running meeting

8/8/2019 Running Meeting

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What is Book Review?

Book Review is a method by which we can analyze a specificarea of the book by which we can get the knowledge & ideaof a particular book.

Book Review can be in any form i.e. in written or in verbalform.


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Book Detail:

Topic: Running Meetings.

Publisher: Harvard Business School

Publishing.


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Message: Why people

should meet?

How effectively a

meeting can be run?

Cover page


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What is Meeting??


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An assembly or gathering of the people for the

purpose of building trust.

Meeting is an act or process of coming

together for the purpose of problemsolving and decision making of a business.


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Why to Meet?? To Provide and share information.

To make decision.

To solve any problem. To clean any issue that cannot be casually resolved.

To make everyone aware of a particular situation.

Other discovery of needs to be met by the group andorganization.


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Forum Of Meeting

Atleast related members for solving a problem are

coming to a decision. 18 members in case of brainstorming.

More number of members in case of any announcement

meeting.


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Who ShouldAttendAMeeting?

Key decision makers.

All who have knowledge about the issue.

People having role in the issue. All who need to know about the information.

Anyone getting affected by the decision of meeting.

All necessary authorities .

1. Chair person.

2. Secretary.

3. Required Head of department as concerned.


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Date, Time, Place & Equipment. Regular meeting its according to everyones routine

schedule.

Special meeting its decided when its convenient forall.

Place is decided according the size of the group.

Equipment like tables, white boards, projector,

speakerphone are arranged .


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Agenda.

It includes:

Date, time and place.

The purpose .

Length of the meeting.

Who is calling the meeting.

Each item to be covered.


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Phases of Meeting:

Opening of a meeting. Working of a meeting.

Closing of meeting.


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Opening a meeting:

1. Welcome the new participants and introduce new

members.

2. Read last meeting minutes.

3. Read the lastAgenda to be discussed.

4. Grant agreement for theAgenda from members &

chairperson.

5. Other necessary introductions.


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Working of a meeting:

1. Follow theAgenda.

2.F

acilitate discussion.3. Provide with general facilities to members.

4. Manage & resolve disputes & conflicts.

5. Discharge interruption & unacceptable behaviour.

6. Take records of the meeting.

7. Monitoring the time.


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Closing of meeting:

1. Summarize progress of meetings.

2. Taking decisions on the agenda discussed.3. Ask for feedback from members.

4. Ask for any outstanding questions relating to the

discussed issues.

5. Confirm & communicate for next meeting if needed.


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How to take Decision? Decision by majority vote.

Decision by Chairperson or decision making authority.

Decision through group consensus -agreement ofeveryone.

Keeping decision pending if necessary for next agreed

meeting.


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Post MeetingF

unction1. To take actions on the decisions made.

2. Communicate the meeting decision in theorganization.


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Virtual Meeting

Video conferencing.

Audio conferences with Internet support. Web conferencing.


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Here by we End our meeting.

Thank youBy-

-Shahid. Motorwala.

- Biji Nair.

running meeting

Documents