17.

HP Cartridge no. 27

HP Cartridge no. 28 1 Pc 10

18.

HP Color Laser Jet Color Cartridge no. Q6000A, Q6001A, Q6002A and Q6003A 1 Pc 15

19.HP Laser Jet 5200 (16A) 1 Pc 10

20.HP LJ 05 A 1 Pc 25

21.HP LJ 15 A 1 Pc 20

22.HP LJ Printer 35 A 1 Pc 25

23.HP LJ Printer 85A 1 Pc 20

24.

Toshiba Toner (T-1640D)

Toshiba eSTUDIO 167 photocopier 1 Pc 20

Embassy of India

Kathmandu

Ser No

Name of Item Unit Rates excluding VAT

Anticipated Quantity Required during the FY 2013-14

1. Toner for HP Laser Jet 1200 (C7115A)

Nos 12 Nos

2. FAX Machine Canon FX L-220 (FX-3)

Nos 10 Nos

3. Tonner for Canon MP-780 Pixma (BCI-3(B)

Nos 06 Nos

Tonner for Canon MP-780 Pixma, (BCI-6B)

Nos 06 Nos

Tonner for Canon MP-780 Pixma, (BCI-6C)

Nos 06 Nos

Tonner for Canon MP-780 Pixma ( BCI-6M)

Nos 06 Nos

Tonner for Canon MP-780 Pixma (BCI-Y)

Nos 06 Nos

4. Tonner for HP Laser Jet 1020 (Q2612A)

Nos 05 Nos

5. Photocopier Canon ir-2520 Nos 05 Nos6. Printer Canon IP-1980 (PGI-

5BK)Nos 04 Nos

Printer Canon IP-1980 (PGI-40) Nos 04 NosPrinter Canon IP-1980 (PGI-41) Nos 04 Nos

7. Printer HP Laser Jet 1300 (Q2613A)

Nos 03 Nos

8. Printer Canon Pixma ip-4500 (CLI-8BK)

Nos 04 Nos

Printer Canon Pixma ip-4500 (CLI-8C)

Nos 03 Nos

Printer Canon Pixma ip-4500 (CLI-8Y)

Nos 03 Nos

Printer Canon Pixma ip-4500 (CLI-8M)

Nos 03 Nos

9. Printer HP Laser Jet 1102 (CE285A)

Nos 03 Nos

Embassy of IndiaKathmandu

S.No. Name of Item Unit Rates Anticipated Qty

1Computer Paper 10x12" x 2 Ply with carbon

500 X 2 Ply Cutting in two

parts 275 Packets (Ream)

2Ribbon Cartridge for Epson LQ-300 Nos 15

3Ribbon Cartridge for Epson LQ-2180 Nos 10

4 Toner for Epson EPL 6200L Nos 25

5 Toner for HP Leserjet 1160 Nos 36 Ink Cartridge for HP 4355 Nos 10

7Black Ink Cartridge for Canon Pixma 1980 (PG-40) Nos 12

8Color Ink Cartridge for Canon Pxma 1980 (CL-41) Nos 6

9Ribbon Cartridge for Printronix P700 Series Nos 12

10 Toner for Xerox M 118 Nos 611 Toner for Xerox WC-5016 Nos 10

Embassy of India

Kathmandu

S No

Type of Printer Type of Cartridges Anticipated Requirements

Remarks

1. Canon LBP 2900 Laser Jet 303 A 242. EPSON EPL 6200L 6200 123. HP All in One Fax cum

Printer28A 12

4. Dot Matrix Printer 2090, 2188 & 300

Ribbon Cartridges 36

5. Photocopier Machine Drum Cartridge 02Toner Cartridge 06

Embassy of India

Kathmandu

Printing works

S.No. Name of Item Unit Rates excluding VAT

Anticipated nos. of items to be print

1 Application form for issue of limited period identification certificate

Per book of 100 pages 25

2. Visa application Form part-A

Per copy (two pages) 10000

3. Texel Non-Transit Form Per book (100 page) 25

4. Restricted/Protected Areas permit application form

Per copy (Both side) 5000

5. Visa application form for Pakistani National

Per copy (4 pages copy)_

1000

6. Form for requested for granting permission to re-enter India

Per book(100 pages book)

20

7. Form for use of Bangladesh National

Per copy (4 pages copy)_

1000

8. Certificate for stay and return to India

Per book (100 pages book)

25

9. Form for Register -do- 25

10 Application for Marriage registration

-do- 25

11. Certificate of registration as Indian National

-do- 50

12. Sworn Affidavit -do- 20

13. Affidavit form -do- 50

14 Form XVII (Declaration of Citizenship)

-do- 25

15. Form- H Certificate of entry of a birth of an Indian Citizen’s birth within jurisdiction of the Indian Embassy in Nepal

-do- 25

16. Form-“C” Certificate of Death of an Indian Citizen within the jurisdiction of the Indian Embassy in Nepal

-do- 25

17. Letter Head for Consular Section,

Per piece 5000

18. Letter Head (2 different size) Ambassador of India

-do- 4000

19. Letter Head for Commerce Wing

-do- 3000

20 Application form for the grant/renewal of PIO card

Per piece (4 pages) 3000

21 Application form for the issue of Diplomatic/Official Passport

-do- 3000

22. Main Passport application form

Per copy (8 pages) 1000

23. Personal particular form Per book (100 pages) 20

24. Application form for Miscellaneous services on Indian Passport

Per copy ( 4 pages) 50

25. File cover (Embassy of India)

Per piece (24 kg board) 5000

26. White Envelops (with logo and Embassy of India printing) three different size

Per piece

(11x5), (3.5 X 4.5) &

(A4 size)

