rs overview 2015
TRANSCRIPT
Prepared by Refuse Specialists
Notice: This information is confidential. Sharing or disbursement of this information is strictly prohibited. All pricing, services, contract management strategies and sample reports described herein or disclosed are the intellectual property and under strict ownership of Refuse Specialists.
Program for Waste Hauling and Recycling
Copyright © 2015 Refuse Specialists. All Rights Reserved.
Reduce the hauling prices by 15% or more on average across the portfolioEvaluate current service levels and make adjustments to create efficiencies resulting in further cost reduction(Only upon your request to do so)Review diversion and reductionManage the vendor contractual processProvision of detailed reporting. Standard and custom.Deployment of a program to audit your hauling invoices monthly for accuracy to eliminate errors and over-charges
Copyright © 2015 Refuse Specialists. All Rights Reserved.
Objectives
Process TimelineYour properties and baseline rates are uploaded into the RS proprietary invoice auditing software system, ProRefuse™
All haulers are/were notified that RS is your partner and will be analyzing the pricing and service levels
The RS Negotiations team reach(es)/(ed) out to your haulers to allow them to adjust their pricing to the correct levels and to implement better terms for you(should we include that the new hauler contract is one we wrote so its more client friendly, or, should we put this below with the hauler contract info.
The Negotiation status is available in your client web portal
In the event of a recommended hauler or service level change RS requests written approval from you, so we’re not coming onto your property and making changes. We simply lower your rates.
The hauler contract with the new rates is sent to your vendor for signature. After receiving the vendor signature, you will be sent the contract for your signature. Please send this back quickly! Your new, lowered rates will not go into effect until you sign the new hauler agreement.
Copyright © 2015 Refuse Specialists. All Rights Reserved
Effective dates for new pricing and services are typically 40-60 days from the date the rates are negotiated. Because we don’t have an unlimited staff of negotiators, this timeframe depends on how much new business we have.
Prior to the first effective date, your RS account management team will reach out to conduct an additional informational session. This includes granting you access to your client portal and training on billing and reporting functions.
Following the effective date, all invoices go to RS first for an audit for up to two (2) business days.
You will receive the requested invoices via email.
Your RS client web portal will be live for all of your waste hauling & recycling invoice management needs. This includes a summary invoice, audited hauler invoice, original hauler invoice and detailed RS invoice accessible at any time for your convenience.
Copyright © 2014 Refuse Specialists. All Rights Reserved
Process Timeline (con’t)
General Navigation
A graphical overview of the program (this doesn’t make sense to me-ask sav to explain)
Access to•Summary Invoices•RS Invoices •Audited Hauler Invoices•Original Hauler Invoices
Additionally has capability to download any or all
Lists all properties provided to RS with negotiation status and other key information
Hauler and RS past due (aging) information
Reports include:•Summary of all invoices•Line Item detail•Overcharges by the hauler•Service Levels by Property•Property List
Copyright © 2014 Refuse Specialists. All Rights Reserved
Copyright © 2014 Refuse Specialists. All Rights Reserved
Copyright © 2015 Refuse Specialists. All Rights Reserved.
Standard Reporting
Standard Reports – Client Portal
Dashboard – Graphical Overview of Results
Hauler Aging Report – 30 day + balances with the haulers
RS Aging Report – Current and past due balances due to RS
Audited Invoice Summary – Example on following slides
Audited Invoice Line Item – Example on the following slides
Hauler Overcharge Report – Overcharges by the haulers which haven’t been credited
Service Levels by Property – Example on the following slides
Property List Report – Property list with contact info and contract status
List Included in Program – Negotiation status and contract status for each property
Copyright © 2014 Refuse Specialists. All Rights Reserved
Lists all invoices audited with pertinent information Summary Screen, PDF and Excel. PDF/Excel expanded contain
expanded info
Audited Invoice Summary Report
Copyright © 2015 Refuse Specialists. All Rights Reserved.
