10 top tips

RUNNING A WEBINAR AS AN EXPERT

BEFOREHAND

1) Prepare thoroughly (keep it short and simple)

. Timetable of the event

. Presentations, videos you intend to use

. Presentation of the guests with pictures

. Webinar back-ups (if technical problems arise)

. Pages with links, guests résumés, contacts (That has to be online several days before the webinar and stay online after)

. Forum page (for participants to be able to react to the webinar and to ask questions)

. Ask yourself if the event is serving your objectives.

Check the technological sources, headsets, microphones, camera…

Check the compatibility of the different softwares when mixted.

2) Technical check

Check the access of the back-up documents, audio sources, etc.

Check your notes and the timetable.

Make a last technical test. (Keep technicians phone numbers at hand.)

3) 20 minutes before the start

DURING THE WEBINAR

Welcome the participantsPresent the speakersPresent the schedule of the webinar,

including what will be online after (summary, links, seminar recording, Q & A forum ...)

Let a window with the schedule in view during all the session

4) Introduction to the webinar

If you’re not English native and your webinar is in English, be kind to participants and double your voice with slides where the text (or a resumé) is written.

Illustrate your slides (if you find relevant graphics, videos or pictures) for participants to have images to memorize.

5) Add subtitles

Vary the tools to avoid a sedative effect

6) Use different tools

Use online polls to be able to be more flexible and follow the needs of the participants

7) Let's know about participants' feelings

One of you presents, while the other checks the equipment and connections

Reads the messages offline Invites participants to talkChecks pollsHas a look at the timetableKeeps the speaker informed …

8) Work in team

Thank the guests, the participants, the technicians

Invite participants to join the forum if they still have questions, interrogations or just want to go on about the topic after the webinar

Write the references on slides and tell what can be found online and where

9) Closing the webinar

AFTERWARDS

Unplug and relax ! Don’t forget though that you have to be

active on the forum and to summarize the seminar.

Don't forget to check if all the promized links and sources are online

10) Relax !

PixabayMET Pierrot laughing, Nadar

Credit Line : Purchase The Horace W Goldsmith Foundation Gift through Joyce and Robert Menschel 1998

Photo credits :

Dominique Ducamus

Text and voice