Roma 78097

How to prepare a successful proposal in FP6

Floriana Di Giacomo, NCP IST

APRE

Agenzia per la promozione della ricerca europea

Napoli, 13-05-2005

The good news

A lot of money is waiting for you in Brussels

You can really work on an international scene

Cooperate to create critical mass, while sharing risks

Work with the best in the field

Open up new markets using the latest technology

Positive for your image and reputation

The bad news

The paperwork is killing

Running a large project is very complex

Writing a proposal is expensive

You never know if you will get the money

Badly performing partners spoil it for you

It’s not so easy to cooperate with those …

“Good ideas will always get funding”

NO!

Basic Rule No. 1

To be successful in any funding scheme you need to fully understand

the purpose of the granting agency

and

ACCEPT IT!

Basic Rule No. 2

Participation in FP6 has to fit

within the strategy of

your

organisation

The Beginning

To see if your ideas fit FP6, read:• The Call Text• The Work Programme• The Guide for Proposers (the right one!)• FP6 in Brief

Talk to your National Contact PointConsult your (international) network

Building a consortium

Use your network, but not only your friendsLook for • Balance, Complementarity, Excellence, Commitment

Again check with NCPsPartner search on Ideal-IST (www.ideal-ist.net)

Dedicated projects to help you:• EPIST (focus e-inclusion/e-health)• LINK (focus electronics)• Naomitech (focus micro & nano technologies)

Writing a good proposal

Write for the evaluatorFriday afternoon principleParadox 1: Detail - ConciseParadox 2: Realistic – Scientifically InterestingWrite in a clear, organised wayProvide a logical, gripping and correct summary

Check with the Guidance Notes for Evaluators

Things to consider

Experience of the coordinating institution?Letters of interest?Length of the proposal?

Sound financial and organisational frameworkManagement structure should fit project size

The Evaluation Criteria

Integrated Projects will be checked on

Relevance 3/5Potential Impact 3/5S&T excellence 4/5Quality of the consortium 3/5Quality of the management 3/5Mobilisation of resources 3/5

Overall threshold 24/30

Relevance

Does the proposal properly address the objectives of the call?

If you fail this one, forget the rest…Check all the levels of the work programme

The Work Programme

Two levels of clues:2.5.10 Access to and preservation of cultural and

scientific resources

Objectives

Focus

The aim is to develop systems and tools which will support the accessibility and use over time of digital cultural and scientific resources. This requires work to:

– Support the emerging complexity of digital cultural and scientific objects and repositories, through enriched conceptual representations, and advanced access methods.

– Explore how to preserve the availability of digital resources over time, through novel concepts, techniques and tools.

.

1. Research into the conceptualisation and representation of digital cultural and scientific objects, of multiple forms and origin, to exploit the potential of these resources for developing new forms of interactive or creative experiences. This requires methods, systems, tools and enabling technologies to support indexing, retrieving, aggregating, using and creatively exploiting primarily non-textual and complex objects and their integration into sustainable digital library services.

Work should apply leading-edge technologies (especially in knowledge technologies, VR, visualisation). Applications should clearly integrate heterogeneous resources, and address specific user communities and stakeholders, involving innovative scenarios of use.

Instruments: STREPs will

.

Potential Impact

Answers a very simple question:• Why spend European taxpayers’ money on this

project?

Is it ambitious, does it solve anything?Will anyone do anything with the results?Is it beneficial to Europe or only to XX?

S&T excellence

Are there clearly defined objectives?

Progress beyond state-of-the-art?

Does the S&T approach enable the project to achieve its objectives?• Means: can you give the evaluator the feeling that

your methods really work

Threshold 4/5 means:

YOU HAVE TO BE REALLY, REALLY GOOD!!!

Quality of the consortium

Can these people really do this?

Prove to the evaluator your:• Quality• Complementarity• Commitment

Describe all roles, even for future partners

Show SME / INCO involvement, but only when relevant!!!

Quality of the management

Does the management structure match the complexity of the project?

Can these people really do it?

Is there a good IPR plan?

Mobilisation of resources

Good plan, but can they find the people, money and machines to do it properly?

Is the financial plan adequate?

Other issues

Ethical

Safety

Gender

Third Country participation

Only mention when relevant!!

Finally

Submit your proposal on time!!

Electronically or on paper

Murphy’s Law applies unconditionally!!

Information

General info on Cordishttp://www.cordis.lu National Contact Pointshttp://www.cordis.lu/fp6/ncp.htmInformation Society Technologieshttp://www.cordis.lu/IST

Background on instumentshttp://www.cordis.lu/fp6/instruments.htm

Any documenthttp://www.cordis.lu/fp6/find-doc.htm#esdoc

Find more help

EPISTwww.epist.org

NAOMITECHhttp://www.airi.it/NAOMITEC

LINKhttp://www.link-eu.org/

Consortium Agreementwww.ipr-helpdesk.org

Model Contractshttp://europa.eu.int/comm/research/fp6/model-contract/index_en.html

Even more help

APRE – AGENZIA PER LA PROMOZIONE DELLA RICERCA EUROPEA

Piazza Marconi 25 – Roma

Tel 06 59 11 817 – fax 06 59 11 908

IST team

Floriana Di Giacomo & Daniela Mercurio

(surname@apre.it)

SPORTELLO CAMPANIA

c/o Consorzio TechnapoliVia Olivetti 180078 - Pozzuolitel. 081/5255182/3081/8046216fax 081/5255184e-mail : apre@technapoli.it

Grazie per l’attenzione!