Summary Screen
Audited Invoice Summary Report
Copyright © 2015 Refuse Specialists. All Rights Reserved.
Excel Download
Client PropertyHauler(Local)
Account #
Hauler Invoice #
Hauler Invoice
DateRS Invoice
#RS Audit
Date BaseLine CurrentGross
Savings RS Share
RS Manage
ment Fee TotalCostNet
SavingsNet
Savings OverChargeCredits &
AdjustmentsProcessed
In
Contract Effective date
Contract ID
Billed When
Client Property Hauler Acct# Inv# 10/1/2015RS1176139/22/2015 $917.03 $305.86 $611.17 $305.59 $0.00 $611.45 $305.58 33.32% $0.00 $0.00 -9 1/1/2015CT29697 Advanced
Client Property Hauler Acct# Inv# 9/1/2015 RS1128428/24/2015 $909.75 $298.58 $611.17 $305.59 $0.00 $604.17 $305.58 33.59% $0.00 $0.00 -8 1/1/2015CT29697 Advanced
Client Property Hauler Acct# Inv# 8/1/2015 RS1083277/24/2015 $917.03 $305.86 $611.17 $305.59 $0.00 $611.45 $305.58 33.32% $0.00 $0.00 -8 1/1/2015CT29697 Advanced
Client Property Hauler Acct# Inv# 7/1/2015 RS1042566/26/2015 $910.22 $291.30 $618.92 $309.46 $0.00 $600.76 $309.46 34.00% $14.56 $0.00 -5 1/1/2015CT29697 Advanced
Client Property Hauler Acct# Inv# 6/1/2015 RS89560 5/23/2015 $910.22 $291.30 $618.92 $309.46 $0.00 $600.76 $309.46 34.00% $7.28 $7.28 -9 1/1/2015CT29697 Advanced
Client Property Hauler Acct# Inv# 5/1/2015 RS85795 4/28/2015 $910.22 $291.30 $618.92 $309.46 $0.00 $600.76 $309.46 34.00% $7.28 $0.00 -3 1/1/2015CT29697 Advanced
Client Property Hauler Acct# Inv# 4/1/2015 RS80953 3/21/2015 $910.22 $291.30 $618.92 $309.46 $0.00 $600.76 $309.46 34.00% $0.00 $0.00 -11 1/1/2015CT29697 Advanced
Client Property Hauler Acct# Inv# 3/1/2015 RS76727 2/20/2015 $910.22 $291.30 $618.92 $309.46 $0.00 $600.76 $309.46 34.00% $0.00 $0.00 -9 1/1/2015CT29697 Advanced
Client Property Hauler Acct# Inv# 2/1/2015 RS73435 1/28/2015$1,570.96 $582.60 $988.36 $494.18 $0.00 $1,076.78 $494.18 31.46% $0.00 $0.00 -4 1/1/2015CT29697 Advanced
Summary info of every invoice audited
Lists all line items on all invoices audited with pertinent information Summary Screen, PDF and Excel. PDF/Excel expanded contain
expanded info
Audited Invoice Line Item Detail
Copyright © 2015 Refuse Specialists. All Rights Reserved.
Summary Screen
Audited Invoice Line Item Detail
Copyright © 2015 Refuse Specialists. All Rights Reserved.
