rules education info for athletics directors, fars and compliance offices

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Rules Education info for Athletics Directors, FARs and Compliance Offices.

The following slides were pulled together from PowerPoint

presentations given by national office staff at various

conference meetings.

Your conference should update and brand the information with

appropriate conference information.

Please contact the NAIA Legislative Services Department for

updates or any additional information


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[Conference] Workshop

[DATE]


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[Conference Name]Eligibility Workshop

[NAME][Title]

[City], [ST] [DATE]


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Agenda

[YEAR] Approved Legislation

Updated Online Resources

Eligibility Overview, Reminders & FAQs Certification Eligibility Center Determinations Continuing Eligibility Terms of Attendance Seasons of Competition


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[AMENDMENT NAME]

[Option 1: Give an overview of the bylaws amendment and

provide a list of the ways the change impacts various items:

[Item 1]

[Item 2]

[Item 3]


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[AMENDMENT NAME]

[Option 2: Give the intent of the rule from the approved

legislation page.]

[Highlight one important aspect of the rule change]

[Provide an EXAMPLE of how the rule change works in

practice]


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EXAMPLE: Home School Waivers

Amendment #14 established the NAIA Home School

Committee (HSC) as the entity responsible for issue a home

school waiver to a student showing academic preparedness

even though the student fails to meet the elevated test score

requirements.

Expedites the process for home schooled students.

Adds to the CFAR Policy section a description of how the

HSC will evaluate a home schooled student.


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Online Resources: www.naia.org/legislative


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New Online ResourcesMobile NAIA.org


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Eligibility – Overview, Reminders and FAQs


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Eligibility: Official Eligibility Certificate Certification is required for all students

competing during the applicable term.

Applies to scrimmages, exhibitions and

regular contests at the freshmen, jv and

varsity levels.

Required prior to the first competition in any

term during which a team will compete.

Delineation of duties and checks & balances

are important.


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Student who is certified for participation in the fall must be

recertified to play in winter (quarter only) or spring terms

Must be recertified by midnight on the 21st day after the end of

the previous term (Article V, Section B, Item 3)

Must stop participating immediately upon discovering the

student no longer meets continuing eligibility requirements

Eligibility: Recertification


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Eligibility: Certificate of Clearance Certification is required for all students

competing during the applicable academic

year.

Applies to scrimmages, exhibitions and

regular contests at the freshmen, jv and

varsity levels.

Required prior to the first competition of the

year during which a team will compete.

This acts as a FERPA waiver.


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Eligibility: First Time NAIA Participants

Entering Freshmen Transfers w/out prior NAIA participation

All first-time NAIA participants must

register at www.playnaia.org and receive

an Eligibility Center determination prior to

participating in any contest (scrimmage,

exhibition or regular season).


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Eligibility FAQ - First Time NAIA Participants What about a “red-shirt” who transfers to a new school?

What if a student gets a determination but does not enroll for a

during the applicable term?

What if a student gets a determination but decides to

participate in a different sport?

Use the Eligibility Situation Analysis any time you have a

question about whether a student requires reactivation.

Available at NAIA.org/legislative & PlayNAIA Manager


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Applies to any student who has not identified with a

postsecondary institution of higher education for at least 2

semesters/3 quarters

Freshmen must meet 2 out of 3 requirements:

2.0 GPA

Finish in top half of the student’s graduating class

18 on the ACT or 860 on the SAT (Math & Reading only)

Article V, Section C

Eligibility: Freshman Eligibility Requirements


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Only accept class rank calculated after 8th semester of high school

If there are multiple variations of class rank

Rank used to determine valedictorian

If no class rank appears on the transcript

Can accept a letter from the principal/headmaster certifying

student graduated in top 50%

Article V, Section C, Item 2

Eligibility FAQ – Freshmen Class Rank


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Information required for Learning Disability exception:

Student’s diagnosis

IEP or 504 plan, if available

ACT/SAT results, including subsection scores

Accommodations institution commits to make for this student,

particularized to student’s specific disability and needs

All transcripts

Any information showing a student’s academic preparedness

CFAR Policy III

Eligibility FAQ – Learning Disabilities


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Applies to any student who has previously identified for 2

semesters/3 quarters

To be eligible for competition, must meet:

12-Hour Enrollment Rule

24/36-Hour Rule

AND if applicable

Progress Rule

2.0 GPA for Juniors & Seniors

Article V, Section C

Eligibility: Continuing Eligibility Requirements


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Credits for 24/36-Hour Rule are always taken at face value

Never convert quarters credits to semester credits (or vice versa)

Always based on original transcript

Unless student has three consecutive quarter TOAs, always use the

two most recent TOAs

Needs 24 hours


Example: Quarter / Semester / Quarter

Eligibility FAQ – 24/36-Hour Rule & Mixed Terms


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Continuing Eligibility24/36 hour rule

4thacademic

year


1st Academic Year:Fall – 12 creditsSpring – 12 credits

Meets 24-Hour rule for Fall of the 2nd Academic Year.