10000 each

27. Small and medium size Brown and white envelops(plain) without any logo or name

Per piece

(Medium) & (Small)

4000 each

28. One big size envelope with logo and name of Embassy of India

Per piece 3000

29. File Band -do- 5000

30. Letter Head A4 size -do- 10000

31 Big size Cash Book Register

Per piece

(200 pages) & (400 pages)

10

Embassy of India

Kathmandu

Ser No

Name of Item Unit Rates excluding VAT

Anticipated Nos of Items to be Printed

1. Printed File Cover Good Quality (Orange Colour)

Nos 1500 Nos

2. Printed White Laminated File Cover.

Nos 1000 Nos

3. Printed Demi Official Letter Head of Defence Attache with golden Ashoka Emblem (A4 Size)

Pad containing 100 pages

05 Pad

4. Printed Demi Official Letter Head of Defence Attache with golden Ashoka Emblem (10 ½” x 7 ½”)

Pad containing 100 pages

03 Pad

5. Printed Head of Embassy of India with blue printed Ashoka Emblem (A4 Size)

Pad containing 100 pages

20 Pad

6. Printed white envelope (7” x 5 ½”)

Nos 1000 Nos

7. Printed white envelope (10” x 5”)

Nos 1000 Nos

8. Printed white envelope (9 ½” x 4 ½”)

Nos 1000 Nos

9. Printed Brown Clothed Envelope (16” x 14”)

Nos 2000 Nos

10. Printed Brown Clothed Envelope (16” x 11 1/2”)

Nos 200 Nos

11. Printed Brown Envelope (13” x 10”)

Nos 1000 Nos

12. Printed Brown Envelope (10” x 6 ½”)

Nos 1000 Nos

13. Printed Envelope on Nepali Paper (16” x 11 1/2”)

Nos 300 Nos

14. Printed Envelope on Nepali Paper (13” x 10”)

Nos 300 Nos

15. Printed Monthly Military Digest Cover Page (A4 Size on photo paper)

Nos 250 Nos

16. Printed booklet cover for visit programme (6” x 4 ½”)

Nos 200 Nos

S.No. Name of Item Unit

Rates excludin

g VAT

Anticipated nos of ites

to be printed

1 Pension check Registers (PCRs)Per Book of 100

pages 1002 Letter Head Per Pad of 100 pages 5 Pad

3 Dak Diary/ Dispatch RegisterPer Book of 200

pages 10 Books4 Printed file Cover 1000

5 Printed Log Books for VehiclesPer Book of 200

pages 5

Embassy of IndiaKathmandu

Embassy of India

Kathmandu

S No

Name of Item

Unit Rates excluding VAT

Anticipated Nos of items to

be printed

1. Demi Official Letter Pad Pads 100 Sheets 102. Embassy Letter Head Pads Pads 100 Sheets 203. LPC-cum-data sheet for grant of family

pension (Pre-96)Pads 100 Sheets 50

4. LPC-cum-data sheet for grant of family pension (Post-96)

Pads 100 Sheets 50

5. Form No 6, LPC for EFP Pads 100 Sheets 506. Check list Pre-discharge cases Pads 100 Sheets 507. Check list Post-discharge cases Pads 100 Sheets 508. Form of Medical option Pads 100 Sheets 509. Investigation of family pension

proceedings formPads 100 Sheets 07 Pages 01 set

100 x 7= 700

10. Application for grant of family pension Pads 100 Sheets 5011. Widowhood, dependency and non

employment certPads 100 Sheets 50

12. Notional Pay fixation form Pads 100 Sheets 5013. Visitor slip Pads 100 Sheets 9014. Family Pension Register (80gm ledger

paper hard cover with cloth)Per Book 300 Pages 10

15. Dak Register(80gm ledger paper hard cover and cloth binding)

Per Book 250 Pages 20

16. Soldier’s Dossier cover(300 gm artboard including lamination, printing and binding)

Dossier Cover 5000

17. Long Roll (80gm ledger paper hard cover and cloth binding)

Per Book 500 pages 05

18. Application for grant of family pension(3 page set)

Pads 100 Sheets 100

19. Contingent Bill for AFPP Fund Pads 100 Sheets 10020. Indemnity bond for AFPP/DLIS Pads 100 Sheets 10021. Education concessional card Hard Sheets 10022. Appx ‘D’ for DCRG Pads 100 Sheets 50

2

23. IAFK-1172 (destruction of sheet roll Pads 100 Sheets 5024. LPC-cum-data sheet for corr family

pension awardPads 100 Sheets 100

25. Investigation of endorsement of family pension form

Pads 100 Sheets 06 pages each set

100 x 6 = 600

26. LPC-cum-data sheet from grant of family pension (Pre-2006)

Pads 100 Sheets 100

27. LPC-cum-data sheet for corr family pension award

Pads 100 Sheets 100

28. Investigation of endorsement of family pension form(3 page set)

Pads 100 Sheets 100x3=300

29. Acquittance Roll Pads 100 Sheets 2030. ROG-26 (Family Allotment) Pads 100 Sheets 2031. Check List Post Disch Death Pads 100 Sheets 2032. Black Cheque Pads 100 Sheets 1233. Red Cheque Pads 100 Sheets 1234. Receipt for Cash/Cheque/DDS Pads 100 Sheets 1235. AGI Index Book 250 pages Book 0536. File Cover (Good Quality) Cover 50037. File Hard board Cover White with

National EmblemCovers 50

38. Annexure II of Family Pension Pads 100 Sheets 10039. Annexure IV of Family Pension Pads 100 Sheets 10040. Check list for Re-Enrollment into

DSCPads 100 Sheets 50