Excel Download
Client Property Hauler Service/Equipment Line Item
Total Baseline
($)
Total Current(
$)Gross
Savings($) Qunatity
Gross Savings/Unit ($)
Per Unit Baseline
($)
Per Unit Current
($)RS
Share($)Total
Cost($)NetSavin
gs($)NetSavin
gs(%)
Hauler Account #
Hauler Invoice #
Hauler Invoice Date
RS Invoice #
RS Invoice Date
Billing Cycle
Service/Equipment Quantity
Service/Equipment Frequency Type
Service/Equipment Frequency
Client Prop Hauler 1 Front load (4yd) Scheduled Service $133.68 $61.80 $71.88 1 $71.88 $133.68 $61.80 $35.94 $97.74 $35.94 26.89% Acct# Inv# 9/25/2015RS118331 9/28/2015Monthly 1 Recurring Weekly
Client Prop Hauler 1-Front Load (4yd) Non Scheduled service $68.71 $40.00 $28.71 1 $28.71 $68.71 $40.00 $14.36 $54.36 $14.36 20.89% Acct# Inv# 9/25/2015RS118331 9/28/2015Monthly 1 Recurring On Call
Client Prop Hauler Total Fuel/Enviromental $38.47 $0.00 $38.47 1 $38.47 $38.47 $0.00 $19.24 $19.24 $19.24 50.00% Acct# Inv# 9/25/2015RS118331 9/28/2015Monthly 1 Recurring Monthly
Client Prop Hauler 1 Front load (4yd) Scheduled Service $133.68 $61.80 $71.88 1 $71.88 $133.68 $61.80 $35.94 $97.74 $35.94 26.89% Acct# Inv# 8/25/2015RS113419 8/31/2015Monthly 1 Recurring Weekly
Client Prop Hauler 1-Front Load (4yd) Non Scheduled service $68.71 $40.00 $86.13 3 $28.71 $68.71 $40.00 $43.07 $83.07 $43.07 62.68% Acct# Inv# 8/25/2015RS113419 8/31/2015Monthly 1 Recurring On Call
Client Prop Hauler Total Fuel/Enviromental $38.47 $0.00 $38.47 1 $38.47 $38.47 $0.00 $19.24 $19.24 $19.24 50.00% Acct# Inv# 8/25/2015RS113419 8/31/2015Monthly 1 Recurring Monthly
Client Prop Hauler 1 Front load (4yd) Scheduled Service $133.68 $61.80 $69.79 1 $69.79 $129.79 $60.00 $34.90 $96.70 $34.90 26.10% Acct# Inv# 7/25/2015RS108633 7/28/2015Monthly 1 Recurring Weekly
Client Prop Hauler 1-Front Load (4yd) Non Scheduled service $68.71 $40.00 $28.71 1 $28.71 $68.71 $40.00 $14.36 $54.36 $14.36 20.89% Acct# Inv# 7/25/2015RS108633 7/28/2015Monthly 1 Recurring On Call
Client Prop Hauler Total Fuel/Enviromental $38.47 $0.00 $38.47 1 $38.47 $38.47 $0.00 $19.24 $19.24 $19.24 50.00% Acct# Inv# 7/25/2015RS108633 7/28/2015Monthly 1 Recurring Monthly
Clearly defines old cost, new cost and reduction by line item. Additionally, the detail allows for line item analysis
Lists the detailed service level for each property Summary Screen, PDF and Excel. PDF/Excel expanded contain
expanded info
Service Level By Property Report
Copyright © 2015 Refuse Specialists. All Rights Reserved.
Summary Screen
Service Level By Property Report
Copyright © 2015 Refuse Specialists. All Rights Reserved.
Excel Download
Client PropertyHauler (Local)
Hauler Account # Item # Service Category Hauler Desc RS Desc
Qty.Behaviour Qty SIZE # of Days
Days of Week
Service Frequenc
y
Billing Frequenc
y ($)/Unit) Total($)
Client Property Hauler Acct# E0266 Pickup (Solid Waste) 1 Front load (4yd) Scheduled Service04 yd - FEL (Solid Waste) Fixed 1 1 Mon Weekly Monthly $61.80
Client Property Hauler Acct# E0666Charge (Extra Pickup)
1-Front Load (4yd) Non Scheduled service 04 yd - Extra Pickup Variable 1 1 On Call Monthly $40.00
Each line item has a code which allows a client to pull reports based on the type of equipment/service chronologically, by account, by prop, etc… Allowing for reporting and analysis