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4thacademic

year



2nd Academic Year:Fall – 15 creditsSpring – 6 credits

Summer – 3 credits

Meets 24-Hour rule for Fall of the 3rd Academic Year.


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4thacademic

year



2nd Academic Year:Fall – 15 creditsSpring – 6 credits

Summer – 3 credits

3rd Academic Year:Fall – 12 creditsSpring – Did not Identify 0 credits

Does not meets 24-Hour rule for Fall of the 4th Academic Year


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Student participation and withdrawal from institution prior to start of

academic term (Note: Progress Rule still applies)

Junior college transfer who needed less than 24 hours during last two

semesters to get associate’s degree IF:

Identified in no more than five semesters

Passed all hours during term in which degree was earned

First term of collegiate competition:

If in first 4 semesters = freshman eligibility rules

If in semesters 5+ = 2.0 GPA in all courses attempted


Eligibility FAQ – 24/36-Hour Rule Exceptions


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Repeat courses previously passed with a “D” or better in any term,

(including summer, non-term) cannot count towards 24/36 hour rule.

Excludes:

Failed classes

Classes student did not receive any credit for

One repeat course/term previously passed with a “D” may be counted

towards 12 hour enrollment rule.

Repeat: sufficiently similar in content and description

Course catalog description and registrars on campus

Structure, credits awarded, supplementary components, for majors or

non-majors, where the course is in the sequence


Eligibility FAQ – Repeat Courses


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Continuing EligibilityProgress Rule


2nd Season of Competition:Must accumulate at least24 Semester Credits36 Quarter Credits

3rd Season of Competition:Must accumulate at least48 Semester Credits72 Quarter Credits

4th Season of Competition:Must accumulate at least72 Semester Credits (48 gen ed./major credits)108 Quarter Credits (72 gen ed./major credits)


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Continuing Eligibility2.0 GPA Requirement

Article V, Section C, Item 8 & 9

Junior Academically and/or 3rd Season of Competition:2.0 Cumulative GPA

Senior Academically and/or 4th Season of Competition:2.0 Cumulative GPA


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First TOA at your institution: cumulative GPA from all transcripts

Total Quality Points achieved Total GPA Hrs attempted

After initial TOA at your institution: use institution's cumulative GPA

policy for all students

Retention/Graduation GPA is only used if it is the only GPA

If multiple “cumulative GPAs” appear, use whichever GPA

institution uses to determine honors, graduation, etc.

Cum GPA =

Article V, Section C, Item 8-9

Eligibility FAQ – Calculating GPA


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An NAIA student may only compete during the first 10

semesters/15 quarters of full-time enrollment.

Any term (excluding summer sessions) in which the

student becomes identified will be considered a term of

attendance.

Exceptions: V.E.1a-b Pregnancy Debilitating illness

Eligibility: Terms of Attendance


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3rdseason

2ndseason

1stseason

4thseason

Article V, Section B, Item 18

Eligibility FAQ – Identification A student immediately identifies with an institution:

Upon participating in an intercollegiate contest, or

Is enrolled in 12 hours as noted on the institutional transcript as of

the institution’s official census date


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2ndseason

4thseason

A student may compete in 4 seasons of competition in any sport

Includes:

Intercollegiate competitionVarsity, JV or FreshmanTransfer students’ SOC are determined by previous association

Non-intercollegiate “elite level” competitionCan include collegiate club playDoes not include U19 leagues


Eligibility: Seasons of Competition


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3rdseason

2ndseason

1stseason

4thseason


Eligibility FAQ – Elite Level Competition FAR should review the student’s competitive experience on the

Competitive Experience Form when: Student has a break in continuous NAIA enrollment Student was not charged while at a non-NAIA school

Cannot be charged more than 1 SOC in 12-month period for outside

competition

Competition after May 15 will be charged within the 12-month period

that includes the subsequent academic year


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1stseason


Eligibility Example – Competition after May 15th

Aca

dem

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thle

ticH

S G

rad.

Fall

2011

Sp.

201

2

Sm

. 201

2Fa

ll 20

12

Sp.

201

3

Sm

. 201

3Fa

ll 20

13

1st SOC

Break in Enrollment

?

2nd SOC2nd SOC

Identified Both Semesters

1st SOC

Identified Fall Semester


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Questions or Concerns?[Eligibility Chair Contact Info]: ###.###.####

rules education info for athletics directors, fars and compliance offices

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